Haddonfield Public School District. School Facilities Referendum Community Meeting

Transcription

1 Haddonfield Public School District School Facilities Referendum Community Meeting

2 Tonight s goals School Facilities Referendum 2016 Presentation of BOE s referendum recommendations Discuss specific issues and projects for each school Present timeline for completion and cost impact for residents Show how the BOE is planning to address improving building inspection and maintenance processes

3 School Facilities Referendum 2016 All referendum information including by building details, cost projections, frequently asked questions, and this presentation can be found at:

4 Architecture and Engineering Services: Becica Associates Vendor and other District Consultants: Mechanical, Electrical, and Plumbing Engineers: Wick Fisher White HVAC: Mack Industries Roof: Manufacturer representatives from Garland, Siplast, Carlisle Chimneys: AAA Chimney Corp Masonry Exploration and Restoration: Dugan Masonry Cost Estimator: Preferred Construction Management Bond Counsel: Parker McCay P.A. Pre-Referendum Consultants 4

5 Becica Associates Architecture + Engineering Cherry Hill Pre-Referendum Consultants Steven Becica, AIA, LEED AP Principal in charge of architectural services since 1989 and Haddonfield School District project lead Services include building investigation, design, forensic architecture, and engineering Extensive public school experience serving as consultant for more than 50 school districts NJ Schools Development Authority (SDA) certified firm completing renovation and new construction projects utilizing SDA s 21 st Century School Design Manual that includes sustainable design features and best practices for safe and secure schools Architect of Record for Cherry Hill School District completing similar projects including façade restoration and building renewal 5

6 Facilities Challenges Building age Multiple additions Patchwork upgrades and varying educational conditions Limited capital reserve 2% cap on yearly budget increase HMHS MS Haddon Haddon Tatem Haddon Central HMHS Tatem Haddon MS Central HMHS Tatem Haddon Tatem Central Taft Coolidge Truman Eisenhower Kennedy Johnson Nixon GH Bush GW Bush

7 Building Envelope Summary of Critical Facilities Issues Damaged masonry with eroding mortar joints and corroded lintels Stability issues masonry walls, stone elements, parapets Deteriorating wood trim with peeling paint Problem roof areas Windows past useful life, not compliant with current thermal performance code standards, and with upper sash stability issues

8 Summary of Critical Facilities Issues HVAC Inefficient and outdated heating plant controls Select HVAC units with outdated technology and multiple repairs operating past life cycle expectancy Inoperative existing Air Handling Units in some locations

9 Special Systems Summary of Critical Facilities Issues Obsolete telephone system, public address, and master clock systems 3 generations behind current technology Complete inability to replace broken parts

10 Summary of Critical Facilities Issues Accessibility and Current Code Compliance Non-ADA compliant barrier-free route to main building entrance at HMHS Uneven sidewalks along accessible routes at all schools Chimneys not in compliance with National Fire Protection Associates 211 Industry Standards guidelines Non-accessible toilet rooms or not provided on each floor with classrooms

11 School Facilities Referendum 2016 Overview of Question Organization Question 1: critical work Question 2A: Complete air-conditioning in all schools in rooms not currently air-conditioned Question 2B: stadium restoration and running track replacement

12 Cost estimates: School Facilities Referendum 2016 Developed by Becica and Associates, Preferred Construction Management, Hill International and state-contract vendors Includes allowance for hazardous materials abatement, and 25% project soft costs per industry standards for renovation work in old buildings State debt service aid estimated at 34% Illegal to use any surplus funds after construction to fund projects not approved in referendum excess funds will not be bonded

13 Criteria for scope inclusion: Referendum Question 1 Non-functional and/or deteriorating conditions requiring immediate attention Deteriorating components in danger of requiring upgrades that cannot be addressed within constraints of operating budget Security and safety considerations Select program needs at HMHS based on enrollment demands, existing conditions, and coordination with other upgrades

14 Referendum Question 1: Elizabeth Haddon Building Envelope All proposed exterior masonry and wood trim repairs New windows and doors in pre-2000s wings, incl. lintel restoration and door hardware and electrical prep for future installation of controlled access devices Site Work Rainwater drainage upgrades (1913, 1952 wings) Barrier-free accessible route upgrades, incl. signage, sidewalks, and student drop-off Special Systems Intercom, telephone, master clock, and data system upgrades HVAC Replacement of (3) multi-purpose room roof top units Boiler upgrades, incl. burner gas train components, indoor/outdoor reset controls, and chimney repairs and liner restoration (excl. automatic controls)

15 Referendum Question 1: Tatem Building Envelope All proposed exterior masonry and structural repairs EPDM roof replacement (1923 wing) and repairs (1990 wing), incl. decking New windows and doors, incl. lintel restoration and electrical prep for future installation of controlled access devices (1913, 1954 wings) Site Work Regrading and restoration of front yard to address drainage issues Repair and waterproof foundation wall Barrier-free accessible route upgrades, incl. signage, sidewalks, curb ramp at rear parking lot Sidewalk upgrades for student drop-off Special Systems (same as Haddon) Intercom, telephone, master clock, and data system upgrades HVAC (same as Haddon) Boiler upgrades (excl. automatic controls)

16 Building Envelope Referendum Question 1: Central/HMS New modified bitumen roof, incl. roof deck repair and related work (1964 wing) All proposed exterior masonry and wood trim repairs, incl. portico Skylight removal, incl. ceiling/lighting replacement and plaster repairs at MS rotunda (1964 wing) Site Work Repairs to exterior concrete steps, cheek walls, railings, and sidewalks (1964 wing) Barrier-free accessible route and site upgrades, incl. widening of sidewalk along Lincoln Ave. for student drop-off Special Systems (same as Haddon and Tatem) Intercom, telephone, master clock, and data system upgrades HVAC Installation of A/C in MS cafeteria Boiler upgrades (excl. automatic controls) Chimney repairs and liner restoration

17 Referendum Question 1: HMHS Building Envelope (excl. B-wing) A-wing asphalt shingle roof replacement and C-wing modified bitumen roof replacement, incl. roof deck repairs and related work B-wing Structural Repairs and Partial Reconstruction Gym exterior wall partial reconstruction and structural repairs, incl. new windows and doors and roof repairs (no interior work) Comprehensive reconstruction of 2-story cafeteria section on existing footprint, incl. structure for rooftop mechanical units and reconfigured cafeteria, kitchen, toilet rooms, dance studio, and remote admin. offices Site Work Reconstruction of exterior concrete steps, area ways and drains, walls, railings, and sidewalks, providing barrier-free accessible routes to A and C wings continued

18 Referendum Question 1: HMHS (continued) Special Systems Intercom, telephone, master clock, and data system upgrades HVAC A-wing auditorium HVAC replacement Boiler upgrades, incl. removal of existing chimney to roof line of stage and installation of new metal flue pipe system connecting to existing boilers Upgrades to building utilities to A-wing, including sanitary and water piping A-wing crawl space repairs and upgrades to lighting and ventilation to improve access C-wing Educational Program Alterations and Renovations Reconfiguration of faculty room, guidance office, home economics classroom into (1) a STEAM practical arts lab and (1) science lab

19 Referendum Question 1: Estimated Costs Scope Haddon Tatem Central/MS HMHS Total Building envelope $840,000 $3,347,496 $2,052,800 $2,457,736 $8,698,032 B-wing reconst. $10,531,029 $10,531,029 Site work $135,000 $214,500 $145,000 $394,000 $888,500 Special systems $99,122 $110,584 $308,794 $381,500 $900,000 HVAC $361,545 $79,125 $394,432 $1,384,572 $2,219,673 Program renovation $702,088 $702,088 HazMat + soft costs $381,417 $943,926 $750,256 $4,137,738 $6,213,337 Total project costs $1,817,083 $4,695,631 $3,651,282 $19,988,663 $30,152,660 Est. state share $617,808 $1,596,515 $1,241,436 $6,796,146 $10,251,904 Est. local share $1,199,275 $3,099,117 $2,409,846 $13,192,518 $19,900,756 Financial advisors to the district used 9 assumptions to estimate this average annual assessment for Question 1: $253.37

20 Key Assumptions Average household assessed at $484, year bond at 3.53% interest State debt service aid of 34% for eligible costs

21 Referendum Question 2A Air-conditioning, building automation system control (BASC), and electrical upgrades in all schools Scope Haddon Tatem Central/MS HMHS Total Air-conditioning, BASC and electrical upgrades 12 clrms. (Art Room), faculty room and offices 12 clrms. 2 SGIs 12 Central clrms. MS art rm. MS tech rm. A-wing $559,973 $551,403 $946,154 $779,822 $2,837,352 HazMat + soft costs $147,493 $139,851 $316,539 $219,955 $823,838 Total project costs $707,467 $691,254 $1,262,693 $999,777 $3,661,190 Est. state share $240,539 $235,026 $429,316 $339,924 $1,244,805 Est. local share $466,928 $456,227 $833,377 $659,853 $2,416,386 Financial advisors to the district used 9 assumptions $30.70

22 Referendum Question 2B Critical upgrades to stadium and track at HMHS to maintain current operations Scope Total Resurface running track $350,000 Stadium structural repair allowance $800,000 Soft costs $287,500 Total project costs $1,437,500 Est. state share $148,750 Est. local share $1,288,750 Financial advisors to the district used 9 assumptions to estimate this average annual assessment for Question 2B: $16.43

23 Referendum Summary Scope Project Total Est. State Share Est. Local Share Est. Average Annual Assessment Question 1 Building envelope (comprehensive except Central/MS and HMHS); site work; HVAC; HMHS B-wing reconstruction and program renovations Question 2A A/C, BASC and electrical upgrades Question 2B Stadium and track $30,152,660 $10,251,904 $19,900,756 $ $3,661,190 $1,244,805 $2,416,385 $30.70 $1,437,500 $148,750 $1,288,750 $16.43 Referendum Total $35,251,350 $11,645,459 $23,605,891 $300.49

24 Referendum Schedule Mid-December Project application submission to the NJDOE January 8, 2016 Notice to County Board of Elections Referendum Date March 8, 2016 Tentative milestone dates, if referendum passes November 2016 Final submission to the NJDOE (HMHS only) January 2017 Projects bid April 2017 Construction start Note: Dates are subject to final project scope of work determination and scenarios.

25 Key Referendum Regulations NJAC 6A: Local support of school facilities projects All proposed work and corresponding local and state share must be listed in referendum question(s). If construction costs are less than approved referendum budget, additional work not identified in referendum cannot be added to the project scope. Excess funds can only be used to offset shortages for other approved work if specifically stated in referendum question. If bids are higher than estimated in the referendum question, approved referendum work cannot be eliminated without another referendum. State closely monitors all bond proceeds to ensure proceeds are applied to approved projects.

26 Key Bidding Regulations Conformance with Public School Contract Law regulated by NJSA (NJSA 18A: 18A-1 et. seq). Public bids or state contract must be used. Lowest qualified bid must be accepted. All bids must be reviewed by school board solicitor per compliance with bidding requirements prior to award of contract.

27 Going Forward What is the School Board's plan for future maintenance? First, hire a part-time professional who will be responsible for conducting regular weekly walk-throughs of the District's facilities and work with the maintenance staff to develop cost-effective solutions to problems as they arise. Second, conduct a comprehensive inspection of each of the five school buildings on a rotating annual basis, so each building has a comprehensive outside independent inspection once every five years.

28 Questions The Bond Referendum website also has a collection of frequently asked questions