# Excel 2010 & Your Data

Save this PDF as:

Size: px
Start display at page:

## Transcription

1 Campus Training & Teaching and Learning Center Excel 2010 & Your Data Microsoft Office 2010 Series

2 & Your Data Table of Contents Page 1.0 Overview Before you begin Environment Worksheets and Workbooks Data Area Getting Started with Working with Worksheets Creating a New Worksheet Renaming worksheets Moving worksheets around Deleting worksheets Inserting worksheets Working with your data Open an existing spreadsheet Using Basic Formulas Formatting Data Sorting Data More Formulas (Min, Max, and Average) Other Data Sources Hiding Columns Filtering Columns Sub-totaling Printing Where to get more information Page 2

5 & Your Data 2.3 Getting Started with To begin using Excel 2010, you will need to open it. These instructions will guide in opening the application, Microsoft Excel Steps Illustrations 1. From your computer screen, Click the button on the Start Menu Click the All Programs button 2. Scroll down and click Microsoft Office 3. Click Microsoft Excel Microsoft Excel opens. Page 5

6 & Your Data 3.0 Working with Worksheets Sometimes, it is easier to use more than one worksheet to present your information, as opposed to scrolling vertically or horizontally to view it. Workbooks by default contain three worksheets. Multiple spreadsheets allow you to organize your data better. When working with multiple worksheets, you may want to rename the worksheet for easier identification, delete unused worksheets, move the worksheets around, or insert new worksheets. In this section, the instructions will guide through: Creating a new worksheet Renaming worksheets Moving worksheets around Deleting worksheets And inserting worksheets. 3.1 Creating a New Worksheet Worksheets or spreadsheets are great for holding list or tables of information. You can quickly create a new worksheet to hold your tabular data. You may find it easier to create a table in Excel and then copy and paste it to Word or PowerPoint. These instructions will guide you in creating a new worksheet and entering simple information, such as grades for class. Steps Illustrations 1. To create a new worksheet, Click the File tab 2. On the File tab, Click New Page 6

7 & Your Data 3. The New window opens. In the Available Templates, click the Blank workbook button Click the button 4. Your new workbook opens. 5. Beginning in Row 1, enter the following data: Names Grades 6. In the Names column (A), enter the following: Ethel Fred Lucy Ricky 7. In the Grades column (B), enter the following: Page 7

8 & Your Data 8. To save your results, Click File Click Save 9. The Save As dialog box opens. Navigate to the desired location Give your workbook a meaningful name Click the button. 10. You have successfully created and saved a new worksheet. 3.2 Renaming worksheets When organizing your data in multiple worksheets, you may want to rename the worksheets for clarity. These instructions will guide you step-by-step in renaming your worksheet using the Grades spreadsheet from the previous instructions. Steps Illustrations 1. To rename a worksheet, Right-click the worksheet tab, such as Sheet1 2. On the pop-up menu, Click Rename Page 8

9 & Your Data 3. On the tab, Enter a meaningful name, such as Quizzes Press the Enter key on your keyboard 4. It s just that easy. You have successfully renamed your Sheet1 worksheet to Quizzes. 3.3 Moving worksheets around Moving worksheets around is helpful, when you want the worksheets in a different order than as they appear. On large workbooks, this feature is handy because inevitably the worksheet you use most often is the last one. By moving the worksheets around, you can place them in a sequence that works best for you. You can quickly move worksheets around using the following instructions. Steps Illustrations 1. To move a worksheet, Click and drag the worksheet tab you want to move, such as Sheet2, to the desired location, such as before the Quizzes tab. 2. Now Sheet2 appears before Quizzes 3. Alternatively, you can move worksheets around using the Worksheet pop-up menu. Right-click on the worksheet tab, Sheet2 Page 9

10 & Your Data 4. From the pop-up menu, select Move or Copy 5. On the Move or Copy screen, Click Sheet3 Click OK 6. Sheet2 is back to the position from which you began. 7. You have successfully moved a worksheet using two different methods. 3.4 Deleting worksheets On occasion, you may need to delete a worksheet. Using the worksheet pop-up menu, you can easily delete a worksheet. The following instruction will step you this process. Steps Illustrations 1. To delete a worksheet. Right-click on the worksheet tab, Sheet2 Page 10

11 & Your Data 2. From the pop-up menu, select Delete 3. The worksheet disappears. 4. You have successfully deleted a worksheet. 3.5 Inserting worksheets Depending on the type of data you are working with, you may need additional worksheets. You can insert a worksheet just as easy as deleting one. The instruction below will guide you in inserting a worksheet. Steps Illustrations 1. To insert a worksheet. Right-click on the worksheet tab, Sheet3 2. From the pop-up menu, select Insert Page 11

12 & Your Data 3. On the Insert window, Click Click 4. The new worksheet appears. 5. You have successfully inserted a worksheet. 4.0 Working with your data Now that you are aware of the environment and the use of worksheets, you are ready to start using its features. In this section, the instructions will guide through working with your data in these three ways and other functions, such as: Using basic formulas Sorting your data Formatting your data Importing data Hiding and filtering columns Subtotaling Printing Page 12

13 & Your Data 4.1 Open an existing spreadsheet In addition to creating a new worksheet, you can also use existing spreadsheets. These instructions will take you through the steps to open an existing spreadsheet. Steps 1. While Excel is open, Illustrations Click the File tab Click Open 2. The Open dialog box opens. Navigate to the desired location, such as Desktop or Documents Click the desired workbook, such as Donations Click the button. 3. The Donations or your desired workbook opens. 4. You have opened an existing workbook successfully. Page 13

14 & Your Data 4.2 Using Basic Formulas With Excel 2010, you can use basic formulas to calculate quickly totals, averages, and other mathematical operations for data by individual cells, rows, and columns. These instructions will guide you through using addition, subtraction, and counting formulas. Steps Illustrations To illustrate how to add individual cells, you will calculate the Pledged Amount for the top 3 contributors. To do this, you will enter a basic addition formula in the cell to the right of the heading, Top 3 Contributors 1. To add individual cells, Click in Cell D12 2. In cell D12, Type = I2 + I3 + I6 Press Enter on your keyboard Be sure to type the formula as written, including the equal sign (=). 3. Cell D12 contains the sum of the cells I2, I3, and I6 I I I D Next, you will determine the outstanding balance for the donors. To do this, you will subtract the Amount Received (column J) from the Pledged Amount (column I) and place the results in the Outstanding Balance (column K). Page 14

15 & Your Data 4. To determine the Outstanding Balance, Click in cell K2 5. In cell K2, Type = I2-J2 Press Enter on your keyboard Be sure to type the formula as written, including the equal sign (=). 6. Cell K2 contains the results of I2 J2 I J K To copy the formula, Click in cell K2 8. Click Copy 9. To paste the formula to Rows 3 8, Hold your left mouse button down in K3 and then dragging the selection window to K8. Page 15

16 & Your Data 10. Click Paste 11. Now, cells K2:K8 (K2 through K8) contain the same formula. Next, you will total the Pledged Amount (column I), Amount Received (column J), and the Outstanding Balance (column K). To accomplish this, you will use the Sum formula for a column of values. 12. To total the Pledged Amount (column I), Click in cell I9 13. In cell I9, Type: = SUM( Highlight cells I2 through I8 Type: ) Press Enter on your keyboard Be sure to type the formula as written, including the equal sign, = and the parentheses, (). 14. Cell I9 contains the sum of the selected numbers. In your case, it is the total pledged amount. Page 16

17 & Your Data 15. Now, you try it on your own with the Amount Received (column J) and Outstanding Balance (column K). You can either copy and paste the formulas or follow Step 13 using the appropriate columns. Your finished results you look similar to the illustration on the right. It might be nice to know the total number of contributors. On a small worksheet like this one, you can easily count the entries. However on a larger worksheet, counting thousands of entries may prove challenging. Excel 2010 has two formulas for counting: COUNT and COUNTA. The COUNT formula counts entries that are numbers and the COUNTA formula counts entries that contain letters. To determine the number of contributors, you will count the First Names and place the results in the Pledge Date column. Which count formula should you use? COUNT or COUNTA (See below for the answer) 16. To count the First Names (column B), Click in cell H9 17. In cell H9, Type: = COUNTA( Highlight cells B2 through B8 Type: ) Press Enter on your keyboard Be sure to type the formula as written, including the equal sign, = and the parentheses, (). 18. If you used COUNTA, the total number of contribution will be seven (7) as shown on the right. If your results show 0, then you used COUNT instead of COUNTA. Page 17

18 & Your Data In the next segment, you will use your results thus far to update the summary section, Overall Statistics of Fundraiser. 19. To update the Number of Contributors, Click in cell D13 Type: =H9 Press Enter on your keyboard 20. Your results should look similar to the illustration on the right. 21. It s your turn. Update the following: Total Amount Raised (cell D14) with the Pledge Amount total (cell I9) Total Amount Received (cell D15) with the Pledge Amount total (cell J9) Total Amount Outstanding (cell D16) with the Outstanding Balance total (cell K9) Your finished results should like as illustrated. In this last segment, you will insert a new row in your worksheet and observe how Excel automatically recalculates the values using your formulas. 22. You will begin by highlighting row 5. To do so, right-click the 5. Page 18

19 & Your Data 23. From the pop-up menu, click Insert. 24. A new row appears. 25. In the new row, enter the information as illustrated below. 26. To complete the new row, In the Outstanding Balance, type =I5-J5 In the %Received, type =K5/I5 27. Notice how the subtotals in Row 10 include the values from the new row. For example, the Number of Contributors changed from 7 to 8 because you used a formula that included all the rows. However, the Top 3 Contributions did not change. It should contain the values from the new row. If you remember, your formula specified the cells to add (= to use I2+I3+I7). Let s fix this formula to include the new row values. Page 19

21 & Your Data 1. Highlight the dates in the Pledge Date column. 2. From the Home tab, click the down arrow in the Number group 3. Click Short Date on the drop-down menu. 4. The Pledge Dates appears as dates. Next, you will format the Pledged Amount, Amount Received, and the Outstanding Balance as numbers with commas and no decimal places. 5. Highlight the numbers in the Pledged Amount (column I), Amount Received (column J) and the Outstanding Balance (column K), including the Subtotals. Page 21

22 & Your Data 6. From the Home tab, click the comma in the Number group 7. The commas are added to the amounts, along with two decimal places 8. To get rid of the decimal places: Click the Click the a second time 9. Now, the amounts are formatted correctly. 10. Now, it s your turn. Format the numbers in the Overall Statistics of Fund Raiser section, using the same steps. Your results should like the illustration on the right. In this segment, you will format the %Received as a percentage. 11. Highlight the numbers in the %Received (column L). Page 22

23 & Your Data 12. From the Home tab, click the percent sign in the Number group 13. Now, the amounts appear as percentages. 14. To add a decimal place to the percentages, click the 15. Now, the amounts appear as percentages with a decimal place. If this last segment on formatting, you will apply a pre-defined format to your data. 16. Highlight Rows 1-10 Page 23

24 & Your Data 17. Click the button in the Styles group 18. Click the Blue Table in the Medium section. 19. When the Format As Table window opens, Click OK Your table appears formatted with a blue theme. 20. You have successfully formatted your dates as short dates, your numbers with commas, and your data with color. 4.4 Sorting Data Depending on the situation, you may need to change how present your data. Perhaps, you may want the data sorted by date, name, or dollar amounts. The Excel Sort feature allows you to sort your data in many ways, ascending, descending, or using a custom format. These instructions will guide you in sorting by date, last name, pledged amount and a custom sort. Page 24

25 & Your Data Steps Illustrations You can sort your data in number of ways. In this segment, you will sort your data by date, last name, pledged amount, outstanding balance, and custom sort. 1. Click the down arrow for Pledge Date 2. To sort the column in descending order so that the newer entries appear first, Click Sort Newest to Oldest. Click OK 3. The entry we entered today is now the first entry. 4. To alphabetize the list of contributors by last name, Click the down arrow for Last Name Page 25

26 & Your Data 5. To sort the column in descending order so that the newer entries appear first, Click A to Z Click OK 6. The data is sorted by Last Name. Notice that Zuckerberg appears as the last entry. 7. To sort the data by the contributor who donated the most, Click the down arrow for Pledged Amount 8. To sort the column in descending order so that the largest entries appear first, Click Largest to Smallest Page 26

27 & Your Data 9. The Pledged Amount are sorted in descending order. However, the Subtotals were included in the process. 10. To correct this error, Click the down arrow for Pledge Amount Uncheck the Click OK 11. Now, the Pledged Amount appears correctly with the largest amounts listed first. 12. You can try sorting the Outstanding Balance in descending order on your own. Your results should look like the image on the right. 13. For more control over the sorting, you can use the custom sort feature. This feature helps when you want to sort by more than one column, such as pledge date and pledged amount. In this last section, you will sort your data by Pledge Date and Pledged Amount in descending order. 14. To begin you need to clear the previous sorting, highlight your table Page 27

28 & Your Data 15. Click the Sort & Filter button on your ribbon 16. Click Clear on the pop-up menu to remove the sorting formats 17. Highlight your table again 18. Click the Sort & Filter button on your ribbon again 19. Click Custom Sort on the pop-up menu 20. When the Sort window opens, In the Sort by, select Pledge Date In the Order, select Oldest to Newest Click Page 28

29 & Your Data 21. When the new level is added, In the Then by, select Pledged Amount In the Order, select Largest to smallest Click OK 22. The rows are sorted by Pledge Date and Pledged Amount 23. To correct this error, Click the down arrow for Pledged Amount Uncheck the Click OK 24. Now you can see that Warren Harding s pledge amount appears after Mark Zuckerberg s 25. You have successfully sorted your data by date, last name, pledged amount, outstanding balance, and custom sort. 4.5 More Formulas (Min, Max, and Average) Excel has many formulas from which to choose. You can use the Min formula to display the lowest number in a group of numbers, such as the lowest pledged amount. The Max formula does the opposite; it displays the highest number out of a group of numbers, such as the highest pledged amount. The Average formula is helpful when you want to know the central tendency of a group of numbers, such as the average contribution. These instructions will step you through using the Min, Max, and Average formulas. Page 29

30 & Your Data Steps Illustrations Excel has numerous formulas from which to choose. In this segment, you will use the Min, Max, and Average formulas to determine the Minimum Amount Pledged, Maximum Amount Pledged, and the Average Amount Pledged. 1. Click cell D18 2. In the formula bar: Type: =Min(I3:I10) Press Enter on your keyboard 3. The minimum amount, \$1,000,000, shows in D18 as the Minimum Amount Pledged. 4. To calculate the Maximum Amount Pledged, Click in D19 Page 30

31 & Your Data 5. On the formula bar, click the button 6. On the Insert Function window, In the Search for a function, enter maximum Click Go 7. The search results will show in the Select a function box. Click MAX Click OK 8. When the Function Arguments window opens, Click the button 9. Next Highlight cells I3 to I10 in your document Click the button 10. When you return to the Function Arguments window, click OK Page 31

32 & Your Data 11. The maximum amount, \$60,000,000, shows in D19 as the Maximum Amount Pledged. 12. Click cell D In the formula bar: Type: =Average(I3:I10) Press Enter on your keyboard 14. The average amount, \$14,875,000, shows in D20 as the Average Amount Pledged. 15. You have successfully uses the Min, Max, and Average formulas to determine the Minimum Amount Pledged, Maximum Amount Pledged, and the Average Amount Pledged. 4.6 Other Data Sources You can use data from other sources with Excel. The data must be in format that Excel can understand, such as.txt,.csv, or.xls. Depending on the format, you may need to use the import wizard to maintain the data integrity. These instructions will step you through downloading data from mycsub and opening it in Excel. Page 32

34 & Your Data 5. In the Faculty Queries section, click the Students Enrolled Distinct link Your page may look different from the illustration on the right. 6. On the next window, In the Term, enter 2128 In the Plan, enter CHEM Click 7. When results appear, click the Excel Spreadsheet link 8. When the dialog window appears In the Open with, select Microsoft Excel Click OK 9. When Microsoft Excel opens, Click the File tab Click Save As Page 34

36 & Your Data 2. With the desired columns highlighted, Right-click the columns Click Hide on the popup menu 3. The columns are now hid. Notice that the column letters go from K to N. 4. The process to unhide columns is similar. When you notice that some column letters are skipped, you can unhide the columns. To do so, Highlight the columns that have skipped column letters, such as columns K and N. 5. With the desired columns highlighted, Right-click the columns Click Unhide on the popup menu Page 36

37 & Your Data 6. The hid columns are visible. 7. You have successfully hid and unhid columns. 4.8 Filtering Columns Filtering columns allows you to reduce the rows of data that are visible without deleting the data. You can filter your data on any column. The filtering choices are based on the values found in the selected column. As such, you can quickly view the range of data in a column without scrolling through the entire document. These instructions will step you through filtering by column values and conditions. Steps Illustrations 1. To activate filtering, Click anywhere in your spreadsheet Click the button 2. On the popup menu, click Filter 3. All the columns have drop-down arrow. Page 37

38 & Your Data 4. By adding the filtering, you can filter on any field in your spreadsheet. To illustrate filtering, you filter your results to show only the students with the Sub-plan, BIOC_BS_B Click the down arrow for Sub-plan Uncheck the Select All Check BIOC_BS_B 5. Your data only shows the students that have the Sub-plan, BIOC_BS_B. Notice the Filter symbol in column D, Sub- Plan indicating that the column is filtered. 6. You can also filter your data on blank entries. For example, you may want to see only students with an Acad Plan of CHEM_BS_B and no Sub-plan. To illustrate this, Click the button 7. On the popup menu, click Clear to clear the previous filters. 8. For the Sub-plan, Click the down arrow Uncheck Select All Check Blanks Click OK Page 38

39 & Your Data 9. Your spreadsheet shows only the students with an Acad Plan of CHEM_BS_B and no Sub-plan. 10. You can also filter your data using more than one criteria. For example, you can filter your data to show only student with a GPA over 3.0 and Total Units over To illustrate this example, Click the button 11. On the popup menu, click Clear to clear the previous filters. 12. For the Total Units, Click the down arrow Click Number Filters Click Greater Than Or Equal To 13. On the Custom Auto Filter In Total Units, enter the desired value, such as 160 Click OK Page 39

40 & Your Data 14. For the Cum GPA, Click the down arrow Click Number Filters Click Greater Than Or Equal To 15. On the Custom Auto Filter In CSUB Cum GPA, enter the desired value, such as 3.0 Click OK 16. Your data shows only students with GPAs over 3.0 and Total Units over You have successfully used filters to filter you data on Sub-plans using a specific criteria and blanks. Additionally, you filtered your data using more than one criteria, such as Total Units over 160 and GPA over Sub-totaling When working with numerical data, such as student GPA, units, or financial data, such as budgets, you may want to have certain rows of information subtotaled. On a small worksheet, this is not a problem. However, on spreadsheets with hundreds or thousands of rows, it can be time-consuming. The Subtotal feature in Excel saves you time by automatically adding rows of data based on specified criteria. To work effectively, you should sort your data first. These instructions will assist you with sorting your data, specifying criteria, and subtotaling data. Page 40

41 & Your Data Steps Illustrations 1. To illustrate subtotaling, you will count the number of students for each Sub-plan. To begin, Click anywhere in your spreadsheet Click the button 2. On the popup menu, click Clear to clear the previous filters. 3. Next, you will sort the data by Plan, Sub- Plan, and Name. To do so, Click the button 4. Click Custom Sort on the pop-up menu 5. When the Sort window opens, In the Sort by, select Acad Plan In the Order, select A to Z Click 6. On the new row, In the Then by, select Sub-Plan In the Order, select Sort A to Z Click Page 41

42 & Your Data 7. On the new row, In the Then Sort by, select Name In the Order, select Sort A to Z Click OK 8. The students are sorted by Acad Plan, Sub- Plan, and Name. 9. To subtotal the student by Sub-Plan, Click the Data tab Click the Subtotal button 10. On the Subtotal page, In the At each change in, select Sub- Plan In the Use function, select Count In the Add subtotal to, check Sub-Plan Click OK 11. Your data shows the number of students for each Sub-Plan. Notice that the students without Sub-plans were not subtotaled. However, they were included in the grand total. Page 42

43 & Your Data 12. You have successfully used subtotaled your data Printing Once spreadsheet is complete, you may want to print it out. You can control how your data prints by specifying titles, headers, footers, and the print area. These instructions help you using common print configurations. Steps Illustrations 1. To begin, Click the Page Layout tab Click the Orientation button Click Landscape 2. Highlight the columns you wanted printed, such as A2:M47 3. On the Page Layout tab, Click Print Area Click Set Print Area 4. On the Page Layout tab, Click Print Titles 5. When the Page Setup page opens, Click the Header/Footer tab Page 43

44 & Your Data 6. On the Header/Footer page, Click Customer Header 7. The Header page opens showing the three areas: left section, center section, right section. In the Center section, type a report title for your spreadsheet, such as Student Data Fall 2012 Click OK 8. In the Footer, use the drop down arrow to select the entry that shows your name followed by Page 1 and the date, such as Warren Harding, Page 1, 10/29/2012 Click OK 9. On the Page Layout tab, Click Print Titles 10. On the Sheet tab, Click the button for the Rows to repeat at top. Page 44

45 & Your Data 11. When the Page Setup Rows to repeat at top, Highlight row 1 Click the button 12. When the Page Setup page reappears, Click the Print Preview button. 13. The Print Preview windows appears with your report. Use the arrows at the bottom to page through your report. Notice that the column heading appear on every page. 14. You have successfully customized your spreadsheet to include titles, repeat column headings on every page, as well as include date and page numbers. Page 45

46 & Your Data 5.0 Where to get more information GCFLearnFree.org is a division of Goodwill Industries. Their website provides step-by-step instructions and videos on how to use Microsoft Word and many other applications. You can get more information about the Word features covered in this document at: Excel 2010 Environment Lesson 1: Getting Started with Excel Lesson 7: Worksheet Basics Working with your data Lesson 10: Working with Basic Functions Lesson 11: Sorting Data Lesson 12: Outlining Data Lesson 13: Filtering Data Lesson 14: Formatting Tables Lesson: 8: Printing Page 46

### Microsoft Excel 2010 Tutorial

1 Microsoft Excel 2010 Tutorial Excel is a spreadsheet program in the Microsoft Office system. You can use Excel to create and format workbooks (a collection of spreadsheets) in order to analyze data and

### Excel 2007 Basic knowledge

Ribbon menu The Ribbon menu system with tabs for various Excel commands. This Ribbon system replaces the traditional menus used with Excel 2003. Above the Ribbon in the upper-left corner is the Microsoft

### Microsoft Office Excel 2013

Microsoft Office Excel 2013 Navigating the Excel Interface The Components of the Excel 2013 Interface Component Quick Access Toolbar The ribbon Ribbon tabs Task pane Formula Bar Status bar Description

### Microsoft Excel 2010 Part 3: Advanced Excel

CALIFORNIA STATE UNIVERSITY, LOS ANGELES INFORMATION TECHNOLOGY SERVICES Microsoft Excel 2010 Part 3: Advanced Excel Winter 2015, Version 1.0 Table of Contents Introduction...2 Sorting Data...2 Sorting

### Basic Microsoft Excel 2007

Basic Microsoft Excel 2007 The biggest difference between Excel 2007 and its predecessors is the new layout. All of the old functions are still there (with some new additions), but they are now located

### EXCEL PIVOT TABLE David Geffen School of Medicine, UCLA Dean s Office Oct 2002

EXCEL PIVOT TABLE David Geffen School of Medicine, UCLA Dean s Office Oct 2002 Table of Contents Part I Creating a Pivot Table Excel Database......3 What is a Pivot Table...... 3 Creating Pivot Tables

### Microsoft Excel 2010 Prepared by Computing Services at the Eastman School of Music July 2010

Microsoft Excel 2010 Prepared by Computing Services at the Eastman School of Music July 2010 Contents Microsoft Office Interface... 4 File Ribbon Tab... 5 Microsoft Office Quick Access Toolbar... 6 Appearance

### Excel 2007. Getting Started The Excel Window u v w. Microsoft QUICK Source

Microsoft QUICK Source Excel 2007 Getting Started The Excel Window u v w x y z { u Quick Access Toolbar contains shortcuts for the most commonly used tools. v Microsoft Office Button contains common file

### Excel 2003 Tutorial I

This tutorial was adapted from a tutorial by see its complete version at http://www.fgcu.edu/support/office2000/excel/index.html Excel 2003 Tutorial I Spreadsheet Basics Screen Layout Title bar Menu bar

### Excel 2007 A Beginners Guide

Excel 2007 A Beginners Guide Beginner Introduction The aim of this document is to introduce some basic techniques for using Excel to enter data, perform calculations and produce simple charts based on

MS Excel Handout: Level 2 elearning Department 2016 Page 1 of 11 Contents Excel Environment:... 3 To create a new blank workbook:...3 To insert text:...4 Cell addresses:...4 To save the workbook:... 5

### Introduction to Microsoft Excel 2010

Introduction to Microsoft Excel 2010 Screen Elements Quick Access Toolbar The Ribbon Formula Bar Expand Formula Bar Button File Menu Vertical Scroll Worksheet Navigation Tabs Horizontal Scroll Bar Zoom

### Basic Excel Handbook

2 5 2 7 1 1 0 4 3 9 8 1 Basic Excel Handbook Version 3.6 May 6, 2008 Contents Contents... 1 Part I: Background Information...3 About This Handbook... 4 Excel Terminology... 5 Excel Terminology (cont.)...

### Excel 2016 Tables & PivotTables

Excel 2016 Tables & A PivotTable is a summary of data from a data source and is very useful when you have a lot of data to analyze. Excel enable one to gather and present data in a custom/dynamic display.

### Microsoft Excel 2010. Understanding the Basics

Microsoft Excel 2010 Understanding the Basics Table of Contents Opening Excel 2010 2 Components of Excel 2 The Ribbon 3 o Contextual Tabs 3 o Dialog Box Launcher 4 o Quick Access Toolbar 4 Key Tips 5 The

### Q&As: Microsoft Excel 2013: Chapter 2

Q&As: Microsoft Excel 2013: Chapter 2 In Step 5, why did the date that was entered change from 4/5/10 to 4/5/2010? When Excel recognizes that you entered a date in mm/dd/yy format, it automatically formats

### Introduction to Microsoft Excel 2007

Introduction to Microsoft Excel 2007 Class learning objectives 1. What is Excel? Spreadsheet uses & samples Touring the Excel window Learning important definitions Navigating around the workbook 2. The

### 3 What s New in Excel 2007

3 What s New in Excel 2007 3.1 Overview of Excel 2007 Microsoft Office Excel 2007 is a spreadsheet program that enables you to enter, manipulate, calculate, and chart data. An Excel file is referred to

### Excel 2003 A Beginners Guide

Excel 2003 A Beginners Guide Beginner Introduction The aim of this document is to introduce some basic techniques for using Excel to enter data, perform calculations and produce simple charts based on

Table of Contents Elements of An Excel Document... 2 Resizing and Hiding Columns and Rows... 3 Using Panes to Create Spreadsheet Headers... 3 Using the AutoFill Command... 4 Using AutoFill for Sequences...

Excel 2010: Create your first spreadsheet Goals: After completing this course you will be able to: Create a new spreadsheet. Add, subtract, multiply, and divide in a spreadsheet. Enter and format column

### Excel for Data Cleaning and Management

Excel for Data Cleaning and Management Background Information This workshop is designed to teach skills in Excel that will help you manage data from large imports and save them for further use in SPSS

### EXCEL 2007. Using Excel for Data Query & Management. Information Technology. MS Office Excel 2007 Users Guide. IT Training & Development

Information Technology MS Office Excel 2007 Users Guide EXCEL 2007 Using Excel for Data Query & Management IT Training & Development (818) 677-1700 Training@csun.edu http://www.csun.edu/training TABLE

### As in the example above, a Budget created on the computer typically has:

Activity Card Create a How will you ensure that your expenses do not exceed what you planned to invest or spend? You can create a budget to plan your expenditures and earnings. As a family, you can plan

### Intermediate Microsoft Excel 2007

Intermediate Microsoft Excel 2007 Table of Contents ADVANCED FORMATTING... 2 FORMATTING NUMBERS... 2 WRAPPING TEXT... 3 EXPANDING THE FORMULA BAR... 3 THE MERGE AND CENTER FUNCTION... 4 INSERTING COMMENTS...

### Monthly Payroll to Finance Reconciliation Report: Access and Instructions

Monthly Payroll to Finance Reconciliation Report: Access and Instructions VCU Reporting Center... 2 Log in... 2 Open Folder... 3 Other Useful Information: Copying Sheets... 5 Creating Subtotals... 5 Outlining

### Microsoft Access 2010 handout

Microsoft Access 2010 handout Access 2010 is a relational database program you can use to create and manage large quantities of data. You can use Access to manage anything from a home inventory to a giant

### Designing a Worksheet with Excel

Designing a Worksheet with Excel Introduction Microsoft Office Excel 00 offers several tools that make your worksheets look attractive and professional. Without formatting, a worksheet can look confusing

### Merging Labels, Letters, and Envelopes Word 2013

Merging Labels, Letters, and Envelopes Word 2013 Merging... 1 Types of Merges... 1 The Merging Process... 2 Labels - A Page of the Same... 2 Labels - A Blank Page... 3 Creating Custom Labels... 3 Merged

### Microsoft Excel 2007 Consolidate Data & Analyze with Pivot Table Windows XP

Microsoft Excel 2007 Consolidate Data & Analyze with Pivot Table Windows XP Consolidate Data in Multiple Worksheets Example data is saved under Consolidation.xlsx workbook under ProductA through ProductD

### Lab 11: Budgeting with Excel

Lab 11: Budgeting with Excel This lab exercise will have you track credit card bills over a period of three months. You will determine those months in which a budget was met for various categories. You

Advanced Excel Data Validation Excel has a feature called Data Validation, which will allow you to control what kind of information is typed into cells. 1. Select the cell(s) you wish to control. 2. Click

### MICROSOFT EXCEL TUTORIAL HANDOUT

MICROSOFT EXCEL TUTIAL HANDOUT Opening Microsoft Excel 1. Click on the START button. 2. Click on PROGRAMS. 3. Click on MICROSOFT EXCEL. The Excel Screen Formula Bar Minimize Buttons Restore Buttons Close

### Sage 500 ERP Intelligence Reporting Getting Started Guide 27.11.2012

Sage 500 ERP Intelligence Reporting Getting Started Guide 27.11.2012 Table of Contents 1.0 Getting started 3 2.0 Managing your reports 10 3.0 Defining report properties 18 4.0 Creating a simple PivotTable

### Microsoft Excel 2007 Module 1

Microsoft Excel 007 Module http://pds.hccfl.edu/pds Microsoft Excel 007: Module August 007 007 Hillsborough Community College - Professional Development and Web Services Hillsborough Community College

### ITS Training Class Charts and PivotTables Using Excel 2007

When you have a large amount of data and you need to get summary information and graph it, the PivotTable and PivotChart tools in Microsoft Excel will be the answer. The data does not need to be in one

### How to Excel with CUFS. Part 3. Course Manual. Finance Training

How to Excel with CUFS Part 3 Course Manual Finance Training Contents 1 Financial Information 1.1 Data vs. Information 2 1.2 Attributes of Quality Information 2 2 Pivot Tables 2.1 What are they? 4 2.2

### INTRODUCTION TO MICROSOFT EXCEL 2010 Creating a Basic Spreadsheet

INTRODUCTION TO MICROSOFT EXCEL 2010 Creating a Basic Spreadsheet Documented by Vincent J. Yanusauskas Computer Training Coordinator Table of Contents Introduction... 1 Backstage View... 1 Quick access

### To reuse a template that you ve recently used, click Recent Templates, click the template that you want, and then click Create.

What is Excel? Applies to: Excel 2010 Excel is a spreadsheet program in the Microsoft Office system. You can use Excel to create and format workbooks (a collection of spreadsheets) in order to analyze

### Search help. More on Office.com: images templates. Here are some basic tasks that you can do in Microsoft Excel 2010.

Page 1 of 8 Excel 2010 Home > Excel 2010 Help and How-to > Getting started with Excel Search help More on Office.com: images templates Basic tasks in Excel 2010 Here are some basic tasks that you can do

### Beginning Excel. Revised 5/01

Beginning Excel Objectives: The Learner will: Become familiar with terminology used in Microsoft Excel Create a simple workbook Write a simple formula Create a simple chart Sort a simple text chart Formatting

### Computer Training Centre University College Cork. Excel 2013 Level 1

Computer Training Centre University College Cork Excel 2013 Level 1 Table of Contents Introduction... 1 Opening Excel... 1 Using Windows 7... 1 Using Windows 8... 1 Getting Started with Excel 2013... 2

### Planning and Managing Projects with Microsoft Project Professional 2013

Slides Slides Steps to Apply Sorting: 1. Click View, Sort, and select by Start Date, by Finish Date, by Priority, by Cost, by ID, or Sort By Important Points: When you select Sort By, you can configure

### Excel 2007: Basics Learning Guide

Excel 2007: Basics Learning Guide Exploring Excel At first glance, the new Excel 2007 interface may seem a bit unsettling, with fat bands called Ribbons replacing cascading text menus and task bars. This

### How to Make the Most of Excel Spreadsheets

How to Make the Most of Excel Spreadsheets Analyzing data is often easier when it s in an Excel spreadsheet rather than a PDF for example, you can filter to view just a particular grade, sort to view which

### Basic Microsoft Excel 2008

Basic Microsoft Excel 2008 Table of Contents Excel Window Properties... 2 Creating a New Workbook... 3 Creating New Worksheets... 3 Renaming a Worksheet... 3 Deleting a Worksheet... 3 Selecting Cells...

### Introduction to Microsoft Excel 2007/2010

to Microsoft Excel 2007/2010 Abstract: Microsoft Excel is one of the most powerful and widely used spreadsheet applications available today. Excel's functionality and popularity have made it an essential

### CREATING EXCEL PIVOT TABLES AND PIVOT CHARTS FOR LIBRARY QUESTIONNAIRE RESULTS

CREATING EXCEL PIVOT TABLES AND PIVOT CHARTS FOR LIBRARY QUESTIONNAIRE RESULTS An Excel Pivot Table is an interactive table that summarizes large amounts of data. It allows the user to view and manipulate

### Chapter 2: Formulas, Functions, and Formatting Microsoft Excel 2010 OBJECTIVE We will practice using formulas and functions in Microsoft Excel 2010.

OBJECTIVE We will practice using formulas and functions in. ESSENTIAL SKILLS Enter formulas by typing Enter formulas by Point mode Apply the AVERAGE, MAX, and MIN functions Verify a formula using Range

### MICROSOFT ACCESS STEP BY STEP GUIDE

IGCSE ICT SECTION 11 DATA MANIPULATION MICROSOFT ACCESS STEP BY STEP GUIDE Mark Nicholls ICT Lounge P a g e 1 Contents Task 35 details Page 3 Opening a new Database. Page 4 Importing.csv file into the

### Overview What is a PivotTable? Benefits

Overview What is a PivotTable? Benefits Create a PivotTable Select Row & Column labels & Values Filtering & Sorting Calculations Data Details Refresh Data Design options Create a PivotChart Slicers Charts

### Indiana County Assessor Association Excel Excellence

Indiana County Assessor Association Excel Excellence Basic Excel Data Analysis Division August 2012 1 Agenda Lesson 1: The Benefits of Excel Lesson 2: The Basics of Excel Lesson 3: Hands On Exercises Lesson

### Excel Project Creating a Stock Portfolio Simulation

Background Vocabulary Excel Project Creating a Stock Portfolio Simulation 1. What is a stock? A stock is a share in the ownership of a corporation, a large business organization. A stock, also, represents

### Microsoft Excel 2010

Microsoft Excel 2010 An Introduction to MS Excel 2010 STM Training Program Center for Teaching and Learning Prepared by: Niranjan Khadka (Instructional Design Assistant) 1 MS Excel 2010 Formulas and Formatting

### If you are comfortable working with Excel, you will be comfortable working with FAST and other provided Excel workbooks.

Excel is a spreadsheet program that allows users to organize data, complete calculations, make decisions, graph data, develop professional reports, etc. Unlike a paper spreadsheet, you can set up an Excel

### Decision Support AITS University Administration. Web Intelligence Rich Client 4.1 User Guide

Decision Support AITS University Administration Web Intelligence Rich Client 4.1 User Guide 2 P age Web Intelligence 4.1 User Guide Web Intelligence 4.1 User Guide Contents Getting Started in Web Intelligence

### Google Docs Basics Website: http://etc.usf.edu/te/

Website: http://etc.usf.edu/te/ Google Docs is a free web-based office suite that allows you to store documents online so you can access them from any computer with an internet connection. With Google

### Microsoft EXCEL Training Level 3

Microsoft EXCEL Training Level 3 Introduction This tutorial covers creating and using a pivot table to extract different information from one data sample. This course will give you the skills to use a

### MICROSOFT EXCEL BOOKLET

MICROSOFT EXCEL BOOKLET We will now be looking at the spreadsheet portion of Microsoft Office 2007. You can use Excel to organize, analyze and attractively present data such as a budget. As you go through

### EXCEL 2007 CHAPTER 2 LAB INSTRUCTIONS

Apply Your Knowledge Profit Analysis Worksheet EXCEL 2007 CHAPTER 2 LAB INSTRUCTIONS Instructions Part 1: Start Excel. Open the workbook Apply 2-1 Car-B-Clean Profit Analysis. See the inside back cover

### Produced by Flinders University Centre for Educational ICT. PivotTables Excel 2010

Produced by Flinders University Centre for Educational ICT PivotTables Excel 2010 CONTENTS Layout... 1 The Ribbon Bar... 2 Minimising the Ribbon Bar... 2 The File Tab... 3 What the Commands and Buttons

### BID2WIN Workshop. Advanced Report Writing

BID2WIN Workshop Advanced Report Writing Please Note: Please feel free to take this workbook home with you! Electronic copies of all lab documentation are available for download at http://www.bid2win.com/userconf/2011/labs/

### Microsoft Excel 2007 Basics For Windows

Advanced Microsoft Excel 2010 Table of Contents THE PASTE SPECIAL FUNCTION... 2 Paste Special Options... 2 Using the Paste Special Function... 3 ORGANIZING DATA... 4 Multiple-Level Sorting... 4 Subtotaling

### How to Get The Most Out of the DEP Public Internet Reports

How to Get The Most Out of the DEP Public Internet Reports 07/13/2004 Table of Contents MS Excel... 2 Opening a Report... 2 Manipulating the Report Layout... 3 Expanding the columns... 3 Freezing Panes...

### Excel Shortcuts Make Excel Work Hard So You Don t Have To

Excel Shortcuts Make Excel Work Hard So You Don t Have To This document provides a variety of shortcuts for working in Excel 2010. Creating a Chart Excel provides a keyboard shortcut (F11) for creating

Intro to Excel spreadsheets What are the objectives of this document? The objectives of document are: 1. Familiarize you with what a spreadsheet is, how it works, and what its capabilities are; 2. Using

### Migrating to Excel 2010 from Excel 2003 - Excel - Microsoft Office 1 of 1

Migrating to Excel 2010 - Excel - Microsoft Office 1 of 1 In This Guide Microsoft Excel 2010 looks very different, so we created this guide to help you minimize the learning curve. Read on to learn key

### CHAPTER 5: ANALYZE MICROSOFT DYNAMICS NAV DATA IN MICROSOFT OFFICE EXCEL 2007

Chapter 5: Analyze Microsoft Dynamics NAV Data in Microsoft Office Excel 2007 CHAPTER 5: ANALYZE MICROSOFT DYNAMICS NAV DATA IN MICROSOFT OFFICE EXCEL 2007 Objectives Introduction The objectives are: Explain

### Pivot Tables/Charts (Microsoft Excel 2010)

Pivot Tables/Charts (Microsoft Excel 2010) You can use pivot tables whenever you want to summarize a large amount of data, such as customer lists, salesperson quarter/annual sales amounts, etc. Microsoft

### Excel 2007 Essentials BRAVO! Summer Institute

Excel 2007 Essentials BRAVO! Summer Institute Table of Contents Three types of basic data... 4 Operands... 4 Navigation Key Strokes... 5 The Name Box... 6 To select all cells on a worksheet... 7 Easy Data

### Excel 2013 - Using Pivot Tables

Overview A PivotTable report is an interactive table that allows you to quickly group and summarise information from a data source. You can rearrange (or pivot) the table to display different perspectives

### Excel Using Pivot Tables

Overview A PivotTable report is an interactive table that allows you to quickly group and summarise information from a data source. You can rearrange (or pivot) the table to display different perspectives

### Task Force on Technology / EXCEL

Task Force on Technology EXCEL Basic terminology Spreadsheet A spreadsheet is an electronic document that stores various types of data. There are vertical columns and horizontal rows. A cell is where the

### How to use Microsoft Excel 2007

Microsoft Office Excel is a powerful tool used to create and format spreadsheets. Spreadsheets allow information to be organized in rows and tables and analyzed with automatic mathematics. Spreadsheets

### In this session, we will explain some of the basics of word processing. 1. Start Microsoft Word 11. Edit the Document cut & move

WORD PROCESSING In this session, we will explain some of the basics of word processing. The following are the outlines: 1. Start Microsoft Word 11. Edit the Document cut & move 2. Describe the Word Screen

### ECDL. European Computer Driving Licence. Spreadsheet Software BCS ITQ Level 2. Syllabus Version 5.0

European Computer Driving Licence Spreadsheet Software BCS ITQ Level 2 Using Microsoft Excel 2010 Syllabus Version 5.0 This training, which has been approved by BCS, The Chartered Institute for IT, includes

Excel 2003: Ringtones Task 1. Open up a blank spreadsheet 2. Save the spreadsheet to your area and call it Ringtones.xls 3. Add the data as shown here, making sure you keep to the cells as shown Make sure

### How to Create Custom Name Badge Inserts with a Mail Merge in Microsoft Word 2010

Many people know that you can use the Mail Merge feature in Microsoft Word 2010 to easily create mailing labels, but did you know you can use it to quickly create custom name badge inserts? Here, you will

### Worksheets: Part 2. Class Length: 2 Hours. Objectives:

Worksheets: Part 2 Class Description: This class is an introductory course to the worksheet program, Microsoft Excel. You will learn how to create, edit, and format worksheets. The class will also look

### Introduction to MS EXCEL 2007 Data entry & formatting Using formulas & functions Presenting data with charts Database features in Excel

Introduction to MS EXCEL 2007 Data entry & formatting Using formulas & functions Presenting data with charts Database features in Excel Introduction to MS Excel 2007 2 Table of Contents Getting started

### Excel 2007 - Using Pivot Tables

Overview A PivotTable report is an interactive table that allows you to quickly group and summarise information from a data source. You can rearrange (or pivot) the table to display different perspectives

### Excel 2003 PivotTables Summarizing, Analyzing, and Presenting Your Data

The Company Rocks Excel 2003 PivotTables Summarizing, Analyzing, and Presenting Step-by-step instructions to accompany video lessons Danny Rocks 5/19/2011 Creating PivotTables in Excel 2003 PivotTables

### Computer Training Centre University College Cork. Excel 2013 Pivot Tables

Computer Training Centre University College Cork Excel 2013 Pivot Tables Table of Contents Pivot Tables... 1 Changing the Value Field Settings... 2 Refreshing the Data... 3 Refresh Data when opening a

### 1. Math symbols Operation Symbol Example Order

Excel 2 Microsoft Excel 2013 Mercer County Library System Brian M. Hughes, County Executive Excel s Order of Calculation 1. Math symbols Operation Symbol Example Order Parentheses ( ) =(4+2)*8 1st Exponents

### Microsoft Excel 2007 Level 2

Information Technology Services Kennesaw State University Microsoft Excel 2007 Level 2 Copyright 2008 KSU Dept. of Information Technology Services This document may be downloaded, printed or copied for

### Cape Cod Community College

Cape Cod Community College Departmental Syllabus Prepared by the Department of Business Date of Departmental Approval: March 27, 2014 Date approved by Curriculum and Programs: April 2, 2014 Effective:

### Microsoft Access 2010- Introduction

Microsoft Access 2010- Introduction Access is the database management system in Microsoft Office. A database is an organized collection of facts about a particular subject. Examples of databases are an

Using Excel for a Gradebook: Advanced Gradebook Formulas Objective 1: Review Screen Layout Excel 2007 offers a new user interface. The top portion of the window has a new structure for Excel commands.

### STATEMENT OF TRANSACTION REPORT ANALYSIS USING EXCEL

STATEMENT OF TRANSACTION REPORT ANALYSIS USING EXCEL Excel can be used to analyze the MCPS Statement of Transaction EXCEL Report Selected Fields to more easily track expenses through the procurement cycle.

### Excel Exam Review Questions 65-100

65. How often does Excel 2010 automatically recalculate formulas in a worksheet? A. Every 5 minutes B. Each time you click on a cell C. Each time you enter a value into a cell D. Each time the worksheet

### Microsoft Excel 2007 Module 3

Microsoft Excel 007 Module http://pds.hccfl.edu/pds Microsoft Excel 007: Module August 007 007 Hillsborough Community College - Professional Development and Web Services Hillsborough Community College

### CHAPTER 6: ANALYZE MICROSOFT DYNAMICS NAV 5.0 DATA IN MICROSOFT EXCEL

Chapter 6: Analyze Microsoft Dynamics NAV 5.0 Data in Microsoft Excel CHAPTER 6: ANALYZE MICROSOFT DYNAMICS NAV 5.0 DATA IN MICROSOFT EXCEL Objectives The objectives are: Explain the process of exporting

### ECDL / ICDL Spreadsheets Syllabus Version 5.0

ECDL / ICDL Spreadsheets Syllabus Version 5.0 Purpose This document details the syllabus for ECDL / ICDL Spreadsheets. The syllabus describes, through learning outcomes, the knowledge and skills that a

### Microsoft Office Excel 2007 Key Features. Office of Enterprise Development and Support Applications Support Group

Microsoft Office Excel 2007 Key Features Office of Enterprise Development and Support Applications Support Group 2011 TABLE OF CONTENTS Office of Enterprise Development & Support Acknowledgment. 3 Introduction.

### QUERY STUDIO HOW-TO GUIDE

QUERY STUDIO HOW-TO GUIDE Preparedby Leah Targon Contents Contents... 1 Logging on to the Information Warehouse... 2 Launching Query Studio... 4 Working in Query Studio... 5 New Report Window... 5 Using