2016 FEDERAL POSTING COMPLIANCE CHART

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1 2016 FEDERAL Employee Polygraph Protection Act (EPPA) Every employer subject to the EPPA must post and keep posted on its premises a notice explaining the act in a prominent and conspicuous place in every establishment of the employer where it can readily be observed by employees and applicants for employment. Employers engaged in or affecting commerce or in the production of goods for commerce. Learn about the EPPA in the Federal Privacy Requirements section Employee Rights for Workers with Disabilities/Special Minimum Wage Every employer of workers with disabilities under special minimum wage certificates authorized by the Fair Labor Standards Act (FLSA), the McNamara-O Hara Service Contract Act, and/or the Walsh-Healey Public Contracts Act must display a poster prescribed by the Wage and Hour Division explaining the conditions under which special minimum wages may be paid. The poster must be posted in a conspicuous place on the employer s premises where employees and the parents or guardians of workers with disabilities can readily see it. Every employer having workers employed under special minimum wage certificates authorized by 14(c) of the FLSA. Learn about the FLSA in the FLSA Minimum Wage Requirements section Equal Employment Opportunity is the Law Must be posted by every employer covered by nondiscrimination and equal employment opportunity (EEO). The notice must be posted prominently, where it can be readily seen by employees and applicants for employment. The notice provides information concerning the laws and procedures for filing complaints of violations of EEO laws with the Office of Federal Contract Compliance Programs (OFCCP). Learn about EEO in the Discrimination and Harassment section Employers with 15 or more employees and entities holding federal contracts or subcontracts or federally assisted construction contracts of $10,000 or more. Note that the EEOC may provide additional posting requirements. Equal Employment Opportunity is the Law Supplement (Revised September 2015) Employers must post this supplement to the Equal Employment Opportunity is the Law poster. Learn about EEO in the Discrimination and Harassment section Entities holding federal contracts or subcontracts or federally assisted construction contracts of $10,000 or more. E-Verify Participation and Right to Work Employers participating in E-Verify are required to post the notice provided by the Department of Homeland Security indicating the company s participation in the E-Verify program, as well as the antidiscrimination notice issued by the Office of Special Counsel for Immigration-Related Unfair Employment Practices at the Department of Justice. The notice must be posted in a prominent place that is clearly visible to

2 2016 FEDERAL E-Verify Participation and Right to Work (cont'd.) prospective employees and all employees who are to be verified through the system. Learn about E-Verify in the Immigration section of ThinkHR Fair Labor Standards Act (FLSA) Every employer of employees subject to the FLSA s minimum wage provisions must post, and keep posted, a notice explaining the act in a conspicuous place in all of their establishments so as to permit employees to readily read it. Learn about the FLSA in the FLSA Minimum Wage Requirements section Every private, federal, state, and local government employer employing any employee subject to the FLSA. Chinese Russian Thai Hmong Vietnamese Korean Family and Medical Leave Act (FMLA): Your Rights Under the FMLA All covered employers are required to display and keep displayed a poster prepared by the Department of Labor summarizing the major provisions of the FMLA and explaining to employees how to file a complaint. The poster must be displayed in a conspicuous place where employees and applicants for employment can see it. A poster must be displayed at all locations even if there are no eligible employees. Employers with 50 or more employees in 20 or more workweeks in the current or preceding calendar year. Learn about the FMLA in the Family and Medical Leave section Federal Minimum Wage for Contractors (New as of January 2016) Informs workers performing work on or in connection with covered contracts of their rights under Executive Order 13658, establishing a minimum wage for contractors. Learn about the federal minimum wage for contractors in the Minimum Wage and Overtime section Parties who contract with the federal government. Form W-2 Generally, employers must give Copies B, C and 2 of Form W-2 to employees by January 31; however, for 2016 the deadline is February 1 as January 31 falls on a Sunday. Learn about Form W-2 in the Federal Payroll Taxes and Withholding Requirements section All employers.

3 2016 FEDERAL Notification of Employee Rights Under Federal Labor Law Federal contractors and subcontractors are required to post the prescribed employee notice conspicuously in plants and offices where employees covered by the National Labor Relations Act (NLRA) perform contract-related activity, including all places where notices to employees are customarily posted both physically and electronically. Federal contractors and subcontractors. Poster must be at least 11 by 17 inches. Learn about the NLRA in the Labor Relations section of ThinkHR OSHA Job Safety and Health: It s the Law Informs workers of their rights under the Occupational Safety and Health Act (OSH Act). All covered employers are required to display the poster in their workplace. Employers must display the poster in a conspicuous place where workers can see it. Private employers engaged in a business affecting commerce. Learn about OSHA in the Safety and Health section of ThinkHR OSHA Form 300, 300A, and 301 Form 300: Employers must use this form to record all reportable injuries and illnesses that occur in the workplace, where and when they occur, the nature of the case, the name and job title of the employee injured or made sick, and the number of days away from work or on restricted or light duty, if any. Each recordable injury or illness case must be recorded on the OSHA 300 Log and the Form 301 Incident Report within seven calendar days after the employer receives notice that the injury or illness occurred. Most employers with 10 or more full-time employees and based on NAICS code (with exception). Form 300A, Summary of Work-Related Injuries and Illnesses: Must be posted in the workplace annually. At the end of each calendar year, Form 300A must be completed and certified by a company executive as correct and complete and posted in the workplace where notices to workers are usually posted. It must be posted for three months, from February 1 until April 30. Learn about OSHA in the Safety and Health section of ThinkHR State Minimum Wage Increase Most state minimum wage increases go into effect on January 1. Check the minimum wage in your state on ThinkHR s home page here. Most employers with 10 or more full-time employees and based on NAICS code (with exception).

4 2016 FEDERAL Uniformed Services Employment and Reemployment Rights Act: Your Rights Under USERRA Employers are required to provide to persons entitled to the rights and benefits under the Uniformed Services Employment and Reemployment Rights Act (USERRA), a notice of the rights, benefits, and obligations of such persons and such employers under USERRA. Employers may provide the notice by posting it where employee notices are customarily placed. However, employers are free to provide the notice to employees in other ways that will minimize costs while ensuring that the full text of the notice is provided (e.g., by handing or mailing out the notice, or distributing the notice via electronic mail). All employers that employ persons entitled to rights under USERRA. Learn about USERRA in the Military Status and Benefit Rights section

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