2011 Global Workforce Summit: Focus on APAC Full Sponsorship Package Agreement

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1 Package Price: US$15,000 Full Sponsorship Package includes the following benefits: Prior to the Summit Your company will be listed as a sponsor in a promotional advertisement that will run in MOBILITY magazine. Your company name will be included in media releases and advertisements issued to promote the event to international and local media. Two weeks prior to the event, a list of all delegates registered at that point will be provided for your company s use. Your company must provide a copy of any promotional materials that will be sent to the list of delegates to Worldwide ERC for review and approval prior to any mailing. Sharing of the delegate list with any other organization or individual outside of the sponsoring company is expressly prohibited. Your company will be identified on the Worldwide ERC Web site as a sponsor, with a hyperlink to your company s Web site. During the Summit Identification as a sponsor of the 2011 Global Workforce Summit: Focus on Asia Pacific. Three (3) complimentary registrations for the Summit for individuals from your company attending the event and/or assisting in your exhibit area. These passes cannot be divided per day. (The 2.4 x 1.5 meter exhibition stand should be manned by one of the three persons from your company who will be using your complimentary registrations.) Two (2) invitations to the VIP/Speakers Welcome Dinner on the evening of Monday, March 7, Recognition as a sponsor during the Summit s Opening General Session. Your corporate logo on the Summit backdrop and other signage. A full-page, 4-color advertisement in the Summit booklet, which will include the schedule for the two days and profiles of the speakers. (The specifications for this advertisement are included within the attached Artwork Guidelines.) Your corporate logo, company address and contact person to appear in the Sponsorship Contact Directory to be included within the Summit booklet. After the Summit Discreet access to the event s delegate list in label format for a one-time promotional mailing after the summit. Your company must provide a copy of any promotional materials that will be sent to the list of delegates to Worldwide ERC for review and approval prior to any mailing. Sharing of the delegate list with any other organization or individual outside of the sponsoring company is expressly prohibited. Your company will be recognized as a sponsor in a post-summit thank-you advertisement in MOBILITY magazine. NOTE: All sponsor acknowledgements will be made in the order contracts are submitted and payment received

2 Package Price: US$15,000 Full non-refundable payment due with signed contract. The undersigned hereby applies for sponsorship of the 2011 APAC Global Workforce Summit in Shanghai, China 8-9 March Please list formal company name as it will appear in ALL printed materials: Website URL: Primary Contact s Name: Signature: Contact s Title: Phone: Fax: Address: City/State or Province and Zip/Postal Code: Country: Alternate Contact: Phone: Fax: Summit Onsite Contact: Phone: Fax: Method of payment: (Full non-refundable payment MUST accompany your contract. Benefits will not be initiated until payment is received. ) Amount due: $15,000 (Payment due in US$) Credit card: Visa MasterCard American Express Card no.: Expiration Date: Cardholder s Name: Signature: Check in the amount of US $ payable to Worldwide ERC has been enclosed. RETURN CONTRACT TO: Worldwide ERC, 4401 Wilson Boulevard, Suite 510, Arlington, Virginia USA Tel Fax Wire instructions will be forwarded on request

3 SPONSOR EXHIBITION RULES AND INFORMATION EXHIBITION STAND The Summit will provide an area for the sponsoring company that will be no more than 2.4 meters wide by 1.5 meters deep. Exhibitors are to provide their own pop-up booth for the exhibition area. One (1) two-meter covered table will be provided for the exhibition stand if requested by the exhibiting company. One (1) electrical outlet (220V) will be provided for each exhibition stand. Electrical converters are the responsibility of the exhibiting company. BOOTH ASSIGNMENT & SUBLEASE Worldwide ERC will assign all exhibit space. Please note that exhibit space is limited and will be assigned on a space available basis in the order that paid contracts are received. Full Summit sponsors will receive first option on all exhibit space. The exhibitors will be responsible for providing their own booth materials, within the given space restrictions. Exhibitors may not sublet booth, nor may exhibitors assign this lease in whole or in part. Companies may not share booth unless permission by Worldwide ERC is granted. Payment must be received before booth space is confirmed. Exhibitors will be accountable for all booth space equipment. PAYMENT & CANCELLATION POLICY Full non-refundable payment MUST accompany your Sponsorship contract. Worldwide ERC reserves the right to cancel this contract if, in its opinion, the previous conditions are not observed or if payment is not received. If, for causes beyond the control of the show coordinators, it is unable to comply with the terms of this contract and deliver the space allotted hereunder, this contract shall be considered terminated and any payment made by the exhibit shall be refunded less expenses incurred by Worldwide ERC. SECURITY TIPS FOR EXHIBITORS Worldwide ERC will provide limited security of the exhibit area. Exhibitors alone are responsible for any valuables in the exhibit area. Do not leave any valuable goods unattended, such as computers, VCRs, televisions, and other electronic equipment. At the close of the exhibit hours, cover all display tables, and remove valuables from the exhibit booth. Storage of excess supplies and merchandise will be the responsibility of the exhibitor. Exhibit set up and dismantle are the sole responsibility of the exhibitor. RESPONSIBILITY FOR LOSS OR DAMAGE The exhibitor assumes all responsibility for damage caused by the exhibit to the person, property, or rights of other parties including injury to floor, wall, decorations or equipment of the Pudong Shangri-La, Shanghai

4 SHIPPING Shipping materials to the Summit, receiving materials at the Summit, and packing and coordinating return shipping of all materials at the conclusion of the Summit are the sole responsibility of the exhibitor. Exhibitors must have a company representative available at the exhibit booth space to manage receipt and pick-up of all materials shipments. Shipping information will be provided at the time the exhibit space is confirmed. DISPLAYS, MATERIALS, AND PROPS Exhibitors shall not display or place any product, sign, partition, apparatus, shelving or other construction that extends beyond the dimensions a standard 2.4 meter stand and no more than 1.5 meters from the back drop to the front of the exhibition space. No interference with the light or view of other exhibits will be permitted. Exhibitors are reminded of the educational nature of this exposition. EXHIBIT BOOTH ATTENDANTS All company representatives must be full registrants of the Summit and pay the full Summit registration fee. Three (3) complimentary registrations accompanying the sponsorship package are for company individuals attending the event and assisting in your exhibition area. These registrations cannot be divided per day and are non-transferable. LOGO SUBMISSION Color logo (preferably in AI (adobe illustrator) or alternatively 300 dpi or better in either.tif or.eps format) is to be sent to Karen Kroehler (at within 7 days of submitting signed contract. SPONSOR CONTACT LISTING Details of company contact (name, title, company name, address, telephone, fax, and website address) will be included in Sponsor and Exhibitor Contact Directory. Please send to Karen Kroehler no later than January 10,

5 Sponsor Checklist: List of deadlines and requirements for sponsor benefits Signed sponsorship contract and full payment received by Worldwide ERC as soon as possible in order to receive full sponsorship benefits. Confirmation as to how your company name should appear in printed materials within 7 days of submitting signed contract. Color logos (300 dpi or better in either.tif or.eps format) to be sent to within 7 days of submitting signed contract. Registration forms submitted for three (3) complimentary company registrants to be sent to or FAX: no later than January 10, Details of company address and contact person to be included in Sponsorship Contact Directory (name, job title, company name, address, telephone, fax, address and web site URL) to be sent to or FAX: no later than January 10, Names of two (2) VIP attendees for dinner on March 7, 2011 to be sent to or FAX: no later than January 10, Full page color ad for Summit booklet to be sent in a print-ready PDF to: (details on Artwork Guidelines) no later than January 17,

6 Company Contact Information for Listing in Sponsor Directory Please provide below your company contact information exactly as it should appear in the EMEA Summit Sponsor Directory. The Directory will be included in the Summit program, distributed onsite to all Summit attendees. Please send this completed form to or FAX no later than January 10, Contact Name: Designation(s): Job Title: Company Name: Address: City/State or Province and Zip/Postal Code: Country: Phone: Fax: Website Address: Please complete this form and return by January 10, 2011 to fax: Attn: Karen Kroehler, Worldwide ERC, 4401 Wilson Blvd., Suite 510, Arlington, Virginia USA Tel: Fax:

7 ARTWORK GUIDELINES FULL PAGE, 4-COLOR ADVERTISEMENT IN THE SUMMIT BOOKLET A full page, four-color or black and white advertisement for your company will appear in the summit booklet to be distributed to all participants. Please supply artwork to the following specifications: AD SIZE Size (W x D) Bleed Trim Non-Bleed Full Page 8-3/8x11-1/8 8-1/8x10-7/8 7x10 MECHANICAL SPECIFICATIONS All ad measurements are in inches. Suggested live area: 0.4 inches from trim, all sides. All ads must conform to size dimensions. SCREEN: 150 COLOR: FORMAT: CMYK process build only PDF format required - no film will be accepted DEADLINE AND DELIVERY REQUIREMENTS Artwork should be ed to the attention of Karen Kroehler at no later than January 17,

8 To register the individuals for the complimentary sponsorship registrations, complete this form and fax or it to the address below by January 10, SPONSOR NAME Complimentary Sponsor Summit Registration Form 1 (of 3) Title (Mr /Mrs /Miss /Ms /Dr /Other) Designation (GMS /CRP /SCRP) Name Please circle last name Position Company Name Address Postal Code Tel Country Fax Web site Please complete this form and return by January 10, 2011 to fax: Attn: Karen Kroehler, Worldwide ERC, 4401 Wilson Blvd., Suite 510, Arlington, Virginia USA Tel: Fax:

9 To register the individuals for the complimentary sponsorship registrations, complete this form and fax or it to the address below by January 10, SPONSOR NAME Complimentary Sponsor Summit Registration Form 2 (of 3) Title (Mr /Mrs /Miss /Ms /Dr /Other) Designation (GMS /CRP /SCRP) Name Please circle last name Position Company Name Address Postal Code Tel Country Fax Web site Please complete this form and return by January 10, 2011 to fax: Attn: Karen Kroehler, Worldwide ERC, 4401 Wilson Blvd., Suite 510, Arlington, Virginia USA Tel: Fax:

10 To register the individuals for the complimentary sponsorship registrations, complete this form and fax or it to the address below by January 10, SPONSOR NAME Complimentary Sponsor Summit Registration Form 3 (of 3) Title (Mr /Mrs /Miss /Ms /Dr /Other) Designation (GMS /CRP /SCRP) Name Please circle last name Position Company Name Address Postal Code Tel Country Fax Web site Please complete this form and return by January 10, 2011 to fax: Attn: Karen Kroehler, Worldwide ERC, 4401 Wilson Blvd., Suite 510, Arlington, Virginia USA Tel: Fax:

11 SPONSOR NAME VIP DINNER RSVP FORM One of the benefits of Full Summit Sponsorship is an invitation for two representatives from the sponsoring company to attend the VIP Dinner on March 7, 2011 at the Pudong Shangri-La, Shanghai. Please provide dinner attendees: Dinner Guest SP/G (1 of 2) Title (Mr /Mrs /Miss /Ms /Dr /Other) Designation (GMS /CRP /SCRP) Name Please circle last name Position Sponsor Company Address Postal Code Tel Country Fax Web site Kindly indicate any dietary requirements: Vegetarian Meal required/other dietary requirements (please specify) YES/NO Dinner Guest SP/G (2 of 2) Title (Mr /Mrs /Miss /Ms /Dr /Other) Designation (GMS /CRP /SCRP) Name Please circle last name Position Sponsor Company Address Postal Code Tel Country Fax Web site Kindly indicate any dietary requirements: Vegetarian Meal required/other dietary requirements (please specify) YES/NO Please complete this form and return by January 10, 2011 to fax: Attn: Karen Kroehler

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