EPAF GA IF-Then for Revisions and Terminations What should you do if.

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1 The University of Memphis GA IF-Then for Revisions and Terminations What should you do if. Revised: March 2014 Page 1 of 6

2 IF-And THEN: What should you do to Revise or Terminate an Remember Student does not have a social security number; you can only process the e- until that student has obtained the number. If the date is after the 10 th of any given month, any changes need to reflect the next month information. If there has been PAYMENT toward the a REVISION must be created. Any change of the position number to the current job, constitutes a revision to the econtract and requires a new () to be completed by Shared Services. The current needs to be cancelled. IF AND THEN Scenario 1 Select the Revise Button needs to Change/Revise the E- No created Shared Services creates and processes the (once s approve the Scenario 2 created but NOT submitted for needs to Select the Revise Button Change/Revise the E- Shared Services creates and processes the (once s approve the Scenario 3 created has NOT been approved by needs to Select the Revise Button Change/Revise the E- Shared Services creates and processes the (once s approve the Revised: March 2014 Page 2 of 6

3 IF AND THEN Scenario 4 created approver has NOT been approved by Graduate School Scenario 5 needs to Select the Revise Button Change/Revise the E- Shared Services creates and processes the (once s approve the created has NOT been applied by HR Records Scenario 6 needs to Select the Revise Button Change/Revise the E- Shared Services creates and processes the (once s approve the created applied but NOT PAID needs to prior to the 10 th of the month Select the Revise Button Change/Revise the E- Shared Services creates/revises the (once s approve the RV Revised: March 2014 Page 3 of 6

4 IF AND THEN Scenario 7 created applied Payroll PAID Scenario 8 created applied Payroll PAID Scenario 9 Overpayment and adjust future pay rate period Overpayment and letter of indebtedness Student is NO longer working in this position Select the Revise Button Change/Revise the econtract and add detailed Shared Services creates and processes the (once s approve Best Practice: Adjust the future rate by the amount remaining on Select the Revise Button Change/Revise the E- Select Termination option create a Termination with to to indicate letter of indebtedness issued Save and Submit for next routing s approve the RV created applied Scenario 10 Revisions for past paid period doesn t affect pay rate, affects FOPAL (redistribution) Select the Revise Button Change/Revise the E- create a Revised for job labor with to Save and Submit for next routing s approve RV created Increase in pay rate after initial econtract paid for future pay Prior to 10 th of Month Select the Revise Button Change/Revise the E- with new effective date (keep end date the same) and add detailed RV Revised: March 2014 Page 4 of 6

5 applied Create a Revised s approve Best Practice: Adjust the future rate by the amount remaining on Scenario 11 created applied Scenario 12 Future pay period in a different position number Original position ends Completed prior to the 10 th of the month Terminate original econtract Create new econtract with detailed. terminate the old and create the NEW created applied Scenario 13 Future pay period in different position creating a second job Original position continues Note: Student cannot work more than 20 hours during Academic year Completed prior to the 10 th of the month Select the Revise Button Change/Revise e- add new box with new position create a NEW s approve created applied but NOT PAID needs to prior to the 10 th of the month Terminate the econtract and make detailed noting that HR HAS DELETED THE JOB RECORD terminate the Revised: March 2014 Page 5 of 6

6 IF AND THEN Scenario 14 Terminate the original E-Contract requires change in position Create a new econtract for (includes change from the new position with Masters to Doctoral or detailed vice versa) has not been applied by HR Records terminate original and create new (once s approve the Scenario 15 E- requires change in position (includes change from Masters to Doctoral or vice versa) has been applied by HR Records and employee has been PAID needs to prior to the 10 th of the month Terminate the econtract, create a new econtract with the new position and make detailed to reference previously terminated terminate original and create new (once Revised: March 2014 Page 6 of 6

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