Introduction to TurningPoint

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1 Introduction to TurningPoint Training Notes produced by LTech, IT Services

2 Table of Contents What is TurningPoint? Launching TurningPoint Creating a Presentation Slide Assigning a Correct Answer Inserting an Additional Slide Element Adding a Countdown Timer: Setting up a Team Competition Converting an Existing Presentation Slide About TurningPoint Settings Changing The Expected Number Of Devices Carrying Out a Polling Test Participant Lists Preparing to Run a TurningPoint Presentation Running a TurningPoint Presentation Generating a TurningPoint Report... 18

3 Getting Started with TurningPoint 2008 What is TurningPoint? TurningPoint is a PowerPoint add-on which allows you to create interactive slides within a standard PowerPoint presentation. Interactive slides contain questions to which your audience can respond using voting handsets. The results are immediately charted and displayed on your slide for instant feedback. You can also generate a range of reports based on polling responses for later analysis and/or dissemination to your audience. Launching TurningPoint 1. Click on the TurningPoint icon on the desktop or go to the Start button and choose Turning Technologies LLC, then TurningPoint Note that if you start PowerPoint via the PowerPoint icon or menu option, or by simply double clicking on your file in My Computer, you will not see the TurningPoint tab, and won t be able to run an interactive presentation using TurningPoint. 2. PowerPoint will open with an additional TurningPoint tab. Click on this tab to view the TurningPoint ribbon (see below). The TurningPoint Ribbon Generate Reports, Create Comparative Links, Ornganise Conditional Branching, Adjust Settings Reset Data Save Session Data Insert Question Slide Select how responses will be received. Manage Participant Lists TurningPoint Help Display Licensing Information Open Existing Session Convert to Picture Slide Insert Charts, Answer Indicators, Reminders etc Share information Import questions Copyright 2012 Northumbria University. Page 10

4 Creating a Presentation Slide Use the TurningPoint ribbon to insert an interactive slide. 1. From the TurningPoint ribbon, select Insert Slide. 2. From the top group of menu options, select the type of slide you would like to insert i.e. Vertical Slide 3. TurningPoint inserts the new slide into your presentation. Edit the text in the question region to reflect the question you would like to ask the audience. 4. Edit the text in the answer region to reflect the choices the audience will have when responding to the question. You may enter up to 10 possible answers. Assigning a Correct Answer When adding answer choices, an TurningPoint 2008 task pane automatically appears to the right of your slide. Copyright 2012 Northumbria University. Page 11

5 In the task pane, click on the drop down arrow next to the answer for which you want to set a value, then choose an option from the list. The choices are: No Value; Correct; Incorrect; Set Points. If you choose Correct, TurningPoint will automatically assign it the point value chosen within the TurningPoint settings and will assign the value incorrect to the other answers. Inserting an Additional Slide Element A range of objects can be added to your slide using the Insert Object drop down. menu. Choose from the following: Charts Animated 2D/3D Charts Countdown Grid Answer Now to change the chart type. to change the chart type to an animated 2D or 3D chart (requires Flash) add a countdown timer. Enables you to pre-determine how long the audience has to respond. view the response grid or non response grid to see who has responded/not responded. to add an answer now indicator so your audience is aware that a slide is ready for polling. Copyright 2012 Northumbria University. Page 12

6 Response Counter Correct Answer Indicator Stats Text Message to display a count of incoming responses. to indicate the correct answer on the slide after polling. to reveal statistics about the responses after polling. this option is not applicable with the type of handsets we are using at Northumbria. Adding a Countdown Timer: 1. Click on Insert Object 2. Select Countdown. The countdown timer will be added to the slide. 3. The countdown indicator will be set to 20 seconds by default. If you wish to change this value, click on the number in the countdown timer. A popup box will appear. Enter a value between 1 and 99, then click OK. NOTE: You can reposition a countdown timer by dragging and dropping. Setting up a Team Competition Insert a Team Assignment Slide near the start of your presentation before any of your questions slides, to allow participants to select a team. Responses from each handset are subsequently included in team results. Copyright 2012 Northumbria University. Page 13

7 You can then include a Team Leader Board slide anywhere in your presentation. This slide ranks teams by the number of correct responses. The Team Leader Board slide updates after each polling event and only needs to be included once. Access the Team Leader Board slide during your presentation by navigating directly to it as you would in a standard PowerPoint presentation. Converting an Existing Presentation Slide You can make an existing PowerPoint slide interactive provided it has the Title and Text layout. The title area must contain the question and the text area must contain each answer beside a separate bullet. 1. Navigate to the slide you would like to make interactive 2. On the TurningPoint toolbar, click Insert Object then choose Charts 3. Select the required chart type from the Charts submenu. About TurningPoint Settings Click on Tools, then Settings or click on the cog tool in the task pane on the right, to open the Settings window. You can choose to adjust settings for the response devices, the presentation as a whole or just a single slide by clicking an option in the left hand pane. If you are changing the number of handsets you will be using with your presentation, you may wish to change the setting that tells TurningPoint how many handsets to expect. TurningPoint uses this setting when you include a Response Counter or Response Table. This setting is also used when you choose Simulated Data as your input source (see Preparing to run a TurningPoint presentation ). Changing The Expected Number Of Devices 1. Select Tools, then Settings from the TurningPoint ribbon or click on the cog tool in the task pane on the right. 2. Click Response Device. 3. Click on the number against Expected Devices in the right hand pane and enter the new value (see over). Copyright 2012 Northumbria University. Page 14

8 Carrying Out a Polling Test A Polling Test allows you to check that each response device is working prior to running your presentation. 1. Click Tools. 2. Select Settings. 3. Click the Polling Test tab 4. Select the Start Test button. TurningPoint is now ready to accept responses from the response devices. 5. You can choose to magnify the responses by placing a check mark in the box next to Magnify Responses. 6. Press a key on each response device to be used. TurningPoint displays the Device ID and Channel (if applicable), one entry for each response device, in the order in which they were tested, together with the key number pressed on each response device. 7. Select the End Test button 8. Select Done. Copyright 2012 Northumbria University. Page 15

9 Participant Lists You can create a Participant List in advance of your session, provided you know in advance which handset each individual voter will use. (Handsets are identified by a unique ID number which appears on the back). Applying the Participant List prior to running the session will allow you to monitor each individual s voting choices. Contact your trainer if you would like more information about setting up and using Participant Lists. Preparing to Run a TurningPoint Presentation 1. Plug in the receiver if using handsets. 2. Launch TurningPoint using the desktop icon or menu option and open your presentation. 3. Unless you are running the presentation for the first time, click Reset on the TurningPoint ribbon, and choose Session. This will clear the data from the previous session and prepare your slides to collect new information from the participants. 4. Choose the type of responses you would like to receive. Select: Response Devices to receive live results from an audience. Keyboard Keys 0-9 to simulate response data manually on the keyboard. You can use this option or the simulated data option when you are testing your presentation. Simulated Data TurningPoint will automatically simulate responses. 5. If required, select a Participant List in the TurningPoint 2008 task pane. Copyright 2012 Northumbria University. Page 16

10 Running a TurningPoint Presentation 1. Start your slideshow in the usual way. 2. Advance through the slides by using traditional PowerPoint methods, such as mouse clicks or arrow keys. 3. When you reach a TurningPoint slide polling opens automatically and the showbar appears in the top right hand corner. (If you don t see it, press F9). Polling status is indicated by the green polling: open icon on the far right of the Showbar. If you included a timer in your slide, you will need an extra click to activate it. 4. When voting commences, the number of responses is indicated on the Showbar. If you have included a timer, polling closes automatically. Otherwise, once you are ready to close polling, click the mouse (or use your chosen method of advancing the slides). 5. A chart displaying the results of the vote appears. Notice that the polling status indicator on the ShowBar changes to red and now has the words polling: closed. 6. If you included a Correct Answer Indicator on your slide, you will need an extra click to activate it. 7. When you are ready, advance to your next slide in the usual way. 8. When you have finished running your presentation, save the collected data using the Save Session button on theturningpoint Ribbon. This will allow you to generate a report later (see page 10). 9. NOTE The default save location for the session data is the on the C drive of the PC where you are running the presentation. Generally you will want to save the data somewhere you can access it later such as your U drive or a memory stick. Saved TurningPoint files have a.tpz extension and can be used to generate TurningPoint reports see separate instructions. Copyright 2012 Northumbria University. Page 17

11 Generating a TurningPoint Report Create a report based on the session you saved earlier. 1. Click on the Tools button and select Reports from the drop down list 2. The Reports dialogue box will open (see screenshot below). If the session on which the report is to be based appears in the list, click on the session name and proceed to step 3. Otherwise click on the folder icon (marked below) to browse for the saved session file (it will have a.tpz extension). Highlight this file and choose Open. Your chosen session will be added to the list and will appear highlighted. 3. Click on the Reports tab - you will see a list of reports by category. Copyright 2012 Northumbria University. Page 18

12 4. Click on the plus symbol next to the category you are interested in then click in the checkbox next to the report you want. 5. Click Generate Report. 6. The chosen report will open in Excel. Save the report to your computer for analysis or dissemination to your audience. Copyright 2012 Northumbria University. Page 19

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