Leominster Central MA Youth Basketball. By-Laws

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1 Leominster Central MA Youth Basketball By-Laws Mission Statement The purpose and goal of Leominster Central Mass Youth Basketball is the promotion of youth basketball in a fun and learning environment that emphasizes the importance of Hard Work, Discipline, Respect, Teamwork and Skill Development by competing at a level that best prepares them for High School Basketball. Leominster Central MA Youth Basketball Page 1

2 ARTICLE I - NAME AND LOCATION... 3 ARTICLE II - OBJECTIVES... 3 ARTICLE III - MEMBERSHIP... 4 ARTICLE IV - DIRECTORS AND MANAGEMENT... 4 ARTICLE V - LEAGUE OFFICERS AND DIRECTORS DUTIES... 6 ARTICLE VI - COACH SELECTION... 9 ARTICLE VII TEAM MANAGEMENT... 9 ARTICLE VIII - FINANCIAL... 9 ARTICLE IX - SPECIAL RULES Leominster Central MA Youth Basketball Page 2

3 ARTICLE I - NAME AND LOCATION The Organization shall be known as Leominster Central Mass Youth Basketball (LCMYB). Section 2 The Association s mailing address will be the current Director s home address. Section 3 The principal offices for the transaction of business shall be located at such place as determined by the Board Members and Officers. ARTICLE II - OBJECTIVES The primary objective of the Association shall be to provide the best possible organized program for the promotion of youth basketball as authorized by the Board Officers and Directors. The Association will provide a competitive travel basketball program and participate in travel leagues that provide the organization s players with the best possible competition and the greatest opportunity for success. Section 2 The program will consist of the following divisions 5,6,7,8 th for both Boys and Girls. Any expansion of teams will be at the 4 th grade level where gym time allows. Any additional programs beyond the 4 th grade may be added upon a majority vote of the Board. These include but are not limited to summer programs and any other programs recommended by a Board member(s). Any new program must have a program Director appointed for overall management and coordination. Leominster Central MA Youth Basketball Page 3

4 ARTICLE III - MEMBERSHIP The membership of the Association shall consist of the individuals who are interested in developing attitudes of good sportsmanship and athletic ability in the youth of Leominster, Massachusetts. The membership shall consist of parents/guardians that has at least one child participating in the program ending and any non-parents selected by the Officers or Board of Directors. ARTICLE IV - DIRECTORS AND MANAGEMENT The membership shall elect, during the Annual Meeting of the Association, League Directors and Managers. All terms are for a period of one year. The League Directors and Managers shall serve as Officers of the Association and the Board of Directors. The positions will include but not limited to the Executive Director, Treasurer, Director of Boys Basketball, Equipment Manager, Director of Girls Basketball, Manager Public Relations/Secretary, Director of Operations, Associate Girls Basketball Director, Associate Boys Basketball Director, Web Site Director, Cori Director, Tournament Director Additional Directors may be added based upon a majority vote at the Annual Meeting of the program. Board members may take on multiple Directors positions, but will be limited to one vote at the Annual Meeting and all Board Meetings. Any additional positions should be determined at the final meeting of the Association prior to the Annual meeting, but can be added at the Annual Meeting. Section 2 Vacancies occurring during the year shall be filled by a current board member, if possible. A League Director may be replaced by a non board member with a majority recommendation and vote by the board. The board will accept nominations from members and vote on such nominees to replace the board member accepting the director position. Leominster Central MA Youth Basketball Page 4

5 Section 3 A. League Directors and Managers shall be responsible for the overall activities involved in the program. These include but are not limited to, selecting Coaches, reviewing/updating rules, overall coordination of the program. B. In a Board meeting called by the Executive Director where all voting members have been notified; business may be transacted by voting members present. Voting members small consist of detailed in Article IV Section I and One Head Coach. Non Board members may however, discuss business activities. C. Any Director can preside at meetings in the absence of the Executive Director As appointed by the Executive Director Section 4 A. Election of the Officers and Directors for the Association will be held at the Annual Meeting, during the month following the last month of the season, which will be March with the meeting held in April. All positions will be effective immediately and will be held for a term of one year. B. All Officer and Director Positions will be elected based upon a nomination from the floor. C. Nominations will be accepted at the Annual Meeting by nomination from a bonafide member as defined in Article III. The nomination will require a second acceptance by a bonafide member. Section 5 A. Annual Meeting Voting will be by Association members. B. Election results will be posted as soon as practical after election day and posted to the league website. Section 6 General membership meetings will be held monthly at a place and time designated by the Executive Director. All General Meetings must be posted and announced one (1) week in advance of meeting date and posted to the league website. Leominster Central MA Youth Basketball Page 5

6 Section 7 Any By-Law changes may be made and passed by a simple majority at the final Board Meeting of the Association, to be held during the current season est. in March. ARTICLE V - LEAGUE OFFICERS AND DIRECTORS DUTIES Executive Director: The Executive Director shall preside over all Board Meetings and the Annual Meeting. The Executive Director shall be an Ex Officio Member of all standing and appointed committees. The Executive Director is charged with overall administration of the Association and ensuring that all elected officials are doing their jobs as outlined. The Executive Director will not be able to vote on any issues unless there is a tie. All voting will be executed by Board Directors and Mangers. The League Directors and Managers shall appoint committees and assign committees as deemed necessary for the program. The Executive Director will provide a program status at each Board meeting. Section 2 Treasurer: The Treasurer shall receive all monies, disperse all funds as approved by the League Directors and Managers and shall maintain a current, accurate record of all receipts and expenditures. The Treasurer shall have a general knowledge of basic accounting procedures. The Treasurer shall present a written financial report at all General Meetings and Board Meetings. All Association monies shall be maintained in a checking account under the name Leominster Central Mass Youth Basketball. All checks shall be signed by the Treasurer or the Executive Director. A general ledger accounting of all incomes/expenses incurred during each Board Member s term is to be finalized and provided no later than June 15 th for the incoming Board. Section 3 Director of Boys Basketball: As Director of Boys Basketball, administers the boy teams, serves as the top level point of contact for our boys program. The individual will work to coordinate and refine our program philosophy and ensure that program goals are met and expectations are clearly defined each season. The Director shall also be responsible for evaluating all Boys Coaches throughout the season, with feedback received from parents and players. They Leominster Central MA Youth Basketball Page 6

7 will also participate in the selection of all players for each of the teams in their division. Final selection of the players will be made by the Head Coach. Section 4 Director of Girls Basketball: As Director of Girls Basketball, administers the girl teams, serves as the top level point of contact for our girls program. Works to coordinate and refine our program philosophy and ensure that program goals are met and expectations are clearly defined each season. The Director shall also be responsible for evaluating all Coaches throughout the season, with feedback received from parents and players. They will also participate in the selection of all players for each of the teams in their division. Final selection of the players will be made by the Head Coach. Section 5 Equipment Manager: The Equipment Manager shall be responsible for the purchasing of all uniforms and equipment needed for the program. The Equipment Manager shall provide a program status at the Board Meetings. Section 6 Manager of Public Relations/ Secretary: The Manager Public Relations shall be responsible for all communication via local newspapers and other such advertising media. The Manager Public Relations shall provide a program status at the Board Meetings. This person shall also be responsible to take minutes at each meeting and review the prior meeting minutes at each subsequent Board meeting to be approved the Board at the next regularly scheduled Board Meeting. Section 7 Director of Operations (Scheduling Coordinator): The Director of Operations works as an overall general liaison to all teams and administers gym time contracts and scheduling of practices, games and tournaments. Leominster Central MA Youth Basketball Page 7

8 Section 8 Equipment Manager: The Equipment Manager will be responsible for administering the equipment needs for the league which includes uniforms, basketballs and first aid kits and equipment as necessary. The Equipment Manager shall provide a program status at the Board Meetings. Section 9 Associate Basketball Director Boys: As an Associate Director of boys Basketball, works with the Director of Boys Basketball. 0 Associate Basketball Director Girls: As an Associate Director of Basketball, works with the Director of Girls Basketball. 1 WEB SITE Director: The WEB Site Director shall be responsible for the overall management and updating of the program s WEB site. The WEB Site Director shall provide a program status at the Board Meetings. 2 Cori Director The Cori Director will be responsible for insuring all Cori background checks are completed and received for all Coaches, Assistant Coaches and Board Members no later then the start of the regular season. 3 Tournament Director The Tournament Director will be responsible for the overall administration and coordination of the Annual Tournament. Leominster Central MA Youth Basketball Page 8

9 ARTICLE VI - COACH SELECTION A. Each available coaching position will be advertised no later than August 1st of the upcoming season. B. Those wishing to become a coach must submit their request to the Executive Director of the Board of Directors. C. A CORI background check is required of all coaches accepted into the organization. D. Both the Head Coach and the Assistant Coach(es) must be active in the management of the team. E. All prospective coaches will be interviewed and selected by the Board. F. Coaches must have at least two years of progressive experience in coaching basketball. G. The Board shall have the power to discipline, or remove any coach or member of the league whose conduct is not in the best interest of LCMYB. H. All teams must be represented at each Leominster Board meeting. I. At the end of the season each coach will be evaluated via a survey conducted by the Directors of Boys and Girls Basketball. Each Coach will have the opportunity to review this survey at the beginning of each Season. ARTICLE VII TEAM MANAGEMENT This Article shall apply to all Teams. The Travel program will consist of programs for girls and boys residing in the City of Leominster, Massachusetts. Section 2 Each team shall have one (1) adult Head Coach and may have up to (2) adult Assistant Coaches and a Team Manager. The League Directors and Existing Coaches shall appoint all Head Coaches. Only Head Coaches will be pre-selected. ARTICLE VIII - FINANCIAL Leominster Central Mass Youth Basketball is a non-profit organization. All monies collected shall be used to further the aims of LCMYB. Leominster Central MA Youth Basketball Page 9

10 Section 2 No Officer or Board Member shall receive any compensation for services rendered as such Officer or Board Member. Section 3 No person, Officer, or Board Member may purchase on credit or cash, in the name of Leominster Central Mass Youth Basketball, any item for use in the program unless they have been approved to do so by the Board. Section 4 No person shall be reimbursed for any purchase in the name of this Association unless authorized by the Board and they provide a receipt for such purchase. Section 5 Upon the dissolution of Leominster Central Mass Youth Basketball all monies remaining after resolutions with all vendors, in all funds and accounts shall be donated to a local recognized youth organization or used to provide scholarships as outlined in the Policies and Procedures document. ARTICLE IX - SPECIAL RULES Other rules established by the board and utilized for the program are located in the Leominster Central Mass Youth Basketball documents. A. Policies and Procedures B. Coaching Guidelines and Expectations C. Parent and Player Handbook Leominster Central MA Youth Basketball Page 10

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