KEY PERFORMANCE INDICATORS (KPI) KEY PERFORMANCE INDICATOR
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1 KEY PERFORMANCE INDICATORS (KPI) Revision No: 0 Page 1 of 5 Purpose KEY PERFORMANCE INDICATOR The ATP Key Performance Indicators (KPI) initiative is an education, observation and tracking process used to improve safety and reduce risk in the workplace for our Canadian operations. This process uses a proactive approach and is intended to track & correct trends, communicate to employees the procedures of Key Performance Indicators procedures that will assist in reducing at risk behaviors which in turn reduces injuries in our workplaces. Scope The ATP KPI applies to all staff. Employees are requested to participate in Key Performance Indicators (KPI) process by reporting all incidents & near misses no matter how insignificant they think they are. Requirements Individual Health and Safety Performance Evaluation All workers, including management, will have their individual health and safety performance evaluated. Criteria will include consideration of positive and negative behaviour. Examples include: Adherence to or violation of health and safety requirements. Participation in voluntary programs. Positive contributions to the safety management process. Methods of evaluation include individual performance appraisal, disciplinary process, complimentary letters of appreciation, etc. Monitoring Statistics ATP maintains an ongoing system for recording events in order to compare statistics over a period of time. Leading indicators measure the activities used by the organization to reduce the likelihood of an incident. Lagging indicators analyze the frequency, severity, and type of incidents. ATP will maintain and analyse statistics to help identify trends in both leading and lagging indicators. Leading indicators that can tell if systems are working as expected could include: Records of inspections - Are inspections being performed as required? Maintenance Records records indicate all maintenance & repairs completed on each machine, vehicle, etc as indicated on the unit registry. Meeting minutes - Are safety meetings are being held according to the schedule? Investigation reports - Are appropriate causes being identified? Are corrections being made in a timely manner? Maintaining statistics over time will allow the identification of trends which can be useful in determining where system changes may be needed. Health and Safety Key Performance Indicators (KPI) KPIs are used to determine what changes need to be made, to review individual project management success towards compliance and to track progress towards published goals and objectives. KPI results are supplied to
2 Revision No: 0 KEY PERFORMANCE INDICATORS (KPI) Page 2 of 5 COMPANY management on a monthly basis. Health and Safety KPIs are tracked for each project manager s responsible area and include: Injuries Days Away From Work Cases Restricted Work Cases; Recordable Medical Cases Total Recordable Injuries/Illness and Incident Rate First Aid Cases Reportable spills Workers compensation data Total Hours Worked Total Kilometers Driven Vehicle incidents and property damage or loss Audit System Whether completed by internal or external auditors, annual audits give COMPANY a means of identifying how its system measures against a recognized standard. Audit results communicate program successes as well as identify areas in need of improvement and will form the basis of action plans designed to make specified individuals accountable for corrective action within set timelines. Management will follow up on the status of the action plan on a regular basis to ensure action items are being completed. The Safety Manager maintains a record of the audit. Results of the annual audit are incorporated into changes to the COMPANY Health and Safety Management System, site specific HSE plans or appropriate safety procedures. Requirements: The health and safety system will be evaluated at least annually through the use of an audit process. An action plan will be developed and implemented as a result of any internal or external audit. Injuries shall be classified as follows: FIRST AID Dressing on a minor cut, removal of a splinter, typically treatment for household type injuries. LOST WORK DAY CASE (LWDC) An injury that results in an employee being unfit to perform any work on any day after the occurrence of an occupational injury. NUMBER OF LOST OR RESTRICTED WORK DAYS The number of days, other than the day of occupational injury and the day of return, missed from scheduled work due to being unfit for work or medically restricted to the point that the essential functions of a position cannot be worked. OCCUPATIONAL INJURY An injury which results from a work related activity. OCCUPATIONAL ILLNESS Any abnormal condition or disorder caused by exposure to environmental factors while performing work that resulted in medical treatment by a physician for a skin disorder, respiratory condition, poisoning, hearing loss or other disease (frostbite, heatstroke, sunstroke, welding flash, diseases caused by parasites, etc.). Do not include minor treatments (first aid) for illnesses.
3 KEY PERFORMANCE INDICATORS (KPI) Revision No: 0 Page 3 of 5 RECORDABLE MEDICAL CASE (RMC) An occupational injury more severe than first aid that requires advanced treatment (such as fractures, more than one stitch, prescription medication of more than one dose, unconsciousness, removal of foreign body embedded in eye (not flushing), admission to a hospital for more than observation purposes) and yet results in no lost work time beyond the day of injury. RESTRICTED WORK DAY CASE (RWDC) An occupational injury which results in a person being unfit for essential functions of the regular job on any day after the injury but where there is no time lost beyond the day of injury. An example would include an injured associate is kept at work but not performing within the essential functions of their regular job. WORK OR WORK RELATED ACTIVITY All incidents that occur in work related activities during work hours, field visits, etc. are reportable and are to be included if the occupational injury or illness is more serious than requiring simple first aid. Incidents occurring during off hours and incidents while in transit to or from locations that are not considered an employee s primary work are not reportable. The following are examples of incidents that will not be considered as recordable: The injury or illness involves signs or symptoms that surface at work but result solely from a non-work related event or exposure that occurs outside the work environment. The injury or illness results solely from voluntary participation in a wellness program or in flu shot, exercise class, racquetball, or baseball. The injury or illness is solely the result of an employee eating, drinking, or preparing food or drink for personal consumption (whether bought on the employer's premises or brought in). The injury or illness is solely the result of an employee doing personal tasks (unrelated to their employment) at the establishment outside of the employee's assigned working hours.
4 Revision No. 0 KEY PERFORMANCE INDICATORS (KPI) Page 4 of 5 HSE STATISTICS WORK INCIDENT STATS Total Hours Worked/Quarter Incident Type /Number Year Total Number of Employees Total Hours Worked 1Q 2Q 3Q 4Q Recordable Injuries F LWDC LTI RWDC MAI NM DA # Vehicle Incidents Total Km Driven ,840 26,620 28, ,800 15,200 17,200 16,200 16, ,800 7,200 7,200 7,200 7, ,800 7,200 7,200 7,200 7, ,800 7,200 7,200 7,200 7, Report Completed By: AC Ramirez Reviewed By: G. Belli
5 Revision No. 0 KEY PERFORMANCE INDICATORS (KPI) Page 5 of STAT UPDATES Completed By: AC Ramirez Reviewed By: M Fiorespino Date: 08/09/2014 Stats 1 st quarter nd quarter rd quarter th quarter 2014 Average Number of Employees Number of Employee Work Hours 11,880 15,324 15,324 Number of Fatalities Number of Lost Workday Cases Number of Lost Time Injuries Number of Modified/Restricted Duty Incidents Number of Medical Aid Incidents Number of First Aid Incidents Number of Near Misses KMs Driven Number of Auto Incidents Number of Company Drivers # of subcontractors # Transportation Inspections (GOV) Commercial Transportation ONLY Out of Service Violations Total Company Owned trucks Total Company Owned Trailers # Plated trucks # Plated trailers # Subcontractor trucks # Subcontractor Trailers 0 0 0
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