Guide to the Text Editor. *Note: Compliance Assist may not use every feature described.

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1 *Note: Compliance Assist may not use every feature described.

2 Table of Contents 1.1: Toolbar Buttons : Miscellaneous Buttons : Inserting Elements : Formatting Text Appearance : Formatting Paragraphs & Lists : Image Manager : Inserting an Image : Uploading an Image : Editing Image Properties : Using the Image Map Editor : Working with Hyperlinks : Inserting a Hyperlink : Modifying a Hyperlink : Removing a Hyperlink : Inserting Anchors : Inserting Links : Working with Tables : Creating Tables using the Table Builder : Creating Tables using the Table Wizard : Inserting Tables from MS Excel or other Applications : Table Properties Explained : Cell Properties Explained : Inserting/Deleting Rows & Columns : Using HTML Code : Spell-Checking : Creating Accessible Content

3 1.1: Toolbar Buttons 1.1.1: Miscellaneous Icon Function Shortcut Description Spellcheck er Copy Paste Paste Plaintext Format Stripper Print Ctrl + C Ctrl + V Ctrl + V Ctrl + P Checks the spelling of your text. See section 7 of the appendix for more information about spellchecking. This button works on the selected text, image and/or table. Select some content and click Copy. The content is stored in the clipboard for later use. Note that only the last copied (or cut) item is stored in the clipboard. This tool is very helpful when you need to type the same text many times: just select the text, click Copy, place the cursor on the new place and click Paste (see below). This way you do not have to type the text over and over. This procedure works for images and tables as well. NOTE: When using Firefox, you must use the keyboard shortcut to complete this operation. Clicking the icon will not work correctly. After you have either Cut or Copied an item (text, image, etc.), you can Paste it using this button. Place the cursor where you want the item to appear and click Paste. NOTE: When using Firefox, you must use the keyboard shortcut to complete this operation. Clicking the icon will not work correctly. After you have either Cut or Copied an item (text, image, etc.), you can Paste it using this button. The Paste Plaintext button works similarly to Paste from Word, but it removes all HTML formatting and pastes plaintext, preserving the line breaks. NOTE: When using Firefox, you must use the keyboard shortcut to complete this operation. Clicking the icon will not work correctly. Removes Microsoft Word, custom or all formatting. Launches the printer dialog box. Select and configure your printer, then click OK or Print to print the contents of the editor. Icon Function Shortcut Description Undo Ctrl + Z Click to undo your last changes. This includes but is not limited to inserting tables, moving images 3

4 1.1.2: Inserting Elements Redo Help Design Mode HTML Mode Full Screen Mode Toggle Table Borders Zoom Ctrl + Y Ctrl + Shift + Z F11 and formatting text. Expand the dropdown list to select multiple actions to undo. Click to redo the last undone action. Expand the dropdown list to select multiple actions to redo. Opens a new window with a short description of each button, its functions and a keyboard shortcut if one is available. Switches the editor to WYSIWYG design mode. Switches the editor to HTML design mode. See section 6 of the appendix for more information. Expands the editor to the full screen. When in full screen mode, click this button again to return the editor to its previous state. Toggles borders of all tables within the editor to be either on or off. The on function works on tables with hidden borders. See section 4.4 of the appendix for more information. Zooms in or out on the editable area. Icon Function Shortcut Description Image Manager Ctrl + G The image dialog allows you to insert, upload, create thumbnails and set image properties. See section 2 of the appendix for more information about the Image Manager. Insert Hyperlink Remove Hyperlink Insert Table Insert Symbol Ctrl + K Ctrl + Shift + K This button allows you to create a hyperlink from the selected text, number or image. In the hyperlink dialog, you need to choose the type of link you want to insert: Hyperlink, anchor or e- mail. See section 3 of the appendix for more information about Hyperlinks. Select an image or text in a hyperlink, anchor or link and click this button to remove the link. See section 3 of the appendix for more information about Hyperlinks. Inserting a table into the editor is similar to Microsoft Word: just click the button and select the number of rows and columns you would like to create. The table will be inserted at the cursor s position. See section 4 of the appendix for more information about Tables. Click this button to display a dropdown list of built-in special characters. Select a character to insert it at the cursor s position. 4

5 Insert Source Link Insert Date Insert Time Allows you to create a preset hyperlink on the selected text, number or image. Select the object you wish to be a link, click dropdown and select the link you would like to use. See section 3.6 of the appendix for more information. Inserts the current date into the editable area. Inserts the current time into the editable area : Formatting Text Appearance These buttons work on a selected portion of text. For some tools, it is enough to position the mouse cursor in the middle of a word to apply the necessary formatting. Icon Function Shortcut Description Bold Ctrl + B Select some text and click to apply bold formatting to it. If the cursor is in the middle of a single word, clicking this button applies bold formatting to the entire word. Italic Ctrl + I Select some text and click to apply italic formatting to it. If the cursor is in the middle of a single word, clicking this button applies italic formatting to the entire word. Underline Ctrl + U Select some text and click to underline it. If the cursor is in the middle of a single word, clicking this button will underline the entire word. Strikethrou gh Select some text and click to strikethrough it. If the cursor is in the middle of a single word, clicking this button will strikethrough the entire word. Convert to Converts all of the selected text to lower case. Lower Case Convert to Converts all of the selected text to upper case. Upper Case Text Foregroun d Color Text Backgroun d Color Superscript Subscript Allows you to change the font color of the selected text. Allows you to change the background color of the selected text. When typing text, you can click this button to make the text that follows superscript. The button also works on selected text. You need to click the button again to switch to normal text typing. When typing text, you can click this button to make the text that follows subscript. The button also 5

6 works on selected text. You need to click the button again to switch to normal text typing : Formatting Paragraphs & Lists Icon Function Shortcut Description Left Align Align the selected paragraph to the left. Center Right Align Justify Remove Alignment Increase Indent Decrease Indent Select All Numbered List Bulleted List Paragraph Style New Paragraph Horizontal Rule Track Changes Find Ctrl + Enter Center the lines in the selected paragraph. Align the selected paragraph to the right. Justify the selected paragraph. Removes alignment from the selected paragraph. Indents a paragraph to the right. Each time this button is clicked, the paragraph is indented further to the right. This button works only if an indent has been applied to a paragraph beforehand. To use this button, click anywhere in the paragraph you want to decrease the indent of and click Decrease Indent. Allows you to select all content within the text box. Select some text or place the cursor inside a paragraph and click this button to make the text a numbered list. Click the button again to return the numbered list to a regular paragraph of text. Select some text or place the cursor inside a paragraph and click this button to make the text a bulleted list. Click the button again to return the bulleted list to a regular paragraph of text. Allows you to change the paragraph style. Click anywhere in the paragraph to be formatted and select the preferred style from the dropdown. Allows you to insert a new paragraph. There is a difference between clicking this button and pressing Enter. Press Enter to create a new line and keep the paragraph formatting. Click New Paragraph to create a paragraph with different paragraph settings that can be changed later on. This feature is important when applying indentation and justification to text. Inserts a horizontal line below the cursor s position. A minimal track changes tool that highlights changes done in one setting. Used to find certain text within the text box. 6

7 1.2: Image Manager The Image Manager dialog allows you to browse folders just like in Microsoft Windows Explorer. You are able to perform the following tasks - Browse folders and files - Sort files by name and type - Preview images, zoom in and out - Upload new images - Create new subfolders - Delete files and folders 1.2.1: Inserting an Image 1. Position the cursor where you would like to insert the image. 2. Click the Image Manager button from the toolbar. A dialog box will appear. 3. To go to a new subfolder, double-click its name. To go to the parent folder, double-click the up arrow. 4. Locate the image file you wish to insert and click it once. A preview of the image appears in the right-hand side of the dialog. 5. Click Insert to finish or Close to cancel the operation. 7

8 1.2.2: Uploading an Image You can use the Image Manager dialog to upload images from your computer to the site. Once uploaded, the image appears in the Browse Files tab at the bottom of the file list in the current folder. To upload new images to the site, do the following: 1. Click on the Image Manager button to open the dialog. 2. Navigate to the folder in which you wish to upload the image. 3. Click the Upload Image tab. 4. Click Browse to select an image from your computer. 5. Click Upload 8

9 1.2.3: Editing Image Properties Once an image is inserted into the editor, you can manage its properties through the right-click context menu. The image properties that can be managed are described below: Border Width: Specifies the width (thickness) of the image border. Select No Border to remove the border. Border Color: Specifies the color of the image border. Image Alt Text: Specifies the alternative text to display in some cases instead of the image. Long Description: This is an Accessibility option. This text will be read by the Windows Narrator tool. Image Alignment: Specifies the alignment of the image with respect to the adjacent text and/or images. When you choose left or right alignment, the text wraps around the image. Horizontal Spacing: Specifies the spacing (distance to the left and right) between the image and the adjacent text and/or images. Vertical Spacing: Specifies the spacing (distance to the top and bottom) between the image and the adjacent text and/or images. Width: Specifies a custom width for the image. Proportions may be constrained to avoid distortion. The image is not resampled or modified, but rather displayed with the specified width. Height: Specifies a custom height for the image. Proportions may be constrained to avoid distortion. The image is not resampled or modified, but rather displayed with the specified height. 9

10 1.2.4: Using the Image Map Editor An image map allows you to create images containing one or more invisible regions with link to other pages. To create an image map, perform the following steps: 1. Right-click on an image in the editor and select Image Map Editor to open the Image Map Editor. 2. Create a hotspot in the image by selecting the shape type, click, and dragging within the image to set the size of the image map area. 3. The new created image map can be customized in the Properties pane. The URL for the link can also be set here. Click OK to insert the modified image map into the content area. 1.3: Working with Hyperlinks *A Note about Hyperlinks: While the Hyperlink Manager allows you to reference external websites in Accreditation and Program Review reports, the Compliance Assist team at Campus Labs recommends that you use the URL Sources toolbar instead of the Hyperlink Manager to better keep track of the external websites you are referencing : Inserting a Hyperlink 1. Select the text or object you wish to set as a hyperlink. 2. Click the Hyperlink Manager button. The Hyperlink Manager dialog appears. 3. Either enter into the URL field a web address you wish the link to point to or choose an anchor inserted in the current document from the Existing Anchor dropdown list. 10

11 4. Fill in the Link Text field if you wish to specify the text of the link (optional). 5. Select the type of the link (optional you may leave it at the default value). 6. Select a target for the link (optional). 7. Enter a tooltip. This text will appear when the mouse cursor is placed over the hyperlink (optional). 8. Click OK : Modifying a Hyperlink 1. Click inside the hyperlink (or in the image if it is an image link). 2. Right-click to open the context menu and click Set Link Properties. Alternatively, you may click the Hyperlink Manager button again. The Hyperlink Manager dialog will appear. 3. Modify the hyperlink attributes (explained in section 3.1 above) and click OK. 11

12 1.3.3: Removing a Hyperlink 1. Select the text or image that has been set as a hyperlink. 2. Click the Remove Hyperlink button. You will notice that all formatting related to links (blue color, underlining, etc.) will be removed from the text. This holds true for inserted documents as well : Inserting Anchors The anchor function is particularly helpful if you have a very long web page. With this function, your readers will be able to jump from one section of the page to another. In other words, the anchor is used for hyperlinks that lead to the same page or a particular place on another page. The anchor defines the destination to which a hyperlink will lead. You may then create the hyperlink and point it to the anchor. 1. Define the anchor. Place the cursor where you wish the hyperlink to lead to. 2. Click the Hyperlink Manager button. Select the Anchor tab and enter a unique name for the anchor. 3. Click OK. 4. Create the hyperlink that will lead to the anchor. Select some text or an image. 5. Click the Hyperlink Manager button again. Select the Hyperlink tab. 6. In the URL field, type # followed by the name of the anchor. You may also select an anchor inserted into the current page from the Existing Anchor dropdown list. 7. Change the Type field to Other 8. Click OK : Inserting Links links do not lead to other web pages, but rather open the default application on your machine and prompt you to send a message to the provided addressee. When creating e- mail links, you can also specify the default subject for the message. 12

13 1. Select the text or image you wish to set as an link. 2. Click the Hyperlink Manager button. The Hyperlink Manager dialog appears. 3. Click the tab. 4. Enter the address in the Address field. 5. Enter the text to appear as the link in the Link Text field (optional). 6. Enter the default subject for the message in the Subject field (optional). 7. Select a CSS class from the dropdown list to choose the link s style (optional). 8. Click OK. 1.4: Working with Tables There are two ways to create tables. The best approach in each particular situation depends on your preferences and the table s complexity. For simpler tables, we recommend the click-anddrag Table Builder. For more complex tables, the Table Wizard is oftentimes more appropriate : Creating a Table Using the Table Builder 1. Position the cursor where you wish to create the table. 2. Click the Insert Table button on the toolbar. 3. Drag the mouse cursor to select the number of rows and columns you want. Click the left mouse button. Alternatively, you can click-and-drag to make the selection : Creating a Table Using the Table Wizard 1. Position the cursor where you wish to create the table. 2. Click the Insert Table button on the toolbar. 3. Click the Table Wizard button at the bottom to open the Table Wizard Dialog. 13

14 Use the Table Wizard to create your table and set its properties. To add or remove columns, click + or next to Columns and Rows. Click + next to Column Span to merge the selected cell with the cell to its right. Click the button to unmerge the left cell. The + and I buttons next to Row Span work in a similar fashion. If you click the Insert button, the defined table will be created. Further customization of this table is allowed using the Table Properties, Cell Properties, and Accessibility tabs of the Table Wizard : Inserting a Table from Microsoft Excel or Other Applications Inserting a table from Microsoft Excel or other applications into the editor is an easy Copy-Paste operation. Most of the formatting is preserved, including borders, text, numbers and cell color. 14

15 Formulae, however, will not be preserved. Toggle Table Borders If you have created a table with no borders by default, you can switch on auxiliary borders. They are not saved in the content but only help you locate and work with your table. Toggle auxiliary borders using the Toggle Table Borders button on the toolbar. Formatting Tables The Table Properties dialog allows you to fine-tune the appearance of a new or existing table. You can reach the Table Properties tab in two ways: 1. From the Table Wizard, click the Table Properties tab. 2. Right-click inside an existing table and select Table Properties from the context menu. This opens the Table Wizard. From here, select the Table Properties tab as shown above : Table Properties Explained Once the Table Properties tab is opened, you can set the appearance of the table. This involves setting one or more of the following properties: Width/Height: Specifies the width and height of the table (in pixels or percent of the page). Background: Sets the background color of the table. Alignment: Aligns the table to the left, center, or right side of the page. 15

16 Cell Spacing: Increases or decreases the space between the borders of the cells. Cell Padding: Increases or decreases the space between the content and the border of a cell. Border: Includes setting the border s width, color, and layout. ID: Setting an ID for a table gives some options for advanced table handling. Background Image: Sets an image as the table background. CSS Class: Specifies a table CSS class and style. This property should only be used by advanced users : Cell Properties Explained The Cell Properties dialog allows you to fine-tune the appearance of individual cells in a given table. You can reach the Cell Properties tab in the same manner you reach the Table Properties tab, explained in section 5.5 above. Once the Cell Properties tab is opened, you can set the appearance of the individual cells. This involves setting one or more of the following properties: Width/Height: Specifies the height and width of the selected cell (in pixels or percentage). Content Alignment: Aligns the content within the selected cell vertically or horizontally. Background: Changes the background color of the selected cell. Background Image: Sets an image as the cell background. Content: Specifies default content for the cell. You can type the content after you insert the table as well. ID: Setting an ID for a cell gives some options for some better cell handling (for advanced users). No Wrapping: Enables/Disables text wrapping CSS Class: Specifies a cell CSS class and style. This property should only be used by advanced users : Inserting/Deleting Rows & Columns Once you have created a table, you can easily add or delete rows and columns. To do this, rightclick inside a table cell to display the context menu. To insert a new row, perform the following steps: 1. Place the cursor in the row on top or beneath the row you wish to create. 2. Right-click to open the context menu. 3. From the menu, select Insert Row Above/Below 16

17 New columns are inserted in a similar fashion. To delete rows or columns, simply place the cursor in the respective row or column, right-click, and select Delete Row/Column from the context menu. Merging Cells To merge a cell with the adjacent cell, do the following: 1. Select the cell. 2. Right-click to open the context menu. 3. From the menu, select Merge Cells Horizontally/Vertically Splitting Cells To split a cell that has previously been merged, do the following: 1. Select the cell. 2. Right-click to open the context menu. 3. From the menu, select Split Cell Resizing Tables An existing table can be resized by either specifying dimensions on the Table Properties tab (see section 4.5 of the appendix for how to open the tab) : Using HTML Mode Advanced users may wish to modify the HTML code of the content directly. The editor switches to HTML mode with a single click of the HTML Mode button. 17

18 1.5: Spell-Checking The text editor features a multilingual spellchecker that is invoked when clicking the Spellchecker button on the toolbar. You can now check your spelling asynchronously and all your mistaken words will be highlighted inline. The context menu on every word gives you a quick and easy way to Change, Ignore or Add the word to a custom dictionary. 1.6: Creating Accessible Content To generate content that can be interpreted by Accessibility Tools integrated into Microsoft Windows (the Narrator, Magnifier, and On-Screen Keyboard), the editor includes additional fields in the Table, Hyperlink, and Image dialogs. To create accessible tables, select the Accessibility tab from the Table Wizard dialog (see section 4.5 of the appendix for how to access the Table Wizard). Narrative software uses the information from the fields here to produce tooltip messages for each table cell. Users with impaired vision can see these tooltips as they hover over the cells with the mouse. To create accessible hyperlinks, simply fill out the Tooltip field when creating a hyperlink. More information about hyperlinks, including where to find this field, can be found in section 3 of the appendix. To create accessible images, simply fill out the Long Description field in the Image Properties dialog. More information about image properties, including where to find this field, can be found in section 2.3 of the appendix. 18

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