AMOS Maintenance and Purchase Keeps you on Schedule and in Control

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Shannon Haynes
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1 AMOS Maintenance and Purchase

2 AMOS Maintenance and Purchase AMOS Business Suite is an extensive and powerful Windows based program capable of handling most of the daily ERP functions encountered in organisations that may consist of multiple locations. It is a client/server application, where the client program is run on a Windows PC, and the server program may use one of several different database systems. A stand-alone configuration on a single PC is also possible. AMOS MAINTENANCE & PURCHASE (M&P) AMOS M&P is a Windows application for the integrated management of maintenance work and costs, stock control and purchasing. It works in conjunction with AMOS Business Suite. SpecTec has developed AMOS M&P specifically for companies and organisations with geographically distributed plants or installations. In other words, where maintenance, stock control and requisitioning take place at one or more local installations, and purchasing and transport planning take place at a central headquarters. The various functions in AMOS M&P work together If you perform a maintenance job requiring certain spare parts, and then report performing that job, the associated spare parts which were automatically estimated for usage, are updated in the stock control records as removed. Moreover, the purchasing function holds a purchase order as Active until the goods are registered as Received, at which point they are added into the stock control records. AMOS M&P allows you to see what has been spent on various maintenance activities or purchases, and what is planned or budgeted for spending in the future. USING M&P AT A LOCAL INSTALLATION, YOU CAN: Plan Maintenance Define jobs to be performed regularly. Define maintenance schedules. Print lists of jobs to be done in the immediate future, as check-lists or with full descriptions of work. Plan extraordinary maintenance with Work Orders. Report Maintenance Report performance of planned maintenance, manually or semiautomatically with simple reporting. Keep records required by inspecting authorities. Print or display maintenance records. Report unexpected work and routine checks. Create work orders and report work based on work orders. Control Stock 1 Display and print inventory list for each storage area. Update quantities directly, after taking inventory. Display automatic transactions in and 2 out of stock from maintenance or purchasing activities.

3 AMOS Maintenance and Purchase Review current stock quantities in relation to pre-set minimum, maximum and reorder levels. Automatically calculate the amount needed to fill stock to any of those three levels. Store preferred vendor, price and vendor supplied units for all stock. Request Stock Enter desired quantities of items as they are used or expire. Requisition Stock and Consumables 3 Create requisition forms for stock items automatically, based on desired quantities and preferred vendors, or create forms manually. Create requisition forms for consumables. Track Purchasing Answer questions like: Has the purchaser started to work with my last requisition? Was the order approved? Was it confirmed? When is it expected to arrive? What purchase orders are still active? Receive Goods 4 Mark goods received based on purchase orders, automatically updating stock. Track Costs and Budgets Answer questions like: What have I spent so far this month? This fiscal year? How much of the budgeted amount remains for this period? And, Save and analyse costs due to unexpected maintenance over time to evaluate and improve preventive maintenance program. 5

4 AMOS Maintenance and Purchase Compare Quotations Receive quotations in response to queries you send out. Record them, and have AMOS calculate the total price of each quotation. Compare quotations, and have AMOS recommend a vendor. Create / Approve Purchase Orders WORKING WITH M&P AT YOUR HEAD OFFICE, YOU CAN: Receive Requisitions Import data from various local installations to the main office. Make Queries to Potential Vendors When you don't have a preferred vendor, or you are going to purchase items for the first time. 6 When you have decided to create a purchase order, you can create a new one, or convert a requisition or a query into a purchase order. Order Goods When you order goods, you may want to split a requisition into purchase orders sent to different vendors. You may also be able to send the orders directly from AMOS. Confirm Orders When vendors confirm orders, you must record the reference number of the vendor's confirmation on the AMOS Purchase Order. You must also record deliveries on the Purchase Order. Plan Deliveries The registered delivery line items must be assigned to actual deliveries. This will ensure you that all ordered items are eventually delivered and transported to the installation. 7 8

5 AMOS Maintenance and Purchase 9 10 Plan Transport AMOS helps you create transport documents, which also helps get an overview of unassigned deliveries. A transport form can be used to print a list of deliveries to be loaded on a transport. Apply Company Specific Workflows AMOS allows you to apply your company s own Workflow to the Maintenance and Purchase processes. Specified individuals are notified when necessary according to a predefined process (status> status action > resulting status). 11 AMOS DASHBOARD The AMOS Dashboard is a brand new feature of AMOS Business Suite The system now opens up to a customisable home page, or Dashboard. This Dashboard is a visual tool presenting the user with an upfront overview of the most important information. Different users can have different dashboards, depending on their role and needs. For instance, a Chief Engineer would want to keep the number of unexpected maintenance Work Orders, created over time and that still need to be processed, under control. Whereas, a chief buyer would need to know at a glance that a number of new purchase order requests have been submitted and need his immediate attention. By logging into AMOS, each user will be able to see his own customised dashboard. Items in the dashboard are presented in the form of alerts, both numerically and graphically, to ensure the best possible visibility. 12 The dashboard clearly lists all notifications generated by the active workflows. A double click on the notification section takes the user directly to the notification window.

6 AUSTRALIA AMOS Australia Pty Ltd (SpecTec) P.O Box 998 Palm Beach New South Wales 4221 Australia Tel: CHINA SpecTec AMOS Shanghai 30A, Cross Region Plaza No. 899 Lingling Road Shanghai P.R. China TEL: Fax: CROATIA SpecTec Croatia Don Petra Perosa 137 Mravince Split Croatia Tel: CYPRUS SpecTec Ltd 1st Floor, 16 Anaxagarou St Agia Zoni 3031 Limassol Cyprus Tel: GERMANY SpecTec GmbH Pickhuben 6 Hamburg D Germany Tel: Fax: SpecTec GmbH Huettenstrasse 36 Duesseldorf Germany Tel: Fax: HONG KONG SpecTec Asia Pacific 13/F, Jie Yang Building 271 Lockhart Road Wanchai Hong Kong Tel: ITALY SpecTec S.p.A. Viale San Bartolomeo 595/A La Spezia Italy Tel: Additional offices: Genova Tel: Sabaudia Tel: NORWAY SpecTec AS PO Box 15 Lysaker Torg 15 Oslo NO-1324 Norway Tel: PHILIPPINES SpecTec Philippines, Inc. Unit 606 Taipan Place F. Ortigas Jr. Ave Ortigas Center Pasig 1605 Philippines Tel: RUSSIA SpecTec Ltd BC Preobrazhenskiy V.O. 14th Line, 7A St Petersburg RU Russian Federation Tel: SINGAPORE SpecTec Asia Pacific Pte. Ltd. 11 Collyer Quay The Arcade Singapore Tel: SWEDEN SpecTec AB Tillgängligheten 1 Göteborg SE Sweden Tel: UKRAINE SpecTec Ukraine Agency Ltd Leonardo Centre 17/52 Bohdana Khmelnytskogo Kiev Ukraine Tel: UNITED ARAB EMIRATES SpecTec Middle East P.O Box Al Khaleej Centre, Office # 311 Dubai United Arab Emirates Tel: UNITED KINGDOM SpecTec Ltd The Dock Office Trafford Road Salford Quays Manchester M50 3XB United Kingdom Tel: Additional office: Netherlands Tel: UNITED STATES SpecTec Inc SE 64th Place Suite 230 Issaquah Washington United States Tel: Additional offices: Connecticut Tel: Florida Tel: Houston Tel: info@spectec.net

Maintenance. Inventory. Version 2.0.00 supports the following languages: AMOS Mobile supports: Measure Point Counter Update Work Requisition

Maintenance. Inventory. Version 2.0.00 supports the following languages: AMOS Mobile supports: Measure Point Counter Update Work Requisition Mobile TM A M O S B U S I N E S S S U I T E S O L U T I O N Maintenance AMOS Mobile is powerful handheld-device software providing the ability to record transactions remotely and to upload those transactions