Suwannee River Area Council, Boy Scouts of America

Transcription

1 Suwannee River Area Council, Boy Scouts of America What s inside this Guide Camp Card Introduction Camp Master Responsibilities Key Dates Prizes Policies and Procedures Camp Opportunities The Unit Kickoff Sales Methods Sales Techniques Forms

2 A Scout is thrifty Introducing.the 2013 Camp Card The Suwannee River Area Council is pleased to announce the return of our Council-wide fundraiser the amazing 2013 Camp Card. The intent of the Camp Card sale is to allow Units to raise funds to pay for their Summer Scouting Program. This includes purchasing camping equipment such as tents, backpacks, and sleeping bags, and to send Scouts to Cub Scout Day Camp, Boy Scout Summer Camp, Boy Scout Winter Camp and Resident Camp at Camp Wallwood. Units participating in this program will earn 50% commission ($2.50) for each $5 Camp Card they sell. The sale will begin February 9 and ends May 3 giving units almost 3 months to sell and close out their accounts. This program is completely RISK FREE, simply return any unsold cards at settlement on or before May 3, Community Partners Publix, Hurricane Grill and Wings, Nuberri Frozen Yogurt and Piggy s BBQ have offered generous one-time discounts that make the sale of this card a nobrainer. Additional community partners like Newk s Express Café, Wash Around the Clock Laundrymat, Nuberri Frozen Yogurt, Stewardship Drycleaners, Mainstreet Café, Bru s Powerwash LLC have offered discounts that are redeemable all year round. Take advantage of this partnership to help your Scouts get to camp! The Values of selling Camp Cards New Uniform: Day Camp: Resident Camp Winter Camp NYLT: Summer Camp: $80=32 cards $100=40 cards $100=40 cards $120=48 cards $200=80 cards $210=84 cards 2

3 HE EARNS HIS OWN WAY TO SUMMER CAMP Camp Card Master (kamp má ster): one who ensures their Scout gets to camp. Each unit should have a Camp Master. The Camp Master s Camp Card Sale responsibilities are to manage all aspects of the sale, clearly communicate sale information to your leaders, parents, and Scouts. The Camp Master s ultimate goal.. Get 100% of their Scouts to summer camp/day camp/resident camp. The Camp Master should be an expert on everything camp! They must ensure Scouts know the myriad of the Suwannee River Area Council camp opportunities available and are encouraged to attend. A good Camp Master will have over 90% of their Scouts attend summer camp. Camp Master Responsibilities Camp Be an expert in all Suwannee River Area Council summer camp opportunities. Encourage all your Scouts to select a camp that fits their summer schedule. Explain to all parents the importance of the outing in Scouting. Set a goal for percentage of Scouts attending camp and achieve it! Card Communicate the purpose of the Camp Card sale and time line to your Scouts and parents. Kick-off the Camp Card sale with a BANG providing all members with at least 20 camp cards. Inspect, coach, and praise your Scouts. Collect all money and turn in the amount due to the Council on time. 3

4 The 2013 CAMP CARD February 9 Council-wide Kickoff!! (Good Shepherd Catholic Church!!) February 9 SALE BEGINS May 3 Redistribution Day; 50/50 Day. Units must turn in cards or money if you have not sold more than 50% of your cards. Cards will be redistributed to units that have sold ALL of their original allotment and want additional cards. (you can still come in and get additional cards throughout the sale) June 28 June 29 July 1 July 5 SALE ENDS! FINAL Unit account settlement. All cards and money must be turned in! Commission reduced to 30% for units. Commission reduced to 10% for units. No Commission. Orders and Re-Distribution Whiles supplies last, cards may be secured through the Council Office. Camp cards are limited in number. Units that completed their sale and have left over cards should plan to return unsold cards by/on May 3, These cards will be redistributed to units that wish to sell more cards. All unreturned cards will be paid for at settlement. Units may settle your account at the Council Service Center or on before May 3, 2013 or on/before June 28. 4

5 Commission The 2013 Camp Card commission is 50% if your unit is paid in full by May 3, After July 5, 2013 NO commission can be earned. We encourage units to track Scouts sales so Scouts can pay for camp with Camp Card proceeds; however, it is up to the unit to elect to do this, we understand the unit may have other goals. Return Policy Camp Cards can be returned to the Council Service Center without penalty on or before May 3, 2013 OR on/before June 28, The cards MUST be in new condition (including snap off discounts). NO cards will be accepted for return after July 5, We reserve the right to refuse product that has been damaged or rendered unsaleable. The UNIT is RESPONSIBLE for ANY unreturned cards (lost, damaged, misplaced, etc.) Be sure Scouts and parents treat each card as if it were a $5.00 bill. Camp Card Council Incentives and Prizes The top selling Pack and Troop in the Council will receive a FREE Pizza Party or Ice-Cream Social! The Unit with the highest percentage increase in sales (compared to 2012) will receive a FREE Pizza Party or Ice Cream Social! The highest selling NEW Unit will receive a FREE Pizza Party or Ice Cream Social! The top 3 selling Cub Scouts in the Council (selling 100 or more cards) will have their choice for a Camp Scholarship to one of the following (Scout will choose only one camp): Cub Scouts: 1. Camp Scholarship to attend Cub Scout Day Camp at Camp Wallwood 2. Camp Scholarship to attend Cub Scout Resident Camp. The top 3 selling Boy Scouts in the Council (selling 100 or more cards) will receive a Camp Scholarship to the following: 5

6 Boy Scouts: 1. Camp Scholarship to attend Boy Scout Summer Camp at Camp Wallwood. The top selling Venturer in the Council (selling 100 or more cards) will receive a Camp Scholarship to the following: Venturer: 1. Camp Scholarship to attend Venture Super Week at Camp Wallwood. Cub Scout Opportunities Cub Scout Family Camp A three-day adventure for the entire family. Spend the weekend learning Scout skills, playing games, shooting bb guns and more! Activities are available for everyone ages 4 and up! Cost: $50 Cub Scout Local Day Camp Local Day Camps offered in each district for families who can t travel to Wallwood. The camp is a week long day-time program for all Cubs! Cost: $100 Cub Scout Day Camp at Wallwood Spend a week at this exotic location! Activities include swimming, bb guns and so much more!! Cost: $120 Cub Scout and Webelos Wood Resident Camp An exciting event!! Camp programs are designed to fit the age of the campers! Earn activity pins, belt loops and badges as well as enjoy kayaking, swimming, archery and bbs! Cost: $100 Mom and Me This amazing overnight camping experience offered during the spring. Highlights include archery, bb guns, swimming, games and nature. In addition to fishing, canoeing and rowing! Cost: $35 6

7 Boy Scout Opportunities Summer Camp Select one week starting June 17 for this three week long adventure! Scouts earn Merit Badges, fulfill rank advancements, a Muzzle Loading Black Powder Program and many more Merit Badge options. Cost: $210 Boy Scout Winter Camp Fun for those Scouts who need a little more camp! Finish up Merit Badges, earn some that might not have been offered over the summer and get those last nights of camping before ringing in the New Year! Cost: $120 Venturing Opportunities Venturing Super Week Open to both boys and girls and includes fellowship, canoeing, kayaking, zip line, climbing wall, and much more! Cost: $225 Your Unit Kickoff The objectives of your Camp Card kick-off are simple: Get Scouts excited about camping! Get parents informed about why their son should have a camp experience. How can you ensure a successful kick-off? Make sure the Kick-off is properly promoted through s, groups and phone calls. Review the presentation with your units leader prior to the meeting. Plan who is going to do what. Be prepared to talk about camp opportunities. Have snacks, drinks, and music. Make sure EVERY Scout gets a bundle of cards to sale. Keep it short. 7

8 Sample Kick-off Agenda 1. Grand Opening with music, cheers, and excitement. 2. Check out a bundle of cards to each Scout. 3. Review Camp opportunities. 4. Review sales goal, Camp Goal and explain key dates. 5. Scout Training: Role play sales Do s and Don ts. 6. Prizes: Review camp credits and incentives. 7. Big Finish: Issue a challenge to your Scouts and send everyone home motivated to sell. How to sell Camp Cards Your job as Camp Master is to teach your Scouts how to sell. To get there, your team needs to employ all three of the following sales methods. Create a plan and train your Scouts in all three methods; this will give you the best results! 1. Door to Door: Take your Camp Cards for a trip around the neighborhood. Highlight these GREAT coupon offers! 2. Show and Sell: Set up a booth and sell Camp Cards on the spot! This can be an effective approach in the right location at the right time, but don t hang your hat on this approach alone. Focus on multiple locations at the same time. Be sure not to over schedule Scouts. 3. Sell at Work: A great way for Mom and Dad to help their Scout. Have mom and dad take Camp Cards to work! Don t forget grandparents or other family members who will want to help support Scouts! Safety and Courtesy Be sure to review these safety and courtesy tips with your Scouts and parents. Sell with another Scout or with an adult. Never enter anyone s home. 8

9 Never sell after dark, unless with an adult. Don t carry large amounts of cash. Always walk on the sidewalk and driveway. Be careful of dogs while selling. Say thank you whether or not the prospect buys a Camp Card. Sales Techniques for Scouts Don t miss the opportunity to use the Camp Card sale to train your Scouts in public speaking, sales and service. Your Scouts and parent will appreciate the effort and your sales will improve. Have Scouts role play and practice during your Kick-Off. Find a way to make training fun and reward Scouts who do a good job. Have your Scouts practice these simple steps: 1. Wear your class A uniform. 2. Smile and tell them who you arefirst name only! 3. Tell them where you are from (Unit within Scouting). 4. Tell them what you are doing (earning money towards Scout Camp, Resident Camp, etc.) 5. Tell them what they can do to help (save money with the Camp Card). 6. Close the sale and thank them! 9

10 We are Selling Camp not just Discount Cards! Ensure your families understand that they are selling character, they are selling a better community and they are selling the benefits of Scouting summer camp not just selling discount cards. Emphasize that each card sold helps a Scout go to camp. The reason our sale will be successful is that people WANT to support Scouting! CONTACT If you have questions that this Guide does not answer, please send an to tipendle@bsamail.org or call Tia Pendleton at x We will do our best to respond promptly with answers. Thank you for support of Scouting in the Suwannee River Area Council!! 10

11 2013 Camp Card Unit Commitment Form YES! Our unit will participate in the Camp Card Sale! Unit Information: Unit Type: Pack Troop Team Crew Post Other (Please circle one) Unit #: District: # Of Active Scouts: Our Gross Sale Goal is: $ Earn BIG MONEY! Unit Information: Name: Address: City: Zip: Home Number: Work Number: Address: (By providing your address, you give permission to add it to our camp card list so that you remain updated with important camp card information. ) Please return to: Suwannee River Area Council, BSA, 2032 Thomasville Road, Tallahassee, FL or FAX (850) If you have any questions, please contact the Council Service Center at (850) x

12 Acknowledgement of Receipt of Camp Cards Initial Issue: Supplemental Issue: I hereby acknowledge receipt of Camp Cards from the Suwannee River Area Council. I understand that my Unit will receive 50% Commission, or $2.50 for each Camp Card that we sell. I further understand that my Unit is responsible for returning ALL unsold and undamaged Camp Cards, AND $2.50 for each card we sell to the Suwannee River Area Council by May 3, District: Unit: Phone(s): Address: Name (Please Print): Signature: Date: 12

13 Camp Card Unit Settlement Form (FINAL) District: Unit: Name (Please Print): Initial Number of Cards Issued: Additional Cards Issued: Total Cards RECEIVED: Total Cards RETURNED: Total Cards SOLD: AMOUNT DUE (Total Cards SOLD) x $2.50 = + = - = (Please make one check payable to Suwannee River Area Council) Signature: Date: List Scouts (Top 3 Sellers from each unit) who qualified for Drawing: (Names will be entered into drawing for scholarships to camp) NO COMBINING OF SALES FOR FREE CAMPS. MUST BE INDIVIDUAL SCOUT SALES! Scout Name Phone # # Cards Sold 13

14 Unit Camp Card Receipt I recognize that each of the cards I am taking today have a cash value of $5. I understand that I must return any unsold (and undamaged) cards or our Pack/Troop/Team/Post/Crew/Other must pay $2.50 for each card. By signing below, I agree to pay our unit for any lost of unreturned cards. Scout s Name/Phone # Parent s Signature #of Cards issued 14

15 Sample Kick-Off Meeting Agenda Use this agenda to help parents understand why their Scout should sell Camp Cards, and to give them good tools that will help them be successful. Start the Meeting- Show excitement; let them know this will be a great sale! (Ask to hold all questions until the end) PART ONE: The Easy Fundraiser- Help Scouts quickly pay their way to camp! o A fundraiser through which Scouts can easily earn their way to camp! o Easy, Simple, Fun, Profitable! This sale has a great commission! o Localized for our area with coupons from local vendors! o Immediate Sale- no taking orders and waiting for delivery. o Camp Card (Show the card sample image) o Cards sell for ONLY $5.00 each! o Coupons listed on front and back of card (name them with enthusiasm!) o Coupons are reusable and good for the remaining of the year! PART TWO: Set Goals to Sell Cards o Have each Scout set a goal that allows him to pay for his own campencourage each boy to work with his parent to set this goal. OR Announce your unit s per Scout goal (it should be at least enough cards to earn a Scout s way to camp) o Goal for our unit is cards per Scout. o Plus there are great prizes! o Begin selling as soon as you have cards o Having each Scout sell cards: o Develops the Scout o Gives them salesmanship skills o o Allows them to pay their own way Gives them a great accomplishment-it s quick and easy, and every Scout can do it! 15

16 PART THREE: Selling Tips o Sell in uniform! The uniform is VERY POWERFUL and will increase sales! o Be familiar with the Sales Story o Always say THANK YOU, even if they don t buy any cards. o Cover your neighborhood o Contact friends and family o Cards are great gifts for friends and others you know o Parents take them to work! o BE SAFE! o never sell after dark o do not carry large sums of money with you o never enter houses you visit o always use the Buddy System and be accompanied by adults o don t use your last name or give phone numbers, , or other contact information PART FOUR: Distribution and Turn-In Plans o Announce when and where you will distribute cards: o Date o Time o Location o Announce the dates of your sale: o Sale Starts o Sale Ends o Announce when and where you will collect money for sold cards o Date o Time o Location o No Lost cards! All cards must be returned or paid for ($5.00 each) o Let Scouts and Parents know how to get more cards Ask if there are any questions from the group, then close by reminding everyone of your unit goal and your goal to get every Scout to camp!! 16