balances of accounts balance sheet P&L tax depreciation accounts >TimeLine Financial Accounting. Accountancy//

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1 balances of accounts P&L balance sheet tax depreciation accounts >TimeLine Financial Accounting. Accountancy//

2 >Ergonomics// Our software is being developed in close cooperation with our users. As we are a medium-sized software company, our customers experience and wishes reach us in a direct and unfiltered manner. Extract from the main menu Clarity of the presentation in the screens and menus, intuitive operation and simple handling are some of the most important features of our TimeLine products. From practice for practice: 7 direct link from each screen to the relevant master data 7 easy full text and fragment search functions Fragment search for an account 7 one transaction per screen - no more need to change screens 7 completely keyboard-operatable 7 seamless integration into Excel 7 generation of orders (e.g. Outlook, David) >Application areas// The software comprises all areas of commercial administration-right through to an informative representation of the result. Additional modules: 7 asset accounting overview of the assets daily information about the value stream 7 cost accounting classic structure according to: cost types, cost units and cost object representation according to the needs of the company

3 >Characteristics// Features: 7 multi-client-capable 7 consolidation-capable 7 accounting for up to 99 periods 7 unlimited number of company codes and tax keys 7 integrated receivable and payable accounting 7 subsidiary accounting for several cash accounts 7 various types of dunning with specific texts levels conditions languages 7 foreign currencies accounting with parallel exchange rate management 7 table of currencies incl. reference values with daily currency update from the Internet 7 capturing vouchers by company codes and divisions 7 import of accounting records from text files Accounting vouchers: 7 voucher-type-oriented 7 automatic allocation to the correct account 7 definition of specific types of vouchers for automated accounting 7 access on debtor and creditor accounts with individual and summary posting 7 permanent inspection whether debt and credit are equal, as well as the turnover tax / input tax 7 defined standard boxes and lines for free text for your individual entries Reporting: The basic module already provides you with an extensive and performant reporting system. 7 preparation of balance sheets and P&L (profit & loss) statements according to the rules of commercial and fiscal laws 7 quick overview with a list of current totals and account balances information on accounts / ARs P&L statement (profit & loss) 2 3

4 >Language selection// The programme can be operated in several languages: 7 language selection: German Czech Polish 7 UNICODE-capable 7 accounting in compliance with the respective legal regulations Multi-language vouchers in the dunning system: 7 language selection: German English French Spanish Czech Polish Slovakian 7 the respective language for the reminder is recorded in the debtor master data Czech main menu Text supplied for multilingual reminders

5 >Settings// Pre-allocation of new company codes 7 transfer of master data from existing company codes general ledger accounts tax keys types of vouchers business years 7 pre-allocation with installation settings for balance sheet P&L (profit & loss) Pre-allocation of company codes >Electronic archiving// 7 inserting/activating directly from the application 7 integration of several archives 7 automatic allocation of the scanned documents to the respective transactions 7 direct printing into the archive per PDF file 7 cross-program queries to the archive (TimeLine Materials Management > Financial Accounting) 7 seamless integration by means of DMS interfaces to the archiving programs ELO Easy DocuWare 7 scanning of all vouchers during capturing as a batch 7 individually definable tagging of all objects by creating archive schemes Individual tagging 4 5

6 >Master data// Debtors/creditors: 7 complete master data management 7 any number of contact persons, incl. Fax / phone numbers -addresses comments 7 seamless connection to TimeLine Materials Management 7 specification of up to three bank account details for direct debit procedures bank transfers 7 customer-specificsettings, such as any number of terms of payment can be defined blocking for dunning management Master data management Account master record: 7 choice of account system: account system SKR 03 account system SKR 04 freely definable account system 7 more master data about tax keys booking cash discounts management of general ledger accounts and accounts receivable cost accounting information on duration of loans, accounts receivable and payable 7 account management in a foreign currency 7 balance brought forward automatically in balance accounts 7 assignment of accounts to any number of balance sheets and/or P&L statements Selection of the master data in the general ledger account master record - general

7 >General ledger// Cash-book/bank: 7 keeping any number of cash books and bank accounts 7 printing the cash receipts and the booking journal per reference day 7 subsidiary accounting for several cash accounts 7 immediate listing of the accounts receivable as payment proposal 7 creating and editing accounts receivable in case of overpayment or cancellation for debtors creditors Cash book Import bank statements: 7 reading in the following files: SWIFT MT940 Gemini TXT-format 7 detection rules can be freely defined 7 automatic generation of booking proposals Import bank statements Compound entries/ voucher groups: 7 representation of the vouchers created in the other modules (e.g. asset accounting) 7 these vouchers will then be available for compound entries individual entries Period vouchers/ batches entries: 7 Periodic posting cases can be precaptured as permanent vouchers to be used in the following periods. They can be reworked until the final booking. Additional functions: 7 automatic setting of accrual postings 7 automatic individual value adjustment 6 7

8 >Debtors / creditors// Capturing: 7 capturing in and out vouchers 7 presentation in foreign and domestic currency 7 direct allocation of the cost unit/cost object on the voucher 7 indication of any deviating payment recipient Debtor s voucher - account assignment for a voucher in a foreign currency Management of accounts receivable: 7 management of receivables/payables for all debtors/creditors for a specific debtor/creditor Receivables - single debtor Evaluation of sales: 7 evaluation of sales in the categories domestic foreign total Evaluation of sales debtors

9 >Dunning / payment transactions// Dunning: The integrated dunning allows comprehensive and exact dunning activities. Various dunning levels but also different types of reminders are possible. Dunning 7 reminders for any period of time in several languages 7 selection of individual debtors for creating the reminder 7 blocking the reminder at the debtor s voucher 7 last dunning level for accounts receivable and status (blocked/free) immediately apparent Payment transactions: 7 SEPA payment transactions 7 for various banks 7 foreign payment transactions 7 summary of the vouchers of one group 7 data output as a payment transaction file check transfer order Carry out payment transactions 8 9

10 >Analysis// Account information/account sheets: 7 presentation of the postings entered in a specific period of time 7 output of individually adaptable print lists 7 account balances immediately retrievable List of current totals and account balances: 7 output of a balance extract for general ledger accounts debtors creditors assets 7 determination of balance for any period in the business year 7 clear output of the transactions on the screen in a print list Account sheet Balance sheet/p&l statement: 7 preparation of balance sheets in accordance with the legal regulations (German Commercial Code, International Financial Reporting Standards IFRS) 7 comparison of different periods 7 consolidation intrayear financial statements, as well as consolidated financial statements 7 definition of several reference values 7 individual control of the balance sheet and the P&L (profit & loss) statement 7 retrievable any time for periods in the past Review: 7 review of accountancy by means of lists of errors notifications passed reviews 7 additional secure documentation of the postings by journalising general ledger accounts receivables information Error and notification messages during accountancy review

11 Turnover tax advance return: 7 can be issued per month quarter year 7 electronic transmission by means of the Perfidia interface to the Regional Tax Office for turnover tax advance returns (USTVA) sales tax advance payment (SVZ) permanent extension of deadline (DFV) 7 consolidation of the tax data for several clients 7 print a list of proof for the turnover tax advance return Settings for the turnover tax advance return Recapitulative statement: 7 creating a statement for the tax office about the sales transactions within the EU 7 direct transmission of the prepared data via Internet to ElsterOnline or by means of the ELMA5 procedure Recapitulative statement 10 11

12 >Cost accounting / controlling// Master data: 7 principles performance type quantity units of performance cost units cost objects primary costs types secondary cost types 7 settlement types cost type accounting cost unit accounting cost object accounting Performance type 7 overhead absorption with appointment of cost units to cost objects Automatic posting of appointments: 7 various definitions of the allocation dynamic fixed percentage time-related 7 in-house cost allocation Cost units Automatic posting of appointments: 7 discharging a cost unit by defining the receiving cost unit 7 tracking back to the initial voucher by means of posting information about the reference objects 7 calculation of all the pre-defined appointments in one process 7 definition of the order of appointment postings 7 collection of all automatic postings in one voucher group 7 presentation of the result of the cost unit accounting per period cumulatively Cost unit allocations

13 Posting of quantities: Quantities such as hours or kilometres can be posted in the period per cost unit. 7 presentation and processing of the quantities in a cost unit accounting Posting of tariffs: 7 the tariffs per type of performance are recorded at the cost units 7 crediting the performances among the cost units Units for different types of performance Posting of tariffs Accounting per cost unit/ accounting per cost object: various elements are included free text lines summary of several cost types calculation lines with a formula interpreter various performance types printer control 7 use of statistical indexes 7 calculation of important indexes of the cost units Operating cost and revenue statement - cost units 12 13

14 >Asset accounting// 7 method of depreciation linear degressive progressive 7 time periods related to the month related to the day 7 documentation of incoming outgoing partially outgoing account transfers depreciations 7 creation of compound items for low-value assets 7 manual or automatic depreciation possible 7 determination of the imputed depreciation 7 depreciation preview for the following years can be called 7 current depreciation table included, but can also be defined individually 7 issuing the fixed asset schedule Importing the depreciation table >Electronic management / GDPdU (guidelines on data access and verification of digital documents)// A module for a series export of data in GDPdU-format is integrated - for an automatic creation of any data extracts from the data base. 7 a complete standard GDPdU profile exists, which exports the essential data 7 definition of individual export profiles 7 updating the GDPdU profiles by means of regular updates 7 automatic transfer of the company master data from the current company code Data export - GDPdU (guidelines on data access and verification of digital documents)

15 >Interfaces / operating systems// Integration into the Microsoft world: 77Excel 77Outlook Interfaces to the following archiving systems: 77ELO 77Easy-Archiv 77DocuWare documents management systems Terminal server: 77Citrix and terminal server-capable 77special options for working with a reduced colour depth Server operating systems: 77Windows 77Linux (database server) Other interfaces: 77DATEV TimeLine interfaces: 77TimeLine Materials Management 77TimeLine Payroll Accounting 77TimeLine Time and Attendance Recording 77TimeLine Social Standard and system interfaces: 77ODBC 77SQL >Customising abilities// Reporting: 77reports in source format 77reports individually adaptable rapid creation of new reports Database: 77based on SQL simple addition of new boxes and tables quick readout of data in any common ODBC-capable program 14 15

16 Gebauer GmbH, HQ in Solingen TimeLine Financials GmbH & Co. KG in Bretnig-Hauswalde (near Dresden) Business Systems >From practice - for practice// Benefit from our more than 25 years of experience in the field of software development. Our qualified team adapts the programs to your needs and develops them continuously. We have the convenient solution. Call us! We are looking forward to meeting you. Comprehensive cost accounting debtors/ creditors assets bank/ cash Integrated payment transactions Complete balance sheet / P&L TimeLine Financials GmbH & Co. KG Weststrasse Bretnig-Hauswalde, Germany Phone: +49(0) Fax: +49(0) Internet: info@tlfi.de