Integrating Ergonomics into Design on a Budget. How to integrate ergonomics into computer workstations and save money

Transcription

1 Integrating Ergonomics into Design on a Budget How to integrate ergonomics into computer workstations and save money

2 Topics Design considerations Seating Process ROI Lessons Learned Moving forward

3 Office Furniture Purchasing Trends $1100 to lower work surface Direct Cost +$400 for sit-stand solution Indirect Cost Decreased employee performance due to: $800 to retro-fit desks with adjustable base $200 for keyboard tray Low morale from discomfort or pain $500 to shorten pedestals $100 for cantilevers +$50 for Keyboard/ mouse setup >$200 for Labor Workstation out of commission during modification Source: UCB RFP for used furniture (work surface and storage)

4 Seeing Eye to Eye?

5 UCPath Building Project 4 different workstation configurations 3 director offices 3 admin 13 manager offices 269 cubicles Administrative staff 88 sit-stand workstations Employee Service Associates

6 Ergonomic Considerations UCPath Employee Service Associates Ergonomic Seating Dual monitor arm with cross bar Easier to move Swivels as a unit

7 Ergonomic Considerations UCPath Employee Service Associates Electric Height Adjustability height range

8 Ergonomic Considerations UCPath Employee Service Associates Dual Monitor Arm with Crossbar

9 Ergonomic Considerations UCPath Curve-linear Corner Accommodates both corner and straight-edge users Castors Promote flexibility Administrative Cubicles Monitor Arms Dual arm with crossbar Ergonomic Seating 2 standard options Workstation Heights Pin-height adjustable Storage Lockers can be moved to center for additional privacy Round Table Collaboration- 1 for every 4 cubicles

10 Ergonomic Considerations UCPath Pin-height Legs Range is Easily adjusted Does not add labor costs

11 Storage UCPath Locker with open storage, drawer, and 2 file drawers

12 Storage UCPath Mobile box/file pedestal with cushioned top (serves as extra seat)

13 UC ANR Building Project 4 different workstation configurations with quantity 5 Executive Offices 34 Offices 17 Write Desk 97 Cubical 22 IT Stations 12 Student Spaces

14 Ergonomic Considerations UC ANR Followed the guidance at UC Path Used the same locker Used the same mobile pedestal

15 Seating Considerations UCPath Workstations are unoccupied Needed to anticipate seating needs 85% Amia 10% Leap 5% no chair Upright seat back Adjustability Cost Better lumbar support Added cost Amia Leap

16 Seating Considerations UC ANR New site was under construction and final furniture decision were not made

17 Evaluation Process UC ANR Evaluated 115 employees, needed 180 chairs What our evaluation showed us 52% Leap 30% Amia 7% Think 11% Other

18 New Employee Process- UCPath & ANR Safety, Ergonomics, and Wellness UC online ergonomics training and risk assessment Work surface height adjustment Other onsite changes Ergonomic equipment recommendations

19 How did UCPath cut costs? Side Chairs 2 chairs per private office 19 private offices Proposed Cost: $ Estimated Cost: $ Savings per chair: $ Total Savings: $5,698.86

20 How did UCPath cut costs? Proposed Work Tools Slat Wall with: Pencil cup Paper trays Shelf White board Estimated cost per cubicle: $330 Total Savings: $88,770 Determined Unnecessary

21 How did UCPath cut costs? Conference/collaboration Table in Directors' Office Proposed table: $1, Selected table: $ Cost Savings: $3,214.98

22 How did UCPath cut costs? Conference Chairs Task chair was proposed Short-term use Most won t use adjustability features Purchased chairs have height adjustability Estimated savings per chair: $ Estimated total Savings: $10,158.00

23 How did UCPath cut costs? Storage in Private Offices Eliminated Bookshelves Estimated savings per office: $ Estimated overall savings: $9,637.56

24 Post Move-in UCPath 54 occupied workstations 1 had to be adjusted 5 chairs have been exchanged for Leaps already in inventory; no additional cost Ergonomic equipment needs (minimal cost) Keyboards Mice Wrist rests

25 ROI- UC ANR In Advance Chair & Desk fitting: $15 / person Chairs in bulk: ~$400 per chair Reassessment: $8 / person Changes needed: 10% After Move in Chair & Desk fitting: $20 / person Cost of chairs: +$550 (in addition to the cost for the first chair) Reassessment: $12 / person Changes needed: 30-50% Fitting for 150: $62,370 Fitting for 150: $88,650 Doing assessment in advanced saved UC ANR: $26,280 This does not including savings in installation and modification

26 ROI- ergonomically designed furniture UCOP Average Cost for Recommended Ergonomic Equipment UCR UCPath* UC ANR* $0.00 $ $ $ $ *Following installation of ergonomically designed furniture

27 Injury Costs Source: California Commission on Health and Safety and Workers Compensation 2012 Annual Report Average Carpal Tunnel/RMI injury cost increase $34,600 in 2001 $44,000 in 2011

28 ROI at UCPath Cost of a Single Claim Cost of Prevention Single RMI claim $112 X 400 employees $44,000 $44,800 Preventing injury for a workforce of 400 at UCPath = The cost of a single claim!

29 Lessons Learned- UCPath and UC ANR Cantilevers and Legs Item: Some cubicle legs were value engineered out and replaced with cantilevers Problem: Labor cost to adjust each work surface height is $96 Solution: Replacing all cantilevers with height-adjustable legs

30 Lessons Learned- UCPath and UC ANR Lighting Item: Both buildings are LEED (gold and silver) Problem: Natural light causes glare; fluorescents cause strain Solution: Filters, blinds, window tints, remove bulbs

31 Lessons Learned- UCPath and UC ANR Pinch Points Item: Height adjustable work surfaces Problem: Vendor plans did not meet 1 standard space Solution: Moved controls out of reach of pinch point

32 Lessons Learned- UCPath Flooring Item: Sub-floor with HVAC and cables Problem: Not combatable with flexible workstation design Solution: Vertical movement of monitor

33 Lessons Learned- UC ANR Monitor Arms and Risers Item: Lower desk height for proper writing and keyboard Problem: Monitors bases do not raise monitor high enough Solution: Providing monitor risers and arms as needed

34 Moving forward Creation of UC guidelines for ergonomic design for building and remodel projects Flexibility Cost effective Life-cycle consideration Labor Cost Adjustability Warranty

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