POSTGRADUATE STRUCTURED MANAGEMENT FRAMEWORK FOR A 36 MONTH FULL-TIME PHD PROGRAMME
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1 POSTGRADUATE STRUCTURED MANAGEMENT FRAMEWORK FOR A 36 MONTH FULL-TIME PHD PROGRAMME The framework for postgraduate supervision outlined herein has three key components: Development of a strong interactive relationship between and supervisor(s); Monitoring of progress and supervisor performance at School level by the Head of School () acting, where appropriate, through a College Postgraduate Officer (CPgO); Ensuring quality assurance of postgraduate progress, education, training and development across Schools by a University-wide monitoring system. It is intended that the Framework will be modified by Schools and Colleges to suit their needs while retaining a core element to ensure consistency of quality supervisory practice. APPLICATION, ADMISSION AND INDUCTION PROCEDURES FOR POSTGRADUATE RESEARCH STUDENTS PROCESS ISSUES Applications PT; FT; OS All research degrees and Reg Pg s Qualifications Experience References Funding Language Competence Detailed consideration of application (with interview if possible) Project Identification/Suit ability Student/Supervis or Compatibility Financial implications Recommendation (School) Offer; Reject Facilities suitability Decision (University) Offer; Reject Conditional Unconditional Registration Identity Card Control check Fees source Financial support Induction (University) IPR agreement Univ Regs Monitoring procedures Welfare Information Induction (School and College) School rules Safety Demonstrating/ Teaching Skills College Induction Programme
2 STAFF INVOLVED or Rep Registry Registry Coll Pg Officer/ Safety Adviser Support Services
3 YEAR 1 MONTH 1 MONTH 3 MONTH 9 BY MONTH 12 PROCESS Research Topic Agreed Training Needs Analysis 1 st Postgraduate Assessment Form Formal Meeting 2 nd Postgraduate Assessment Form ISSUES Milestones Meeting Arrangements with supervisor(s) Resources Professional Development Good Research Practice Training Menu (Note 1) decided Transferable skills Subject specific skills Early warning meeting, if Transfer or discontinue if appropriate Oral Presentation of Research Progress update Feedback from Research Group 1st Formal Report to School with comment by Objectives: i) in depth academic review ii) establishment of research and thesis plan iii) report on academic progress iv) understanding of good research practice Decision on continuation or transfer STAFF INVOLVED Support Services Meeting with, or other experienced Meeting with and PG Officer if School Research Group
4 supervisor (not Coll PG Officer s Coll PG Officer ) (See Note 2) POSTGRADUATE STRUCTURED MANAGEMENT FRAMEWORK: MONITORING PROCESS Note 1: Student Training Requirements - 36 Month PhD Training Menu: Computing skills - Use of: spreadsheets, databases, statistical packages, data analysis software. Information retrieval - Literature awareness, extracting information from databases, library work, information science/technology. Commercial appreciation of research - IPR, copyright, patent law. Presentation skills - Writing skills, writing of CV, thesis writing, poster making, seminar presentation, learning through teaching, mock interview. Personal & Financial Skills - Team working, budget management, leadership, project and time management, problem-solving. Subject Specific Skills (to be identified by Schools/Colleges) Demonstrating/Teaching Skills - to include training in the assessment of s Registration on specific taught courses where appropriate (possibly leading to a PG Certificate or PG Diploma in Research Methods) University of Aberdeen s Guidelines on Good Research Practice Note 2: College Postgraduate Officers are not expected to attend all presentations to the School Research Group; rather, they should satisfy themselves that oral presentations have been undertaken.
5 YEAR 2 MONTH 13 MONTH 15 MONTH 21 BY MONTH 24 PROCESS Training Needs Analysis Oral Presentation of research 4th Postgraduate Assessment Form Industrial visit Professional Development 3 rd Postgraduate Assessment Form Attendance at external conference Secondment Academic visit (As appropriate) 2nd Formal Report to School with comment by Objectives: i) review of research and thesis plan ISSUES Reset Milestones Review Training Menu (Note 1) Progress update Feedback from Research Group Talk or poster ii) report on academic progress Decision on continuation or transfer STAFF INVOLVED Coll Research Group (See Note 2) Meeting with Meeting with Coll PG Officer Coll PG Oficer
6
7 YEAR 3 MONTH 25 MONTH 27 MONTH 30 ONWARDS PROCESS Training Needs Oral Presentation Analysis of research ISSUES Professional Development Reset Milestones Thesis plan Finalisation Review Training Menu (Note 1) Progress update Feedback from Research Group 5 th Postgraduate Assessment Form Completion on schedule? Notice of PhD thesis submission External/internal examiners identified and appointed Careers advice CV writing Mock interview MONTH 33 6th Postgraduate Assessment Form Progress update on thesis Completion on schedule? objectives MONTH 36 (see Note 3) Submit PhD thesis Mock oral examination STAFF INVOLVED Coll Research Group (See Note 2) Meeting with Meeting with Coll PG Officer Supervisor (s) () Registry
8 Note 3: Students should make every effort to submit their thesis by month 36. However, it is acknowledged that this may not always be achieved. Where submission does not take place by the end of a s registration period, the and supervisor are responsible for maintaining regular contact and for ensuring that the thesis is submitted at the earliest opportunity. Postgraduate Assessment Forms should be submitted during the post-registration period (i.e. during the writing-up stage). The successful implementation of the structured management framework described depends upon postgraduate supervisors being suitably prepared for their role (Note 4) through attendance at a training course which would include inter alia the following topics:- Note 4: Staff Training Requirements: Regulatory aspects - University regulations, Research Council regulations, School requirements, monitoring processes, health & safety regulations. Project management - Team working, financial management, time management, interviewing techniques, counselling, professional development, oral examinations, report, dissertation and thesis writing. Commercial aspects - IPR, patenting procedures, technology transfer, entrepreneurial skills Admissions - recruitment and selection procedures.
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