Timescales. The broad areas covered in the work programme included the following:
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2 Timescales 3 years + prior to the move tight control over programme monitoring to cover keys dates by which time specific decisions or actions need to be taken in order to progress the project. The broad areas covered in the work programme included the following: Construction and technical services Additional construction and planning issues Key deadlines for Interaction with PFI partners Finance and Contracting Soft FM service provision Capacity and service planning Move and commissioning options Equipping Clinical redesign and change programme Information technology and automation Workforce planning and development
3 Equipping: Timescales cont 2006 Initial Furniture review to assess fitness for transfer 2007 Equipment responsibility matrix developed between Trust and Project Co (to include the responsibility for supply, installation, commissioning, maintenance and replacement of all equipment in the New Hospital categorising of equipment) 2008 repeat Furniture review performed to inform the removals tender and procurement exercise Summer 2008 scoping for removal companies End 2008 procurement of catering equipment for restaurants and patient kitchens April 2009 award of tender to removal company Jan 2010 Procurement of Furniture commenced Mid April Mid June 2010 delivery of all furniture for 1 st phase
4 Major medical procurement Task Month Year Framework Agreement Issued NHS Supply Chain Clinical & Technical Evaluation of Suppliers October 2007 Nov to Feb Mini competition March 2008 Supplier Presentations April 2008 Non Financial Scoring of bids April 2008 Summarise Mini Competition Offers April 2008 NHS Supply Chain Produce Recommendation Report Trust Board Sign off of room layouts and environmental conditions May 2008 Nov 2008 Contractual date to advise Project Co of specific make and model of each item of MME Feb (Dec) 2009 (2008 due to accelerated construction progress)
5 Commissioning: Timescales cont Autumn 2008 NHC&MG established reporting to Strategic Clinical Development Board Manage the commissioning process Nov Production of Operational Commissioning Manual to understand the operational commissioning process and to plan and execute the part of the move into the new hospital for which individual parties are responsible see end Nov 2008 all commissioning leads/team leaders nominated and briefed Dec 2008 all whole hospital leads briefed and programme of work identified Jan Document high level plan for management of activity for its clinical/non clinical functions June Production of Detailed Commissioning & Move Plans
6 Timescales cont Commissioning: June 2009 Monthly workstream briefings commenced June 2009 New Hospital Transfer Group established to focus on the processes involved in each move and identify/discuss any issues- inc. Ambulances and Police Nov 2009 detailed programme of activities completed to be undertaken during 8 week commissioning period cleaning, stocking, ICT, F&E April 2010 Establishment of Command Centre led by exec director April week commissioning period commenced. All activities to be completed within this period cleaning, stocking, F&E deliveries
7 Timescales cont.. Training and Familiarisation: Mid 2008 monthly programme of site visits arranged with Project Co Autumn 2009 Project Co to provide training schedule for all cat A and A*equipment nurse call, intercom, Theatre panels, pendants etc Autumn 2009 on site training familiarisation commenced
8 Timescales cont.. Communications: Autumn 2007 Communications strategy for New Hospital programme agreed and implementation plan initiated Jan 2008 formation of monthly New Hospital open meetings March 2008 Monthly publications to internal and external staff End 2009 completion of New Hospital Handbook
9 Timescales cont.. Risk: 2007 UHB invested in software package that would allow a more cohesive management of risk and governance Performance Accelerator 2008 dedicated risk associate appointed 2008 setting up of performance management team 2009 monthly risk meetings
Procurement Improvement Plan
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