Tender for Computer Hardware on Rent : 2014

Transcription

1 Tender for Computer Hardware on Rent : 2014 Issue of Tender : Pre-Bid Meeting : at 11:30 am. Last date of downloading of Tender : upto 11:00 am. Last Date of Submission of Tender : upto 1:00 pm. Date of Opening of Tender : at 1:30 pm. Offers are invited from interested Manufacturers/Suppliers/Venders/Dealers for providing Computer Hardware on Rent as Annexure I. The eligibility criteria for bidders are as follows: Individual Company should be registered in India under Companies Act The bidder must attach a Copy of certificate of Registration. The bidder should have minimum 3 years of exience as on 1 st April, 2014 in the area of Hardware Supply / on rent. The bidder must attach a copy of the work order received in 2011 or early. The bidder should have average annual turnover of Rs.60 Lac (Rupees Sixty Lac only) in last 2 financial years. The bidder must attach copy of audited Balance Sheet and Profit & Loss statement. In case, Balance Sheet and Profit & Loss statement for the F.Y is under finalisation, the bidder may submit unaudited accounts along with certificate of the Chartered Accountant for justifying annual turnover. The bidder should have at least 20 Technical Staff as on 1 st April, 2014 on its payroll. The certificate from bidder s HR department must be attached. The bidder should have successfully completed at least 3 work orders in last three years. Submit Client Completion Certificate for these projects indicating number of items supplied and total value of the order for each project. The bidder must have office either at Ahmedabad or Gandhinagar. The bidder must attach latest copy of either Telephone Bill/Electricity Bill/ Proty Tax Bill etc. as proof of their office in Ahmedabad/Gandhinagar. Single Entity Bidding Only. The bidder should not have been blacklisted by any government authority in India. Manufacturers/Suppliers/Venders/Dealers should submit their quotes duly filled in indicating rates of different items latest by up to 1:00 pm in the following format on their letterheads. The Offers will be opened on at 1:30 PM in the presence of representative of Manufacturers/Suppliers/ Venders/Dealers present at that time). Block No.18, 2 nd Floor, Udyog Bhavan, Sector 11, Gandhinagar Page 1 of 5

2 Commercial Bid Sr. No. Item Qty. (3) Rate Tax / Levy Total Amount (3a x 4 x 5 = 6) Rate Tax / Levy Total amount month (3b x7 x 8 = 9) (1) (2) (3a) (3b) (4) (5) (6) (7) (8) (9) 1. Server Desktop Laptop A4 size Colour Inkjet Printer 1 5. A4 size Mono Laser Multi 2 Function Printer 6. A4 size Mono Laser Printer Wi-Fi Router with 2 nos. of 1 Access Point 8. Wireless Adaptor 1 9. Network Switch UPS Technical Man Power (Full Time) size Colour Inkjet 1 Printer 13. size Mono Laser 1 MF Printer 14. size Mono Laser 1 3 Printer 15. Spike Guard (with Min points) Grand Total Block No.18, 2 nd Floor, Udyog Bhavan, Sector 11, Gandhinagar Page 2 of 5

3 General Conditions 1. The rate contract will be valid from to The rates quoted for partial validity iod would not be considered. As the requirement, the rate contract can be further extended for one more year on mutual consent. 2. The address for submission of sealed tender/quotation is as under. The Managing Director Block No.18, 2 nd, Floor, Udyog Bhavan, Sector 11, Gandhinagar The filled sealed tender/quotations as described herein should reach indextb by the last date and time of submission as indicated above. The tenders/quotations received beyond the stipulated time would not be considered. Further, indextb would not be liable for any delay occurred due to courier/messenger/post for submission of the quotations. The onus lies on the bidder to ensure the submission within stipulated date and time. 4. Submit your offer as follows: Envelope 1 : Sealed envelope containing Demand Draft for Tender Fee & EMD and Other Documents as indicated in this tender document. Envelope 2 : Sealed envelope containing Financial Offer on your letter head in the given format. Envelope 3 : Main Sealed envelope containing above 2 Sealed envelopes su scribed as Tender for Computer Hardware on Rent:2014 Do not open before 1:30 PM on Quotations received without Tender Fee, EMD, Certificate, other required documents and/or the quotes on the letter head would be treated as rejected and would not be considered for further evaluation. 6. Selected Manufacturers/Suppliers/Venders/Dealers have to provide the required number of Computer Hardware on Rent within 1 week of issuance of work order. However, any additional items required by indextb will be supplied urgently as instructed by Official of indextb. 7. L1 Party will be decided based on Grand Total Amount day (col. 6) and Grand Total Amount (col.9). There may be two different L1 party depending on Grand Total amount day and Grand Total amount month. indextb will empanel both L1 parties in respective category and award work for short iod or monthly basis as the requirement and at sole discretion of indextb. 8. The order for Computer Hardware on Rent may be splitted for various items amongst the bidders at the L1 rate, if required, at the sole discretion of indextb. 9. A Tender Fee Non Refundable of Rs (Rupees Five hundred only) by demand draft in favour of Industrial Extension Bureau, payable at Gandhinagar should be submitted along with the quotation. In absence of Tender Fee, the offer will not be considered. 10. An EMD of Rs.10, (Rupees Ten thousand only) by demand draft in favour of Industrial Extension Bureau, payable at Gandhinagar should be submitted along with the quotation. In absence of Earnest Money Deposit Block No.18, 2 nd Floor, Udyog Bhavan, Sector 11, Gandhinagar Page 3 of 5

4 (EMD), the offer will not be considered. The EMD of the party, whose rates are approved, shall be retained with indextb as security deposit for the Contract Period. There would be no interest payable on the EMD. 11. The quantities indicated are only indicative and may vary significantly. 12. If the party does not provide the material as the specification and/or within the stipulated time, the supplier would be treated as defaulter and would be liable to forfeit the EMD/Security Deposit and damages/losses caused and such parties shall not be considered for any future requirements of indextb. In such case, indextb will be free to award the work to next lowest parties as mutual discussion. 13. The hike in price will only be considered to the extent of the rates increased in terms of Govt. levies/taxes declared and/or implemented by Central/State Governments/local municipality (applicable if any) during the currency of the contract. The same will however be considered, only if the party produces the authentic documents. 14. Repeat orders will be placed as and when required. The materials should be given within the specified time as mentioned in the purchase order. 15. Rates quoted should be inclusive of delivery charges at Ahmedabad/ Gandhinagar locations and shall include all taxes & levies, octroi, if applicable. These levies, however, may be shown separately in the tender. The details of locations and computer hardware requirement will be intimated at the time of requirement by indextb. 16. The competent authority reserves the right to accept or reject any or all tenders in full or part without assigning any reasons thereof. 17. Change(s) in any of the terms and conditions by bidder stipulated in the tender shall not be acceptable to indextb. 18. In case of any dispute arising in relation to interpretation of any of the terms and conditions of the contract in tender in part/full, the decision of Managing Director, indextb shall be final and binding to all. 19. The competent authority reserves the right to terminate the contract at any point of time during the currency of the contract, if any of the above terms and conditions is found to have been violated. 20. Conditional acceptance would not be considered as an acceptance. 21. The party has to offer rates for all items. Tender with rates not offered for all items shall be liable for rejection. 22. The party will be responsible for arranging safety of the material supplied on Rent at various sites. 23. The party will submit bill at the end of the iod along with the signature of Official deputed at various locations for the items placed at that location. 24. Any corrections/alterations in the offer must be signed by authorised signatory. 25. If work order is awarded on ly Basis and the actual usage is less than 15 days in a calendar month the payment will be made for 15 days and actual usage is more than 15 days in a calendar month than the payment will be made for full month. Block No.18, 2 nd Floor, Udyog Bhavan, Sector 11, Gandhinagar Page 4 of 5

5 (To be provided on the company s letterhead) Date : / /. C E R T I F I C A T E I/We, the undersigned of M/s designated as Director/Proprietor/Partner/Agent/Officer/ Representative(s) has/have carefully gone through the terms and conditions of Tender for Computer Hardware on Rent : 2014 and with the best of my/our knowledge, I/we have quoted the price for providing Computer Hardware on Rent. The above terms and conditions are acceptable to me/us and shall be binding on me/us during the currency of the contract, in case the contract is awarded to me/us. Signature Name Designation Name of the Company (Affix Seal) Date : / /. Place. Block No.18, 2 nd Floor, Udyog Bhavan, Sector 11, Gandhinagar Page 5 of 5