STRATEGIC PARTNERSHIP SPONSORSHIP OPPORTUNITIES
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1 STRATEGIC PARTNERSHIP SPONSORSHIP OPPORTUNITIES Become a Strategic Partner with MPI D/FW Meeting Professionals International Dallas/Fort Worth Chapter
2 MPI D/FW drives member engagement by hosting dynamic monthly education and networking events. These events give you the opportunity to gain an audience with our membership, to showcase your venue, talk about your city, or simply tell us why it s great to do business with you! Engage our Members and see your Return On Involvement! ABOUT US The MPI D/FW Chapter is the only chapter to be named MPI s Chapter of the Year a recordbreaking five times and is one of five largest chapters in the world with over 650 members. The meeting and events industry is a $263 billion business, with over 1.8 million meetings held annually. The ratio of planners to suppliers in our chapter is 43% planner/48% suppliers and 9% students. MPI D/FW Chapter supports an I BUY MPI Philosophy meaning that we support our members buying from one another. Imagine meeting decision-makers face-to-face, and making a lasting impression for weeks to follow with use of exciting marketing opportunities showcasing your products in front of this audience!
3 OPPORTUNITIES TO ENGAGE Calendar of Events Program Date Venue Sponsor July Experience Westin Park Central Plano Center, Hard Rock Hotels 7/23/2015 Inclusive Collection, Imagine Events, August Networking Experience 8/27//2015 Lone Star Park Marriott Cascades Event Center Lone Star Park September Experience 9/24/2015 House of Blues Los Angeles/Supplier Showcase October Experience November Experience 10/22/ /19/2015 InterContinental Sheraton North Dallas Prague Convention Bureau/Supplier Showcase December Holiday Experience 12/17/2015 Addison Event Center January Experience February Experience 1/28/2016 2/25/2016 Cityplace Hilton Arlington March Experience 3/24/2016 April CMM/CMP Breakfast 4/28/2016 George Bush Library May Experience June Awards Gala- Dinner 5/26/2016 6/23/2016 Marriott Dallas Quorum Near the Galleria MPI D/FW CASH STRATEGIC PARTNERSHIP OPPORTUNITIES MONTHLY EDUCATIONAL AND NETWORKING EPERIENCES PARTNERSHIP Investment: $5,000
4 MPI D/FW meets monthly, providing quality education programs including networking opportunities for meeting professionals and suppliers. The event is typically a lunch scheduled for the fourth Thursday of each month. (See Benefits on page 6.) SPECIAL EVENTS PARTNERSHIPS Investment: $5,000 - $10,000 December - Holiday Experience Investment: $5,000 The Annual Holiday Experience is a lighthearted event and a great time to reflect on the year s accomplishments in a festive atmosphere with fantastic beverages, culinary delights and energizing entertainment. March - Technology Summit Investment: $10,000- $20,000 (overall sponsor) One of the best attended MPI D/FW events. This Annual MPI D/FW Summit provides strong educational, hands on, experience with new and innovative technology. A luncheon and educational program takes place as well as plenty of networking. The goal of the chapter for this event is to be able to offer plenty of raffle and door prizes and possibly free planner registrations to increase planner to supplier ratio. June - CMP/CMM Breakfast Investment: $15,000 (overall sponsor) This event is an annual tribute to all CMP/CMM certified planners from the DFW area. Some are not necessarily members of MPI D/FW which increases the breadth of reach for sponsoring this event. This is the single event with the highest cross section of CMP/CMM s in attendance as it is free for them to attend and the speaker is higher profile. June - MPI Annual D/FW Awards Gala Dinner Investment: $10,000 The Annual MPI D/FW Awards Gala Dinner is the highlight of the year. Chapter achievement awards are presented to members who have made exceptional contributions to the MPI D/FW chapter over the previous12 months. See Benefits on page 6. MPI D/FW VENUE OPPORTUNITIES MONTHLY EDUCATIONAL AND NETWORKING EPERIENCES VENUE PARTNERSHIP VENUE SPONSOR: Donation of meeting and/or event space, service staff, food & beverage and audio visual for up to 200 attendees. The Venue Sponsor benefits would apply in exchange for facility s complimentary services as outlined in the RFP for the catering, meeting space and audio visual needs for selected sponsored event. NOTE: If a venue cannot fully sponsor an event, please contact MPI
5 DFW directly to review options. Preference is given to venue sponsors, including first choice of available dates. (See Benefits on page 6) IN-KIND SPONSORSHIPS: We realize that it is a difficult task to convince a potential client that you are the best candidate for the job. Let s face it, they want to work with someone they know and are familiar with. Now is the time to create your own capabilities presentation, so they can sample your work. This is the perfect opportunity to get in front of your targeted audience of purchasers; sponsor an MPI D/FW event! There are multiple events throughout the year where your product or service would be an ideal fit. Venue: Hotels/Resorts/Convention Centers Caterers & Restaurants Production Companies A/V Services Providers Broadcast & Web Services Printing & Signage Services Photographer & Video Services Airline & Transportation Companies Decorations & Furniture Floral Services See Benefits on page 6. OTHER SPONSORSHIPS: Website Sponsorship-- $8,000 MPI DFW is launching a brand new website for As a sponsor for the website, a premium banner placement is available for the year. The new website tracks website hits, social media presence, membership statistics and has a creative contemporary look. This will be a great first year to sponsor this since there will be so much emphasis on the new website in weekly s, chapter events and newsletters and social media outlets. Policy for In-Kind Sponsorship Donations: The chapter will give 50% sponsorship credit for the retail value of the in-kind donation if the sponsorship is provided in full (no money required from the chapter, unless otherwise pre-negotiated). Should the in-kind donation not be a 100% donation, 50% of the total retail value of the in kind donation will be given to the donating sponsor. Contact the VP of Finance or Director of Sponsorship for more details. *If your budget does not allow for an exclusive partnership, please contact us to discuss other partnership options and benefits that are available. Sponsor Level of Overall Donations MPI D/FW STRATEGIC PARTNERSHIP BENEFITS Monthly Experience Partner (Cash) Investment Amount* $5,000 Special Event Partner (Cash) $5,000- $20,000 Monthly Experience Venue Sponsor (In-Kind) Networkin g/adhoc Program Sponsor (Cash) Event Costs $1,000 Networking /Adhoc Venue Sponsor (In-Kind) Event Costs Average Estimated # of Attendees Stage Recognition at sponsored event
6 Brief Presentation from Stage at sponsored event Opportunity to show three-four minute promotional video Banner Ad on the MPI D/FW Chapter Website (1 month static and 6 months rotating) ($2,300 Value) Spotlight in our weekly electronic promotions leading up to the meeting w/ logo link ($900 Value) Company logo on screen when Audio/Visual equipment is utilized Table top exhibit during reception / registration at event to display materials Company materials or gifts available to attendees at the sponsored event Reserved Host table with complimentary registrations to invite prospective clients ( $280 Value) Organization name and logo featured on website for upcoming sponsored event w/logo link ($500 Value) Featured on Buy MPI Sponsor List on MPI D/FW Chapter website w/link at appropriate level Featured in follow up in E-News Meeting Recap w/logo link ($ Value) Copy of event registration list for sponsored event Recognition of Sponsorship Level in Annual Directory Opportunity to theme banquet room with table linen and/or centerpieces One-run of current D/FW member mailing list (priceless/cannot be purchased) 3 minutes 3-5 minutes 2 minutes 2 minutes 2 minutes for 8 for 8 for 4 for 2 for 2 Logo with Listing Logo with Listing Featured Featured Featured Logo Listing Listing AD HOC EDUCATIONAL & NETWORKING EVENT SPONSORSHIP Educational Experiences Investment: $1,000 per event MPI D/FW holds additional Educational Programs which provide in-depth learning opportunities that are not available during the timeframe at a monthly meeting. These programs typically run 1-2 hours in length and they do not have specified date of occurrence. Attendance is generally attendees. Networking Experiences Investment: $1,000 per event MPI D/FW Networking Events provide excellent exposure of unique locations and offer members an opportunity to network in a fun and relaxed atmosphere to get to know their fellow members and strengthen connections. Attendance is generally attendees. AD HOC EDUCATIONAL & NETWORKING EVENT VENUE SPONSORSHIP
7 Investment: Donation of meeting space, service staff, food & beverage, service charge and audio visual for approximately attendees. Venue Sponsor benefits would apply in exchange for complimentary services as outlined in the RFP for the catering, meeting space and audio visual needs for selected sponsored event. SUPPLIER SHOWCASE Opportunities exist throughout the year for suppliers to purchase booth space for $ to have in the networking area for specific monthly experiences where time and space are permissible. Please inquire with DIGITAL ADVERTISING Take advantage of our digital advertising opportunities to reach out to our members. Our site is being newly revamped this year with a brand new contemporary impression of our chapter. We anticipate generating more interest and impressions this year than any other year in the past. There will be heightened direction to the advertising in our newsletter as well as through the website promoting our new website. Our members regularly use our site for current calendar events, member directory access and current industry news every month. The Chapter s key communication tool, our weekly e-blast, is sent to over 1,000 industry professionals. Online exposure ensures your brand will reach your target audience of Meeting Professionals and build brand awareness for your company. Website Banner Advertising: a variety of different options are available including a premier annual website sponsorship e-news Advertising: Become a sponsor of MPI D/FW s weekly enews. Please inquire with Kelly Moore, VP, Finance & Sponsorships at vpfinance@mpidfw.org for further information regarding the advertising rates.
8 Strategic Partnership / Sponsorship Application Form Please indicate which program and date you would like your Strategic Partnership / Sponsorship to occur or if there are other ways you would like to sponsor our chapter. You may submit one form for multiple dates and/or programs. Sponsorship Type: Cash In-Kind (Please indicate goods and/or services) Sponsorship Cash In-Kind (Donation of Goods of Services) Program(s): Value / Dollar Amount: $ Date(s): Company: Address: City: State: Zip: Tel. No.: Mobile: 25 word description of your product and/or service: Company Contact Name: Tel No.: Credit Cards are accepted for cash sponsorships. Please indicate credit card by checking the box below. VISA MasterCard American Express Check Card No.: CCV No.: Expiration Date: (MM/YY) Amount to charge: Name on card: Billing Address: City: State: Zip: Signature Date: Thank you for supporting the MPI D/FW Chapter. Still have questions? Contact Vice President of Finance & Sponsorship at vpfinance@mpidfw.org Ready to commit? Fill out the above form completely and return via to vpfinance@mpidfw.org
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