USING THE UVACOLLAB EDITOR

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1 UVACOLLAB USING THE UVACOLLAB EDITOR UVaCollab User Guide Series

2 CONTENTS Overview... 3 Objectives... 3 Using the Editor in UVaCollab... 4 Important Caveats... 4 Saving Your Work... 4 Copying and Pasting from Word Documents... 4 Fixing Format Problems... 4 Basic Editor Functions... 5 Setting up your work area... 5 Inserting Images... 5 Inserting Hyperlinks... 6 Inserting Anchors... 7 Help and Support Resources... 8 Built-in Help... 8 Attend a Tutorial Demo... 8 Contact a Consultant... 8 Appendix A: Editor Toolbar Icons and Descriptions... 9 UVaCollab User Guide Series 2 Using the UVaCollab Editor

3 OVERVIEW The UVaCollab editor is a rich text editor that provides functions similar to ones found in typical word processors, such as Microsoft Word. It is available in most of UVaCollab s tools (Home, Syllabus, Announcements, Discussions & Private Messages, Test & Quizzes, etc.). Learning how to use the built-in editor effectively will help you create dynamic documents throughout your course site. This document will show you the basic functions of the editor so you can quickly begin to control the look-and-feel as well as the workflow of your course site. OBJECTIVES The purpose of this guide is to familiarize instructors with the steps to use basic features in the UVaCollab editor. BROWSER CONSIDERATIONS Firefox, Internet Explorer, and Safari are the only recommended browsers for the best experience in UVaCollab. To avoid unexpected results, do not use the browser navigation (Back and Forward buttons) while logged into UVaCollab. Instead, use the built-in navigation features. Browser cookies and javascript must be enabled in your web browser in order to log into and use features in UVaCollab. UVaCollab User Guide Series 3 Using the UVaCollab Editor

4 USING THE EDITOR IN UVACOLLAB IMPORTANT CAVEATS SAVING YOUR WORK Some online editors have features that automatically save your work for you, but unfortunately, the UVaCollab Editor does not. Because of the possibility of network connections getting interrupted, it is important to frequently save your work in the online editor in UVaCollab. COPYING AND PASTING FROM WORD DOCUMENTS Copying and pasting content from Microsoft Word into the UVaCollab editor requires special handling to avoid errors. You must use the Paste From Word button found on the editor toolbar, rather than pasting Word content directly into the editor, to avoid potential formatting problems. The Paste from Word feature presents a special editor into which you can paste your text in order to remove incompatible source code from Word that the editor in UVaCollab can't handle. To paste Word content into the UVaCollab editor: 1. Copy the content from your Word document. 2. Click the Paste from Word button on the editor toolbar in UVaCollab to access the clean-up tool. 3. Type Ctrl-V to paste the Word text into the clean-up tool. 4. Click OK to return to the main editor window. This action will strip out any incompatible Word formatting and place the text in the editor text box. 5. You will want to review the text to correct any desired formatting that may have been removed. 6. Follow the prompts to post or update your content in your UVaCollab site. FIXING FORMAT PROBLEMS When creating and formatting content in an online editor, you will be able to see the document as closely as possible to the way it will look when you are done (thus, the WYSIWYG moniker--what-you-see-is-what-you-get). However, multiple changes to formatting can, periodically, cause problems in the underlying code that may not be clear on the WYSIWYG surface. There are several ways to deal with such problems, and you will figure out which one(s) work best for you: You can use the undo/redo tool not occur. to go back or go forward to a point where the problem does You can use the remove formatting tool (not typically used in word processors) to highlight the area where the problem occurs and clean up the underlying code. You can use the Source button to correct the problem. This last option requires an understanding of the HTML language and is usually reserved for more experienced users. UVaCollab User Guide Series 4 Using the UVaCollab Editor

5 BASIC EDITOR FUNCTIONS SETTING UP YOUR WORK AREA 1. Templates allow you to work with pre-formatted pages for your interactive syllabus. To access them, click on the Templates icon and select the one you want to insert into the editor window. 2. Use the Preview icon to check your work in progress. INSERTING IMAGES 1. Click on the Insert Image icon. 2. The image properties dialog box will appear. If you have uploaded your image into your site Resources, click the Browse Server button. Otherwise, insert the URL to the image into the URL field. 3. The Resources Browser dialog box will appear that will display links to your site s online content in Resources and elsewhere. It may take several seconds for the list of Resources to appear. 4. Click on the item you want to link to. You will be returned to the dialog box. 5. Click OK to accept the default settings and embed the image in the document you are working on. UVaCollab User Guide Series 5 Using the UVaCollab Editor

6 INSERTING HYPERLINKS 1. Highlight the text you would like to link and click on the Link icon. 2. The Link box will appear. If you are inserting a link using a URL from the Web, fill out (or copy-and-paste) the address into the URL field. Note: Leave the Link Type set to URL. If you are inserting a link using an anchor, select Anchor from the Link Type field and click on the anchor you want to link to. (You must have created an anchor link first.) If you are inserting a link to an address, select from the Link Type field and fill out the address in the field. 3. Click OK to set the link. UVaCollab User Guide Series 6 Using the UVaCollab Editor

7 INSERTING ANCHORS The UVaCollab Editor allows you to create anchors within the text for use as links to other locations in the document. 1. To create an anchor, highlight the text you want to anchor and click on the anchor icon. 2. The Anchor Properties box will appear. Type the name of the anchor you are creating in the Anchor Name field. 3. Click OK to close the dialog box. UVaCollab User Guide Series 7 Using the UVaCollab Editor

8 HELP AND SUPPORT RESOURCES BUILT-IN HELP For complete help documentation on using features in UVaCollab, refer to the built-in HELP. HELP is accessed from each site s menubar. ATTEND A TUTORIAL DEMO If you are new to UVaCollab, we recommend that you attend a demo to become acquainted with features and learn tips and tricks for putting them to best use for your group or course. View the DEMO SCHEDULE available from the Gateway (login) page left menubar. CONTACT A CONSULTANT If you have questions or encounter problems using the features described in this user guide or in UVaCollab, send to for assistance. UVaCollab User Guide Series 8 Using the UVaCollab Editor

9 APPENDIX A: EDITOR TOOLBAR ICONS AND DESCRIPTIONS View or edit the document source code. This tool is for more advanced users. However, it is also a good place to start learning HTML using practice documents. By switching it on and off as they make changes to the practice document, users can see the effect of certain formatting on the underlying code. Edit document properties (unavailable in UVaCollab) Maximize the editor window Preview the document View list of templates Cut highlighted text Copy highlighted text Paste copied text as it is Paste copied text as plain text Paste copied text from Word Select the entire text in the document Remove formatting from highlighted text Spell check the document (unavailable in UVaCollab) Undo the most recent action taken Redo the most recent action taken Find a word or phrase within the document Find and replaces a word or phrase within the document Apply bold formatting to the highlighted text Apply italic formatting to the highlighted text Apply underlined formatting to the highlighted text Apply strike-through to the highlighted text Apply superscript to the highlighted text Apply subscript to the highlighted text Create numbered lists Create bulleted lists Increase indentation Decrease indentation Set text alignment left Set text alignment centered Set text alignment right Set text alignment justified Change color of the highlighted text UVaCollab User Guide Series 9 Using the UVaCollab Editor

10 Change background color of the highlighted text Convert highlighted text to hyperlink Remove hyperlinks from highlighted text Insert or modifies an anchor Insert images into the document Insert or modifies a flash video file Insert or modifies a table Insert a divider line (horizontal rule) Insert a smiley face Insert special characters Determine style and semantic value of highlighted text Determine format of highlighted text Determine font of highlighted text Determine font size of highlighted text UVaCollab User Guide Series 10 Using the UVaCollab Editor

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