KIDS CLUB HANDBOOK 2015/2016

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1 KIDS CLUB HANDBOOK 2015/2016 Homework Time, Social Time, and Activity Time! February 2015

2 Letter from the Manager Dear Parents: The Glencoe Park District is excited to introduce Kids Club! Kids Club is the renamed and revised Before and After School Adventures program! This program provides quality care for your children before and after school. We also have a Kids Club Package available for full day care for Kindergarteners! Children will participate in a wide variety of activities while at the Kids Club program. Children can play active games and sports, create with arts and craft projects, and enjoy passive activities such as card and board games. Also, there will be time for the children to work on their homework and staff is there to provide homework help if needed. This handbook has been created to assist you in understanding the program, hours, schedules, payment, policies, and procedures. If you have any questions please do not hesitate to contact me. Sincerely, Breanne Schnoor Arts & Youth Program Manager Office: Mission Kids Club mission is to create a warm, loving, safe, and FUN home environment for your children before and after a long day of school. Kids Club Dates Kids Club follows the Glencoe School District #35 school calendar. Kids Club AM and PM care is offered during school holidays, winter break, spring break, and institute days when participants are registered for Glencoe Park District s School Day Off Fun programs. Attached is the Kids Club Calendar for further details School Year: First Semester [August 25-December 31] *Kindergarteners begin August 31 Second Semester [January 1- June 3] Kids Club Phone Numbers Watts Ice Center: (847) or 7980 Takiff Center: (847) Kids Club Options Kids Club is held Monday through Friday for children attending kindergarten through 6 th grade. Participants may choose to attend 2, 3, 4, 5 days per week. The number of days and specific days per week needs to remain consistent per semester in order to keep accurate records and to know the number of children attending the program each day.

3 Hours of Operation Program Time Location AM Kids Club 7am-9am (until school/program s start time) Watts; Program Room Kids Club Package 7-9:30am- AM Kids Club Watts; Program Room 9:30am-12:20pm- Kinder Culture/Concoctions Watts; Program Room 12:20-3:00pm- PM South School Kindergarten South School 3-6:30pm- PM Kids Club Takiff Center; Room 230 PM Kids Club 3-6:30pm (school dismissal times vary) Takiff Center; Room 230 *during Watts Ice Season Monday and Thursday are at Watts Change of Days (New! Important) First Semester [August 25-December 31] *Kindergarteners begin August 31 Registrants are able to change the amount of days and specific days for the first semester until Friday, August 14. After August 14, no other changes will be permitted for the first semester. Second Semester [January 1- June 3] Registrants are able to change the amount of days and specific days for the second semester until Friday, December 18. After December 18, no other changes will be permitted for the second semester. Registrants are allowed to increase the amount of days at any time, if spaces are available, but are unable to decrease the amount of days. Changes in enrollment may result in immediate payment of balance. Schedule changes are submitted via for approval to Changes are not guaranteed, must be before mandatory dates, and require approval. Kids Club Registration Registration for Kids Club must be done in person or by fax/mail. A separate non-refundable, nontransferable registration fee of $125 per child is required for this registration. At the time of registration you must set your child s schedule for the first semester. Changes can be made until August 14 for the first semester. Schedule changes can be made for the second semester until December 18. Registration is allowed at any time throughout the school year if space is available. The 3 day wait period may apply. Payments Payment options are listed on the Kids Club registration form. Billing will begin September 1, For Monthly Auto- Charge, the monthly fee will be posted to your billing account on the first business day of each month. Cancellation of an automatic charge card posting is accepted by written authorization only and must be received before the 1 st of the month. It is your responsibility to notify the Park District office of changes to your credit card information on file. If your card is declined for any reason, you will be issued a bill for the amount due and a $10 fee may be added for the declined card.

4 Other forms of payment are required by the 15 th of each month. Although payment is due by the 15 th, a $25 late fee will automatically be posted to your account if payment is not be received by the last day of the month. For accounts more than 60 days past due, participation in the program may be suspended until full payment is received. Refund/Withdrawal Should your child need to drop from Kids Club, you need to notify the Registration Office at (847) no less than 5 business days before the 1 st of the month. The Park District will then cease billing, as needed. If you drop, any money you have paid is non-refundable; however you will not be responsible for any future bills. No proration or refunds will be given for snow days, vacation, illness, extracurricular activities, disciplinary reasons, or other temporary childcare arrangements. AM and PM Kids Club Details (For Gr. K-6) AM Kids Club: Morning hours are from 7am until school s start time. Participants will begin their day with quiet games, lively conversation, or simple arts and crafts! Children who attend Kinder Culture/Concoctions will start class at 9:30am. Children who attend South School will be walked to school by Kids Club Staff before the first bell. Children who attend West or Central school will be escorted to the District #35 bus stop by Kids Club Staff. Please arrange bus service with District #35, if needed. PM Kids Club: Afternoon hours begin at 3:00pm (or when your child arrives to the Takiff Center) and ends at 6:30pm. Children will take the Glencoe School District #35 bus to the Takiff Center. Children will have a light snack, finish homework (staff available to help!), and play activities. Kids Club will also incorporate cooking, organized games, and learning adventures! Children may be picked up at any time during the afternoon program hours. Please arrange bus service with District #35. Kids Club Package Details (Kindergarteners Only) Kids Club Package: Kindergarten children that are enrolled in the Kids Club Package will participate in AM Kids Club (7-9:30am) and at 9:30am they will begin Kinder Culture/Concoctions enrichment programs. More details about Kinder Culture/ Concoctions programs are found in the Glencoe Park District s program guides. Children will enjoy a hot lunch together which is included in the monthly rate before heading over to PM Kindergarten at South School. The teachers will escort the children to South School before the first bell. Important: Parents must mention Kids Club when registering your child for kindergarten. Children enrolled in Kids Club will be assigned to afternoon Kindergarten. Lunch service is provided by Quality Catering and lunch will be given daily to your child. The prefixed menu schedule will be shared every three months. At 3:00pm, Kids Club participants will take the Glencoe School District #35 bus to the Takiff Center. Participants will have a snack, finish homework (staff available to help!), and participate in activities. Kids Club will also incorporate cooking, organized games, and learning adventures! Children may be picked up at any time during the afternoon program hours. Bus Service Parents must register for school bus service to and/or from South, West, and Central School. Busing is available for children enrolled in Park District programs for an additional fee through the School District. For more information contact the School District at

5 Drop-Off and Pick-Up Procedures Children can be dropped off at 7am or after, up until the time school begins. Parents must accompany their child(ren) to the Watts Program Room. There will be a doorbell in the Watts main entrance way that will sound in the classroom to allow entry. Parents must remain with their child until 7am. If no staff member is present, the parent must remain with child until staff member arrives. Children may be picked up any time during the afternoon program hours. A parent or authorized person must sign the participant out with a staff member. Anyone other than a parent/guardian authorized to pick up should be noted on the Carpool Authorization Form or on a written note. Late Pick-Up Procedure Kids Club ends at 6:30pm daily. We ask that you make every effort to have your child picked up on time. If you are late picking up your child there will be a fee charged and added to your monthly payment. Absences If your child will be absent on a day they normally attend Kids Club, please Breanne Schnoor to notify her of the absence or call Takiff Center Front Desk at Sickness Parents will be notified if their child does not feel well. Parents will be asked to pick up their child if their child shows symptoms of pink eye, stomach flu, diarrhea, and/or fever. We ask that parents arrange child pick-up within 1 hour of notification. Snack Kids Club will provide a light snack every day after-school for your child. If you feel that your child will need an extra snack please provide one. Homework One of our primary responsibilities is to ensure the health and well-being of our students. In order to achieve this, a scheduled quiet time will be provided. We support the idea that homework is the child s responsibility and that homework habits should be developed and supported in the home. All students will be required to do homework or quietly read during this schedule quiet time. The children will be expected to work independently, but homework help is available from the staff. Your child may not always finish all their homework during the after school program, but they can work on it during the time provided. Parents will maintain full responsibility for ensuring accuracy and completeness of all assignments. Behavioral Expectations At all times we strive to provide fun and safe activities for all children participating in the Kids Club program. To fulfill this commitment, children are expected to adhere to basic behavioral guidelines. A behavior problem is disruptive and affects the group as a whole. There is ZERO tolerance for physical violence and bullying behaviors. If an incident occurs, the staff will remove the child from the incident or activity and talk with him/her about the situation, behavior, and choice made. They may institute a quiet-time, removing the child

6 from the activity for a cool down time followed by discussion with the staff. Parents will be informed of a situation if the problem is repeated, involves disrespect, and/or violence or anger. If the behavior continues, the staff will work with the parents to develop an action plan. Medication/Allergy Please contact Breanne Schnoor at if your child has an allergy or requires medication. You will be required to complete a Waiver to Dispense Medication and Medication Information Form before Kids Club staff can administer medication. Forms may be obtained at the Takiff Center main registration desk. Participants with allergies, such as allergies to bee stings, peanut products, dairy, etc., may be at risk of a serious allergic reaction while participating in a Park District program due to contact with, or ingestion of the allergen. The Glencoe Park District cannot guarantee an allergen-free environment, but with your cooperation we can create a safer environment and be better prepared to handle emergencies. The Park District will make reasonable, feasible, and practical accommodations to allow participants with life-threatening allergies to participate in our programs. Clothing/Personal Belongings Children will be walked to the bus and to school. Also, weather permitting, the children of Kids Club will go outside to play in the field or at the playground. During the winter Kids Club will ice skate at Watts. Please send or dress your child appropriately for the weather each day. We strongly encourage children to leave all toys and phones/electronic games at home as they can get lost, stolen, or broken. Kids Club is not responsible for items that are lost, stolen, or broken. We ask that you please label all clothing and personal belongings. Snow/Inclement Weather Closings If District #35 closes due to snow or inclement weather, Kids Club will provide a full day program 7am-6:30pm at the Takiff Center, unless otherwise noted. A refund will not be issued for snow/inclement weather cancellations. School Day Off Fun Programs Kids Club provides AM and PM care for ALL the School Day Off Fun Programs in the monthly fee when your child is enrolled in the program. AM Kids Club monthly rate includes care from 7-9am for all School Day Off Fun Programs. PM Kids Club monthly rate includes care from 3-6:30pm for all School Day Off Fun Programs. Registration is required for an additional fee for the School Day Off Fun Program from 9am-3pm. Kids Club participants receive a 15% discount on all School Day Off Fun Programs. See Kids Club calendar for the dates. You must register in person, by fax or to receive this 15% discount. Kids Club Package (ONLY) monthly fee includes a bonus of 9 School Day Off Fun programs. See Kids Club calendar for the dates. NO Kids Club and NO School Day Off Fun Programs are offered on the following days: Labor Day, Thanksgiving Day, Friday After Thanksgiving, Christmas Eve Day, Christmas Day, New Year s Eve Day, New Year s Day, and Memorial Day.

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