Telephone. (612) x21. Booking Contact. Michelle Crow
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1 Rooms Contract Client/Organization Log # Telephone Fax Sales Rep Crow Wedding Reception R00003 (612) x21 (612) John Smith Address th Ave. N., Naples, FL Booking Contact Michelle Crow Site Contact Michelle Crow Res Cut-Off 3/10/2007 All reservations and/or rooming lists must be submitted no later than 30 days prior to the scheduled arrival date. Any room not guaranteed for late arrival will be released at 6:00 pm for sale to the general public. Arrival: 7/16/2009 (Thu) - thru - Departure (Sat): 7/18/2009 Blocked SLEEPING ROOM COMMITMENTS Room Type Rate # $ Single $ $ Twin $ $3, Total $3, COMMENTS Shuttle to meet party at airport. Allow for late registration. Room Cnt 32 Paid $ Pay Method Credit Card Card Number ************5148 Subtotal $3, Balance $3, Card Type Master Card Expires Tax $ Card Holder Michelle Crow Total Value $4, Signature Payments Made Date Payment Method Card Type Card Number Card Holder 7/15/ Master Card ********* 5148 Michelle Crow Terms & Conditions All reservations and/or rooming lists must be submitted no later than 30 days prior to the scheduled arrival date. Any room not guaranteed for late arrival will be released at 6:00 pm for sale to the general public. Check out time is 12:00 noon. Check in time is 3:00 pm. Client: Date: Hilton Representative: Date: 7/15/ :04 pm HORIZON BUSINESS SERVICES 1 of 1
2 Rooms Contract Client/Organization Log # Telephone Fax Sales Rep Greg's Soccer Team R00007 (507) (507) Jane Becker Address 6680 Crestview Lane NW, Naples, FL Booking Contact Greg Stubenstein Site Contact Greg Stubenstein Res Cut-Off 9/16/2007 All reservations and/or rooming lists must be submitted no later than 30 days prior to the scheduled arrival date. Any room not guaranteed for late arrival will be released at 6:00 pm for sale to the general public. Arrival: 6/24/2009 (Wed) - thru - Departure (Fri): 7/10/2009 Blocked SLEEPING ROOM COMMITMENTS Room Type Rate /09 # $ Single $ $2, Quad $ $24, Total $27, Item Individual Master Room Cnt Restaurant Incidentals Tax Miscellaneous Subtotal Tax Total 193 $27, $3, $30, Other Functions Event #: E00298 Pay Method :Credit Card Date Description Room Start End Guests Room Charge 6/29/2009 Breakfast Buffet Sand 7:00 am 9:00 am 20 (Act) $0.00 6/29/2009 Mid Morning Break Sun 10:30 am 11:30 am 20 (Act) $0.00 6/29/2009 Lunch Sea 12:30 pm 2:30 pm 20 (Act) $0.00 6/29/2009 Afternoon Break Sea 3:30 pm 4:30 pm 20 (Act) $0.00 6/29/2009 Dinner Sea 6:00 pm 8:30 pm 20 (Act) $0.00 6/29/2009 After Dinner Drinks Sand 9:30 pm 11:30 pm 20 (Act) $0.00 Room Cnt 193 Paid $10, Pay Method Credit Card Card Number ************0504 Subtotal $27, Balance $40, Card Type Visa Expires Tax $3, Card Holder Greg Stubenstein Total Value $30, Signature Terms & Conditions Check out time is 12:00 noon. Check in time is 3:00 pm. All food and beverage is subject to a 17% service charge and a 5.5% City and County tax. All guest rooms are subject to a total tax of 13.5%. I have read the above contract and the hotel's Catering Policies and Procedures printed on the reverse side of this contract. Client: Date: Holiday Inn Representative: Date: 7/15/ :13 pm HORIZON BUSINESS SERVICES 1 of Goodlette Road North, Naples, FL Tel: Fax:
3 Rooming List Log #: Client: R00017 Sunset Tech. Arrival: Departure: 7/7/2009 7/19/2009 Last First Arrival Departure Room Confirmation # Bland Craig 7/7/2009 7/19/ Young Tom 7/7/2009 7/19/ Lindsay Sam 7/7/2009 7/19/ _ Loy Cindy 7/7/2009 7/19/ Thomas Emily 7/7/2009 7/19/ Black Katie 7/7/2009 7/17/ Sawyer James 7/7/2009 7/17/ Chester John 7/7/2009 7/17/ Williams Richard 7/7/2009 7/19/ Brown George 7/7/2009 7/19/ Jones Sarah 7/7/2009 7/18/ Jackson Anna 7/7/2009 7/18/ King Mary 7/7/2009 7/17/ Baker Jennifer 7/7/2009 7/17/ Green Jose 7/7/2009 7/19/ _ Parker Dylan 7/7/2009 7/19/ _ Edwards Jacob 7/7/2009 7/18/ Stewart David 7/7/2009 7/18/ Morris Alexis 7/7/2009 7/19/ Rogers Victoria 7/7/2009 7/19/ Allen Logan 7/7/2009 7/17/ Wright James 7/7/2009 7/17/ Ford Christian 7/7/2009 7/19/ _ West Matthew 7/7/2009 7/19/ _ Butler Hailey 7/7/2009 7/18/ Washington Natalie 7/7/2009 7/18/ Wood Abigail 7/7/2009 7/19/ Cox Linda 7/7/2009 7/19/ Cooper Ben 7/7/2009 7/17/ Diaz Jason 7/7/2009 7/17/ Total Count: 30 7/15/ :14 pm Horizon Business Services 1 of Goodlette Road N., Naples FL t: f: help@caterease.com
4 GUESTROOMS BREAKDOWN 7/1/2009-7/31/2009 Log # Client Dates Booking Contact Sales Rep Type Rate Agreed Adjusted Blocked Pickup Quad T R00007 Greg's Soccer Team 6/24/2009-7/10/2009 Greg Stubenstein Jane Becker Quad , , , , R00014 Softball Tournament 7/1/2009-7/4/2009 Joe Willaert Raphael Tavarez Quad , , , , Single , , , , R00017 Sunset Tech. 7/7/2009-7/19/2009 Craig Bland John Smith Single , , , , R00003 Crow Wedding Reception 7/16/2009-7/18/2009 Michelle Crow John Smith Single , R00004 Bass Inc. 7/31/2009-8/5/2009 Carole Dishman Jane Becker Single , , , R00006 Schad Associates 7/12/2009-7/14/2009 Norma Schad Kathi Cleath Single , , , , T R00007 Greg's Soccer Team 6/24/2009-7/10/2009 Greg Stubenstein Jane Becker Single , , , , T R00013 Lenox/Uchtman Wedding 7/3/2009-7/4/2009 Maria Uchtman Roxanne M. Mc Namer Single Triple , , , , T R00013 Lenox/Uchtman Wedding 7/3/2009-7/4/2009 Maria Uchtman Roxanne M. Mc Namer Triple Twin R00017 Sunset Tech. 7/7/2009-7/19/2009 Craig Bland John Smith Twin , , , , R00003 Crow Wedding Reception 7/16/2009-7/18/2009 Michelle Crow John Smith Twin , , , R00005 Dvorak Reception 7/22/2009-7/24/2009 Kathy Dvorak John Smith Twin , R00006 Schad Associates 7/12/2009-7/14/2009 Norma Schad Kathi Cleath Twin , , , , T R00010 Gustave A. Larson Company 7/13/2009-7/14/2009 Mark Kavanagh John Smith Twin , , , , T R00013 Lenox/Uchtman Wedding 7/3/2009-7/4/2009 Maria Uchtman Roxanne M. Mc Namer Twin , , , , , , , , /15/2009 5:16 pm Page 1 of 1
5 GUESTROOMS ACTIVITY 7/1/2009-7/31/2009 Date Log # Client Category Sales Rep Type Rate Agreed Adjusted Blocked Pickup Quad T 7/1/2009 R00007 Greg's Soccer Team Tours Jane Becker Quad , , , , T 7/2/2009 R00007 Greg's Soccer Team Tours Jane Becker Quad , , , , T 7/3/2009 R00007 Greg's Soccer Team Tours Jane Becker Quad , , , , T 7/4/2009 R00007 Greg's Soccer Team Tours Jane Becker Quad , , , , T 7/5/2009 R00007 Greg's Soccer Team Tours Jane Becker Quad , , , , T 7/6/2009 R00007 Greg's Soccer Team Tours Jane Becker Quad , , , , T 7/7/2009 R00007 Greg's Soccer Team Tours Jane Becker Quad , , , , T 7/8/2009 R00007 Greg's Soccer Team Tours Jane Becker Quad , , , , T 7/9/2009 R00007 Greg's Soccer Team Tours Jane Becker Quad , , , , /1/2009 R00014 Softball Tournament Retreat Raphael Tavarez Quad , , , , /2/2009 R00014 Softball Tournament Retreat Raphael Tavarez Quad , , , , /3/2009 R00014 Softball Tournament Retreat Raphael Tavarez Quad , , , , Single 7/16/2009 R00003 Crow Wedding Reception Wedding John Smith Single /17/2009 R00003 Crow Wedding Reception Wedding John Smith Single /31/2009 R00004 Bass Inc. Retreat Jane Becker Single , , , /12/2009 R00006 Schad Associates Seminar Kathi Cleath Single , , , , /13/2009 R00006 Schad Associates Seminar Kathi Cleath Single , , , , T 7/1/2009 R00007 Greg's Soccer Team Tours Jane Becker Single T 7/2/2009 R00007 Greg's Soccer Team Tours Jane Becker Single T 7/3/2009 R00007 Greg's Soccer Team Tours Jane Becker Single T 7/4/2009 R00007 Greg's Soccer Team Tours Jane Becker Single T 7/5/2009 R00007 Greg's Soccer Team Tours Jane Becker Single T 7/6/2009 R00007 Greg's Soccer Team Tours Jane Becker Single T 7/7/2009 R00007 Greg's Soccer Team Tours Jane Becker Single T 7/8/2009 R00007 Greg's Soccer Team Tours Jane Becker Single T 7/9/2009 R00007 Greg's Soccer Team Tours Jane Becker Single T 7/3/2009 R00013 Lenox/Uchtman Wedding Wedding Roxanne M. Mc NamSingle /7/2009 R00017 Sunset Tech. Conference John Smith Single /8/2009 R00017 Sunset Tech. Conference John Smith Single /9/2009 R00017 Sunset Tech. Conference John Smith Single /10/2009 R00017 Sunset Tech. Conference John Smith Single /11/2009 R00017 Sunset Tech. Conference John Smith Single /12/2009 R00017 Sunset Tech. Conference John Smith Single /13/2009 R00017 Sunset Tech. Conference John Smith Single /14/2009 R00017 Sunset Tech. Conference John Smith Single /15/2009 R00017 Sunset Tech. Conference John Smith Single /16/2009 R00017 Sunset Tech. Conference John Smith Single /17/2009 R00017 Sunset Tech. Conference John Smith Single /18/2009 R00017 Sunset Tech. Conference John Smith Single /15/2009 5:17 pm Page 1 of 2
6 GUESTROOMS CONTROL LOG 2009 GUESTROOMS CONTROL LOG Definite, Tentative, Prospective (Blocked) Group Log # 1 Wed 2 Thu 3 Fri 4 Sat 5 Sun 6 Mon 7 Tue 8 Wed 9 Thu 10 Fri 11 Sat 12 Sun 13 Mon 14 Tue 15 Wed 16 Thu 17 Fri 18 Sat 19 Sun 20 Mon 21 Tue 22 Wed 23 Thu 24 Fri 25 Sat 26 Sun 27 Mon 28 Tue 29 Wed 30 Thu 31 Fri # Rooms Avg Rate Room Revenue Booked Date Cutoff Date Guests Sales Rep July Definite Bass marketing team retreat R , /11/2007 2/22/ (P) Jane Becker Crow Wedding Reception R , /17/2007 3/10/ (P) John Smith Dvorak Wedding Reception R /20/2007 6(P) John Smith Schad Associates Seminar R , /22/2007 1/29/ (A) Kathi Cleath Guests of softball players R , /21/ (P) Raphael Tavarez Sunset Tech Corporate TraininR , /25/2008 3/6/ (P) John Smith Totals: , Tentative Girls Summer Camp R , /20/2007 9/16/ (P) Jane Becker Company Meeting R , /20/ /12/ (P) John Smith Lenox/Utchman Wedding partr /21/ (P) Roxanne M. Mc Name Totals: , /15/2009 5:18 pm Page 2 of 3
7 Guestrooms Query (Financials) Log # Arrival Departure Client Category Sales Rep Method Of Res Count Subtotal Tax Total R /1/2009 7/4/2009 Softball Tournament Retreat Raphael Tavarez Central reservation , , T R /3/2009 7/4/2009 Lenox/Uchtman Wedding Wedding Roxanne M. Mc Namer Direct call , R /7/2009 7/19/2009 Sunset Tech. Conference John Smith , , , R /12/2009 7/14/2009 Schad Associates Seminar Kathi Cleath Direct call , , T R /13/2009 7/14/2009 Gustave A. Larson Company Seminar John Smith , , R /16/2009 7/18/2009 Crow Wedding Reception Wedding John Smith Direct call , , C R /17/2009 7/18/2009 Cruises & Vacations, Inc. Tours Roxanne M. Mc Namer Direct call , , R /22/2009 7/24/2009 Dvorak Reception Wedding John Smith Direct call R /31/2009 8/5/2009 Bass Inc. Retreat Jane Becker Central reservation , , Totals , , , /15/2009 5:19 pm Page 1 of 1
8 Guestrooms Query (Dates) Log # Arrival Departure Client Sales Rep Theme Booked Revised Cancelled Cancel Type R /1/2009 7/4/2009 Softball Tournament Raphael Tavarez Repeat Client 3/21/2007 6/25/2008 T R /3/2009 7/4/2009 Lenox/Uchtman Wedding Roxanne M. Mc Namer Refferal 3/21/2007 6/25/2008 R /7/2009 7/19/2009 Sunset Tech. John Smith Yellow Pages 6/25/2008 6/25/2008 R /12/2009 7/14/2009 Schad Associates Kathi Cleath Cold Contact 1/22/2007 6/25/2008 T R /13/2009 7/14/2009 Gustave A. Larson Company John Smith Yellow Pages 3/20/2007 6/25/2008 R /16/2009 7/18/2009 Crow Wedding Reception John Smith Yellow Pages 1/17/2007 7/15/2009 C R /17/2009 7/18/2009 Cruises & Vacations, Inc. Roxanne M. Mc Namer Repeat Client 1/23/2007 6/25/2008 3/20/2007 Weather R /22/2009 7/24/2009 Dvorak Reception John Smith Wedding Planner 3/20/2007 6/25/2008 R /31/2009 8/5/2009 Bass Inc. Jane Becker Repeat Client 2/11/2007 6/25/2008 7/15/2009 5:20 pm Page 1 of 1
9 Guestrooms Query (Extended Financials) Log # Arrival Departure Client Category Sales Rep Reference Agreed Adjusted Blocked Pickup Count Subtotal Tax Total R /1/2009 7/4/2009 Softball Tournament Retreat Raphael Tavarez Repeat Client 24 3, , , , , , T R /3/2009 7/4/2009 Lenox/Uchtman Wedding Wedding Roxanne M. Mc Namer Refferal 9 1, , R /7/2009 7/19/2009 Sunset Tech. Conference John Smith Yellow Pages , , , , , , , R /12/2009 7/14/2009 Schad Associates Seminar Kathi Cleath Cold Contact 60 7, , , , , , T R /13/2009 7/14/2009 Gustave A. Larson Company Seminar John Smith Yellow Pages 48 6, , , , , , R /16/2009 7/18/2009 Crow Wedding Reception Wedding John Smith Yellow Pages 60 7, , , , , C R /17/2009 7/18/2009 Cruises & Vacations, Inc. Tours Roxanne M. Mc Namer Repeat Client 10 1, , , , , R /22/2009 7/24/2009 Dvorak Reception Wedding John Smith Wedding Planner , R /31/2009 8/5/2009 Bass Inc. Retreat Jane Becker Repeat Client 50 5, , , , , Totals , , , , , , , /15/2009 5:20 pm Page 1 of 1
10 GUESTROOMS ACCOUNTS RECEIVABLES (Aged Trial Balance) % % Total: 100.0% Days Outstanding Group Bookings Receivables 0 to , to , Total 9 118, K 100K 80K 60K K 20K 0K
11 GUESTROOMS ACCOUNTS RECEIVABLES (Aged Trial Balance) 0 to 30 Days Outstanding Log # Dates Client Sales Rep Booking Contact Total Paid Balance Var R /12/2009-6/16/2009 East High School John Smith Edward Aaron 28, , R /20/2009-6/24/2009 M Q H A Jane Becker Gloria Enger 6, , R /22/2009-6/26/2009 Polaris Industries Jane Becker Jenny Morris 8, , R /3/2009-7/4/2009 Lenox/Uchtman Wedding Roxanne M. Mc N Maria Uchtman 1, , R /1/2009-7/4/2009 Softball Tournament Raphael Tavarez Joe Willaert 4, , , R /24/2009-7/10/2009 Greg's Soccer Team Jane Becker Greg Stubenstein 30, , , R /12/2009-7/14/2009 Schad Associates Kathi Cleath Norma Schad 7, , , R /13/2009-7/14/2009 Gustave A. Larson Company John Smith Mark Kavanagh 5, , Count: 8 93, , , to 60 Days Outstanding Log # Dates Client Sales Rep Booking Contact Total Paid Balance Var R /11/2009-6/13/2009 Robert Hamilton Company Jane Becker Dennis Dzubay 6, , Count: 1 6, , Count: 9 99, , , /15/2009 5:21 pm Page 2 of 2
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