Panduan mendaftarkan diri ke Portal Pembelajaran IPGM

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1 Panduan mendaftarkan diri ke Portal Pembelajaran IPGM Buka mana-mana browser, misalnya Internet Explorer (IE), Mozila FireFox, dll. 2. Pada Address Bar, taipkan alamat website (URL) ini lalu tekan kekunci Enter untuk memulakan pencarian: 3. Paparan skrin berikut akan muncul: Taipkan URL : Klik Register. Klik pada tab Register 4. Paparan skrin yang berikutnya: Sumitra Kan Fong Kuen, Jabatan Teknologi Pendidikan, IPGKTHO Page 1

2 Panduan mendaftarkan diri ke Portal Pembelajaran IPGM 2011 Klik pautan ini untuk menjana IPGM ID. No. Pada ruang *IPGM ID. No., Klik pada pautan Generate IPGM ID di bawahnya. Sumitra Kan Fong Kuen, Jabatan Teknologi Pendidikan, IPGKTHO Page 2

3 Panduan mendaftarkan diri ke Portal Pembelajaran IPGM Antaramuka yang berikut terpapar. Klik pada anak panah pada ruang yang berkenaan untuk mendapatkan opsyen yang berkenaan: 6. Bagi butiran Kumpulan, 6.1 Untuk Pensyarah (Instructor), pilih 6.2 Untuk Pelajar, sila pilih A/B/C/D. Sumitra Kan Fong Kuen, Jabatan Teknologi Pendidikan, IPGKTHO Page 3

4 Panduan mendaftarkan diri ke Portal Pembelajaran IPGM Bagi ruang Kod Individu, sila taipkan 4 digit terakhir nombor Kad Pengenalan anda. Lepas itu, klik butang Generate Kod. Klik butang Generate Kod 8. IPGM ID. No. akan terpapar pada bahagian di bawahnya: IPGM ID No. Sumitra Kan Fong Kuen, Jabatan Teknologi Pendidikan, IPGKTHO Page 4

5 Panduan mendaftarkan diri ke Portal Pembelajaran IPGM 2011 Catatan: Cara membaca IPGM ID No. i) Kod pelajar bermula dengan g. g adalah Kod untuk Pelajar g611jhbmmh adalah Kod individu, iaitu 4 digit terakhir no. K/P 6 adalah Kod untuk ambilan bulan Jun 11 adalah Kod untuk ambilan tahun 2011 j adalah Kod untuk negeri Johor h adalah Kod untuk IPGKTHO h adalah Kod untuk kumpulan. bmm adalah Kod untuk major B.Melayu ii) Kod pensyarah bermula dengan f f adalah Kod untuk fasilitator F903jhbcn adalah Kod individu, iaitu 4 digit terakhir no. K/P 9 adalah Kod untuk bulan pensyarah masuk IPG 03 adalah Kod untuk tahun pensyarah masuk IPG j adalah Kod untuk negeri Johor h adalah Kod untuk IPGKTHO - adalah Kod menunjukkan saturu pensyarah /Instructor bcn adalah Kod untuk major B. Cina Sekiranya IPGM ID No. TIDAK MEMATUHI FORMAT ini, Penyelaras Portal Pembelajaran akan MENGGUGURKAN rekod pendaftaran ini daripada sistem pangkalan data. Pelajar ataupun Pensyarah yang berkenaan perlu MENDAFTAR SEMULA kepada sistem ini. Sumitra Kan Fong Kuen, Jabatan Teknologi Pendidikan, IPGKTHO Page 5

6 Panduan mendaftarkan diri ke Portal Pembelajaran IPGM Sila ingati dan catatkan IPGM ID No. ini, dan kembali ke antaramuka pendaftaran tersebut dengan mengeklik pada anak panah pada address bar di browser anda. 10. Sekembali ke antaramuka Register, isikan maklumat yang diperlukan ke dalam ruang-ruang yang disediakan, khususnya yang bertanda *. Catatkan IPGM ID No. dan kata laluan (password) anda untuk kegunaan login ke Portal Pembelajaran IPGM kemudian. Klik save setelah anda telah selesai masukkan butiran anda. Sumitra Kan Fong Kuen, Jabatan Teknologi Pendidikan, IPGKTHO Page 6

7 Panduan mendaftarkan diri ke Portal Pembelajaran IPGM Anda perlu rujuk kepada anda untuk mendapatkan pautan untuk pendaftaran yang seterusnya, misalnya: Lai Kua Hee Klik pada URL yang disediakan. 12. Anda boleh klik tab login untuk login, anda akan diminta register sekali lagi untuk pengesahan pendaftaran dengan mengeklik register lagi. \ Sumitra Kan Fong Kuen, Jabatan Teknologi Pendidikan, IPGKTHO Page 7

8 Panduan mendaftarkan diri ke Portal Pembelajaran IPGM Anda akan terima bertajuk no reply yang menyediakan suatu pautan lagi untuk anda mengesahkan pendaftaran anda. 14. Anda boleh daftar masuk (login)selepas itu dan masuk ke My Start Page. Sekiranya anda terlupa akan kata laluan anda, sila klik butang Forgot your password?, ikut arahan yang diberikan untuk mengisi alamat lalu tekan butang submit. 15. Setelah menerima maklum balas daripada Pengurus Portal bertajuk Portal Pembelajaran IPG: Forgot Password, anda dikehendaki klik pada pautan yang disediakan untuk menaip semula kata laluan yang baru, dan klik butang submit. Sumitra Kan Fong Kuen, Jabatan Teknologi Pendidikan, IPGKTHO Page 8

9 Panduan mendaftarkan diri ke Portal Pembelajaran IPGM 2011 Catatan: Jika anda GAGAL mendaftar masuk ke dalam Portal, sila lakukan langkah-langkah yang berikut: 1. Pada tab Tools pada browser anda, klik dan pilih Delete Browsing History Klik Delete Browsing History 2. Pastikan anda tandakan _/ pada item Cookies dan klik butang Delete. Anda mungkin mengulangi proses ini beberapa kali sebelum anda dapat mendaftarkan diri di Portal Pembelajaran IPGM. Sumitra Kan Fong Kuen, Jabatan Teknologi Pendidikan, IPGKTHO Page 9

10 Panduan mendaftarkan diri ke Portal Pembelajaran IPGM Setelah anda berjaya daftar masuk buat kali pertama, paparan skrin berikut akan muncul meminta anda menetapkan keutamaan (preferences) anda. Klik pautan Preferences Klik pada pautan Preferences. 17. Anda boleh ubahsuai settings dengan mengeklik pada tab yang berkenaan, lalu klik butang Apply. Contoh: Atutor Setting- menetapkan time zone, dll. Sumitra Kan Fong Kuen, Jabatan Teknologi Pendidikan, IPGKTHO Page 10

11 Panduan mendaftarkan diri ke Portal Pembelajaran IPGM 2011 Klik pautan ATutor Settings Tukar mana-mana setting yang difikirkan perlu. Klik butang Apply Klik butang Apply selepas anda selesai membuat perubahan. Contoh 2: Text Setting Sumitra Kan Fong Kuen, Jabatan Teknologi Pendidikan, IPGKTHO Page 11

12 Panduan mendaftarkan diri ke Portal Pembelajaran IPGM 2011 Anda boleh mengubah warna highlight dll. Contoh 3: Content Alternatives Contoh 4: Learner Supports Dictionary, Thesaurus, dsb. Sumitra Kan Fong Kuen, Jabatan Teknologi Pendidikan, IPGKTHO Page 12

13 Panduan mendaftarkan diri ke Portal Pembelajaran IPGM 2011 Contoh 5: Navigation 18. Setelah kesemua perubahan telah dibuat, mesej yang berikut akan terpapar: Sumitra Kan Fong Kuen, Jabatan Teknologi Pendidikan, IPGKTHO Page 13

14 Panduan mendaftarkan diri ke Portal Pembelajaran IPGM 2011 Anda boleh mula menggunakan perkhidmatan ini. Sumitra Kan Fong Kuen, Jabatan Teknologi Pendidikan, IPGKTHO Page 14

15 Panduan memuat turun panduan, bahan dsb Pada My Start Page, rujuk kepada ruang New User pada sebelah kanan anda: 1. Sekiranya anda klik pada pautan PPG Materials, ataupun menaip URL yang berikut untuk sampai ke antaramuka yang berikut : Sumitra Kan Fong Kuen, Jabatan Teknologi Pendidikan, IPGKTHO Page 1

16 Panduan memuat turun panduan, bahan dsb Anda boleh klik kanan tetikus dan pilih Save Target As untuk memuat turun bahan tersebut. *Catatan: Bagi Modul PPG, sekiranya anda klik pada pautan tersebut, anda akan dapat melihat senarai bahan yang sedia ada untuk anda memuat turunkannya: Anda boleh klik pada pautan yang berkaitan untuk melihat isi kandungannya yang selanjutnya. Sumitra Kan Fong Kuen, Jabatan Teknologi Pendidikan, IPGKTHO Page 2

17 Panduan memuat turun panduan, bahan dsb Jika anda mengeklik kanan Portal User Documentation untuk pelajar, anda akan dapat memuat turun manual pengguna dalam bahasa Inggeris. 3. Jika anda merupakan pensyarah / Instructor, anda boleh klik kanan pada pautan bertajuk Portal Instructor Documentation untuk memuat turun manual pengguna. Sumitra Kan Fong Kuen, Jabatan Teknologi Pendidikan, IPGKTHO Page 3

18 Mendaftar Kursus di Portal Pembelajaran IPGM Setelah anda telah daftar masuk ke Portal Pembelajaran PPG, paparan skrinnya ialah My strat Page. Anda dapat mengimbas senarai kursus yang disediakan dengan mengeklik tab Browse Courses Klik Browse Courses 2. Anda dapat mencari kursus yang diperlukan melalui 2 cara: 1. Klik tab Browse Courses 2a) Klik anak panah untuk pilih kategori kursus. ataupun. 2b) Taip keyword/singkatan untuk nama kursus yang berkenaan 3. Klik butang Filter 2.1 Mengikut Category Klik pada anak panah pada hujung ruang Category untuk dapatkan drop down list. Lepas ini, anda klik pada kategori kursus yang diperlukan. Klik butang Filter. Sumitra Kan Fong Kuen, Jabatan Teknologi Pendidikan, IPGKTHO Page 1

19 Mendaftar Kursus di Portal Pembelajaran IPGM 2011 Scroll ke bawah untuk paparan kursus yang telah disenaraipendekkan. 2.2 Menggunakan Search (Title, Description) Taipkan Tajuk ataupun mana-mana perkataan yang releven, misalnya waj, bcn3101 dan sebagainya. Klik butang Filter. Scroll ke bawah untuk paparan kursus yang telah disenaraipendekkan. 3. Setelah terpaparnya search result, pilih kursus yang diperlukan lalu klik pada pautan Enroll Me pada hujung kursus tersebut. 4. Klik butang Enroll Me. Sumitra Kan Fong Kuen, Jabatan Teknologi Pendidikan, IPGKTHO Page 2

20 Mendaftar Kursus di Portal Pembelajaran IPGM Klik pada butang Enroll Me. 5. Klik butang Enroll Me. 5. Sekiranya pendaftaran anda Berjaya, paparan skrin yang berikutnya adalah seperti yang di bawah: 6. Klik pada nama kursus tersebut. Sumitra Kan Fong Kuen, Jabatan Teknologi Pendidikan, IPGKTHO Page 3

21 Mendaftar Kursus di Portal Pembelajaran IPGM Paparan skrin setelah anda daftar masuk ke kursus yang berkenaan adalah seperti yang berikut: Anda boleh klik pada mana-mana tab untuk akses kepada perkhidmatan yang tertera pada tab masing-masing. Sumitra Kan Fong Kuen, Jabatan Teknologi Pendidikan, IPGKTHO Page 4

22 Mendaftar Kursus di Portal Pembelajaran IPGM Menyertai Forum 7.1 Klik pada tab Forum Pilih forum yang sesuai untuk anda. 7.2 Klik butang subscribe, kemudian, klik pada tajuk forum tersebut. 7.3 Klik pada mana-mana feed yang anda ingin berikan respons. Sumitra Kan Fong Kuen, Jabatan Teknologi Pendidikan, IPGKTHO Page 5

23 Mendaftar Kursus di Portal Pembelajaran IPGM Klik butang Reply jika anda ingin jawab pertanyaan tersebut. 1. Klik Reply 7.5 Antaramuka yang berikut akan terpapar, taipkan mesej anda ke dalam ruang Body dan kelik butang Post apabila telah selesai. 2. Taip mesej anda. 3. Klik Post Sumitra Kan Fong Kuen, Jabatan Teknologi Pendidikan, IPGKTHO Page 6

24 Mendaftar Kursus di Portal Pembelajaran IPGM Networking - Mewujudkan kontak social. 8.1 Klik pada tab Networking ataupun pada panel Newtworking pada sebelah kanan. Pada ruang Search people, taipkan maklumat mengenai orang yang ingin dikesan, misalnya, alamat , username dll. Klik butang Search People 8.2 pada raung My Contact, akan muncul search result, klik pada ikon + pada hujung rekod tersebut, suatu request akan dihantar kepada individu berkenaan untuk menerima ataupun menolak permohonan anda. Klik + untuk menghantar request untuk mewujudkan contact. Sumitra Kan Fong Kuen, Jabatan Teknologi Pendidikan, IPGKTHO Page 7

25 Mendaftar Kursus di Portal Pembelajaran IPGM Setelah itu, permohonan akan dihantar kepada pihak berkenaan, anda akan terima mesej berikut pada skrin. 8.3 Permohonan yang telah diterima akan wujud dalam ruang My Contact nanti. 9. File Storage 9.1 Anda boleh klik pada tab File Storage untuk mengenalpasti fail-fail yang boleh dimuat turun. 1. Klik tab File Storage 2. Klik pada fail yang bakal dimuat turunkan. 9.2 Klik pada pautan yang disediakan untuk memuat turun fail tersebut. Sumitra Kan Fong Kuen, Jabatan Teknologi Pendidikan, IPGKTHO Page 8

26 Mendaftar Kursus di Portal Pembelajaran IPGM Export Content Anda boleh export isi kandungan bahan kursus melalui fungsi Export Content 11. Site-map Anda boleh dapatkan Sit- map dalam mod teks sahaja dengan mengeklik tab Site-map. Sumitra Kan Fong Kuen, Jabatan Teknologi Pendidikan, IPGKTHO Page 9

27 Mendaftar Kursus di Portal Pembelajaran IPGM Student Tools Anda boleh dapatkan site map dalam mod visual dengan mengeklik tab Student Tools 13. Reading List Ia menyenaraikan senarai bahan rujukan yang releven. Sumitra Kan Fong Kuen, Jabatan Teknologi Pendidikan, IPGKTHO Page 10

28 Mendaftar Kursus di Portal Pembelajaran IPGM Gadgets Anda boleh menambah gadget dalam setting anda. Melihat jenis gadget yang sedia ada Menambah gadget Mencari jenis gadget yang sedia ada 14.1 Klik pada butang View Available Gadgets ataupun terus mengeklik Find Gadgets Klik pada gadget yang sesuai untuk memilihnya. Klik untuk pilih gadget yang sesuai. Sumitra Kan Fong Kuen, Jabatan Teknologi Pendidikan, IPGKTHO Page 11

29 Mendaftar Kursus di Portal Pembelajaran IPGM Copy URL gadget tersebut. Copy URL dan close window Paste dalam ruang Add gadget by URL: dan kemudian Klik butang Add Gadgets 1. Paste URL 2. Klik butang Add Gadget Proses pemasangan gadget yang Berjaya akan membawa kepada paparan mesej yang berikut: Mesej mengatakan pemasangan gadget telah berjaya Ikon gadget terpapar Ikon gadget terpapar Sumitra Kan Fong Kuen, Jabatan Teknologi Pendidikan, IPGKTHO Page 12

30 Mendaftar Kursus di Portal Pembelajaran IPGM 2011 Pada SETIAP KURSUS, anda perlu menetapkan setting masing-masing. Selamat mencuba menggunakan portal ini! Sumitra Kan Fong Kuen, Jabatan Teknologi Pendidikan, IPGKTHO Page 13

31 General User documentation Introduction Welcome to the IPG s Learning Portal General User documentation. The information found here is applicable to both instructors and students. Also see the the Instructor Documentation for details of other tools that might be used to author content while in a group environment. Login A user may login to the system with the 1IPGM ID. No. or address, and the Password entered during registration. Logging in gives users access to Protected courses, lets them enroll, and lets them participate in courses. Register 1 Learning Portal Handbook

32 General User documentation In order for a user to login to the ATutor system, a unique system account needs to be created. Use the Register link in the main navigation to access the registration form. If confirmation has been enabled by the system administrator, a message will be sent to the address entered, containing a link that must be followed to confirm the new account. Once this has been done, the login name or address, and the password entered during registration can now be used on the Login screen. Note that system administrator has specified users to be checked against a Master List of allowed Identity Card No. as both Student IDs and PINs, and this information must be entered during registration. 2 Learning Portal Handbook

33 General User documentation Browse Courses The Browse Courses page lists all courses presently available on the ATutor system. If a course is Public, it may be accessed without logging in first. Protected and Private courses require that you be logged in. Private courses are available only to those who have been approved and enrolled in the course. Forgot Your Password 3 Learning Portal Handbook

34 General User documentation If you have forgotten your password, use the Forgot your password? link on the Login screen. The form will the login name to you, along with a link you must follow to change your password. My Start Page My Start Page is a personal area displayed after logging in. The My Courses section lists the courses that the user either teaches, or is enrolled in. From here one can also create a new course, or browse through courses. There is also a Profile section for editing personal details (including changing a password or an address), and a Preferences section for editing some system preferences such as the way information is displayed and the preferred theme. My Courses 4 Learning Portal Handbook

35 General User documentation Courses that the user is in enrolled in, or courses that are pending enrollment, are listed on the My Courses page. To enroll into a public or protected course, follow the Browse Courses link and locate it, then enter the course and use the Enroll Me link located beside the course title. If the course is private, enrollment must be requested first. Admission into the course will be allowed once the instructor has approved the request. Create Course Only Instructors may create courses, though if enabled, students can request instructor accounts by selecting the Create Course link. View the Instructor Documentation on creating courses. Profile 5 Learning Portal Handbook

36 General User documentation This section allows a user to change elements of his/her personal profile. Although the login name cannot be altered, password, address, and other personal information may be edited. There is also an option to keep the address hidden. Preferences Wizard 6 Learning Portal Handbook

37 General User documentation At any time (except while viewing the Preferences screen) the Preferences Wizard can be opened by clicking the wand icon next to your login name to the upper right (location may vary across themes). Any of the settings you can set through the Preferences panels described below, can also be set using the wizard. Preferences 7 Learning Portal Handbook

38 General User documentation The following preferences allow a user to control how some features function, and how information is displayed. ATutor Settings Theme Themes are used for changing the look and feel. Time Zone Offset Add or subtract hours from the times and dates displayed in ATutor, so they match your local time. Valid values range from -12 to 12. The positive sign is not required when adding hours. The minus sign is required when subtracting hours. Inbox Notification If enabled, an notification message will be sent each time an Inbox message is received. Topic Numbering If enabled, content topics will be numbered. Direct Jump If enabled, using the Jump feature will redirect to the selected course and load the same section that was being viewed in the previous course (instead of the usual course Home page). Auto-Login 8 Learning Portal Handbook

39 General User documentation If enabled, users are automatically logged in when they open ATutor. You should only enable this if you are accessing ATutor from a private computer, otherwise others will be able to login with your account information. Form Focus On Page Load If enabled, the cursor will be placed at the first field of the form when a page loads. Show Context Sensitive Handbook Pages Once you are familiar with ATutor you may wish to hide the links included with various tools to their associated handbook page. You can always access the handbook using the link in the ATutor footer area. Content Editor This preference controls how content is entered. Choose between Plain Text for entering content text that will escape any HTML markup and will be formatted as entered; HTML for entering HTML content manually; and HTML - Visual Editor for entering HTML content using the visual (also known as a WYSIWYG) editor which represents the content as it will be displayed. It is also possible to change the editor manually for each item. Text Settings These settings are used to control the overall colours and fonts displayed. Text Select from the various text formatting options to control how text and colours are displayed in ATutor. Content Settings These settings are used to control which versions of content are displayed, if for example the primary version is not accessible to you, or you prefer an alternate format. These settings will be ignored if the alternative versions you prefer are not available with the content you are viewing. Instructors and content authors should review Alternate Content for information on including alternate formats with ATutor content. Alternatives to Text If you are a person with a print related disability, or you prefer content in mutli-modal forms, select from these options to have alternate forms either replace text versions of the content, or have the alternate forms appended to the content. Alternatives to Audio If you are a person with an auditory disability, or if you prefer to read along with audio, or view visual alternatives to audio, select from these options to have alternatives replace or append where ever there is audio content. Alternatives to Visual If you are a person with a visual disability, of you prefer content without the usually larger, slow to load, visual information in content, select from these options to have alternatives to visual information either replace, or append to, visual information in the primary version of the content. Learner Supports These settings are used to control which learning tools are available to you in a side menu block. Learner Supports 9 Learning Portal Handbook

40 General User documentation Select from the various tools, the ones you would like available to you when in your ATutor courses. Navigations These settings are used to enable or disabled various ATutor navigation tools. Navigation Choose to show a Table of Contents at the top of each content page that can be used to navigate to sub sections within the page. Note that a Table of Contents is generated based on the headings (i.e. HTML H1 to H6), so it is important for content authors to structure their content properly with appropriate headings and sub-headings. Choose to show Next/Previous Navigation links to aid navigation through content in the order pages are intended to be viewed, or to provide quick access back to the content page you left off on, when you return to viewing content in a current or future session. Choose to display Breadcrumb Navigation at the top of every page to provide up and down navigation through hierarchies of topics and sub-topics, or to keep a display of your current location within ATutor in view at all times. Inbox 10 Learning Portal Handbook

41 General User documentation The Inbox is used for privately messaging other users in your courses. Inbox messages appear in a table, with new messages flagged. Selecting a message will display its contents at the top of the screen. In the sub-navigation there is a link to send a message. Choose the recipient, enter a subject and a message, and use the Send button. Note: use the Inbox Notification preference to receive s when a new Inbox message is received. Course Features 11 Learning Portal Handbook

42 General User documentation After a student has entered into a course, he/she is presented with the course Home page. The Home page may contain a course banner, links to Student Tool, and course announcements. A few of the course features are explained here, as they may be a little tricky for new users. Other features are fairly straight forward and should be intuitive to use. Look for the handbook link while using a tool, to open its help page directly. Export Content 12 Learning Portal Handbook

43 General User documentation The Export Content feature creates a "Content Package" that can be downloaded and viewed offline in the viewer included with each package. If this feature is turned on for a course, it may be accessed through a Student Tool icon on the home page, and/or a link in the main navigation. Choose which section you wish to download as a content package the use the Export button. 13 Learning Portal Handbook

44 General User documentation Export Content is also linked from top level content pages or all content pages (depending on what the instructor has set) in the Shortcuts box. Using this link will package the current page and all of its sub pages into a single "zip" file, and prompt the user to download the file. The downloaded file can be unpacked with a common archiving application (e.g. WinZip, PKZip, Unzip). Unzip the file into an empty directory then open the index.html file into a Web browser. Packages If instructors have included SCORM compliant Sharable Content Objects (SCOs), they will be avilable for viewing using the Packages tool. Note that the SCORM Run Time Environment (RTE) requires the Java JRE 1.5 to function properly, as well as LiveConnect, which is enabled by default in the JRE 1.5. Download an install with latest Java JRE [java.sun.com/javase/downloads/index.jsp] from the SUN site, if you need to upgrade your browser's java support. TILE Repository Search External content packages can be downloaded from the TILE repository by entering a search term and using the Search button. Use the Preview link next to a search result to open the TILE content browser, or use Download to retrieve the content package from the TILE repository. Once downloaded, the file can be unpacked with a common archiving application (e.g. WinZip, PKZip, Unzip). Unzip the file into an empty directory and browse the package's content. Visit the TILE web site [ for more information about using the repository. File Storage 14 Learning Portal Handbook

45 General User documentation Students, assistants, and instructors can access a personal file management tool using the File Storage area, if enabled for a course. Workspaces can be selected for storing files, their presence depending on one's access rights: Course Files - The default workspace. Managed by the instructor, or assistants with file storage privileges, course resource files are made available for download by course members. My Files - Private files only the user can access and manage. 15 Learning Portal Handbook

46 General User documentation Groups - Shared files managed by group members, and accessible to instructors and assistants with group privileges. Assignments - Students can submit assignments from these workspaces, and instructors or assistants with assignment privileges can manage submissions from the File Storage utiilty. To submit an assignment, upload a file to MyFiles, or to a group workspace, then select the file you wish to hand in and press the Handin button to view a list is assignments. Choose the assignment for which you are hinding in the file, then press Submit To move between workspaces, select them from the dropdown menu and use the Go! button. To view a file in the File Storage area, download and open it locally on your own computer. Create Folders and Adding Files To organize files, folders can be created using the Create Folder feature at the top right of the file area. To upload a new file, with an optional description of its contents, use the New File feature at the top left. The file will be uploaded to the currently opened directory. Managing Files It is also possible to Download files to your hard drive, Hand In a file for an assignment, Edit file details and rename folders, Move files around within a workspace, as well as Delete files and folders. Depending on the type of workspace, the buttons that appear will vary. File Revisions If enabled, file revisions can be kept, so a history of the document or file is available. Uploading a file of the same name as one that exists, will create a second version of the file, and so on. With each revision comments can be added, to summarize the changes from authors, and to perhaps collect feedback from reviewers. My Network 16 Learning Portal Handbook

47 General User documentation ATutor Social is a social networking environment that allows ATutor users to develop a network of contacts, create and participate in social groups, and develop a social profile. It is based on the Google Open Social Standard. Many Open Social applications, or gadgets as they are called, are available around the Internet and can be linked into your social networking environment to customize it to your liking. Basic Social Networking Features Network Activity This is an ongoing report of what others in your network are doing. When one of your contacts posts a message, joins a group, adds a gadget, or updates their profile for instance, you will know about it (if they have not turn this off in privacy settings). My Contacts This is a list of people in your social network. You can find others on the network by using the Search People tool, and you can request that you and they become contacts. When you find a person, click on the green plus sign ( ) to make your request. To remove a person in your Contacts, click on the red X ( ). View a contact's profile from My Contacts by clicking on their thumbnail photo or their name. 17 Learning Portal Handbook

48 General User documentation Once people have been added to your contacts, other suggested contacts will be listed under People you Might Know, those being people in your Contacts' Networks. My Network Groups These are social groups in ATutor Social that you belong to. You can create new groups, search for and join groups that interest you, and send requests to others to join a group. My Contacts My Contacts This is a list of people in your social network. You can find others on the network by using the Search People tool, and you can request that you and they become contacts. When you find a person, click on the green plus sign ( ) to make your request. To remove a person in your Contacts, click on the red X ( ). View a contact's profile from My Contacts by clicking on their thumbnail photo or their name. 18 Learning Portal Handbook

49 General User documentation Network Groups Network Groups can be created by anyone, for any purpose. They are a place to post information and discuss common interests. You may search for groups and join them. Once you have created or joined a group, you can Invite others to join, and view a list of people in the group. If you created the group, you also have the option to disband it. Network Profile 19 Learning Portal Handbook

50 General User documentation Your Network Profile contains information about you that others might like to know, such as your work experience, education, perhaps your personal interests, or maybe your personal Web site. Click on the edit icon ( ) while viewing your Network Profile to add and make changes to your personal information. Also see Settings for details about controlling what parts of your profile others can see. Also view Activities for a list of things you have recently done in your social network. View your Contacts' profiles while viewing your own. Gadgets 20 Learning Portal Handbook

51 General User documentation Gadgets are applications you can add to your Social Networking environment that provide a whole range of potential networking functionality. They are much like Apps on an IPhone. You can find many gadgets by searching around the Internet, They can be added by copying the URL to the Gadget's XML file into the "Add gadget by URL" field on the Add Gadgets screen of ATutor Social. You can use a search engine to search for variations of the terms "open social gadgets" to find many more. Once a gadget has been added to ATutor, it becomes available for everyone on that ATutor server to add to their own networking environement by following Show Available Gadgets Use Find Gadgets to search through the Google gadget repository. When you find a gaadget you want to add, click on "Add to your webpage" then "Get the Code." In the code that gets generated, look for the URL of an XML file, then copy that URL into the "Add gadget by URL" field, then click the "Add Gadget" button. Sample Gadgets To install a gadget, copy the path to the gadget's XML file into the "Add gadget by URL" field: OpenSocialDev App: Learning Portal Handbook

52 General User documentation Babylon Dictionary: - Todo List: - Social Settings Privacy Setting Privacy settings are used to control who can see which parts of your profile: Profile Visability Basic Profile Your basic ATutor Profile information. If hidden, it becomes unavailable to view through your network profile, but is still available for classmates in a course to view. Detailed Profile All other information in your social profile that is not part of your Basic Profile Activities 22 Learning Portal Handbook

53 General User documentation Choose these settings to hide you network activity from others. This is the information that appears in the Network Activity area of your networking tools. My Contacts Choose from these settings to limit who can see people in your Contacts list. Education Hide the education information you add to your detailed profile. You may turn on your Detailed Profile, then hide this section from it. Position Hide the position information you add to your detailed profile. You may turn on your Detailed Profile, then hide this section from it. Who sees your profile. World Network Allow anyone, using any ATutor Social system, to view (coming soon). My Contacts Any anyone in your contact list to view. Contacts of Your Contacts Allow contacts of anyone in your contacts list to view. Local Network Allow anyone on your local ATutor Social system to view. Groups Allow anyone who is a member of groups you belong to, to view. Photo Gallery A photo gallery is designed with accessibility in mind, allowing members to share course related photos and personal photos. 23 Learning Portal Handbook

54 General User documentation Basic Photo Album Features Photo Gallery This is where your personal albums can be found. Both Private Albums and Shared Albums will be listed here. Profile Album This is an album where you keep your profile pictures. Photos collected here can be linked into your ATutpr profile page, or into your ATutor Social profile. Course Albums This is where you keep all the course albums. Anyone enrolled in the course is allowed to upload photos to a course album; students are allowed to edit and delete the photos they 24 Learning Portal Handbook

55 General User documentation have uploaded. Instructors have the privilege to edit and delete any photos within their course albums. Shared Albums Here all albums will be listed that have the "Shared" permission set. All users have permission to browse and comment on photos in shared albums, but are not allowed to upload or edit photos. Create Album To create an album, specify the album name and its permissions. Location (geographically), and description are optional. If you are an instructor, you will have an extra option of "Album Type", which allows you to create "My Album" or "Course Album". Under "Album Permission", "Private" means this album is not accessible by any other users except yourself, "Shared" means this album will be displayed under the "Shared Albums" tab, and will be accessible by ALL users. Albums An Album is a collection of photos. Clicking on an album thumbnail image will display the photos in that album. Uploading a photo To upload a photo, click on the "Open Upload Manager" button. A new section will appear below where you click "Browse" to upload any photos in the format of gif/jpg/png from your local hard drive. After selecting a photo from the File Upload, ATutor will automatically resize the image and append its details at the top of the pending list that appears after selecting an image. Details include file name, file size, a thumbnail of the image, and a delete button. The delete button allows you to remove the pending photos anytime during the upload process. At the right bottom of this section, you will see a "Memory Usage: x.xx/ 8 MB" message, which tells you how much memory you have used. Once the memory limit is reached, an error message will display in the pending list. Finally, click "Upload" to finish the upload process. The photos should now be listed in the album. Search The search tab is displayed at the top left of the Photo Gallery home page. Type in any text to search for relevant albums and photos. The search will return matches found in the photo album's description or location; and photo's description or alternative text. Be sure when adding photos to your albums, to fill in this information so people can find you photos. Edit Photos Each photo can have a description and alternative text. Description (a.k.a. caption on some other sites) will be shown at the bottom of the photo, describing what this photo is. Alternative text acts as a replacement for the image, whenever the image does not load, or can not be seen for any reason. This information should summerize the essence of the image rather than describing ever detail. Alternative text should be used to comply the accessibility rules. Below each of the photo thumbnails, their is an option to select that photo as the album cover, or to remove it by checking the "delete" button. When you are done editing, click "Save". Organize Photos 25 Learning Portal Handbook

56 General User documentation Photos can be rearranged within each album by simply dragging the photo with your mouse, or using [Ctrl] + [Up/Down/Left/Right] arrow keys on your keyboard. The rearranged order is saved automatically. Click on "Organize Photos" to rearrange them. Also view Comments for details on posting comments. Photo This page display a photo and its description. You can click the "Previous" and "Next" arrows to move through the photos in the album you are viewing. Owners of a photo can also edit the description by simply clicking on the description itself, or via the "Edit Photo" link. Also view Comments for details on posting comments. Comments Users can post comments to an album or a photo. The author of a comment can edit it by clicking on the comment itself, the comment will turn into an editable field. When done editing, press Enter to save the changes. Note: The owner of the album can edit and delete any comments within the album. 26 Learning Portal Handbook

57 General Instructor Documentation Introduction Welcome to the General Instructor Documentation! Most of the course management tools are found in the Manage section and are available to instructors and students with assigned privileges (assistants). Creating Courses 1 Learning Portal Handbook

58 General Instructor Documentation After logging in, use the Create Course link from My Start Page. Properties set here can be modified through Manage > Properties Some course properties include: 2 Learning Portal Handbook

59 General Instructor Documentation Description Enter a meaningful but brief paragraph describing the course, to be displayed under the course name in Browse Courses. Export Content Choose the availability of the "Export Content" link on course content pages. Syndicate Announcements Enable this setting if you wish to make an RSS feed of the course announcements available for display on another website. Access Determines who can have access to the course content - any user, only logged in users, or logged in and enrolled users. Release Date An optional date from when the course can be accessed by non-privileged students. End Date An optional date from when the course can no longer be accessed by non-privileged students. Banner HTML that forms a custom banner or splash screen for the course home page. Appears above the course announcements, if there are any. Initial Content Initialise the course content to be either empty, basic place-holder content, or a restored backup from other courses you own. Enter the necessary information and use the Save button to proceed into the newly created course. Course Tools Setup 3 Learning Portal Handbook

60 General Instructor Documentation Once the course has been created, the Course Tools can be configured. Course Tools is a collection of course features that may be useful for various types of learning activities. It is found under the instructor's Manage tab. Tools include: Forums, Glossary, Site-map, Links, Polls, TILE Repository Search, Tests & Surveys, My Tracker, Export Content, Chat, Directory, Inbox, and Packages. Instructors can decide where these tools will be accessed from - the Main Navigation, and/or Course Home. Instructors can also set the Course Tools to display as just tool icons, or as tool icons plus details from each tool, by clicking the toggle image ( ). Various additional information is included with the detailed view, such as links to the latest posts for forums, random words and phrases from the glossary, or the latest links added to the link database, for example. Also see Student Tools for details on moving tools to their own separate screen, removing them from the course home page. 4 Learning Portal Handbook

61 General Instructor Documentation Main Navigation In the default Atutor theme, the Main Navigation appears as tabs below the title of the course. Course Tools specified to appear here will each have their own tab. Note that other themes may choose to display the Main Navigation differently. Course Home Course Home is the first page viewed when a student enters a course. Course Tools that are selected to appear on the Home page will be displayed with an icon and a label above the course announcements. If neither Main Navigation or Course Home options are selected, then that Course Tool be "turned off", or not accessible to students. An instructor might choose to turn on Course Tools as they are needed, for example turning on the Tests & Surveys tool when a test is available, or turning on the Chat when an online meeting is going to take place. Using the arrows in the Order column will change the ordering of the student tool as it appears in the Main Navigation and on the Course Home page. It is also possible to install the Course Tools Module [ and use it as a place to locate links to the various ATutor tools, leaving the course home page as a splash screen, or as a place to display course announcments. 5 Learning Portal Handbook

62 General Instructor Documentation Student Tools Setup Tools that might be added through the Course Tools utility, can be added to a separate tools page, potentially removing tools from the course home page. Select from the available tools those that you want to appear on the Student Tools page. To enable the separate student tools page add it when configuring Course Tools, either as a home page icon, or a main navigation tab. Side Menu Some of the course tools can be accessed through the side menu. Which side menu boxes, and the order in which they will appear, can be controlled by selecting the tool name from the dropdowns, and arrange them in order of preference. Those more likely to be used can be placed at the top of the menu. To remove a menu box, choose the blank option from the selection menus in the side menu editor Announcements 6 Learning Portal Handbook

63 General Instructor Documentation Announcements added through the Manage section will appear on the course Home page, sorted by date in descending order. If the Syndicate Announcements options is enabled in course Properties, it is possible to subscribe to the feed using a RSS reader. Assignments 7 Learning Portal Handbook

64 General Instructor Documentation The assignment manager works alongside the File Storage area by letting instructors create virtual assignment drop-boxes within it. A student can submit files to the assignment workspace, and the instructor can view and download the submissions through the assignment manager or the file storage area directly. Add & Manage Assignments To add a new assignment submission area, follow the Add Assignment link and specify the assignment title, who to assign it to (everyone or a specific Group Type), the due date if there is one, and how to handle late submissions. Be sure to enable File Storage for groups assignments are assigned to. Using the Save button will create a special folder named with the assignment 8 Learning Portal Handbook

65 General Instructor Documentation title within the Assignment Submissions area of the File Storage area. Within each assignment folder, additional folders will be created for each student or group (depending on the "Assign to" setting). These folders are read-only and cannot be changed. It is possible to Edit an assignment's properties after it has been created, though not the "Assign to" element. Also note that if you Delete an assignment, all of its submissions will be deleted. Therefore, it is advised that the instructor first download the submissions to her/his harddrive for safe keeping before deleting an assignment entry. Downloading Submissions Only instructors and assistants with Assignment privileges may access assignment folders. Students and groups will not be able to access any submitted files. To download submitted assignments, select an assignment and use the Submissions button. This will redirect to the File Storage area where an instructor can download submissions. Alternatively, this area can be accessed directly by going to the File Storage area, and selecting the name of the assignment from the Workspace dropdown. Backups ATutor offers the facility to create backups of your course and restore the contents of those backups at any time. This is useful for duplicating a course or saving the entire course content for safe keeping in the case of accidental loss. The Backups utility is found under the Manage section and is available to Instructors and System Administrators. Each course can store only a finite number of backups (default 5). That limit can be altered by the Administrator using the System Preferences option. Creating & Restoring Backups 9 Learning Portal Handbook

66 General Instructor Documentation To create a backup of the current course, use the Create link found on the Backups page. All created backups are stored securely on the ATutor server. The space required for the backups does not affect the course's size quota. Once a backup is created, it will be listed on the main Backups page where it can be managed. Backups can be restored by selecting a backup and using the Restore button. The restoration process will present details on what is stored in the backup and allow instructors to select which course material they wish to restore. Downloading & Uploading Backups Backups can be downloaded and stored locally by selecting from the list of backups created and using the Download button. Locally stored backups can be uploaded back into the original course, into a new course, or into another installation of ATutor. The backup file itself is a compressed archive in a format specific to ATutor. Backups cannot be used by any other system other than ATutor (see Import/Export Content for information about reuseable content). Extracting the backup archive to view and change its contents is strongly discouraged as it may currupt the backup, making it impossible to restore. 10 Learning Portal Handbook

67 General Instructor Documentation Backups are forwards compatible, but not backwards compatible with older versions of ATutor. That is, backups can be used with all future versions of ATutor, but cannot be used with versions of ATutor older than the version originally used in the backup's creation. Editing & Deleting Backups Selecting a backup and using the Delete button will delete that backup. Use the Edit button to edit the description of a selected backup. This will not change the backup's contents. Chat The chat section is used for managing chat transcripts. An active transcript will record all of the chat messages as they are posted. There can be only one active transcript at a time. A transcript is started by using the Start Transcript link. A unique name must be given to a new transcript when it is started. Content 11 Learning Portal Handbook

68 General Instructor Documentation Content in ATutor can be managed in many ways and can be imported and created from many different sources. Content can be entered manually, created from HTML files, standards compliant content packages, or from a learning objects content repository. Content that already exists in ATutor can also be exported into any of the mentioned formats. Only instructors, and assistants who are given content privileges, can manage course content. Existing content pages can be managed using the Shortcuts links available when viewing a content page, or through the Content section under the Manage tab. Creating and Editing Content Using the Tabs in the Content Manager, content can be created, its location, keywords, and date properties set, and glossary terms defined. It can also be previewed and have its accessibility checked. While creating content, save often. Unsaved information is indicated by a red bullet in the corresponding Content Manager tab. When content editing is complete, choose the Close after saving option, then press Save. Create/Edit Content Folders A folder can be created to group related content. A release date can be set to automatically make content in the folder available to students at a certain date and time. Prerequisite test(s) can be 12 Learning Portal Handbook

69 General Instructor Documentation set from those available in course, to grant access based on taking or passing a test. Tests are first setup using the Tests and Surveys Manager. : Arrange Content Both folders and content pages can be arranged in any order. After selecting the Arrange Content tab, select the radio button for the content you want to move. The press a downward pointing arrow next to another page or folder to move the selected page or folder after that item. Or, use the upward pointing arrow to move it before that item. Use the plus sign (+) to make the selected folder or page a child or sub-topic of the item. : Adding/Editing Content Content can be created in either 'plain text' or 'HTML' mode. Plain text mode is useful for quickly writing up text content. HTML mode allows for extra features like text formatting and layout, but is a little more complex to use. Title The main heading that will appear at the top of the page when viewed. Formatting: Plain Text If using plain text mode, just type the content in the Body window. Note that any extra spaces between characters will be removed (i.e. two or more spaces), but any blank lines will be saved with the text. Formatting: HTML If using HTML mode, you can type HTML tags in the Body window along with your text. If you are unfamiliar with HTML, you can use the visual editor by clicking the Switch to visual editor button. Formatting: Web Link Selecting Web Link replaces the content editor window with a text field into which a URL to an external Web site can be entered. When a student views a content page formatted as a Web Link, the content of the external site becomes the content of the ATutor page. Content Editor Toolbar Preview Click on the Preview icon to open the content you are currently editing in a popup window to see how it will appear. Accessibility 13 Learning Portal Handbook

70 General Instructor Documentation Clicking on the Accessibility icon will gather the HTML of the page you are editing, send it off to the AChecker accessibility checker, which will return a report outlining any potential barriers that might be present (note that AChecker only works through ATutor using an IP address or qualified domain name, and not when using localhost). Review the details of the potential barriers listed, make adjustments to your content to correct them, then run the accessibility checker again. Scripts/CSS HTML that normally appears in the head area of a Web page can be entered here. This can include things like links to stylesheets, or the actual stylesheet markup, or you may insert links to scripts, or the scripts themselves. Additional metadata can also be entered here. HTML content created in an external editor will have its head information displayed here when Pasting from a file (see below) after which you can upload the additional files like stylesheets or scripts, and adjust the links to point to the files in the course File Manager. Note that when importing exe content, the stylesheet supplied with its content is replaced to avoid conflicts between exe styles and ATutor styles. Paste Rather than typing out content, it can be uploaded from a text or HTML file on your local file system. Once uploaded, the content of that file will be displayed in the Body window. Keep in mind that uploading in this manner will replace any existing content in the Body window. Files The File Manager can be opened by clicking the Files icons in the content editor tool bar. It allows you to upload files from your local system to be used in your course. The popup File Manager can be open alongside the Content Editor then clicking the Insert button beside files to insert them into your content. See the File Manager section for details. Forums Click on the Forums button to open a list of the available forums for the current course, then select a forum to associate it with the content you are editing as a learning activity. Forums are exported with Common Cartridges, and are setup automatically when a Common Cartidge is imported into a course. In future versions of ATutor, any tool available in a course can be used to add activities to content, based on the IMS Learning Tool Interoperability (LTI) standard. Content Body TinyMCE Editor The Body area of the content editor by default includes a version of the TinyMCE WYSIWYG Javascript HTML editor. It includes a simple mode, and an advanced mode, which can be toggled on or off by clicking the arrow icon at the top left of the editor. The HTML editor in the body area can be replaced with a plain text editor, or with a simple text input field where a link to an external Web site can be added. Click on the Formatting options above to switch editor modes. 14 Learning Portal Handbook

71 General Instructor Documentation Formatting Codes A variety of formatting codes are available that can be used for various purposes in your content. These are described below: Terms In either plain text or HTML formatting mode, you can insert terms to tell the ATutor system which words you wish to mark as glossary terms. In advanced mode in TinyMCE, click on the question mark icon to insert a glossary term. Or, type [?][/?] into your content, and any text you put after [?] and before [/?] will specify the term you want to define. Alternatively, you can manually type [?][/?] into your text without having to use the Add Term link. Once you have specified the terms you would like to define, you can go to the Glossary Terms tab to write the definitions. Once this is done, the terms and their definitions will appear in the glossary and in the content. Code In either plain text or HTML formatting mode, you can insert code which is useful for differentiating blocks of text (like math equations, program code, or quotations) from the rest of the text content. Using the Add Code link will add [code][/code] into your content, and any text you put after [code] and before [/code] will specify the text you want to differentiate. Alternatively, you can manually type [code][/code] into your text without having to use the Add Code link. Previous/Next Links can be generated by inserting the [pid] and the [nid] codes in your ATutor content. When the page is displayed these codes get converted to the URL/Link for the previous or next pages in the sequence of content pages. For example <a href="[pid]">previous</a> <a href="[nid]">next</a> Or, pasted the [pid] and [nid] tags into the Link URL field in the visual editor. Colours Like code and terms, colour may be added to text content in the same way. Use the appropriate colour icon to insert colour tags into the content. Valid colour options are blue, red, green, orange, purple, and gray. Also, colour codes can be typed in manually by using the following tags: [blue][/blue], [red][/red], [green][/green], [orange] [/orange], [purple][/purple], and [gray][/gray]. LaTeX Type in [tex][/tex] to embed LaTeX equations into your content. In the TinyMCE editor while in advanced mode, click on the TEX icon to insert the LaTeX tags. Multimedia 15 Learning Portal Handbook

72 General Instructor Documentation Type the [media][/media] tags, along with a URL to an external media file, or a relative URL for a media file in the course File Manager (e.g. movies/mymovie.flv), to embed multimedia into your content. Supported formats currently include: mpeg, mov, wmv, swf, mp3, wav, ogg, mid, flv, mp4 and YouTube or Vimeo hosted videos. The media tag can take two parameters to define the width and height of the player when it displays [media ] or perhaps [media ] If the parameters are not defined, the player size will default to 425x350. While in TinyMCE click on the film slides icon in the advanced editor to insert the media tags. By default Flowplayer, the media player included with ATutor, plays.flv,.mp3,. mp4, and.mov files. For Flowplayer to function, users need to have a Flash plugin installed with their browser. Other multimedia formats will use the media player plugin associated with various file types setup in a browser's addon or plugin or helper application configuration. Save and Close While editing or creating content, it is wise to frequently Save your content. When you are finished, use Close to close the content editor. Note that this does not save your content first so any unsaved content will be lost. Properties In the properties tab, you can move the content page, select a Release Date, enter keywords for easier searching, and specify its related topics. Move In the left column of the Properties screen in the Content Editor choose the 'up arrow' to move the current content Before another item. Choose the 'down arrow' to move the content After that item. Choose the 'plus sign' to make the current content a Child of, or sub-topic, for that item. Release Date The release date specifies when the content page will be visible to students. Content can be scheduled for release by specifying date in the future. Specifying a release date that has past will release the content immediately. The release date of a page affects all of its sub-pages as well, such that a sub-page is released only when the most distant release date of all its parent pages has passed. By default, the Release Date is set as the current date and time. Keywords Words entered into the Keywords area are given greater emphasis during searching. Therefore they will be placed higher in a list of search results than if there were no keywords. Keywords are also used as Learning Object Metadata when a content package is generated. Related Topics For each content page in the course, it is possible to specify other content pages as being related. Related topics can appear in the side menu, allowing students to quickly jump to 16 Learning Portal Handbook

73 General Instructor Documentation a topic. Related topics are cross-refrenced meaning the content page chosen to be related will also be related to the current page. Glossary Terms If Terms were specified in the Content tab, they may be defined under the Glossary tab. Enter the definition or explanation for each term specified in the Content. See the Terms section in Entering Content for details on how to add glossary terms to your content. It is also possible to relate terms to one another within the glossary by specifying a related term. This will add a link to the related term beside the glossary item. Previewing Content The Preview tab displays the content page as it looks with the formatting given. This is how the content page will appear to a user, with custom HTML, Glossary Terms, Code, and colours. Adapted Content Based on the IMS AccessForAll and ISO standards, the Adapted Content utility allows authors to enhance their content with alternative formats. Alternative formats can be used to replace or supplement content for people with disabilities who may not be able to access the original version, or it can be used to supplement the original content by including the same content in multi-modal forms, allowing learners to experience the content through multiple senses. Define Alternatives for Original Content Down the left of the Adapted Content screen is displayed a list of files found in the original content, such as audio files, videos, images, documents etc. for which adapted forms can be defined. To the right alternatives can be defined. Original Resources Along the left side of the Adapted Content panel in the content editor will appear a list of files linked into the original content, referred to as Original Resources. For each, define the Resource Type by selecting the appropriate check box(es) (Auditory, Textual, or Visual). To add an alternate format for a particular original resource, click the Add buttons next to each listed resource, then press the Use As Alternative button next to available files in the popup File Manager to associate the file as an alternative resource. To remove an adapted resource, click the Delete icon next to the filename of the adapted resource. This removes the association between the original and alternative resources, but does not delete the actual files. Click on the Alter icon next to an alternative to make changes. Click on a filename to preview a resource. Remote Content It is also possible to use remote content, such as YouTube videos, and to associate either local content, present in the course's File Manager, or remote content, such as another YouTube video, 17 Learning Portal Handbook

74 General Instructor Documentation as alternatives. Local and remote content can be mixed, such as a local original resource, and remote alternatives, or visa versa. See the Edit Content for information about using the content editor. See Import/Export Content for information about including adapted content in exported content packages or common cartridges. See Preferences for information about user content preference settings. Accessibility Clicking the Accessibility icon performs an analysis of the content for accessibility problems. Recommendations are given and you are given the option to implement or reverse corrections. After opening the Accessibility checker, review the report, and notice the number of known and potential problems Correct the known problems by reviewing the report, then modify the HTML in the window below. Re-run the accessibility checker again when the known problems are corrected to see a Conditional Pass. Select from the choices available in the potential problems listed, then press Make Decisions to update the report. When all known problems are corrected, and decisions have been made on all potential problems, a Full Pass will be displayed, after which you can be sure the content will be accessible to all your students. Content Editor Accessiblity The Content Editor includes a number of added features to help make it accessible to assistive technology users, The accesskeys listed below allow navigation through the editor by keyboard. In addition to the accessibility checker in the ATutor content editor, the visual editor includes its own accessibility checker, as well as prompts while authoring, that prevent making accessibility mistakes. Content Editor AccessKeys [Alt-n] Content Tab [Alt-p] Properties Tab [Alt-g] Glossary Tab [Alt-r] Preview Tab [Alt-a] Accessibility Tab [Alt-s] Save Visual Editor AccessKeys [Alt-q] jump to button bar [Alt-z] jump to content area of editor/li> [Alt-x] jump to element path (bottom)/li> 18 Learning Portal Handbook

75 General Instructor Documentation Associating Tests with Content Under the Tests & Surveys tab of the content editor is a list of tests available for the current course. One or more tests can be associated with a content page, allowing students to test their knowledge immediately after reviewing the content. Associating a test with a content page inserts a link at the bottom of the page, and inserts a link in the content navigation menu as a sub-menu item for the associated page. In addition to choosing a test to associate with a content page by selecting the appropriate checkbox(es), enter a Custom Test Message that will appear along with the link to the test. Also see Import/Export Content for details on importing and exporting tests with content packages. Import/Export Content ATutor provides importing and exporting of course content as IMS Content Packages, or as IMS Common Cartridges. Exported content packages can be viewed offline, and transferred to other systems that will import IMS conformant content. If enabled, students can also export content for offline viewing. See course Properties to learn how to enable content exporting for students. Exporting Content An entire course, a chapter, or a single page of content can be exported as an IMS Content Package. Exported packages are archived into a single ZIP file. Similarly, an entire course, a chapter, or a page can be exported as an IMS Common Cartridge. Cartridges can include content, tests, and activity tools (forum discussions currently) as a single unit of content. To export content, select the scope by choosing an option from the What to export menu. Select the checkbox to export AccessForAll adapted content as an IMS Access4All integrated content package or common cartridge, if adaptations exist for the content being exported. Then, using Export will generate a downloadable ZIP file through your browser. Viewing Exported Content Packages To view a content package offline that has been exported from ATutor, you will need an IMS or SCORM 1.2 viewer, or a web browser, and an application to unzip the package. To view the content in a web browser, first extract the contents of the ZIP file into an empty folder on your computer, and then open the file index.html in your browser. Note that tests and adapted content are not currently viewable with the content package viewer, nor is content in a common cartridge. Importing Content To import content into ATutor, it must conform to IMS or SCORM 1.2 content package specifications, or to IMS Common Cartridge 1.0 specifications. Before importing, specify where in the course structure the new content is to be placed by using the Import into menu. 19 Learning Portal Handbook

76 General Instructor Documentation Select the content to upload by choosing the ZIP file from your local file system, either by typing the path into the Upload a Content Package or Common Cartridge text field, or by using the Browse button. You can also import a cartridge or package over the Web by entering a URL. Select the checkboxes to Import available Tests, or to Import available AccessForAll content, if they are included with the package being imported. QTI test packages should be imported through Tests & Surveys if they are not part of a content package. Using Import will upload the zipped content into the course, and unpack it into the specified location in the course. Content Usage Instructors can view Content Usage statistics, or Student Specific Usage data. Content Usage will list the overall number of Visits to each content page, the number of Unique Visits, the Average Duration of each visit, the Total Duration of all visits to each page, as well as the Details of all visits to each page. If enabled, students can also view their own content usage using My Tracker. Use the Reset link to empty the Content Usage data. AContent Repository Content created in ATutor can be exported to the AContent Repository using the Export tool on the Import/Export Content screen. Content can also be imported from the AContent repository by entering a search term into the AContent Search, then using Import feature next to a listing in the search results. Click on a content's title to Preview the content in AContent, or use Download to retrieve the content package from the AContent repository. Once downloaded, the retrieved package can be imported into ATutor using the Import/Export Content import tool, or imported into another system that supports the IMS Content Packaging standard. AContent can also be added to a course as a course tool, that students can use to search the repository for information. Visit the AContent web site [ for more information about using the repository, and to set up an account on the system. SCORM Packages The Packages tool, when enabled, allows instructors to include SCORM 1.2 Sharable Content Objects (SCOs) as part of their courses. SCOs remain separated from the course content as complete learning units. SCOs should not be confused with content packages which are loaded into ATutor using the Import/Export tool in the Content Manager. Note: The ATutor SCORM Run-Time Environment (RTE) that plays SCOs requires users to have Java 1.5 (i.e. JRE 1.5) installed on their computer. Use the Packages link from the Manage area to access the following: Import Package Upload a SCO from your computer, or enter the URL to a SCO located on the Web to import it into your course. Delete Package Removes a SCO from a course, and deletes all associated files. 20 Learning Portal Handbook

77 General Instructor Documentation Package Setting (DISABLED IN THIS VERSION OF ATUTOR) Credit Mode sets the package to credit or no credit. Lesson Mode is set to browse normal as a lesson.. if the package is to be available for evaluation, or set to Course Using the Course option, you can send an to all assistants (students with privileges), enrolled, un-enrolled, and /or alumni students in your current course. A copy of the is also sent to your registered address. The following tags can be added to course s to customize the message to the recipients. They are replaced with their personal information. {AT_FNAME} Replaced with recipient's first name in the body or subject line. {AT_LNAME} Replaced with recipient's last name in the body or subject line. {AT_ } Replaced with recipient's in the body. {AT_USER} Replaced with recipient's login name in the body. Enrollment 21 Learning Portal Handbook

78 General Instructor Documentation The Enrollment list for a particular course determines which of your students have access to the course content and course management tools. Instructors can create, import and export student lists. To administer members of a course, log in as the instructor and select the Enrollment option from the Manage screen. Privileges 22 Learning Portal Handbook

79 General Instructor Documentation Students who are enrolled in a course can be assigned course administrative privileges. This allows your students to perform actions like managing content, creating and marking tests, managing groups, or moderating forums or the chat. This tool is useful for creating teaching assistants, or for creating multiple instructors for a course. Select the users you wish to give privileges to, and use the Privileges button. Then choose which tools you want each student to have access to and use the Save button. Alumni Instructors can mark students who have completed the course as alumni. Alumni have access to all course content with the exception of tests and surveys. They can particpate in activities to help new students master the content of the course, such as contributing to the forums. Select students from the Enrolled list, then use Mark Alumni to add the students to the Alumni list. Reenrolling or removing alumni can be done from the Alumni tab. 23 Learning Portal Handbook

80 General Instructor Documentation Course Lists It is possible to enter or import a course enrollment list into your ATutor course. Those on the list can be added to the Enrolled list immediately, or added to the Not Enrolled list and later moved to the Enrolled list when the time comes to give students access to the course. When users are added or moved to the Enrolled list, they are sent an with instructions on how to access the course. Creating a Course List You have the option of manually generating the student list by selecting the Create Course List option. This option is useful if there is only a small number of users to be added to the course. With many students, the Import feature may be a more efficient option. Creating a Course Enrollment List for Import To import a class list from your local system into ATutor, create a plain text file with the format "firstname", "lastname", " ", with one student per line. This file can be generated from a spreadsheet application, a database, or created manually in a plain text editor. Importing Course Enrollment Lists To import a course list (in the file format mentioned above), use the Import Course List link. Choose the course list file on your system by using the Browse button, and then use the Import Course List button. When importing an enrollment list, ATutor will automatically generate login names for each new user based on their first and last names. There is an option to choose a format for this - either separating the username with an underscore or a period. (i.e. J_Smith, or J.Smith). Exporting Course Enrollment Lists A course enrollment list can easily be exported from ATutor and is useful for creating a backup or for importing the list into other courses. Choose which subsets of users to export (enrolled students, not enrolled students, and alumni) and use Export to download the list. The exported list is in the same comma-separated format as that described in Creating a Course Enrollment List for Import above. File Manager 24 Learning Portal Handbook

81 General Instructor Documentation ATutor has a file system used for storing course content resource files, and it is managed with the File Manager. The File Manager allows instructors to include files associated with course content into content pages. The File Manager also allows you to create, edit, move, and delete files. The File Manager should not be confuse with the File Storage area. 25 Learning Portal Handbook

82 General Instructor Documentation The File Manager can be found in the Manage area, linked from the Content Editor so it can be opened while authoring content pages, or linked throughout the Test Question authoring screens so files can be managed while assembling tests. Creating Folders Using the Create Folder button creates a folder for better organizing uploaded files. It is possible to create folders and move files into folders at any time. Uploading Files Uploading files using the File Manager is one way of adding content to your course. After uploading a file, it can be added to a course by using the popup File Manager linked form the Content Editor and the Insert button that appears next to each file. This will either create a link to a file, or insert an image into a content page. For various types of mutli media, the insert button will insert the [media] tag. Browse... opens a local file browser window in which to choose the file for upload. will upload the specified file to the ATutor system. Specify a file by either typing the path and filename in the text field or by using the Browse... button. Upload will upload more than one file at a time using the Fluid Multi-File Uploader utility. Click the checkbox to turn it on, then choose Upload Files, followed by Browse Files to select the files to upload. If the browser you are using does not have a Flash plugin, required by the Fluid Uploader, only the single file uploader will be available to you. Multi File Upload Creating New Files The Create a New File area allows for quick creation of a new text or HTML file. If using Text mode, any blank lines will be saved with the file. If using HTML mode, HTML tags will be permitted. Selecting Save will save a new file with the entered information (filename and content) into the ATutor system and return to the File Manager. Cancel will discard the file and return to the File Manager. Editing Files Text or HTML files created using the File Manager, or uploaded from another source, can be edited by selecting the Edit icon next to the file name listed in the File Manager. Previewing Files Use the link on the filename in the File Manager to preview that file. Files that can be viewed online, such as images, text, or html files, will open in a preview window. Files that can not be displayed online, or require a plugin, will prompt you with a download confirmation message. Managing Files & Folders It is possible to Rename, Delete, and Move files and folders within the File Manager. Choose a file (or files if mass-deleting or moving to one location) from the File Manager list, then use the appropriate button for the action. 26 Learning Portal Handbook

83 General Instructor Documentation Renaming a file will change the name of the file. Deleting a file deletes all selected files and folders from the ATutor system. If a folder is being deleted, the files within it will also be deleted. Once the deletion is confirmed, the files can not be undeleted. To Move files to a different location, choose a new location from the File Manager tree and use the Move button. Once the move is confirmed, all selected files will be found in the new directory. Extracting Zip Archives After uploading a ZIP file to the File Manager, select the Extract Archive icon next to the file name. This will display the contents of the zip file and suggest a directory name in which to unzip the archive. Use the Extract button in the ZIP file viewer to unzip the file into the specified directory. Illegal file types will not be extracted, and file names containing illegal characters will be renamed. The viewer will show illegal file types crossed out, and files with illegal characters pointing ( => ) to the renamed file that will be extracted. Forums A Forum is an area that allows course members to communicate in a structured manner through messages. The forums can be enabled or disabled and linked from the main navigation, the course home page, or displayed as a menu module. These preferences can be specified in the Course Tools section of the Manage area. Course instructors and students with forum privileges can manage and mediate the forums by deleting, locking, and sticking threads and messages. Creating Forums 27 Learning Portal Handbook

84 General Instructor Documentation To create a new forum, use the Create Forum link in the Forums section of the Manage area and enter a title and optional description. New forums will be accessible to all course students, instructors, and alumni. Forums can also be created for access by Groups only. Editing & Deleting Forums To edit an existing forum, select the forum in the Forums manager and use the Edit button. Make the necessary changes and then use Save to return to the Forum Manager, or Cancel to return to the Forum Manager without saving any changes. To delete an existing forum, select the forum in the Forums manager and use the Delete button. The forum and all threads and messages within it will be deleted. Shared Forums Shared forums are special forums where members of different courses can engage in discussions with one another. The instructors, and students with forum privileges, of each participating 28 Learning Portal Handbook

85 General Instructor Documentation course can manage and moderate the shared forum. Shared forums can only be created by an administrator. 8.4 Managing Threads As an instructor, it is wise to become familiar with the forum management tools. To access these tools, browse a forum while logged in as an instructor or as an assistant with forum management privileges. For each thread in a forum, the following actions are available: Stick Thread Use the exclamation point icon next to a thread to stick it. This keeps the specified thread at the top of the forum's thread list and is useful for keeping important information visible to forum users. To unstick a thread, just use the Sticky Thread icon again. Some possible uses of a sticky thread include: course dates, forum rules, contact information, or important course material. Lock Thread Use the Lock icon next to the thread title to lock a thread. There are two options for locking a thread - lock posting and reading, and lock posting only. Lock posting and reading closes the thread so that no one can read the contents or post replies. But note that the title of the thread will remain listed in the forum. Lock posting only will let users read the entire thread but not post any replies to it. To change the lock preferences or unlock a thread, use the Unlock Thread icon. Move Thread To move a thread, use the Move Thread icon next to the thread title. This will move all posts within the thread to the target forum. Delete Thread To delete a thread, use the Delete Thread icon next to the thread title. This will delete all posts within the thread and cannot be undeleted Managing Posts The course instructor and assistants with forum privileges can edit and delete posts. Access to these tools are available when viewing a thread message. Edit Use the Edit link to edit the title and the body of a post. Delete Use the Delete link to delete a post. Deleting the first post from a thread will delete the entire thread including all replies. A confirmation will be asked prior to each deletion. Export Forums This utility can be used to take a static copy of a course forum as a standalone archive of messages contained in the forum exported. An exported forum might be uploaded into the File 29 Learning Portal Handbook

86 General Instructor Documentation Manager, unzipped there, and linked from a content page in ATutor to make past discussions available to current students. Or, an exported forum might be uploaded to an external Web site to make it available as an archive outside of ATutor. Glossary 30 Learning Portal Handbook

87 General Instructor Documentation The Glossary lists all course terms, their definitions and related terms. Terms can be added to the glossary by using the Add Glossary Term link in the Glossary Manager, or by adding terms directly into content while it is being created using the Content Editor. The Glossary is a Course Tool and can therefore be enabled or disabled, linked from the main menu, linked from the home page, or displayed as a module in the side menu. Groups The group area allows an instructor or assistant with Group privileges to create and manage groups of enrolled students within various projects. This may be useful for assigning groupspecific tests or assignments, brainstorming, collaborative projects, online discussions and case studies, peer editing or responses, and so on. There are two ways to create groups: manually or by using automated tools to generate the groups. To facilitate the creation of multiple sets of groups, groups are collected together by type. An example of a group type may be "Tutorials" or "Project A". This feature lets students belong to different groups across multiple projects. 31 Learning Portal Handbook

88 General Instructor Documentation Create multiple groups automatically Creating groups automatically allows an instructor to specify the number of groups to create, or the number of students per group, and populate groups accordingly. Enter the group type, group prefix (such as "Tutorial" - the groups will then be named "Tutorial 1", "Tutorial 2",...), and a default description that will be applied to each group. To determine the number of groups that will be created, enter the number of students per group, or the number of groups. Groups will automatically be created accordingly. Check the box beside "Fill groups randomly upon creation" to populate groups evenly at random. Uncheck this box to create the groups, but populate them manually at a later time. Finally, choose which tools will be made avialable to this groups (File Storage, Forum, Blog, Links, etc.) then use the Create button. Create a single group manually It is also possible to create groups manually, one by one. This is a good way of creating groups if you have particular needs in terms of which students work together, and a relatively small class. This method is also good for adding groups to existing projects or types of groups. For example, if groups were created and populated automatically, and then several new students enroll, it's possible to manually add the new students to a new group within an existing project or type. A single group might be created to which students who missed a quiz could be assigned, so they could take a makeup test. A single group might be created with the blog tool enabled, so all students in the class can post to the same blog. Enter the type of project, title, and description. Also choose which tools will be made avialable to this groups (File Storage, Forums, Blog, etc.) and use the Create button. Managing Groups From the groups page, it is possible to Edit a group's title, description and tools, or Delete a group entirely. To manage the members of a group, select the group and use the Members button. The group members screen displays the course list. All unassigned students can automatically be added to the group by using the Assign Unassigned button, or picked manually and saved using the drop down menus, and then the using Save button. Links Links to external websites can be added to the course Links area, allowing course members to visit course related information elsewhere on the Web. Both students and instructors can add links by using Suggest Link. Student-submitted links must be approved by the instructor in the Links Manager. Instructors can also add links by using Add Link in the Links Manager. The Links section is a Course Tool and can therefore be enabled or disabled, linked from the main menu or linked from the home page, and assigned as student privilege. The Links section can be selected for Groups. Groups members can add links, without them having to be approved by the Instructor, and either keep them private to the group, and only its members, or make them public, so others not in the group can browse through them. Link Categories 32 Learning Portal Handbook

89 General Instructor Documentation It is necessary to create at least one category before adding any links. Use Create Category in the Links Manager to create categories for organising course links. To edit or delete existing categories use the Categories link in the Links Manager. Note that categories that have links associated with them may not be deleted until those links are removed from the category. Polls Polls are useful for quickly gathering course member opinions. Instructors and students with poll privileges can post a question with up to seven choices for answers. Unlike Tests and Surveys, Polls are not graded. Because Polls is a Course Tool, it can be enabled, disabled, and positioned according to the Course Tools preferences. Properties 33 Learning Portal Handbook

90 General Instructor Documentation The Properties Manager allows instructors to adjust the visual, functional, and technical details of a course. Properties set during installation can be changed with the Properties Manager. The Properties Manager is also where you delete a course. Additional properties are managed by the ATutor system administrator, including upload file size limitations and space limitations for a course. Contact an ATutor administrator if these properties need to be changed. Title The course name. Primary Language If a user has not yet chosen a preferred language, ATutor will display in the language selected here. Description An short text description of the course, to display in the Browse Course listing for the course. Course Directory If the ATutor administrator has enabled the "Pretty URL" feature, instructors will see a field to enter a name for the course directory, which gets added to a url while in a course. The course directory may contain numbers, letters, underscores, or dashes. No spaces are allowed. If no course directory is defined, the course ID is used in its place. The Pretty 34 Learning Portal Handbook

91 General Instructor Documentation URL feature is enabled to turn conventional URL variables an there values (e.g course=21&user=13) into something more readable (e.g. course/21/user/13) Export Content If enabled, students can export course materials as content packages that can be viewed offline. If set to be available only for top level pages, exporting a top level page also exports all its sub-pages. Syndicated Announcements If enabled, the course's announcements become available as an RSS feed. Access Whether students need to login, and/or enroll, to gain access to a course. Release Date The date the course can be accessed by students. Banner HTML formatted content that appears at the top of the course home page. Create splash screen, or a customized course front page. It is also possible to create a file called banner.txt, and place it in the top directory of a course file manager, that contains HTML to modify the top header area. Copyright Notice Appears in addition to the ATutor copyright notice, to signify the copyright of the content being displayed. Use & copy; (without the space) to create a copyright symbol Icon An 80 pixel by 80 pixel icon displayed with the course listing in MyCourses. Authenticated Access Since version 1.5.4, instructors may enable this feature to generate a unique URI that may be distributed to authenticate guest access to the protected or private course. Delete Course An instructor can delete a course using the Properties manager. Once a course has been deleted from the system, it can not be restored (unless there is a backup). There will be prompts to confirm the action before actual deletion occurs. Reading List The reading list area allows instructors and assistants with Reading List privileges to list course resources and schedule when they should be read. Managing Reading List A new reading list entry can be added by selecting book, URL, handout, AV, or file from the "Type of Reading" dropdown at the top and using the Create button. If a resource of that type does not already exist, the instructor is prompted to add one. After this is complete, or if resources of that type do exist, the add reading list entry page is displayed. Choose the name of the resource from the dropdown, or follow the Create New link to add a new one. Specify if it is required or optional reading, and add a comment if necessary. It is also possible to specify a "read by" date by entering the start and end reading dates. Use the Save button to create the entry. 35 Learning Portal Handbook

92 General Instructor Documentation Managing Resources To manage resources, follow the Resources link. Create a new resource by selecting its type from the dropdown at the top and using the Create button. Enter the title, author, year, publisher, ISBN, and comment and use the Save button. To Edit or Delete an entry, choose it from the list and use the appropriate button. Statistics The statistics page displays the number of Members (registered users) and Guests (unregistered users) who have logged into the course. Use the Properties manager to control guest access to the course. Tests and Surveys 36 Learning Portal Handbook

93 General Instructor Documentation The instructor, and assistants with test privileges, can create tests and surveys to be administered to enrolled students. There are a variety of options for defining tests like setting the release date, and using randomized questions or group-specific tests. Once a test or survey has been created, add questions to the Question Bank, and then add these questions to the new test. Import Tests & Surveys Complete tests including the test definition, as well as their questions, or just the questions without their test definition, can be imported from IMS QTI 1.2 test packages using the Import Test feature at the top of the Tests & Surveys Manager. Note that if the test is included as part of a content package, then it should be imported using the Content Import/Export utility. Export Tests & Surveys Choose a test from the Tests & Survey Manager, then click on the Export button to package that test in an IMS QTI 1.2 test package. These packages can be imported back into ATutor, or into other QTI conformant systems. See the Question Banke for information about exporting questions without the associated test definition. Creating/Editing Tests & Surveys 37 Learning Portal Handbook

94 General Instructor Documentation To begin creating a test, use the Create Test/Survey link. Filling out the information on the Create Test/Survey page will address all the administrative options for a test. Actual questions are added to the test in a separate step. Test properties include: Title (Mandatory field) Test title Description Test description Attempts Allowed Tests used for evaluation could be set to 1 attempt, while self=tests may be set to Unlimited attempts Link from My Courses Will display a link to the test on the My Courses page, in the course listing. Students will be made aware that the current test is available before they enter the course. This may be useful for creating a pretest to determine students' level of knowledge before taking a course. Anonymous Set this to No in most cases, or set it to Yes if you are creating a survey or poll. 38 Learning Portal Handbook

95 General Instructor Documentation Note: Please be aware that the instructor can not modify the anonymous option when submissions have been made on a test. Allow Guest Set this if you wish to allow users who are not logged into a course to take the test. In Release Results, set to "Once quiz has been submitted" to allow guest users to see the results of the test after they have completed it. Also see Authenticated Access for information about guest access to protected and private courses. Display Controls how test questions are displayed: Either all on one page, or one at a time. Pass Score Define the pass score by points or percentage or no pass score. If the pass score/percentage is define, the pass/fail feedback is displayed on student's test result page and instructor can filter by passed/failed students in test submission statistics page. Pass feedback Displayed in test result page for passed student. Fail feedback Displayed in test result page for failed student. Release Results Defines the availability of test results to students, either once the test has been submitted, once submitted and completely marked, or not at all. In the latter case, the Release Results property can later be changed to Once quiz has been submitted to make results available to students once all submissions have been marked. Randomized Questions Will display the number of questions specified, chosen randomly from the pool of available questions for that test. It is important that either all questions be assigned the same point value, or that those questions with different point values from the others be included as required questions, otherwise tests' "out scores" will differ from student to student. If including Likert questions in a randomized test, they must be included as required questions. Start & End Dates Define the window of time in which the test will be available to students. It is possible to define the start date to be in the future, meaning the test will not be available until that date is reached. Assign to Groups Specifies the groups (Created in the Group Manager) permitted to take this test. By default, tests are available to Everyone in the course if no group is selected.. Instructions Notes that will appear at the top of the test, which might include instructions for taking the test, or include other information relevant to the test. Specifies the groups (created using the Group Manager) permitted to take this test. By default, tests are available to Everyone in the course. Surveys are created in the same way as regular tests, with the exception that no marks are assigned to questions and no results are released, and in some cases it might be preferable to treat submissions as Anonymous. This can be done by choosing Yes from the Anonymous property setting. 39 Learning Portal Handbook

96 General Instructor Documentation Once the initial properties have been saved, the test or survey will be listed in the Test/Survey Manager. From here, one can Edit the test properties, add Questions to a test, Preview the test questions, view the Submissions received so far, view the test Statistics, or Delete the test. Question Bank The Question Bank is where course test and survey questions are stored. Questions are created separately so that they may be reused in different tests and surveys. Import Questions Individual questions, or collections of questions that are not yet part of a test, can be imported from IMS QTI 1.2 packages using the Import Questions feature at the top of the Question Bank. Also see Tests & Surveys for details on importing complete tests. Export Questions Select the checkboxes next to the questions you wish to export, then select the format for the questions (IMS QTI 1.2.1, or IMS QTI 2.1) from the menu below, then click on the Export button to package the questions in an IMS QTI 1.2 question package. These packages can be imported back into ATutor, or into other QTI conformant systems. See 40 Learning Portal Handbook

97 General Instructor Documentation Test & Surveys for information about exporting questions with their associated test definition as complete tests. Note that the IMS QTI 2.1 export is experimental only, since there are no tools yet that support QTI 2.1 import. Unless you are a developer, you probably want to export as a QTI 1.2 package. Creating Test Questions Test questions are created in the Question Bank. Options differ depending on the type of question being created. All questions are saved to the Question Database where they can then be added to Tests or Surveys. The following questions are supported: Likert Likert questions require the respondent to specify their choice based on the scale provided. Keep in mind that Likert questions are not assigned a point value, so if they are included in a randomized test with other questions that do have a point value, they must be included as required question, otherwise test statistics will not be accurate. Matching (Graphical) Matching questions require the respondent to match value pairs. The graphical version creates coloured lines when pairs are created and allows for drag-and-drop interaction. Matching (Simple) Matching questions require the respondent to match value paris. The simple version does not create coloured lines and does not support drag-and-drop interaction. Multiple Answer Multiple answer questions require the respondent to answer a question by selecting two or more correct answers. Multiple Choice Multiple choice questions require the respondent to answer a question by selecting only one correct answer. Open Ended Open ended questions require the respondent to enter text in the specified text area. Ordering Ordering questions require the respondent to correctly assign given items in a particular logical order or rank. True or False True or false questions require the respondent to specify whether or not a given statement is true or false. Question Categories 41 Learning Portal Handbook

98 General Instructor Documentation Question categories are useful for organizing questions by topic, but also to make it easier to add questions into tests. When adding questions, it is possible to simply check the box beside the category name which will add all of the questions within it, instead of having to check each question separately. Use the Create Category link to create a category. It will then appear in the Question Categories manager where it can be Edited and Deleted. Editing & Deleting Tests In the Test/Survey Manager, choose the test who's properties you wish to change and use the Edit button. This will display a screen like the one for Creating Tests & Surveys, where the test's properties can be altered and saved. To delete a Test or Survey, choose it from the Test/Survey Manager and use the Delete button. Aftering confirming the delete action, the test will be removed. Note that the questions within the test will not be deleted as they are stored in the Question Bank. Previewing Tests To preview the questions of a test or survey, choose the test from the Tests/Survey Manager and use the Preview button. The screen displayed shows what the student will see when he/she takes 42 Learning Portal Handbook

99 General Instructor Documentation a test. Though the exception is previewing randomized tests, which displays all of the questions assigned to that test rather than showing a random number of them (what the student will see). Test Questions To manage the questions in a test, choose the test from the Test/Surveys Manager and then use the Questions button. Questions in the Question Bank can be added to your test by using the Add Questions link. Check the questions and/or categories of questions to be added to the test and use the Add to Test/Survey button. After confirming this action, the added questions will appear in the Question Manager. Beside each question is a box in which to enter a weight or mark for that question. If this is for a survey, leave the weight box empty. Note that Likert questions do not get marked and therefore do not require a weight. Reorder questions by changing the numbers in the Order column. It is also possible to Edit or Remove questions by using the links beside each question. Editing a question will alter it in the Question Bank, and thus affect all tests and surveys using that question. Removing the question only removes it from the test and will not delete the question from the Question Bank. Test Submissions To view the submissions of a test, choose a test from the Test/Survey Manager and use the Submissions button. The list of student submissions will be listed, and can be filtered to show all, marked or unmarked tests. Unmarked tests are those requiring instructor input, or those with open-ended questions. Multiple-choice and true-false questions are automatically marked by the Atutor system and Likert questions do not require marking. To view and/or mark test submissions, choose a submission from the list and use the View & Mark Test button. The test will be displayed with a box beside each question for entering or editing the mark. Multiple-choice and true-false answers show a red "X" icon beside an answer if the student answered incorrectly, or a green checkmark if he/she was right. If an answer is incorrect, the correct answer will be shown with a green checkmark after it in brackets. Use Save to enter the marks into the system and return to the submission manager. Test Statistics To view a test's statistics, choose the test from the Test/Survey Manager and use the Statistics button. There are two sets of statistics available for tests. The first is Question Statistics which shows each question of the test and the number/percentage of students who chose each of the answers. Submission Statistics shows each submission's overall mark and marks given for each test question. The overall test average is also calculated. Submission Statistics shows each submission's overall mark and marks given for each test question. The overall test average is also calculated. The statistics data can be filtered by test's date of taken, all or passed or failed students. The filtered data can be downloaded as CSV file. 43 Learning Portal Handbook

100 General Instructor Documentation Frequently Asked Questions (FAQs) If an instructor would like to compile a list of frequently asked questions (and answers) for course members, they may do so by going to the FAQ section of the Manage area. Topics must first be created, and then questions can be created and associated with a particular topic. Since version , the FAQ is a Course Tool and can therefore be enabled or disabled, and linked from the main menu or from the home page. Syndicated Feeds Since version 1.5.2, System Administrators are able to add syndicated news feeds to the system, making them available to instructors to use in their courses. When available, instructors can display the news feeds in the side menu of their courses by using the Side Menu editor of Student Tools, under Manage section, and selecting a feed from the dropdowns. 44 Learning Portal Handbook

101 General Instructor Documentation Web Search Since version 1.5.2, course members can use Google to search the web from within an ATutor course. The Web Search is a Course Tool and can therefore be enabled or disabled, linked from the main menu, linked from the home page, or displayed as a side menu box. Gradebook The Gradebook can be used to manage students' marks from ATutor generated tests, from ATutor assignments, or from external tests and assignments. Multiple Tests can be combined into a single Gradebook entry. Custom scales can be defined and used across courses. Gradebook data can be exported for reporting and data analysis. Add ATutor Test/Assignment to Gradebook Add ATutor Assignment Assignments that have been created using the ATutor Assignment Manager can be added to the gradebook. Select the Title of the assignment from those available, then select the 45 Learning Portal Handbook

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