B-Diegem: optical telecommunication cables 2011/S CONTRACT NOTICE - UTILITIES. Services

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1 1/6 This notice in TED website: B-Diegem: optical telecommunication cables 2011/S CONTRACT NOTICE - UTILITIES Services SECTION I: CONTRACTING ENTITY I.1) NAME, ADDRESSES AND CONTACT POINT(S) Elia Asset SA/NV Culliganlaan 1 Attn: Pascal Mukile 1831 Diegem Tel Internet address(es) General address of the contracting entity Further information can be obtained at: As in above-mentioned contact point(s) Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s) Tenders or requests to participate must be sent to: As in above-mentioned contact point(s) I.2) MAIN ACTIVITY OR ACTIVITIES OF THE CONTRACTING ENTITY Electricity SECTION II: OBJECT OF THE CONTRACT II.1) DESCRIPTION II.1.1) II.1.2) II.1.3) II.1.4) II.1.5) Title attributed to the contract by the contracting entity Optical Fiber Services. Type of contract and location of works, place of delivery or of performance Services Service category: 7 Main place of performance Belgium. The notice involves The establishment of a framework agreement Information on framework agreement Framework agreement with several operators maximum number of participants to the framework agreement envisaged 9 Duration of the framework agreement: Duration in year(s): 5 Short description of the contract or purchase(s) ELIA operates the Belgian high-voltage grid (380 kv to 36 kv), consisting of overhead lines, underground cables, high-voltage substation and other equipment necessary to enable the transmission of electricity (e.g. transformers). S91 1/6

2 2/6 II.1.6) II.1.7) II.1.8) II.1.9) II.2) II.2.1) II.2.2) II.3) In order to extend its private optical fiber network between high-voltage substations and in the high-voltage substations, ELIA launches European procedure a.o. for the following services: studies for the realization of optical fiber link, optical fiber installation, blowing, fusion splicing, measures, management and maintenance of the ELIA optical network, urgent intervention in case of breakdown, audit of optical work, site survey assistance,... Common procurement vocabulary (CPV) , , , , , , , , , , Contract covered by the Government Procurement Agreement (GPA) Division into lots Yes tenders should be submitted for one or more lots Variants will be accepted QUANTITY OR SCOPE OF THE CONTRACT Total quantity or scope Options DURATION OF THE CONTRACT OR TIME LIMIT FOR COMPLETION INFORMATION ABOUT LOTS LOT NO: 1 TITLE Optical Fiber Services 1) SHORT DESCRIPTION studies for the realization of optical fibre links, optical fiber services (installation, blowing, fusion splicing, measure,...). 2) COMMON PROCUREMENT VOCABULARY (CPV) , , , , , LOT NO: 2 TITLE Network Maintenance 1) SHORT DESCRIPTION management and maintenance of the ELIA optical network, urgent intervention in case of breakdown. 2) COMMON PROCUREMENT VOCABULARY (CPV) LOT NO: 3 TITLE Audit and site survey 1) SHORT DESCRIPTION audit of optical work, site survey assistance. S91 2/6

3 3/6 2) COMMON PROCUREMENT VOCABULARY (CPV) , , SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION III.1) CONDITIONS RELATING TO THE CONTRACT III.1.1) III.1.2) III.1.3) III.1.4) III.2) III.2.1) Deposits and guarantees required If applicable, will be described in the call for tenders. Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them If applicable, will be described in the call for tenders. Legal form to be taken by the grouping of economic operators to whom the contract is to be awarded If applicable, will be described in the call for tenders. Other particular conditions to which the performance of the contract is subject Yes 1) The contract(s) will contain a SLA (Service Level Agreement) with application of penalties. All the contractualdocuments will be in Dutch and/or in French. 2) All contractual documents will be governed by the general terms and conditions of Elia. CONDITIONS FOR PARTICIPATION Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers Information and formalities necessary for evaluating if requirements are met: Following conditions will be used for the selection for participation. Maximum 9 applicants for the lot 1 / Maximum 4 applicants for the lot 2 and Maximum 4 applicants for the lot 3 will be selected for receiving the Request for Proposal for the concerned lot. The applicant may be excluded from participating in the contract if he: a) is bankrupt or is being wound up, whose affairs are being administered by the court, who has entered into an arrangement with creditors, has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations; b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or for an arrangement with creditors or of any similar proceedings under national laws or regulations; c) has been convicted of an offence concerning his professional conduct by a judgment which has the force of res judicata; d) has been guilty of grave professional misconduct proved by any means which the Contracting Entity can justify; e) is guilty of serious misrepresentations in supplying the information herein required; f) does not submit a recent certificate of good behaviour or extract from the judicial record. These documents may be replaced by a declaration on oath, available on demand at following address: g) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the Contracting Entity; h) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority; S91 3/6

4 4/6 III.2.2) III.2.3) i) does not submit a recent certificate of non bankruptcy or of absence of proceedings for a declaration of bankruptcy or of absence of a similar situation or proceeding issued by the registry of the Court of Commerce or by the competent authority of another state; j) with regard to points g, h and i, the applicant has to submit a certificate issued by the competent authority in the Member State concerned. In case of a joint venture, each of the partners separately has to submit the documents mentioned above. Futhermore, a joint venture has to submit copy of the act of its establishment and of the proxies concerning representation. The Contracting Entity reserves the right to demand at any time from the applicant the written evidence and all the justificatory, official documents related to the legal position as specified above. Economic and financial capacity a) the applicants have to submit the following documents: balance sheets, statements of the overall turnover and a calculation sheet with the financial ratio s proving their financial solvability (based on e.g. liquidity ratio, solvency, efficiency ratio, etc.) for the past three years. This calculation sheet can be requested at b) the applicants have to list those companies who are able to offer similar services/supplies/works and which have directly or indirectly control over you company or is controlled directly or indirectly by your company. Control being defined as having the possibility to influence materially the appointment of the majority of directors and/or the orientation of the strategy and governance. c) Describe the shareholder structure; d) provide a copy of your professional insurance certificate, including proof of recent payment and confirmation that your insurance covers all potential damages. Technical capacity Information and formalities necessary for evaluating if requirements are met The applicants need to provide the following documents and/or information: The absence of the requested documents and/or sufficient proof will not automatically result in the exclusion of the applicant but will influence the evaluation of the file of the applicant with regard to the selection process. 1) References of similar achievements in Belgium during the last 3 years. The references must encompass the provision of related services, provision of maintenance and consumables for small printers and the printing service of high volumes. You must give a description of what has been put in place for the customers in question and indicate the related volume. Mention the name of the related company, the contact person, telephone and address. Elia might enquire with that referenced customer about your organisation. 2) The indication whether the Contractor intends to subcontract part of the supplies and services, and if subcontracting will be applied, full details of the subcontracted part. 3) Indicate all the sites from which your organization will operate the maintenance services. 4) Any certification can be an added value. 5) Please give an indication of how many people are assigned to the maintenance services for the equipment that you propose and mention the region where they are active. 6) Proof of the ability of the contact person and the people that will be assigned to the services to communicate orally in Dutch and/or French. The contact person will have to communicate in the language of the site where the services need to be performed. 7) An organization chart showing main functional responsibilities. 8) A statement of the firm s average annual manpower and the number of managerial staff for the last 2 years. 9) Additional certificates concerning quality and safety, and for environmental aspects, if any. 10) Depending on the lot, confirm the ability for a fast intervention on-site as from call intake. 11) Confirm that the equipment you would deliver is Original Equipment Manufacturer. S91 4/6

5 5/6 III.2.4) III.3) III.3.1) III.3.2) 12) During the contract term, Elia has the right to terminate the agreement for convenience any time without any liability or indemnity for Elia. Please confirm here your compliance with content of point ) If Elia considers that an equipment needs to be replaced for any reason, the Vendor will immediately swap the equipment for a new equivalent equipment, without additional charges or changes in the contract duration. Please confirm your compliance herewith. 14) The contract that would be awarded will be of 3 years + 2 optional years with termination by Elia for convenience any time. The contract would be co-terminus, however including for Elia to request and get a small extension (renewal/termination for Elia on a monthly basis) for transition/overlap after the contract end date at same or better conditions. Please confirm your compliance herewith. Reserved contracts CONDITIONS SPECIFIC TO SERVICES CONTRACTS Execution of the service is reservedto a particular profession Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service SECTION IV: PROCEDURE IV.1) TYPE OF PROCEDURE IV.1.1) IV.2) IV.2.1) IV.2.2) IV.3) IV.3.1) IV.3.2) IV.3.3) IV.3.4) IV.3.5) IV.3.6) IV.3.7) Type of procedure Negotiated Candidates have already been selected AWARD CRITERIA Award criteria The most economically advantageous tender in terms ofthe criteria stated in the specifications or in the invitation to tender or to negotiate An electronic auction will be used ADMINISTRATIVE INFORMATION File reference number attributed by the contracting entity GS/AO/2011/10 Previous publication concerning the same contract Conditions for obtaining specifications and additional documents Time limit for receipt of requests for documents or for accessing documents :00 Payable documents Time limit for receipt of tenders or requests to participate :00 Language(s) in which tenders or requests to participate may be drawn up English. French. Dutch. Minimum time frame during which the tenderer must maintain the tender Conditions for opening tenders S91 5/6

6 6/6 SECTION VI: COMPLEMENTARY INFORMATION VI.1) THIS IS A RECURRENT PROCUREMENT VI.2) VI.3) VI.4) VI.4.1) VI.4.2) VI.4.3) VI.5) CONTRACT(S) RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY COMMUNITY FUNDS ADDITIONAL INFORMATION PROCEDURES FOR APPEAL Body responsible for appeal procedures Elia Asset Culliganlaan 1G 1831 Brussels Tel Internet: Body responsible for mediation procedures Elia Asset Culliganlaan 1G 1831 Brussels Tel Internet: Lodging of appeals Service from which information about the lodging of appeals may be obtained Elia Asset Culliganlaan 1G 1831 Brussels Tel DATE OF DISPATCH OF THIS NOTICE: S91 6/6

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