Applicants for administrative staff employment with Debevoise & Plimpton LLP
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- Rafe McCarthy
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1 Date: February 12, 2016 To: Applicants for administrative staff employment with From: Thank you for inquiring about administrative staff employment opportunities with Debevoise & Plimpton LLP. Open positions are listed by department in alphabetical order following this page, with the most recent position per department listed last. Vacancies include: Accounting Disbursements Coordinator Pricing Analyst Information Services Information Security Engineer Network Engineer Head of Information Security SharePoint Developer Network Operations Center Engineer Trainer Knowledge Management Services Electronic Resources Analyst Records Services Director of Record & Conflicts Services is an equal opportunity/affirmative action employer. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, or national origin or any other legally protected category in accordance with U.S. law. Applicants seeking an accommodation please see Request an Accommodation under Additional Information on the Working Here section at
2 DISBURSEMENTS COORDINATOR ACCOUNTING DEPARTMENT is a premier law firm with market-leading practices, a global perspective and strong New York roots. Our clients look to us to bring a distinctively high degree of quality, intensity and creativity to resolve legal challenges effectively and cost efficiently. We believe in hiring talented and dedicated individuals as members of our administrative community. We draw on the strength of our culture and structure to deliver the best of our firm to our lawyers and clients through true collaboration. The firm is seeking a seeking a fulltime Disbursements Coordinator to become an integral part of a 50+ person accounting department. The Disbursements Coordinator will be expected to interact professionally with administrative staff and lawyers. This is a non-exempt position and reports to the Time and Disbursements Supervisor. Responsibilities include but are not limited to: Voucher, finalize and maintain logs for taxi charges. Load, finalize and maintain logs for non-network word processing. Load, finalize and maintain logs for other charges such as messenger, rightfax, postage and Copitrak. Back up Petty Cash. Ad-hoc as needed. Assist with training any subsequent hires for disbursements and/or petty cash. May speak and/or staff in NY and DC admin departments. May be in contact with taxi administrators (vendors) and personnel that use taxi service. Requirements: Excellent customer service skills. Good organizational skills and reliability. Windows, Microsoft Office, Accounting and Billing software. High school diploma or equivalent. Preferred: Associates degree preferred. Bank teller experience. Law firm experience a plus. Good basic math and counting skills preferred. The ideal candidate will have good math and counting skills, exceptional written and oral communications skills, exceptional attention to detail and the ability to respond to highly sensitive legal inquiries. The candidate should also be able to respond to urgent inquiries in a timely fashion. Candidates must also possess a professional demeanor and strong interpersonal skills in order to interact successfully with personnel at all levels. A resume and cover letter are required to apply for this position. Please tell us your salary requirements and where you saw this position posted. Send required materials to: aesteven@debevoise.com
3 PRICING ANALYST ACCOUNTING DEPARTMENT is a premier law firm with market-leading practices, a global perspective and strong New York roots. Our clients look to us to bring a distinctively high degree of quality, intensity and creativity to resolve legal challenges effectively and cost efficiently. We believe in hiring talented and dedicated individuals as members of our administrative community. We draw on the strength of our culture and structure to deliver the best of our firm to our lawyers and clients through true collaboration. The firm is seeking a full-time Pricing Analyst to provide direct support to the pricing and project management leaders. This position will assist with analysis and reporting related to client billing arrangements and firm matter management. Using financial modeling to evaluate billing arrangement proposals Performing billing rate analyses of publicly available market data Preparing reports on firm client and matters Preparing matter budgets used in proposals and matter planning Generating project management statistics Assisting with the preparation of RFP responses Assisting with the analysis of AFA proposals Researching billing history and benchmarking similar previous matters The ideal candidate has strong analytical and interpersonal skills and is well organized. Bachelor s degree preferably in accounting, finance, or economics. Minimum of two years working in a similar capacity for another professional services firm. Legal industry experience preferred. High level of proficiency in MS Office; especially Excel. PREFERRED QUALIFICATIONS: Strong working knowledge of Elite or other law firm accounting software preferred. A resume and cover letter are required to apply for this position. Please tell us your salary requirements and where you saw this position posted. Send required materials to: aesteven@debevoise.com
4 NETWORK ENGINEER is a premier law firm with market-leading practices, a global perspective and strong New York roots. Our clients look to us to bring a distinctively high degree of quality, intensity and creativity to resolve legal challenges. Effectively and cost efficiently. We believe in hiring talented and dedicated individuals as members of our administrative community. We draw on the strength of our culture and structure to deliver the best of our firm to our lawyers and clients through true collaboration. The firm is seeking a full-time Network Engineer in our New York office. The Network Engineer is responsible for the implementation, support and management of network technologies in a 24x7 business environment. This position reports to the Operations Engineering Supervisor. Build / maintain / upgrade network systems and infrastructure in all firm offices and datacenters (including LAN/WAN devices, WAN accelerators, firewalls, load balancers, etc.) Diagnose and resolve networking issues. Monitor metrics around utilization and capacity and recommend changes as necessary. Provide documentation and train network engineers as well as other IS staff. Other duties as deemed appropriate by the Operations Engineering Supervisor. The ideal candidate possesses excellent interpersonal skills and a professional demeanor to interact successfully with lawyers and staff at all levels, and to work as a team with other members of the IS department. Must possess excellent written and oral communications skills with demonstrated ability to troubleshoot and solve network problems independently. Must be available to provide after-hours support. Minimum 3 years experience evaluating and recommending multi-vendor solutions to solve a wide range of firm network requirements. Minimum 5 years experience with Cisco networking equipment. Minimum 3 years working with telecommunications vendors provisioning and troubleshooting a variety of circuit types. Expert working knowledge of network sniffers and probes and packet analysis (tcpdump, Wireshark). Expert working knowledge of TCP/IP protocols, concepts and application in production environments (DNS, DHCP, FTP, NTP, etc). Expert working knowledge of LAN / WAN protocols and technologies (EIGRP, OSPF, BGP, MPLS, VPLS, IPSec, VPN/DMVPN, QOS, etc.) and application in production environments. A strong sense of focus and excellent attention to detail, while working in a very fast-paced and energetic environment. Experience with Microsoft Active Directory based networks. PREFERRED QUALIFICATIONS: Bachelors Degree in an Information Technology or Engineering field. Advanced / current Cisco certification strongly preferred. Strong knowledge with Cisco NX-OS, IOS, firewall, and load balancers. Strong knowledge of network management tools such as Solarwinds Orion / WhatsUp Gold Experience working with Cisco/Aruba wireless controllers/access points Experience implementing and deploying NAC solutions Experience with structured project management or have served as technical lead on infrastructure related project teams. Experience with multi factor authentication systems. Proficiency with network accelerators and load balancers. ssfrost@debevoise.com
5 HEAD OF INFORMATION SECURITY is a premier law firm with market-leading practices, a global perspective and strong New York roots. Our clients look to us to bring a distinctively high degree of quality, intensity and creativity to resolve legal challenges. Effectively and cost efficiently. We believe in hiring talented and dedicated individuals as members of our administrative community. We draw on the strength of our culture and structure to deliver the best of our firm to our lawyers and clients through true collaboration. The firm is seeking a full-time Head of Information Security to lead the firm s global information security function. Position directs the information security team and works closely with the firm s technology operations teams as well as with other administrative functions and legal practices in directing the firm s information security strategy and operations. o Continually develops and maintains global security infrastructure for the defense, detection and response to cyber threats. o Develops and implements security policies, procedures, and operating practices. o Conducts compliance reviews and audits. Oversees remediation plans. o Leads and manages information security incident response. o Develops and implements security awareness training programs. o Oversees data security elements of third party vendor risk management program. o Liaises with clients in response to third party provider assessments and outside provider guidelines. The ideal candidate possesses exceptional technical aptitude, displays a high level of professionalism and has strong leadership skills. He/she must have excellent written and oral communication skills and the ability to work in a collaborative environment across business and technology teams. o Bachelor's degree is strongly preferred. o Minimum of five years relevant experience in an information security role. o Demonstrable knowledge of information security technologies, networking and network architecture. o Understanding of the current cyber threat landscape, attack methodologies and risk mitigation/remediation methods. o Flexibility to adjust responsibilities and hours to meet firm or client requirements. o Ability to work under pressure. PREFERRED QUALIFICATIONS: o CISSP and/or other information security certifications. o Experience in information security role in the financial services or professional services industry. o Knowledge of common information security management frameworks, such as ISO 27001, COBIT, NIST or other data security standard. o Knowledge of data privacy regulations, and compliance issues. To APPLY: Please mention where you saw this position posted when applying. Send resume and salary history/requirements to: ssfrost@debevoise.com
6 INFORMATION SECURITY ENGINEER is a premier law firm with market-leading practices, a global perspective and strong New York roots. Our clients look to us to bring a distinctively high degree of quality, intensity and creativity to resolve legal challenges. Effectively and cost efficiently. We believe in hiring talented and dedicated individuals as members of our administrative community. We draw on the strength of our culture and structure to deliver the best of our firm to our lawyers and clients through true collaboration. The firm is seeking a full-time Information Security Engineer. Reporting to the Head of Information Security, the Information Security Engineer plays a vital role in protecting the global information enterprise. As part of the Information Security Group, the Information Security Engineer collaborates with a multi-disciplinary team of technology professionals to secure the firm s internal and external information infrastructure. This includes the on-going maintenance and management of hardware and software that secures the firm's networks and systems, analyzing and troubleshooting problems and monitoring for potential security problems or incidents. o Under the supervision and guidance of the Head of Information Security, the successful candidate shall; o Defend the information enterprise in accordance with established policies, procedures, guidelines, and good practices. o Implement, manage, and maintain network firewalls, intrusion prevention systems, messaging security gateways, and Internet security proxies. o Implement, manage, and maintain endpoint security platforms including Host Intrusion Prevention and Anti-virus. o Manage projects as required. o Identify and remediate issues that impact the security of the information enterprise. o Generate documentation relevant to information security solutions. o Actively participate in information security reviews and audits. o Work collaboratively with other Information Security and Information Services team members. o Synthesize information generated from logs, SIEM, and other sources to effectively respond to emerging threats. o Participate as a member of the firm s Incident Response Team. o Work directly with end-users. o Other duties as assigned by the Head of Information Security. o Minimum 4 years of total information technology experience, consisting of the following: 3-5 years of general information technology experience in one or more of the following areas Desktop Administration, Systems Administration, Network Administration, Desktop Engineering, Systems Engineering, Network Engineering. o 1-3 years of information security experience, where responsibilities included one or more of the following; managing and maintaining host-based security solutions (firewalls, AV, Host Intrusion Prevention, Application Whitelisting); Firewalls; Internet proxies; Intrusion Prevention Systems and Messaging Security Systems. o Demonstrated expertise with the following technologies: o Windows Server, Workstation, and Linux operating environments. o Endpoint security platforms including; AV, Host Intrusion Prevention, Application Whitelisting; Firewalls. o Ability to translate security policies and procedures into technical architecture and/or configurations. o Strong organizational, problem-solving, written and communication skills. o Ability to quickly learn new technologies and concepts and apply that knowledge effectively o Ability to work independently with minimal supervision o One or more of the following information security certifications are preferred: Security+; SSCP, GSEC o One or more of the following certifications are desirable: o CCSP (Cisco Certified Security Professional); CCSA (Checkpoint Certified Security Administrator); Websense Certified WSGA Professional; GCFW o Bachelor of Science or a Technical Degree from an accredited institution is preferred but not required provided minimum experience requirements are met. To APPLY: Please mention where you saw this position posted when applying. Send resume and salary history/requirements to: ssfrost@debevoise.com
7 NETWORK OPERATIONS CENTER ENGINEER is a premier law firm with market-leading practices, a global perspective and strong New York roots. Our clients look to us to bring a distinctively high degree of quality, intensity and creativity to resolve legal challenges effectively and cost efficiently. We believe in hiring talented and dedicated individuals as members of our administrative community. We draw on the strength of our culture and structure to deliver the best of our firm to our lawyers and clients through true collaboration. The firm is seeking a Network Operations Center (NOC) Engineer, reporting to the Supervisor of Network Operations. The NOC is the only group in I.S. that is staffed 24 x 7 x 365 days a year. The Network Operations Center (NOC) Engineer is a junior to mid-level engineering position. Every aspect of the day-to-day operations of the Firm s global network, data center local area network, servers, computing infrastructure, as well as the integrity of the Firm s data and application run-time environments. Assist users and other I.S. personnel over the phone and via . Customer service and prompt attention to users needs is expected. Support all aspects of a Microsoft Windows network including Microsoft and third-party applications, Windows servers, WAN, and LAN connectivity. Handle incident management, communication (written and verbal), and troubleshooting with limited direct supervision. 3-5 years of network operations experience in a midsize to large environment Windows 2000/2003/2008 administration experience Exchange 2007/2010 support experience Experience with network monitoring tools (SCOM, What s Up, SIM, PRTG) Network troubleshooting skills (ping, tracert, nslookup, etc.) Knowledge of Windows infrastructure services (WINS, DNS, Active Directory) Experience supporting a VMWare 4.x environment PREFERRED QUALIFICATIONS: Large law firm support experience preferred. Customer Support experience preferred. Basic Microsoft SQL 2000/2005 support experience. Autonomy imanage experience. Blackberry 3.6 and 4.x support experience. Citrix and RSA support experience. Netbackup/BackupExec experience. Hands-on Server/Data Center experience. Microsoft/VMWare certifications. A willingness to work any shift, including weekends and holidays, is expected. A resume and cover letter are required to apply for this position. Please tell us your salary requirements and where you saw this position posted. Send required materials to: ssfrost@debevoise.com
8 SHAREPOINT DEVELOPER is a premier law firm with market-leading practices, a global perspective and strong New York roots. Our clients look to us to bring a distinctively high degree of quality, intensity and creativity to resolve legal challenges. Effectively and cost efficiently. We believe in hiring talented and dedicated individuals as members of our administrative community. We draw on the strength of our culture and structure to deliver the best of our firm to our lawyers and clients through true collaboration. The firm is seeking a full-time SharePoint Developer to become an integral part of the Information Services Department. This developer will help us migrate from SharePoint 2010 Foundation to SP 2013 or higher and integrate information from line of business systems into mash-ups, reports and dashboards to help our attorneys practice more efficiently. Essential Technical Skills o Microsoft SharePoint Server 2010 and higher; o SharePoint software solutions including Team Site setup and configuration, SharePoint designer, custom dashboards, OOB and custom Web part configuration and customization, Windows SharePoint Services; o Packaging and Deploying SharePoint Solutions o Microsoft.NET framework including.net Development Platform (Visual Studio), C#, C++, ASP.Net, Web Services; o Client-side Web technologies including jquery, JavaScript, HTML, XML, XSLT, JSON and CSS; o Working knowledge of major legal applications Elite Financial and imanage; o SDLC business analysis experience; o Relational DBMS and SQL; o Active Directory; o Working knowledge of search technologies such as FAST, IUS and WestKM. o This position will work with the KMS staff and key stakeholders to construct the next generation intranet on SharePoint. We would expect a developer to be passionate about creating a new information architecture to build out mash-up dashboards, customized features and small database solutions. o Implementing good coding practices with a strong commitment to existing company coding standards; providing ideas for improvement of said standards, if/as needed. o Participating in code review meetings and other opportunities for knowledge sharing. o Providing regular status updates to supervisor and project team, in addition to as-needed notification of circumstances that may adversely affect the project schedule. o Providing estimates for work effort. o Scripting, documenting and providing a rollback plan for every change - does not implement loose changes. Team Foundation Server (or some other version control software) must be employed in code development. o Assisting with changes to existing applications and data feeds. o Interacting with users and other teams to efficiently troubleshoot issues. o Diligently documenting resolved issues and development process. o Designing/developing.NET applications and modules. o Developing application code for new and/or converted systems on an as-needed basis, remaining consistent with coding standards. o Providing automation of tasks that follows existing coding and documentation standards. o Working with outside vendors as appropriate: software vendors, consultants, integrators, etc. o Ability to take ownership of tasks. o Degree in Computer Science or related course of study from a major college program; OR degree in another field, supplemented with additional job experience and/or non-degree courses in computer systems studies. o 3-5 years of relevant experience (with specific dedication to programming/development) preferred. o Experience with SharePoint, C#.NET, ASP.NET, SQL, XML, HTML and JavaScript. o Experience in analysis of business requirements and functional specifications. o Experience in systems development and implementation. o Excellent interpersonal skills; able to work effectively with professional, clerical and administrative staff members. o Articulate, with excellent oral and written presentation skills; able to convey concepts and ideas clearly and professionally. o Strong writing skills with proven experience involving correspondence, procedures, technical and/or user documentation and status reports. o Strong critical thinking skills. o Must be willing and available to work off hours and on weekends, as needed.
9 PREFERRED QUALIFICATIONS: o Experience with SharePoint 2010 and 2013 and all related technologies; jquery, ASP.NET MVC, Crystal Reports/ SSRS, Workday, Elite Enterprise, Redwood Analytics, MS Office VBA, PowerShell, and/or WMI. o Large law firm or large professional services firm experience preferred. A resume and cover letter are required to apply for this position. Please tell us your salary requirements and where you saw this position posted. Send required materials to: ssfrost@debevoise.com
10 INFORMATION SERVICES TRAINER is a premier law firm with market-leading practices, a global perspective and strong New York roots. Our clients look to us to bring a distinctively high degree of quality, intensity and creativity to resolve legal challenges effectively and cost efficiently. We believe in hiring talented and dedicated individuals as members of our administrative community. We draw on the strength of our culture and structure to deliver the best of our firm to our lawyers and clients through true collaboration. The firm is seeking an Information Services Trainer. The Information Services Trainer will report to the Training Supervisor. RESPONSIBILITIES INCLUDE but are not limited to: Conduct training for new hires as well as ongoing Information Services Training for lawyers and staff. Develop new courses and training modules. Create and maintain support documentation. Record and edit training videos. Conduct training sessions and demos for lawyers and staff in a variety of settings: classroom, one-onone in office, departmental meetings. Study, test, document and prepare to train new applications as they are developed and/or acquired by Information Services for firm-wide distribution. Periodically assist Training Supervisor in scheduling classes. Help maintain and update the User Support Training site on the firm intranet. Preform ad hoc Information Services administrative duties as deemed necessary. Support the larger User Support team in its needs for training and documentation. Desired Skills and Experience. 2 years of professional work within technology support, preferably in the legal market. Bachelors degree is strongly preferred. PC application training experience. Experience writing documentation. Must be able to demonstrate training skills during a mock training session. Strong verbal and written communication skills. Ability to effectively communicate technical and complex details. Exceptional customer service skills. Ability to effectively review and interpret training requirements and deliver the highest level of training. Strong technical skills and hands-on experience. Web development skills are a plus. A resume and cover letter are required to apply for this position. Please tell us your salary requirements and where you saw this position posted. Send required materials to: ssfrost@debevoise.com
11 ELECTRONIC RESOURCES ANALYST KNOWLEDGE MANAGEMENT SERVICES DEPARTMENT is a premier law firm with market-leading practices, a global perspective and strong New York roots. Our clients look to us to bring a distinctively high degree of quality, intensity and creativity to resolve legal challenges effectively and cost efficiently. We believe in hiring talented and dedicated individuals as members of our administrative community. We draw on the strength of our culture and structure to deliver the best of our firm to our lawyers and clients through true collaboration. The firm is seeking a full-time Electronic Resources Analyst. The ideal candidate has a strong financial background, initiative and excellent analytical and technical skills to work in the Knowledge Management Services Department. This position reports to the Electronic Resources Manager. Responsibilities include but are not limited to: Manages an MS Access database of library acquisitions and payments, and generates reports. Oversees the work flow for all acquisitions and works closely with Electronic Resources Manager and Research staff on collection development. Acts as liaison between library vendors and the Accounting Department, and reconciles and reviews payments. Supports contract negotiations by providing metrics and reports. Assists in the management of RSS feeds using Ozmosys. Helps maintain passwords in Research Monitor. Works with the Electronic Resources Manager to conduct budget reviews, maintains the library budget according to the firm goals and helps prepare the annual budget report. Assists on special projects with the KM manager and Research manager as needed. Requirements: ALA-accredited master's degree in library or information science or graduate degree in accounting or finance. Experience working in a library. Legal or corporate institution preferred. Strong computer skills, extensive experience with MS Access, Excel and other office applications. Strong technical, communications and organizational skills. Must have strong service orientation and ability to work with a team. Preferred: Experience with an integrated library system, EOS.web library software and OCLC a plus. Experience in a law firm library a plus. Project management experience a plus. Position requires vision, hearing and speech capabilities such that computers, keyboards and telephones may be easily utilized. A resume and cover letter are required to apply for this position. Please tell us your salary requirements and where you saw this position posted. Send required materials to: aesteven@debevoise.com
12 DIRECTOR OF RECORD AND CONFLICTS SERVICES is a premier law firm with market-leading practices, a global perspective and strong New York roots. Our clients look to us to bring a distinctively high degree of quality, intensity and creativity to resolve legal challenges effectively and cost efficiently. We believe in hiring talented and dedicated individuals as members of our administrative community. We draw on the strength of our culture and structure to deliver the best of our firm to our lawyers and clients through true collaboration. The firm is seeking a full-time Director of Record and Conflicts Services. The position resides in the firm s New York office and is firm-wide in scope. Occasional travel to the firm s offices outside of New York may be required. This is an exempt position and will report to the General Counsel. Direct the firm s records and conflicts management functions. Oversee new matter intake, including client and conflicts management procedures. Responsible for lifecycle management of electronic and physical records. Develop and execute programs, policies and practices to optimize processes around the collection, organization, retention and retrieval of firm and client records, while minimizing risk and cost. Support the firm s General Counsel in identifying and mitigating risk management issues relative to the new matter intake and records functions. Work with the firm s Practice Managers and Managing Attorney to support firm-wide compliance with guidelines and procedures and, to identify and communicate changing requirements. Work closely with the Director of Global Technology to identify and mitigate risk issues, meet client requirements for data security and promote the use of supporting technology tools. New Matter Intake: o Develop, implement and continually improve the firm s new matter intake procedures, including KYC and conflicts management with a goal to protect the Firm against ethical, business and reputational risks. o Direct and oversee effective conflicts clearance processes to include identification of suitability issues and conflicts of interest in relation to prospective new clients and matters as well as lawyers who join the firm laterally. o Advocate and enforce compliance, keeping the firm, including lawyers, legal support staff and administrative staff, appropriately informed and aware of policies, procedures and developments. o Develop and implement an on-going education program for lawyers to promote awareness and compliance with new matter intake, KYC and conflicts management functions and procedures. o Stay current with practices and new developments in the area of new matter intake, KYC and conflicts management, including but not limited to legal and regulatory developments in the various jurisdictions in which the firm practices. o Manage the New Matter Intake and Conflicts staff. Oversee day to day operations to ensure that conflicts checks are performed timely, accurately and efficiently while minimizing risk. o Assist with selection and adoption of new technologies to support and improve new matter intake, including the KYC and conflicts management functions as necessary. o Frequently interact with lawyers and staff members at various levels.
13 Records Services: o Develop, implement and continually improve records management procedures applying leading information governance practices and methodologies to support the firm s practice groups. Contain risk and adhere to client specific requirements. o Develop, implement and enforce policies and procedures to meet regulatory, ethical, security and privacy requirements for the management of firm and client records. o Oversee use of tools and processes to create and maintain appropriate access controls and disposition of firm and client records. o Together with the firm s knowledge management personnel, oversee the use of records materials in the firm s knowledge management repositories. o Develop and implement an on-going education program for lawyers, legal assistants and secretaries to promote awareness and compliance with records management procedures. o Lead and manage the Records Services staff in their day to day operations. Continually develop Records Services organizational structure, skills and procedures to support firm needs. General: o Continually manage and optimize expenses. Prepare and submit an annual budget. o Stay current with practices and new developments in information governance. o Participate in continuing education, research, networking, and professional and industry organizations to develop, maintain, and advance competencies. REQUIRED QUALIFICATIONS: Bachelor s degree is required. Familiarity with related disciplines such as information security, privacy, ethical walls and legal holds. Experience in managing new matter intake and records operations with supporting policies, procedures, software applications and information resources. Strong operations management, personnel management and organizational leadership skills. Ability to be an effective communicator and interact with all levels of lawyers and staff members. PREFERRED QUALIFICATIONS: Law degree or advanced degree in a relevant information management or business management discipline. Experience in information governance program development and administration, including implementation of supporting policies, procedures and supporting technologies. Relevant experience in an international law firm, financial services or professional services organization. Please mention where you saw this position posted when applying. Send cover letter, resume and salary history/requirements to: 919 Third Avenue, 28 th Floor aesteven@debevoise.com
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