TRANSIT DECLARATION DEMATERIALISED USER MANUAL. User Manual For Dematerialized Transit Declaration (version 3.0)

Transcription

1 DEMATERIALISED TRANSIT DECLARATION USER MANUAL National Informatics Centre, WBSC Page 1 of 23

2 TABLE OF CONTENTS Description Page No. Purpose 3 Definition, Acronyms & Abbreviations 3 Procedures and Guidelines for Dematerialised Transit Declaration 4 Pre-requisite 4 Visit Website 5 Transporter Registration 6 User Id and Password Generation 9 Sign In 11 Vehicle Registration 12 Transit Form Generation 13 Transhipment 19 Utilization 21 Reset Password 22 National Informatics Centre, WBSC Page 2 of 23

3 Purpose: This User Manual explains the steps for generating Dematerialised Transit Declaration at the Directorate s website. Definition, Acronyms & Abbreviations: Acronym DCT ICT VAT CST TIN PC Description Directorate of Commercial Taxes Information and Communication Technology Value Added Tax Central Sales Tax Taxpayer s Identification Number Personal Computer National Informatics Centre, WBSC Page 3 of 23

4 Procedures and Guidelines for Dematerialised Transit Declaration: 1) Who can avail Dematerialised Transit Declaration? All vehicles who are entering the state of West Bengal and using it as corridor are exiting the state to go to another state of India or Foreign country. For this purpose, transporter / agent has to first register the vehicle carrying the goods. Next he will fill up the Transit Declaration form and take print of the Form of Declaration. Transporter will carry this Dematerialised Transit Declaration (TD) while moving through the state and produce the same before authority of the Commercial Tax Directorate if the vehicle is intercepted on the route and before exiting the state of West Bengal. Transporter shall submit utilization of Transit Declaration within 2 days of exiting the state of West Bengal. Pre-requisite for Dematerialised Transit Declaration 1. Client computer must have the following components installed :- 2. Internet Explorer v8.0 or above. 3. Acrobat Reader 8.1 or above which can be downloaded from the link provided in the website National Informatics Centre, WBSC Page 4 of 23

5 VISIT WEBSITES: Login to the System: Visit the Directorate's website: Below is the front page of the portal. After clicking on e-transit Declaration (TD) link, the following screen will be displayed. After clicking on e-transit Declaration Generation link. The following screen will be displayed. National Informatics Centre, WBSC Page 5 of 23

6 TRANSPORTER REGISTRATION: To generate e-td, transporter should be register himself in the system and create a user Id. This user ID creation is compulsory and it is only one time. After transporter having the user Id, transporter can login to the system any time using this user Id and password and avail all the facilities. First, For registration you click on the Compulsory Registration to Generate etd(only in First Occasion) link. After clicking on Compulsory Registration to Generate etd(only in First Occasion) link, the following screen will be displayed. National Informatics Centre, WBSC Page 6 of 23

7 After filling the Transporter s information such as state, Enrolment/Registration No and PAN No, transporter click on Continue link and the transporter registration form page should be look like this if transporter are not already registered. National Informatics Centre, WBSC Page 7 of 23

8 After filling the Transporter Registration Form, transporter click on Register button then an acknowledgement page will be generated and an Access Code will automatically be sent to the registered mobile number. After receiving the acknowledgement slip, transporter can print this. And then click on Home and proceed to the home page for next user Id generation. National Informatics Centre, WBSC Page 8 of 23

9 USERID AND PASSWORD GENERATION: For User Id and Password generation, using the Access Code received via sms, one will be able to generate user id & password through this second link. This User Id & Password are necessary for e-td login (sign in) for that transporter. After clicking on Generation of UserID for etd Generation(Only in First Occasion) link, the following screen will be displayed where transporter should fill up the form and click on Submit button. National Informatics Centre, WBSC Page 9 of 23

10 Points To Remember: 1. The Access Code should be the code which will be delivered to the registered mobile no. 2. Transporter s Enrolment/Registration No, Transporter s Name and Address should be same as the users insert during registration. 3. For the Password field following points should be remembered: 1. It should be 8 to 14 characters. 2. It includes characters, at least one number and at least one special character. 3. Special character should not be in first or last position. After fill up the form, transporter click on the Submit button and on successful creation of user Id an acknowledgement slip will be generated. National Informatics Centre, WBSC Page 10 of 23

11 SIGN IN: After successful creation of user Id, transporter will be able to login to the system using the third link for e-td generation. After clicking on Sign In for etd Generation link, the following screen will be displayed. Now Transporter can login to the system using his user Id and password. After successful login the following page will be displayed. National Informatics Centre, WBSC Page 11 of 23

12 VEHICLE REGISTRATION: This is the menu page for transit declaration. For vehicle registration, you have to click on the Vehicle Registration [Only once for each new vehicle] link, transporters will be redirected to the Vehicle Registration page where they can register the vehicle. Once the vehicle is registered, transporters don t need to do it again. National Informatics Centre, WBSC Page 12 of 23

13 After fill up the form, transporters click on Register button. After successful registration transporter will be redirected to the Transit Declaration Menu Page. TRANSIT FORM GENERATION: For e-td generation, transporter should click on the second link on the Transit Declaration Menu Page. Points to remember to fill up the form: 1. Transporter should select Mode of Transport. If the Mode of Transport is Road, then transporter should enter vehicle Number. Transporter can insert at most three vehicles. National Informatics Centre, WBSC Page 13 of 23

14 2. After Entering the Consignor Name an alert ( Click O.K. if Registered Consignor ) will display. If you click O.K. then you have to give a valid 11 digit or 15 digit Consignor TIN. If you don t have any valid TIN then please click on Cancel. Same thing will do in case of giving Consignee Name While filling the information regarding Consignee or Consignor, transporter should be aware of that PAN or PIN of the Consignee or Consignor is not mandatory if Originating State/Destination State is Foreign Country. 3. While filling the Invoice Details, transporter can add at most 6 invoice details. And Description of Goods should be from the dropdown list only. Transporter just writes the initial letter of goods & the list will be populated accordingly. National Informatics Centre, WBSC Page 14 of 23

15 Transporters can see the details of the invoices, by clicking on View button and the following page will be displayed. National Informatics Centre, WBSC Page 15 of 23

16 4. Then transporter should provide the additional information to generate transit declaration. Transporters should select the value from the dropdown list wherever applicable. In case of Originating State/Country or Destination State/Country, if it is FOREIGN COUNTRY, then a list of foreign country is appeared from where transporter should select country. If the name is not available in the list, transporter should select OTHERS from the list and an input field is appeared where transporter can enter the name. 5. If you have any transhipment chance then select the Transhipment Status Yes and then the Transhipment place and Transhipment Date fields will be mandatory. Finally, after fill up the form click on Generate Transit Form button. On successful generation of transit declaration transporter will be redirect to the Transit Declaration Generation Confirmation page as follows. National Informatics Centre, WBSC Page 16 of 23

17 After clicking on Print Transit Pass button, transporter can take a print of Transit Pass form and clicking on Print Annexure Details transporter can take a print of Annexure as follows. National Informatics Centre, WBSC Page 17 of 23

18 Transit Pass Form Annexure National Informatics Centre, WBSC Page 18 of 23

19 TRANSHIPMENT: For Transhipment, transporter should click on the third link on the Transit Declaration Menu Page, then transporter will be redirected to following page where transporter should enter the transit declaration number and click on the Transhipment Menu button. Then transporter should provide the information and click on submit button. On successful transhipment, transporter will be redirected to the Transit Declaration Generation Confirmation page as follows. From the links provided in Transit Declaration Generation Confirmation page, transporter can print the transit pass once again. National Informatics Centre, WBSC Page 19 of 23

20 Annexure after Transhipment National Informatics Centre, WBSC Page 20 of 23

21 UTILIZATION: For Utilization, transporter should click on the fourth link on the Transit Declaration Menu Page, then transporter will be redirected to following page where transporter should enter the transit declaration number and click on the Utilisation button. If the transit declaration number is not utilised, then the above page will be displayed with some information and rest of the information should be provided by the transporter. After fill up the form, transporter should click on Submit button. On successful utilization, an acknowledgement slip will be generated. For reprint of transit pass and utilisation acknowledgement slip, transporters should click on the fifth and sixth link on the Transit Declaration Menu Page respectively and provide the information as required to generate the acknowledgement slip. National Informatics Centre, WBSC Page 21 of 23

22 RESET PASSWORD: For Reset Password, Transporter should click on Reset Password link in the Sign in page. After click on the link the following screen will be displayed. After fill up all the information under Tab1, transporter should click on Submit button. Then an Access Code will automatically sent to the registered mobile no. National Informatics Centre, WBSC Page 22 of 23

23 After receiving the access code via sms, transporter will move to Tab 2 in the following screen and fill up the form. After fill up the form, transporter should click on Submit button and password will be successfully updated. National Informatics Centre, WBSC Page 23 of 23