DEPARTMENT OF JROTC OPERATIONS ORDER 2-SY 12/13 (CITY CORPS STAFF COMMISSIONING CEREMONY 28 SEP 2012)

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1 Department of JROTC 501 West 35 th Street Chicago, Illinois September 2012 DEPARTMENT OF JROTC OPERATIONS ORDER 2-SY 12/13 (CITY CORPS STAFF REFERENCE: CPS, Department of JROTC SOP, dated January 2003 TASK ORGANIZATION: Department of JROTC JROTC Programs with cadets being commissioned: Air Force Military Academy, Chicago Military Academy, Curie, Hyde Park, Lane Tech, Rickover Naval Academy, Phoenix Military Academy, Taft and Westinghouse JROTC Programs with cadets providing support: Air Force Military Academy, Chicago Military Academy, Curie Metro and Rickover Naval Academy 1. SITUATION: CPS, Department of JROTC will conduct the City Corps Staff Commissioning Ceremony, on 28 September MISSION: CPS, Department of JROTC on 28 September 2012 at 5:30 pm will conduct the City Corps Staff Commissioning Ceremony, at the Union League Club of Chicago, 65 West Jackson Blvd., Chicago, IL EXECUTION: a. Director s Intent: To prepare and execute a first-class, highly professional ceremony to honor the top nineteen JROTC cadets. Key tasks include the planning and coordination between JROTC programs and staff, the coordination of transportation, identifying a location and equipment, the setup and cleanup of the facility, inviting guests, creating a program and inviting the guest speaker. End State will be all cadets recognized, promoted and honored and consolidation of after action reviews from the primary participants. b. Concept of the Operation: This is a three-phase operation. (1) Phase 1, the preparation phase consists of: the coordination and resourcing of personnel, equipment, transportation and ceremony location; attending any

2 DEPARTMENT OF JROTC OPERATIONS ORDER 2-SY 12/13 (CITY CORPS STAFF ceremony meetings and any other support required necessary to execute the ceremony. (2) Phase 2, the execution of the program begins with Host s introduction, entrance of the official party, posting of the colors and the opening remarks by the Host. Next is introduction of the Executive Director of Military Programs and the introduction of the Director of Military Instruction. The cadet City Corps Staff Commander introduces the Guest Speaker. The Guest speaker makes her/his speech. The cadet City Corps Commander presents a gift to the Guest Speaker. The host then announces the names of the City Corps Staff, while the Director of Military Instruction and Guest Speaker pin on their rank. This concludes the formal ceremony. There will be a Cake Cutting Ceremony, followed by the playing of the Waving Flag Video and serving refreshments is immediately following the formal Commissioning Ceremony. Assigned personnel will take video and digital footage of the event. (3) Phase 3, the After Action Review (AAR) phase requires the collection of comments no later than three days after the completion of the ceremony. The consolidation of the participant s comments into a comprehensive AAR is due from Operations no later than (NLT) 15 Oct 12. c. Responsibilities. (1) Assistant Director, Personnel. (a) Complete certificates and orders NLT 10 Sep 12 (b) Complete ceremony program NLT 10 Sep 12 (c) Submit names for Guest Speaker NLT 1 Aug 12 (c) Draft and send invitation to Guest Speaker NLT 10 Aug 12 (d) Coordinate guest speaker gift (e) Draft and send invitations to VIP s, Principals, Parents, and Instructors NLT 5 Sep 12 (f) Update Ceremony Script NLT 10 Sep 12 (g) Obtain Biographical Information on guest speaker NLT 15 Sep 12 (h) Prepare and coach the J1 or the J5 to serve as Master of Ceremony (i) Send Press release out two weeks prior to the event and follow up several days out 2

3 DEPARTMENT OF JROTC OPERATIONS ORDER 2-SY 12/13 (CITY CORPS STAFF (j) Arrange video and digital camera; assign SSG Lawson to videotape and take digital photographs of the ceremony (j) Provide AAR comments NLT 10 Oct 12 (2) Assistant Director, Operations. (a) SGM Edwards and SFC Garrett coordinate with the Army SMI s of City Corps Staff Cadets to insure they have Dress Blue s for their Cadets NLT 5 September 2012 (b) Be prepared to provide music for ceremony if Band can not attend (c) Coordinate General Flag if needed (d) Plan/coordinate any transportation requirements (e) Provide 2 laptop computers and 1 LCD projector (f) Coordinate for facilities (g) Coordinate for color guard (h) Coordinate for band or audio support if band unavailable. Have back-up audio support plan (i) Coordinate for ushers (j) Set up facilities before ceremony (k) Provide AAR comments NLT 10 Oct 12 (3) Assistant Director, Logistics (a) Coordinate to have proper rank on site for cadets at the ceremony. City Corps Staff patches and cords should be delivered to the schools so there is time for the cadets to have them sewn on their uniforms prior to the event. (b) Coordinate to deliver all equipment and supplies to Union League Club of Chicago (c) Coordinate with SGM Edwards for 2 sound systems, flags, flag stands banners and pictures (d) Coordinate to deliver and set-up the 2 sets of 8 flags, 2 CPS banners and 16 stands, 2 sound systems, the three trays that hold cadet rank and awards, 4 easel stands and any other items needed that are stored in the warehouse or at the Department of JROTC Offices at TAMS (e) Provide large pull-up screen for video projector A-1

4 DEPARTMENT OF JROTC OPERATIONS ORDER 2-SY 12/13 (CITY CORPS STAFF (f) Provide extension cords, surge protectors and cables. (g) Coordinate and hang both banners if allowed by Union League Club Staff (h) Help set-up before the event and break down facility after the event (i) Provide AAR comments NLT 10 Oct 12 (4) Assistant Director, Budget and Programs: (a) Coordinate with Assistant Director, Operations to determine overall event cost (c) Provide funds from existing accounts to cover costs (d) Coordinate payment for all vendors (e) Submit AAR Comments NLT 10 Oct 12 (5) Administrative Assistant: Work with Union League Club of Chicago Staff for the menu and setup of the reception following the ceremony (6) Air Force Academy: a. Coordinate with Scott Air Force Base for Air Force Band (4 to 6 members) to play ceremonial music, Ruffles and Flourishes, The Generals March, The National Anthem, The Army Song, the Marine Hymn, the Navy Song and the Air Force Song (May not be used if Navy commits first) b. Provide three ushers and their transportation (7) Chicago Military Academy: Provide three ushers and their transportation (8) Curie High School: Provide three ushers and their transportation (9) Rickover Naval Academy: a. Coordinate the Navy Band at Great Lakes to play ceremonial music, Ruffles and Flourishes, The Generals March, The National Anthem, The Army Song, the Marine Hymn, the Navy Song and the Air Force Song (May not be used if Air Force commits first) b. Provide Joint Services Color Guard, 8 Flag bearers & two Riflemen, The Department of JROTC will provide the flags and stands c. Provide three cadets as ushers and their transportation d. Coordinating Instructions. A-1

5 DEPARTMENT OF JROTC OPERATIONS ORDER 2-SY 12/13 (CITY CORPS STAFF (1) Uniforms for Instructors and Cadets: Army Instructors and Staff: Class A s, ASU s or Dress Blues Army City Corps Staff members: Dress Blues (Females in skirts and pumps) Air Force All: Service Dress Marines All: Dress Blues Navy All: Service Dress (2) The guest speaker is 11 th Ward Alderman James A. Balcer (3) All City Corps Staff Members, the Rickover All Services Color Guard, the Assistant Director of Operations, and Assistant Director of Personnel (Coach for Master of Ceremonies) will report to The Union League Club of Chicago, no later than 2:00 pm on 28 Sep 12 for rehearsal and official photos. SMI's of City Corps Staff members are responsible for their cadet's transportation. CTA or mileage expenses will be reimbursed but must have receipts for CTA. Contact Ms. Relf, Assistant Director of Programs and Budget (773) for reimbursement (4) The Union League Club of Chicago is located at 65 West Jackson Blvd., Chicago, IL (See Annex A) (5) SMI s ensure cadets are in proper uniform to include the City Corps Staff patch and cord prior to arrival at the Union League Club for rehearsal at 2:00 pm. (5) SMI s who have cadets being commissioned or detailed as ushers are expected to attend the ceremony in the proper uniform. Arrive NLT 4:30 pm on 28 Sep 12 (6) An official group photo of the City Corps Staff will be taken prior to any members departing. 4. Service Support. a. Refreshments will be served immediately following the ceremony. b. For the cadets being commissioned a bus will depart from the Department of JROTC at 1:15 pm to arrive at the Union League club by 2:00 pm for the rehearsal. SMI s with cadets providing support will make arrangement for their transportation. SMI s will be reimbursed for mileage and parking at the event. Cadets may also arrange their own transportation c. Transportation is provided for the Rickover Naval Academy All Services Color Guard only. Bus will arrive at Rickover for pick-up on 28 Sep 12 at 1:15 pm to arrive at The Union League Club by 2:00 pm. 5. Command and Signal. a. Command (Points of Contact): 1) Department of JROTC: A-1

6 DEPARTMENT OF JROTC OPERATIONS ORDER 2-SY 12/13 (CITY CORPS STAFF a) COL Kevin Kelley, (773) , b) MAJ Steven L. Green, (773) , c) Ms. Ardis, R. Relf, (773) , d) SGM Steven A. Edwards, (773) , e) SFC Willie R. Garrett, (773) , f) SFC Kevin Coppage, (773) , g) SFC Kenneth R. Corbett, (773) , 2) Department of JROTC Operations Cellular Phone (219) b. Signal: Required Reports - AAR Comments (ANNEX D) due 15 October 2012 ACKNOWLEDGE: by to MAJ Steven L. Green, slgreen@cps.edu OFFICAL: MAJ (Ret) Steven L. Green, OPNS ANNEXES: ANNEX A, Map Location ANNEX B, List of Cadets to be Commissioned ANNEX C, Facilities Layout ANNEX D, Sequence of Events ANNEX E, After Action Review Template DISTRIBUTION: 1 Executive Director Military Programs 1 Commander, 3 rd Brigade 10 Department of JROTC Staff 44 All JROTC Programs 44 Principals of JROTC Programs 19 City Corps Staff Members Original signed and on file KEVIN KELLEY COL, USA (Ret) Director of Military Instruction A-1

7 ANNEX A: MAP LOCATION - DEPARTMENT OF JROTC OPERATIONS ORDER 2-SY 12/13 (CITY CORPS STAFF Union League Club of Chicago 65 West Jackson Blvd. Chicago, IL A-1

8 ANNEX B: LIST OF CADETS TO BE COMMISSIONED - DEPARTMENT OF JROTC OPERATIONS ORDER 2-SY 12/13 (CITY CORPS STAFF COMMISSIONING CEREMONY 28 SEP 2012) LIST OF CADETS TO BE COMMISSIONED Name School Position Rank James Hejna Air Force Academy Commander Brigadier General Raquel Moore Westinghouse XO Captain Cristian Ortiz Curie Metro Command Sergeant Major Sergeant Major Alexa Cardenas Curie Metro J1 Colonel Khedoni Tyler Air Force Academy J2 Colonel Edith Avilez Lane Tech J3 Colonel Simitria Jackson Chicago Military Academy J4 Colonel Jocelyn Vega Air Force Academy J5 Colonel Marquis Watson Hyde Park Assistant J1 Lieutenant Colonel Ricardo Morales Rickover Naval Academy Assistant J2 Commander Nathan Tisdale-Dollah Lane Tech Assistant J3 Lieutenant Colonel Kellie Erazo Phoenix Military Academy Assistant J4 Lieutenant Colonel Brandon Wilson Chicago Military Academy Assistant J5 Lieutenant Colonel Rebecca Peterson Lane Tech Staff Sergeant Major Sergeant Major Elane Martinez Chicago Military Academy NCOIC J1 Master Sergeant Alexandria Janopoulos Air Force Academy NCOIC J2 Master Sergeant Denise Martinez Chicago Military Academy NCOIC J3 Master Sergeant Erika Martinez Curie Metro NCOIC J4 1 st Sergeant Marko Matviychk Taft NCOIC J5 Senior Chief Petty Officer B-1

9 ANNEX C: FACILITIES LAYOUT - DEPARTMENT OF JROTC OPERATIONS ORDER 2-SY 12/13 (CITY CORPS STAFF Ceremony Layout Reception Layout C-1

10 ANNEX D: SEQUENCE OF EVENTS - DEPARTMENT OF JROTC OPERATIONS ORDER 2-SY 12/13 (CITY CORPS STAFF SEQUENCE OF EVENTS 2 MINUTE WARNING ENTRY OF THE OFFICAL PARTY (Playing of Ruffles & Flourishes, Generals March) POSTING OF THE COLORS PLAYING OF THE NATIONAL ANTHEM INTRODUCTION OF THE GUEST SPEAKER GUEST SPEAKER REMARKS PRESENTATION OF GIFT TO GUEST SPEAKER BY CITY CORPS STAFF COMMANDER COMMISSIONING OF THE CADETS (Photos Taken) CLOSING REMARKS RETIRING THE COLORS PLAYING OF THE ARMY SONG THE MARINE HYMN THE NAVY SONG THE AIR FORCE SONG CITY CORPS STAFF INDIVIDUAL PHOTOS CAKE CUTTING CEREMONY Director of Military Instruction Guest Speaker City Corps Commander City Corps Command Sergeant Major REFRESHMENTS D-1

11 ANNEX E: AFTER ACTION REVIEW TEMPLATE - DEPARTMENT OF JROTC OPERATIONS ORDER 2-SY 12/13 (CITY CORPS STAFF Event: Task: Discussion: Recommendation: Task: Discussion: Recommendation: Name/School/Phone (Optional) E-1