WAYNESBORO, VIRGINIA

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1 WAYNESBORO, VIRGINIA CITY COUNCIL BUSINESS MEETING MINUTES ITEM 2a Council for the City of Waynesboro, Virginia, held a Regular Business Meeting on Monday, March 28, 2016, at 7:00 P.M. in the Council Chambers of the Charles T. Yancey Municipal Building, 503 West Main Street, Waynesboro, Virginia, with Mayor Allen presiding and calling the meeting to order: PRESENT: Council Members: Bruce Allen, Mayor Tim Williams, Vice Mayor Frank Lucente, Councilman Jeff Freeman, Councilman Pete Marks, Councilman Staff: Mike Hamp, City Manager James Shaw, Deputy City Manager Todd Patrick, City Attorney Julia Bortle, Clerk of Council Michael Wilhelm, Police Chief Greg Hitchin, Economic Development Director Guests: Dr. Jeffrey Cassell, Waynesboro School Superintendent Ms. Vermell Grant, Assistant School Superintendent Ms. Kathe Maneval, School Board Chair ABSENT: None OPENING REMARKS: Mayor Allen opened the meeting and asked the City Manager to lead everyone in the Pledge of Allegiance to the Flag of the United States. Mr. Freeman reminded everyone that his next Council Chat will be on Monday, April 4 at Panera Bread (8:00-9:00 a.m.) and the Public Library (7:00-8:00 pm). CONSENT AGENDA: Vice Mayor Williams moved to adopt the Consent Agenda as presented. The motion was seconded and adopted with affirmative votes from Council members Allen, Williams, Lucente, Freeman and Marks: a) Approval of Minutes : Consider adopting the minutes for the March 14, 2016 Regular Business Meeting, and dispense with the reading of the minutes. b) Code Amendment Solicitation : Second consideration/adoption of an ordinance repealing City Code Section , Solicitation on public streets, et cetera. ( ) c) Public Works VDOT Street Maintenance : Second consideration/adoption of an ordinance appropriating $464,269 from the VDOT Restricted Funds Reserve, to the General Fund, for additional paving expenditures. ( )

2 d) Information Technology City and Schools Enterprise Resource Planning Software : Second consideration/adoption of an ordinance appropriating the transfer of $1,339,714 from the General Fund Technology Reserve to the Capital Projects Fund, to be used to fund replacement of the City and School s Enterprise Resource Planning Software. ( ) e) Circuit Court Security: Second consideration/adoption of an ordinance appropriating a portion of the Courthouse Security Reserve, in the amount of $980, to the General Fund, for the purchase and installation of security cameras for the Circuit Court Holding and Witness Room areas. ( ) f) Schools Staff Development : Second consideration/adoption of an ordinance appropriating Title II Grant Funding, in the amount of $13,020, to the School Funds, for staff development expenditures. ( ) SCHOOL BOARD FISCAL YEAR BUDGET: Dr. Cassell, School Superintendent, presented the School Board s adopted Fiscal Year Budget. His presentation reviewed revenue sources, changes from the Governor s and the Superintendent s proposed budgets, student demographics, and salary, benefits, and non-salary expenditures. The budget balances at $33,711,904. Dr. Cassell concluded his presentation with a request for additional City funding of $96,000 for a pre-kindergarten class of four-year-olds. Mr. Lucente confirmed that of the $1.1 million additional revenue for the schools, $1,050,000 is being allocated to sala ry increases and benefits, and $50,000 is for other expenditures, which the Superintendent confirmed. BUCKINGHAM BRANCH RAILROAD COMPANY: Buckingham Branch requests that the City of Waynesboro adopt a resolution supporting its application for grant funds from the Department of Rail and Public Transportation Rail Preservation Fund for the Richmond and Alleghany Tie Replacement Project. There is no financial obligation or commitment implied in the resolution, and the City will not be asked to participate financially; Buckingham furnishes the financial match for the grant. Mr. Lucente moved to adopt a resolution: RESOLUTION ENDORSING RAIL PRESERVATION APPLICATION BUCKINGHAM BRANCH RAILROAD COMPANY (R16-05) WHEREAS, the Buckingham Branch Railroad desires to file an application with the Virginia Department of Rail and Public Transportation for funding assistance for the Richmond and Alleghany Tie Replacement Project, which will replace mainline ties, switch ties, siding ties, and mainline bridge deck ties. Work will also include adding ballast, tamping, surfacing and drainage improvement son the Buckingham Branch Railroad line located between MP85.5 in Richmond and MP276 in Clifton Forge, VA; and and WHEREAS, Buckingham Branch Railroad has identified projects that are estimated to cost $10,000.00; WHEREAS, the General Assembly, through enactment of the Rail Preservation Program, provides for funding for certain improvements and procurement of railways in the Commonwealth of Virginia; and WHEREAS, the Buckingham Branch Railroad is an important element of the City of Waynesboro transportation system; and 2

3 WHEREAS, the Buckingham Branch Railroad is instrumental in the economic development of the area, and provides relief to the highway system by transporting freight, and provides an alternate means of transportation of commodities; and WHEREAS, the City of Waynesboro supports the projects and the retention of the rail service; and WHEREAS, the Commonwealth Transportation Board has established procedures for all allocation and distribution of the funds provided. NOW, THEREFORE, BE IT RESOLVED that the Waynesboro City Council does hereby request that the Virginia Department of Rail and Public Transportation give priority consideration to the Richmond and Alleghany Tie Replacement Project proposed by Buckingham Branch Railroad for inclusion in the projects funded in the Rail Preservation Program. BE IT FURTHER RESOLVED that a copy of this resolution be spread upon the minutes of the March 28, 2016 meeting and sent to Buckingham Branch Railroad. Having been seconded and with no objections, the resolution was adopted with affirmative votes from Council members Allen, Williams, Lucente, Freeman, and Marks. FALL FOLIAGE ART SHOW APPLICATION: Mr. Lucente resolved to approve an application from the Shenandoah Valley Art Center for street closures, amplified sound, and the sale and consumption of alcoholic beverages on City property relating to the 2016 Virginia Fall Foliage Art Festival from Friday, October 7, 2016 at 3:00 p.m. until Sunday, October 9, 2015 at 8:00 p.m. Having been seconded and with no objections, the application was approved with affirmative votes from Council members Allen, Williams, Lucente, Freeman, and Marks. ORDINANCE: SCHOOLS CYBER CAMP STAFFING, DEVELOPMENT, MATERIALS : Mr. Lucente moved to introduce an ordinance APPROPRIATING A VIRGINIA CYBER CAMP 2016 GRANT, IN THE AMOUNT OF $62,500 TO THE SCHOOL FUNDS TO BE USED FOR CAMP STAFFING, PROFESSIONAL DEVELOPMENT, TECHNOLOGY MATERIALS, AND TRANSPORTATION. Having been properly introduced, this ordinance will be considered again at the April 11, 2016 Regular Business Meeting. BOARDS AND COMMISSIONS: CENTRAL SHENANDOAH PLANNING DISTRICT COMMISSION EXECUTIVE COMMITTEE: Mr. Marks moved to nominate Councilman Jeff Freeman to the CSPDC Executive Committee for a three-year term of April 1, 2016 ending March 30, Having been seconded and with no objections, the nomination was approved with affirmative votes from Council members Allen, Williams, Lucente, Freeman, and Marks. The CSPDC will be notified of this nomination. 3

4 CITIZEN COMMENT PERIOD: Ms. Rose Ippolito, 1637 Monroe Street : as a school crossing guard, she stated her concern about the traffic congestion during school hours in front of Kate Collins Middle School between the cars and school buses and traffic signals. Ms. Ippolito s full comments are attached to the official transcript of these minutes (attachment 45-53). She asked that these issues be addressed. Ms. Dana Totten, 101 Anthony Circle : as a school crossing guard at Berkeley Glen Elementary School, she stated her concern about the fading and/or lacking of road markings for crosswalks and children s safety. Ms. Totten s full comments are attached to the official transcript of these minutes ( attachment ). She asked that these issues be addressed. Mr. Harry Colman, 105 Tiffany Drive : asked that he be briefed regarding the right-of-way on the property deeded to the City near the Country Club for stormwater work near Windigrove Apartments. He complimented the Council for app roving the apartments as they were well done and the traffic lanes at the Windigrove/Rosser/Lew DeWitt intersection work well. He is concerned about wasted money ; i.e., the delayed work on a west end fire station, and the proposed fiscal year 2017 budget not including funding for the Wayne Theater. COMMUNICATION, CORRESPONDENCE, AND CALENDAR: Budget Work Session Schedule : Because full Council attendance would not be possible at the scheduled April 6, 2016 budget work session, Council consensus was to cancel that meeting. The next budget work session will take place on Wednesday, April 13, 2016 at 9:00 a.m. in Council Chambers. CLOSED MEETING: Vice Mayor Williams m oved that the Regular Business Meeting be recessed and that the City Council of Waynesboro immediately reconvene in a closed meeting for the following purpose: Discussion concerning prospective businesses or industries where no previous announcement has been made of the businesses or industries interest in locating its facilities in the community, as permitted by Virginia Code section (A)(5). Having been seconded and with no objections, the motion carried on the unanimous affirmative roll call vote as follows: Allen, Aye; Williams, Aye; Lucente, Aye; Freeman, Aye; Marks, Aye. The closed meeting convened at 7:41 p.m. Council came out of the closed meeting at 8:19 p.m. Vice Mayor Williams moved to adopt the following resolution as read in its entirety: RESOLUTION (R16-06) WHEREAS, the Council has convened a Closed Meeting on this date pursuant to an affirmative recorded vote in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, of the Code of Virginia requires a certification by this Council that such Closed Meeting was conducted in conformity with Virginia law; 4

5 NOW, THEREFORE, BE IT RESOLVED that the Council hereby certifies that, to the best of each member s knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed in the Closed Meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the Closed Meeting were heard, discussed or considered by the Council, namely a d iscussion concerning prospective businesses or industries where no previous announcement has been made of the businesses or industries interest in locating its facilities in the community, as permitted by Virginia Code section (A)(5). Having been seconded and with no objections, the motion carried on the unanimous affirmative roll call vote as follows: Allen, Aye; Williams, Aye; Lucente, Aye; Freeman, Aye; Marks, Aye. With no further matters to discuss, the meeting was adjourned at 8:20 p.m. on a motion by Vice Mayor Williams. [Clerk s Note: Prior to the Council Meeting, Mayor Allen presented a proclamation to members of the Waynesboro Exchange Club on Monday evening, March 2 8, 2016 proclaiming April, 2016 as Child Abuse Prevention Month in the City of Waynesboro.] ******* Julia Bortle, CMC, Clerk of Council Bruce E. Allen, Mayor 5

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