How To Bid For A Job In South Africa

Transcription

1 INVITATION TO BID S801 YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF THE DEPARTMENT OF ENVIRONMENTAl AFFAIRS BID NUMBER: E1240 CLOSING DATE: CLOSING TfME: 11:00 DESCRIPTION: APPOINTMENT OF A SERVICE PROVIDER THAT CAN INSTALL NEW STAND ALONE AIR CONDITIONING UNITS( AS AND WHEN REQUIRED) AS WEll AS SERVICE/MAINTAIN AND REPAIR EXISTING STAND ALONE AIR -conditioning UNITS INSTALLED AT DEA HEAD -OFFICE FOR THE PE~OD ENDING 31 MAY 2014 The successful bidder will be required to fill in and sign a written Contract Form (SBD 7). BID DOCUMENTS MAY BE POSTED TO: Director General; Department of Environmental Affairs, Private Bag X447. PRETORIA 0001 OR DEPOSITED IN THE BID BOX SITUATED AT (STREET ADDRESS) Director General; Department of Environmental Affairs, 316 Pretorius Street, Comer Ullian Ngoyi and Pretorius Street~ Fedsure Forum Building, Pretoria 0001 Bidders should ensure that bids are delivered timeously to the correct address. If the bid is late, it will not be accepted for consideration. The bid box is generauy open 24 hours a day, 7 days a week. ALL BIOS MUST BE SUBMITTED ON THE OFFICIAL FORMS- (NOT TO BE RE-TYPED) NB: TWO BID PROPOSALS MUST BE SUBMITTED; ONE ORIGINAL AND ONE COPY CLEARLY MARKED THIS BID IS SUBJECT TO THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT AND THE PREFERENTIAL PROCUREMENT REGULATIONS, 2011, THE GENERAL CONDITIONS OF CONTRACT (GCC) AND, IF APPLICABLE, ANY OTHER SPECIAL CONDITIONS OF CONTRACT NAME OF BIDDER POSTAL ADDRESS STREET ADDRESS THE FOLLOWING PARTICULARS MUST BE FURNISHED FAILURE TO DO SO MAY RESULT IN YOUR BID BEING DISQUALIFIED TaEPHONE NUMBER CODE... NUMBER...,..... CEUPHONE NUMBER FACSIMILE NUMBER CODE... NUMBER.... E-MAJL ADDRESS VAT REGISTRATION NUMBER HASAN ORIGINAL AND VALID TAX CLEARANCE CERTIFICATE BEEN SUBMITTED? (SBO 2) HAS A B BBEE STATUS LEVEL VERIFICATION CERTIFICATE BEEN SUBMITTED? (SBD 6.1) YES or NO YES or NO IF YES. WHO WAS THE CERTIFICATE ISSUED BY? AN ACCOUNTING OFICER AS CONTEMPLATED IN THE CLOSE CORPORATION ACT (CCA) (./ A VERIFICATION AGENCY ACCREDITED BY THE SOUTH AFRICAN ACCREDITATION SYSTEM (SANAS); Oft CI A REGISTERED AUDITOR,...,... 0 (TICK APPLICABLE BOX}

2 (A B.-BBEE STATUS LEVEL VERIFICATION CERTIFICATE MUST BE SUBMITTED IN ORDER TO QUALIFY FOR PREFERENCE POINTS FOR B BBEE) ARE YOU THE ACC~DITED REPRESENTATIVE IN SOUTH AFRICA FOR THE GOODS f SERVICES I WORKS OFFERED? NO YES or [IF YES ENCLOSE PROOF] SIGNATURE OF BIDDER DATE CAPACITY UNDER WHICH THIS BID IS SIGNED TOTAL BID PRICE... TOTAL NUMBER OF ITEMS OFFERED ANY ENQUIRIES REGARDING THE BIDDING PROCEDURE MAY BE DIRECTED TO: Department: Environmental Affairs Contact Person: Pfarelo Netshivhulana or Jonas Nkitseng Tel: /3272 Fax: address: pnetshivhulana@envlronment.gov.za/jnkitseng@environment.gov.za ANY ENQUIRIES REGARDING TECHNICAl INFORMATION MAY BE DIRECTED TO: Contact Person: Ms Elizabeth Madula Tel: /4 Cell: A BRIEFING SESSION WILL BE HELD ON THE 06 FEBRUARY 2013 AT 10HOO. KINDLY REPORT AT RECEPTION DESK. 2ND FLOOR NORTH TOWER, FEDSURE FORUM BUILDING, CORNER LILLIAN NGOYI AND PRETORIUS STREETS, PRETORIA. 2

3 SBD2 TAX CLEARANCE CERTIFICATE REQUIREMENTS It is a condition of bid that the taxes of the successful bidder must be in order, or that satisfactory arrangements have been made with South African Revenue Service (SARS) to meet the bidder's tax obligations. 1 In order to meet this requirement bidders are required to complete in full the attached fonn TCC 001 "Application for a Tax Clearance Certificate and submit it to any SARS branch office nationally. The Tax Clearance Certificate Requirements are also applicable to foretgn bidders I individuals who wish to submit bids. 2 SARS will then fum ish the bidder with a Tax Clearance Certificate that will be valid for a period of 1 (one) year from the date of approval. 3 The original Tax Clearance Certificate must be submitted together with the bid. Failure to submit the original and valid Tax Clearance Certificate will result in the invalidation of the bid. Certified copies of the Tax Clearance Certificate will not be acceptable. 4 In bids where Consortia I Joint Ventures I Sub-contractors are involved, each party must submit a separate Tax Clearance Certificate. 5 Copies of the TCC 001 "Application for a Tax Clearance Certificate" form are available from any SARS branch office nationally or on the website 6 Applications for the Tax Clearance Certificates may also be made via efiling. In order to use this provision, taxpayers will need to register with SARS as efilers through the website Jeyrej:\Mdk416-SBD2 tax dearance

4 TAX CLEARANCE Application for a Tax Clearance Certificate ''''"''' Purpose Select the applicable option Tenders Good standing, If "Good standing», please state the purpose of this application Particulars of applfcant Name/Legal name (Initials & Surname or regtstered name} I I I I I I Trading name (If applicable) I I I I I I YO/Passport no Income Tax ref no Company/Close Corp. regrstered no PAVE ref no 7i! I VAT registration no 4! I SDL ref no Li I I Customs code Telephone no address Physical address I! I I I I I j Fax no I I I UIF ref no U I I I I Postal address I I I I I I L Particulars of representative (Publfc Officer/Trustee/Partner} Surname First names I I l i I l ID/Passport no Income 'Tax ref no Telephone no address!. I i I I I Fall no I I I I Physical address 1 1 I I I I f I Page 1 of 2

5 Particulars of tender (If applicable) Tender number Estimated Tender amount R I I Expected duration of the tender year(s) Particulars of the 3 largest contracts previously awarded Oate startl]!d Date fmalised Pr1nc1pa! Contact person Teleohone,,umber Amount Audit Are you currently aware of any Audit Investigation against you/the company? If ~ves" provide details YES I NO -ppolf1trt~ent of representative/agent (Power of Attorney} I the undersigned confirm that 1 require a Thx Clearance Certificate In respect of Tenders or Goodstanding. I hereby authorise and instruct. to apply to and receive from SARS the applicable Tax Clearance Certificate on my/our behalf. Name of representative/ agent Signature of representative/agent I I. I I Date. I Declaration I declare that the lnfon'nation furnished In this application as well as any supporting documents is tnje and correct ln every respect. Signature of applicant/public Officer Name of applicant/ Public Officer t I I I Date Notes: 1. It is a serious offence to make a false declaration. 2. Section 75 of the Inrome Tax Act. 1962, states: Any person who (a) {b) fails or neglects to furnish, file or submit any return or doojment as and when required by or under this Act:.; or without just cause shown by him, refuses or negfects to (i) furnistl, produce or make avanable any mfom'lation, documents or th1ngs; (li) reply to or answer truly and fully, any questions put to h1m... As and when required 1n terms of this Act:.... shall be guilty of an offence SARS will, under no drcumstances, issue a Tax Clearance Certificate unless this tonn is completed In full. 4. Your Thx aearance Certificate wm only be Issued on presentation of your South African Identity Document or Passport (Foreigners only) as applicable. Page2of 2

6 PRICING SCHEDULE (Professional Services) NAME OF BIDDER:..., NO.: E1240 CLOSING TIME 11:00 CLOSING DATE: OFFER TO BE VALID FOR 60 DAYS FROM THE CLOSING DATE OF BID. DESCRIPTION: Appointment of a service provider that can install new stand- alone air-conditioning units( as and when required) as well as service/ maintain and repair existing stand - alone air- conditioning units installed at OEA Head- Office for the period ending 31 May 2014 BID PRICE IN RSA CURRENCY ""(ALL APPLICABLE TAXES INCLUDED) 1. The accompanying information must be used for the formulation of proposals. 2. Bidders are required to indicate a ceiling price based on the total estimated time for completion of all phases and including all expenses inclusive of all applicable taxes for the project. R PERSONS WHO WILL BE INVOLVED IN THE PROJECT AND RATES APPLICABLE {CERTIFIED INVOICES MUST BE RENDERED IN TERMS HEREOF) 4. PERSON AND POSITION 5. PHASES ACCORDING TO WHICH THE PROJECT WILL BE COMPLETED, COST PER PHASE AND MAN-DAYS TO BE SPENT 5.1 Travel expenses {specify, for example ratelkm and total km, class of airtravel, etc). Only actual costs are recoverable. Proof of the expenses incurred must accompany certified invoices. HOURLY RATE R R R R ---- R-- R R R----- R DAILY RATE days days -----days -----days DESCRIPTION OF EXPENSE TO BE INCURRED RATE QUANTITY AMOUNT R... R... R... R... TOTAL: R..... ** "all applicable taxes" includes value- added tax, pay as you earn, income tax, unemployment insurance contributions and skills development levies.

7 -2- Bid No. ~ EI240 Name ofbidder: Other expenses, for example accommodation (specify, eg. Three star hotel, bed and breakfas~ telephone cost, reproduction cost, etc.). On basis of these particulars, certified invoices will be checked for correctness. Proof of the expenses must accompany invoices. DESCRIPTION OF EXPENSE TO BE INCURRED RATE QUANTITY AMOUNT R..... R.... R...,..... R..... TOTAL: R Period required for commencement with project after acceptance of bid 7. Estimated man-days for completion of project 8. Are the rates quoted firm for the full period of contract? "YES/NO 9. If not firm for the full period, provide details of the basis on which adjustments will be applied for, for example consumer price index, "[DELETE IF NOT APPLICABLE] Any enquiries regarding bidding procedures may be directed to the - Ms. P netshivhulana I Mr. J Nkitseng Tel: /3272 Or for technical information - Ms. Elizabeth Madula Tel: /4 Cell: emadula@envlronment.gov.za

8 SBD4 ANNEXUREB DECLARATION OF INTEREST 1. Any legal person, including persons employed by the state\ or persons having a kinship with persons employed by the state, including a blood relationship, may make an offer or offers in terms of this invitation to bid (includes an advertised competitive bid, a limited bid, a proposal or written price quotation). In view of possible allegations of favouritism, should the resulting bid. or part thereof, be awarded to persons employed by the state, or to persons connected with or related to them, it is required that the bidder or his/her authorised representative declare his/her position in relation to the evaluating/adjudicating authority wherethe bidder is employed by the state; and/or the legal person on whose behalf the bidding document is signed, has a relationship with persons/a person who are/is involved in the evaluation and or adjudication of the bid(s}, or where it is known that such a relationship exists between the person or persons for or on whose behalf the declarant acts and persons who are involved with the evaluation and or adjudication of the bid. 2. In order to give effect to the above, the following questionnaire must be completed and submitted with the bid. 2.1 Full Name of bidder or his or her representative: Identity Number: Position occupied in the Company (director, trustee, shareholder, member}: 2.4 Registration number of company, enterprise, close corporation, partnership agreement or trust: 2.5 Tax Reference Number: VAT Registration Number:...., The names of all directors I trustees I shareholders I members, their individual identity numbers, tax reference numbers and, if applicable, employee I PERSAL numbers must be indicated in paragraph 3below. '"State means- (a) any national or provincial departmen~ national or provincial public entity or oonritutioiicil ils1i1ulion wllhl! the meanillg of lhe Public Fll\illlce Management Act, 1999 (Act No. 1 of 1999); {b) any mun~rty or municipal entity; (c) provlncial leglslature; (d) national Assembly or 1he naliooal Cotllcil of provlllces; or (e) Parliament. "Shareholder" meaos a person who owns shares in the company and is actively involved in the management of the enterpfise or buslness and exeleises control over the entel)lrise.

9 2.7 Are you or any person connected with the bidder presently employed by the state? YES/NO If so, furnish the following particulars: Name of person I director I trustee I shareholder/ member: Name of state institution at which you or the person connected to the bidder is employed : Position occupied in the state institution: Any other particulars: If you are presently employed by the state, did you obtain the appropriate authority to undertake remunerative work outside employment in the public sector? If yes, did you attach proof of such authority to the bid document? YES/NO YES/NO (Note: Failure to submit proof of such authority, where applicable. may result in the disqualification of the bid If no, furnish reasons for non-submission of such proof:,,,, ,,,,.,,,...,.,j. 2.8 Did you or your spouse, or any of the company's directors I trustees I shareholders I members or their spouses conduct business with the state in the previous twelve months? YES/NO If so, furnish particulars: 2.9 Do you, or any person connected with the bidder, have any relationship (family, friend, other) with a person employed by the state and who may be involved with the evaluation and or adjudication of this bid? If so, furnish particulars. YES/NO

10 2.10 Are you, or any person connected with the bidder, aware of any relationship (family, friend, other) between any other bidder and any person employed by the state who may be involved with the evaluation and or adjudication of this bid? YES/NO f so, furnish particulars Do you or any of the directors I trustees I shareholders I members of the company have any interest in any other related companies whether or not they are bidding for this contract? YES/NO f so, furnish particulars: 3 Full details of directors I trustees I members I shareholders. Full Name Identity Personal Income State Number Tax Reference Number Number Number ' Employee I Per sal '

11 4 DECLARATION I, THE UNDERSIGNED (NAME).....,...,..... CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 2 and 3 ABOVE IS CORRECT. I ACCEPT THAT THE STATE MAY REJECT THE BID OR ACT AGAINST ME SHOULD THIS DECLARATION PROVE TO BE FALSE. SigMture Date Position Name of bidder November 2011

12 This document must be signed and submitted together with your bid SBD5 INTRODUCTION THE NATIONAL INDUSTRIAL PARTICIPATION PROGRAMME The National Industrial Participation (NIP) Programme, which is applicable to all government procurement contracts that have an imported content, became effective on the 1 September The NIP policy and guidelines were fully endorsed by Cabinet on 30 April In terms of the Cabinet decision, all state and parastatal purchases 1 lease contracts (for goods, works and services) entered into after this date, are subject to the NIP requirements. NIP is obligatory and therefore must be complied with. The Industrial Participation Secretariat (IPS) of the Department of Trade and Industry (DTI) is charged with the responsibility of administering the programme. 1 ~ILLARS OF THE PROGRAMME 1.1 The NIP obligation is benchmarked on the imported content of the contract. Any contract having an imported content equal to or exceeding US$ 10 million or other currency equivalent to US$ 10 million will have a NIP obligation. This threshold of US$ 1 0 million can be reached as follows: (a) (b) (c) (d) Any single contract with imported content exceeding US$10 million. or Multiple contracts for the same goods, works or services each with imported content exceeding US$3 million awarded to one seller over a 2 year period which in total exceeds US$1 0 million. or A contract with a renewable option clause, where should the option be exercised the total value of the imported content will exceed US$10 million. or Multiple suppliers of the same goods, works or services under the same contract, where the value of the imported content of each allocation is equal to or exceeds US$ 3 million worth of goods, works or services to the same government institution, which in total over a two (2) year period exceeds US$10 million. 1.2 The NIP obligation applicable to suppliers in respect of sub-paragraphs 1.1 (a) to 1.1 (c) above will amount to 30 % of the imported content whilst suppliers in respect of paragraph 1.1 (d) shall incur 30% of the total NIP obligation on a pro-rata basis. 1.3 To satisfy the NIP obligation, the DTI would negotiate and conclude agreements such as investments, joint ventures, sub-contracting, licensee production, export promotion, sourcing arrangements and research and development (R&D) with partners or suppliers.

13 1.4 A period of seven years has been identified as the time frame within which to discharge the obligation. 2 REQUIREMENTS OF THE DEPARTMENT OF TRADE AND INDUSTRY 2.1 In order to ensure effective implementation of the programme, successful bidders (contractors) are required to, immediately after the award of a contract that is ih excess of R10 million (ten million Rands), submit details of such a contract to the DTI for reporting purposes. 2.2 The purpose for reporting details of contracts in excess of the amount of R 1 0 million (ten million Rands) is to cater for multiple contracts for the same goods, works or services; renewable contracts and multiple suppliers for the same goods, works or services under the same contract as provided for in paragraphs 1.1.(b) to 1.1. (d) above. 3 BID SUBMISSION AND CONTRACT REPORTING REQUIREMENTS OF BIDDERS AND SUCCESSFUL BIDDERS (CONTRACTORS) 3.1 Bidders are required to sign and submit this Standard Bidding Document (SBD 5) together with the bid on the closing date and time. 3.2 In order to accommodate multiple contracts for the same goods, works or services; renewable contracts and multiple suppliers for the same goods, works or services under the same contract as indicated in sub-paragraphs 1.1 (b) to 1.1 (d) above and to enable the DTI in determining the NIP obligation, successful bidders (contractors) are required, immediately after being officially notified about any successful bid with a value in excess of R 10 million (ten million Rands), to contact and furnish the DTI with the following information: Bid I contract number. Description of the goods, works or services. Date on which the contract was accepted. Name, address and contact details of the government institution. Value of the contract. Imported content of the contract, if possible. 3.3 The information required in paragraph 3.2 above must be sent to the Department of Trade and Industry, Private Bag X 84, Pretoria, 0001 for the attention of Mr Elias Malapane within five (5) working days after award of the contract. Mr Malapane may be contacted on telephone (012) , facsimile (012) or at Elias@thedti.qov.za for further details about the programme. 4 PROCESS TO SATISFY THE NIP OBLIGATION 4. 1 Once the successful bidder {contractor) has made contact with and furnished the DTI with the information required, the following steps will be followed: a. the contractor and the DTI will determine the NIP obligation; b. the contractor and the DTI will sign the NIP obligation agreement;

14 c. the contractor will submit a performance guarantee to the DTI; d. the contractor will submit a business concept for consideration and approval by the DTI; e. upon approval of the business concept by the DTI, the contractor will submit detailed business plans outlining the business concepts; f. the contractor will implement the business plans; and g. the contractor will submit bi-annual progress reports on approved plans to the DTI. 4.2 The NIP obligation agreement Is between the DTI and the successful bidder (contractor) and, therefore, does not involve the purchasing institution. Bid number Closing date: Name of bidder Postal address o o "' o o. " o o o o"' o o o o. o. o o t o o o o o o o ' om o o o t I t o 0 o t, o t o I o I. I I I o o "" t. o I Signature Name (in print) Date Js475wc

15 SBD6.1 PREFERENCE POINTS CLAIM FORM IN TERMS OF THE PREFERENTIAL PROCUREMENT REGULATIONS 2011 This preference fonn must form part of all bids invited. It contains general information and serves as a claim fonn for preference points for Broad-Based Black Economic Empowerment (B-BBEE) Status Level of Contribution NB: BEFORE COMPLETING THIS FORM, 'BIDDERS MUST STUDY THE GENERAL CONDITIONS, DEFINITIONS AND DIRECTIVES APPLICABLE IN RESPECT OF B-BBEE, AS PRESCRIBED IN THE PREFERENTIAL PROCUREMENT REGULATIONS, GENERAL CONDITIONS 1.1 The following preference point systems are applicable to all bids; the 80/20 system for requirements with a Rand value of up to R (all applicable taxes included); and the 90/10 system for requirements with a Rand value above R (all applicable taxes included). 1.2 The value of this bid is estimated to exceed/not exceed R (all applicable taxes included} and therefore the.... system shall be applicable. 1.3 Preference points for this bid shall be awarded for: (a) (b) Price; and B-BBEE Status Level of Contribution The maximum points for this bid are allocated as follows: POINTS PRICE BBEE STATUS LEVEL OF CONTRIBUTION Total points for Price and B-BBEE must not exceed Failure on the part of a bidder to fill in and/or to sign this form and submit a B-BBEE Verification Certificate from a Verification Agency accredited by the South African Accreditation System (SANAS) or a Registered Auditor approved by the Independent Regulatory Board of Auditors (IRBA) or an Accounting Officer as contemplat~ in the Close Corporation Act (CCA) together with the bid, will be interpreted to mean that preference points for 8-BBEE status level of contribution are 110t claimed The purchaser reserves the right to require of a bidder, either before a bid Is adjudicated or at any time subsequently, to substantiate any claim in regard to preferences, in any manner required by the purchaser.

16 2 2. DEFINITIONS "all applicable taxes" includes value-added tax, pay as you earn, income tax, unemployment insurance fund contributions and skills development levies; 2.2 "8-BBEE" means broad-based b lack economic empowerment as defined in section 1 of the Broad -Based Black Economic Empowerment Act; 2.3 "B BBEE status level of contributor'' means the B-BBEE status received by a measured entity based on its overall performance using the relevant scorecard contained in the Codes of Good Practice on Black Economic Empowerment, issued in terms of section 9(1) of the Broad-Based Black Economic Empowerment Act; 2.4 "bid" means a written offer in a prescribed or stipulated form in response to an invitation by an organ of state for the provision of services, works or goods, through price quotations, advertised competitive bidding processes or proposals; 2.5 "Broad Based Black Economic Empowennent Act" means the Broad-Based Black Economic Empowerment Act, 2003 (Act No. 53 of 2003); 2.6 "comparative price" means the price after the factors of a non-firm price and all unconditional discounts that can be utilized have been taken into consideration; 2. 7 "consortium or joint venture" means an association of per5ons for the purpose of combining their expertise, property, capital, efforts, skill and knowledge in an activity for the execution of a contract; 2.8 "contract" means the agreement that results from the acceptance of a bid by an organ of state; 2.9 "EME" means any enterprise with an annual total revenue of R5 million or less " Firm price" means the price that is only subject to adjustments in accordance with the actual increase or decrease resulting from the change, imposition, or abolition of customs or excise duty and any other duty, levy, or tax, which, in terms of the law or regulation, is binding on the contractor and demonstrably has an influence on the price of any supplies. or the rendering costs of any service, for the execution of the contract; 2.11 "functionality" means the measurement according to predetermined norms, as set out in the bid documents, of a service or commodity that is designed to be practical and useful, working or operating, taking into account, amoag other factors, the quality, reliability, viability and durability of a service and the technical capacity and ability of a bidder; non-finn prices" means all prices other than "firm" prices; 2.13 "person" includes a juristic person; 2.14 "rand value" means the total estimated value of a contract in South African currency, calculated at the time of bid invitations, and includes all applicable taxes and excise duties; 2.15 "sub-contract" means the primary' contractor's assigning, leasing, making out work to, or employing, another person to support such primary cqntractor in the execution of part of a project in terms of the contract; 2.16 " total revenue" bears the same meaning assigned to this expression in the Codes of Good Practice on Black Economic Empowerment, issued in terms of section 9(1) of the Broad-Based Black Economic Empowerment Act and promulgated in the Government Gazette on 9 February 2007;

17 2.17 "trust" means the arrangement through which the property of one person is made over or bequeathed to a trustee to administer such property for the benefit of another person; and 2.18 "trustee" means any person, including the founder of a trust, to whom property is bequeathed ln order for such property to be administered for the benefit of another person ADJUDICATION USING A POINT SYSTEM 3. 1 The bidder obtaining the highest number of total points will be awarded the contract. 3.2 Preference points shall be calculated after prices have been brought to a comparative basis taking into account all factors of non-firm prices. and all unconditional discounts;. 3.3 Points scored must be rounded off to the nearest 2 decimal places. 3.4 In the event that two or more bids have scored equal total points, the successful bid must be the one scoring the highest number of preference points for B-BBEE. 3.5 However, when functionality is part of the evaluation process and two or more bids have scored equal points including equal preference points for B-BBEE, the successful bid must be the one scoring the highest score for functionality. 3.6 Should two or more bids be equal in all respects, the award shall be decided by the drawing of lots. 4. POINTS AWARDED FOR PRICE 4.1 THE 80/20 OR 90/10 PREFERENCE POINT SYSTEMS A maximum of 80 or 90 points is allocated for price on the following basis: 80/20 or 90/10 Where Ps = Pt = Pmin = Ps = so(j _ Pt - P.min) Pmm or Ps = 90(1- Pt-P.min) Pmm Points scored for comparative price of bid under consideration Comparative price of bid under consideration Comparative price of lowest acceptable bid s. Points awarded for 8-BBEE Status Level of Contribution 5.1 In terms of Regulation 5 (2) and 6 (2} of the Preferential Procurement Regulations, preference points must be awarcted to a bidder for attaining the B-BBEE status level of contribution in accordance with the table below:

18 8-BBEE Status Level of Number of points Number.of points Contributor (90/10 system) (80/20 system) 4 ' Non-compliant 0 0 contributor 5.2 Bidders who qualify as EMEs in terms of the 8-88EE Act must submit a certificate issued by an Accounting Officer as contemplated in the CCA or a Verification Agency accredited by SANAS or a Registered Auditor. Registered auditors do not need to meet the prerequisite for IRBA's approval for the purpose of conducting verification and issuing EMEs with 8-BBEE Status Level Certificates. 5.3 Bidders other than EMEs must submit their original and valid B-B8EE status level verification certificate or a certified copy thereof, substantiating their 8-BBEE rating issued by a Registered Auditor approved by IRBA or a Verification Agency accredited by SANAS. 5.4 A trust, consortium or joint venture, will qualify for points for their 8-BBEE status level as a legal entity, provided that the entity submits their B-B8EE status level certificate. 5.5 A trust, consortium or joint venture will qualify for points for their B-8BEE status level as an unincorporated entity, provided that the entity submits their consolidated 8-8BEE scorecard as if they were a group structure and that such a consolidated 8-B8EE scorecard is prepared for every separate bid. 5.6 Tertiary institutions and public entitles will be required to submit their B-BBEE status level certificates in terms of the specialized scorecard contained in the 8-BBEE Codes of Good Practice. 5.7 A person will not be awarded points for 8-BBEE status level if it is indicated in the bid documents that such a bidder intends sub-contracting more than 25% of the value of the contract to any other enterprise that does not qualify for at least the points that such a bidder qualifies for, unless the intended subcontractor is an EME that has the capability and ability to execute the sub-contract. 5.8 A person awarded a contract may not sub-contract more than 25% of the value of the contract to any other enterprise that does not have an equal or higher 8-8BEE status level than the person concerned, unless the contract is sub-contracted to an EME that has the capability and ability to execute the sub-contract.

19 6. BID DECLARATION Bidders who claim points in respect of 8-BBEE Status Level of Contribution must complete the following; 7. B BBEE STATUS LEVEL OF CONTRIBUTION CLAIMED IN TERMS OF PARAGRAPHS AND BBEE Status Level of Contribution: = (maximum of 10 or 20 points) (Points claimed in respect of paragraph 7.1 must be in accordance with the table reflected in paragraph 5.1 and must be substantiated by means of a B-BBEE certificate issued by a Verification Agency accredited by SANAS or a Regi'stered Auditor approved by IRBA or an Accounting Officer as contemplated in the CCA). 8 SUB-CONTRACTING 8.1 Will any portion of the contract be sub-contracted? YES 1 NO (delete which is not applicable) If yes, indicate: (i) what percentage of the contract will be subcontracted? % (ii) the name of the sub-contractor? (ih) the B-BBEE status level of the sub-contractor?... _ (iv) whether the sub-contractor is an EME? YES I NO (delete which is not applicable) 9 DECLARATION WITH REGARD TO COMPANY/FIRM 9.1 Name of company/firm 9.2 VAT registration number 9.3 Company registration number 9.4 TYPE OF COMPANY/ FIRM 0 Partnership/Joint Venture I Consortium 0 One person business/sole propriety 11 Close corporation o Company!J (Pty) Limited {TICK APPLICABLE BOX] 9.5 DESCRIBE.PRINCIPAL BUSINESS ACTIVITIES 9.6 COMPANY CLASSIFICATION 0 Manufacturer 0 Supplier 0 Professional service provider

20 C Other service providers, e.g. transporter, etc. [TICK APPL-ICABLE BOX} Total number of years the company/firm has been in business? /we, the undersigned, who is I are duly authorised to do so on behalf ofthe company/firm, certify that the points claimed, based on the 8-BBE status level of contribution indicated in paragraph 7 of the foregoing certificate, qualifies the company/ firm for the preference(s) shown and 1/ we acknowledge that (i) (ii) (iii) ~v) The information furnished is true and correct; The preference points claimed are in accordance With the General Conditions as Indicated in paragraph 1 of this form. In the event of a contract being awarded as a result of points claimed as shown in paragraph 7, the contractor may be required to furnish documentary proof to the satisfaction of the purchaser that the claims are correct; If the 8-BBEE status level of contribution has been claimed or obtained on a fraudulent basis or any of the conditions of contract have not been fulfilled, the purchaser may, in addition to any other remedy it may have- (a) (b) (c) (d) (e) disqualify the person from the bidding process; recover costs, losses or damages it has incurred or suffered as a result of that person's conduct; cancel the contract and claim any damages which it has suffered as a result of having to make less favourable arrangements due to such cancellation; restrict the bidder or contractor, its shareholders and directors, or only the shareholders and directors who acted on a fraudulent basis, from obtaining business from any organ of state for a period not exceeding 1 0 years, after the audi alteram partem (hear the other side) rule has been applied; and forward the matter for criminal prosecution WITNESSES: 1. SIGNATURE(S) OF BIDDER(S) 2. DATE: ADDRESS:... :