Jack Yates PowerUp Laptop Acceptable Use Policy

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1 Jack Yates PowerUp Laptop Acceptable Use Policy Jack Yates High School Jack Yates High School recognizes how valuable the appropriate use of technology is to improving teaching and learning. Accordingly, Jack Yates is a HISD Phase II Power Up campus, and has made a significant commitment to integrating technological advances into the school program to enhance students learning experiences. Within this program, each student will receive a PowerUp Laptop for the purpose of 1:1 personalized learning. Understanding and following Jack Yates s Acceptable Use Policy allows us to maintain a respectful, effective, and safe learning environment. Yates s network resources are considered the property of HISD. Laptop access to Yates s network services will be provided campus-wide via our wireless network. Yates provides access to the districts cloud drive, (OneDrive), and internet services from every computer connected to the HISD network. HISD blocks websites and web-based services that the administration deems to pose a threat to the safety, security, academics, and well-being of its community members, facilities, network, and resources. Categories that are blocked include: pornography and sexually explicit material, criminal and illegal activities, weapons and extreme violence, computer hacking, spyware and malicious software, certain video streaming sites, and certain social media sites. Yates will continue to take precautions to restrict access to this type of material on all equipment that is part of the school s network. Any actions performed or initiated through the network must reflect the integrity and honesty expected of a Yates student, as described in the HISD Code of Conduct and the Yates Student Handbook. Students will be held responsible for actions initiated on their laptops, regardless of whether they were using their computer at the time of the infraction. Therefore, students may only use the laptop they have been issued. Non-negotiable Student Laptop Policies and Expectations A student must bring his/her laptop to school every day. Prior laptop deployment, it is the responsibility of the student and parent or guardian to turn in the signed Student Laptop Loan Agreement and $25.00 non-refundable security deposit in order to ensure the student receives a laptop on deployment day. After the initial deployment, students may receive a laptop on designated dates and times in the Power Up Room provided they have completed the digital citizenship training, signed and turned in the Student Laptop Loan Agreement Form and paid the $25 non-refundable security deposit. After deployment, students must bring their laptop to school every day. If a student fails to bring his or her laptop to school, he/she is still responsible for the classwork and assignments missed. It is the student s responsibility to work with the teacher to ensure all work is completed on time. 1 Jack Yates Laptop Acceptable Use Policy ( )

2 A student must have his/her laptop in the case 100% of the time. The school-issued cases are required as part of the computer warranty. Teachers, administrators or IT campus personnel will take a student s laptop if it is not in the school-issued case and the case is not with the student. Laptops will be secured by IT campus personnel until the student brings in the case and presents their Yates student ID. Students will not receive a laptop or laptop assistance without an ID. If a student returns a laptop with damage due to the fact that it was visibly outside of the case, the student will be charged a fee for repair. A student must come to school with his/her laptop fully charged. Students should charge their laptop every night and should bring it to class fully charged. Because the laptops can hold an eight hour charge, it is recommended that students leave their chargers at home to prevent loss or theft. Students are responsible for their chargers, if the student loses or has their charger stolen, they will be responsible for paying for a replacement charger ($40 fee). Students can also use supervised common areas (such as the library or hallways) before school, during lunch, or after school for charging on campus. After lunch, students can charge laptops in a classroom if they receive teacher permission. Phone/device charging of any kind is not allowed during class time. A student must prevent laptop damage. Students are not allowed to charge cell phones or other devices on their laptops and will face both financial and disciplinary consequences for a severely broken laptop that requires replacement as a result of gross negligence. Gross Negligence is defined: Intentional damage to a PowerUp Device via throwing, stepping on, sitting on, intentionally damaging the screen, or any other act that is not accidental. In the case of gross negligence the student will be charged the fee provided by NetSync to replace the device (often beginning at $189). If a student s laptop is damaged or broken: The student will bring the broken laptop to the Power Up / Technology Room as soon as possible. If the laptop must be repaired or replaced, the campus tech will provide the student an ADP form for completion. If the students has not completed their payment for the device, they will be required to do so before receiving a replacement device. 2 Jack Yates Laptop Acceptable Use Policy ( )

3 If the student damages a second time, the student parent / guardian will be contacted. Once the contact has been made, the student will be issued a replacement laptop. There will be a repair fee associated with replacing the second laptop device. In the case of damage a third time, the grade level dean will be contacted and disciplinary consequences will be carried out. The student will be put on a loaner laptop plan until they are deemed responsible enough to be able to have a device on a full time basis. Please Note: The warranty covers one incident of accidental damage to the device - not the case, power cord, or strap. Loss of these items and instances of gross neglect or damage will result in the student being held financially responsible. A student must prevent laptop loss/theft. Students should keep their laptops in their on their person, (never in the gym locker room, cafeteria, track, a teacher s classroom etc.). Students should make arrangements to ensure laptops can be monitored by an adult if at an off campus event. Students SHOULD NOT loan their laptop device to others to use, if any damage or loss occurs to the device while it is in another person s possession, the original owner of the device will be held liable. Students must complete a lost or stolen report immediately after the device goes missing and report the loss to PowerUp Technology Room. If a student loses his/her laptop: Students must report to the Power Up Room / Technology room during their to complete a lost or stolen report as soon as they realize the device is missing. Once the student fills out the form, the campus tech will review the form and add the laptop information including the serial number. The student must also provide a police report which the campus tech will attach to the stolen report form. (It is the student s responsibility to ensure the police report is filed.) If the laptop is stolen during an incident where Houston Police or any other local law enforcement authority is called, please be prepared to provide the police report file number. Prior to the end of the school year, or in the event of school change or withdrawal, a student must return his/her laptop, laptop case, shoulder strap, and power charger on the designated laptop return date. If a student does not turn in one of these items, then he/she will be responsible for part or all of the cost which is due by 9 am on the last day of school. If missing items are not paid for, then a financial hold will be put on the student s account. 12th graders will not be able to clear senior checkout and all other students will have their transcripts withheld, will not receive a laptop the following year, and may face additional consequences until the issue is resolved. *Students who file a police report for a stolen computer will be required to pay a $50 fee to replace the device if it is not recovered by the end of the school year, they will also be held responsible for the cost of replacing the charger and/or case if they were taken as well. 3 Jack Yates Laptop Acceptable Use Policy ( )

4 Minor and Major Offenses Minor Offenses A minor offense is an action or behavior that violates a rule that has been put in place to maintain the strength, integrity, and sustainability of our technology program. Minor Offenses are equivalent to a Level I or II offense in the HISD Code of Conduct. Examples of consequences are: parent contact, Saturday detention, or other consequences deemed by grade level administrator. Students who demonstrate a pattern of minor offenses will be referred to their Dean. Minor offenses include, but are not limited to, the following: Laptop Usage Forgetting to bring the laptop to school. Using laptops or any other electronic device in a manner that disrupts instruction or violates a teacher s instructions, (including but not limited to streaming music and/or videos). Using software and services whose use may be deemed inappropriate for the teaching and learning approach of a specific course or subject (e.g., language translation services, literature summary sites, etc.). Laptop Maintenance Transporting or using the laptop without the school issued laptop case; the case is to stay on the device at all times. Placing stickers directly on the laptop. Marking on the laptop. Storing paper or other objects anywhere within the main compartment of laptop case. Not addressing needed repairs (e.g., cracked screen, cracked track pad, missing keys, bent corners). Creating secondary accounts for the laptop (e.g., for a friend or parent) Not reporting a laptop lost or stolen immediately after the device goes missing. Power Management Practicing poor power management techniques (e.g., coming to school with laptop not fully charged). Charging computer in non-designated outlets or areas. Designated charging areas include the library and outlets around school. Please note: each student is responsible for his or her computer while it is being charged in any of the above locations. Network Access (Minor) Sending chain s or inappropriate broadcast messages through the HUB or through any school system. 4 Jack Yates Laptop Acceptable Use Policy ( )

5 Using the network for commercial purposes. The school will not be responsible for any financial obligations resulting from school-provided laptops, technology, or access to the Internet. Accessing non-jyhs student wireless network with the laptop while on campus. Major Offenses A major offense is a serious violation of the standards of the community and poses a threat to the safety and security of the school s network, infrastructure, students, faculty, and greater community. Major offenses are equivalent to a Level III or IV offense in the HISD Code of Conduct. Examples of consequences are: restitution, revoking of laptop privilege, in-school suspension, and off-campus suspension. Major offenses include, but are not limited to, the following: Privacy, Property, & Community Accessing or deleting the administrative account. Vandalizing the laptop or other network resources (defacing, engraving, coloring, painting, etching, writing on the laptop itself, deliberately removing keys or deforming the original shape of the laptop and its components). Accessing laptops, accounts, and files of others without permission. This includes going on to someone else s computer and accessing any web page or social network without the owner s knowledge or expressed permission. Recording, filming, or photographing teachers or other students without expressed permission to do so. If persons have given permission to record, the student who receives permission is expected to respectfully and responsibly use and manage the recorded material. Publicly posting captured material is not allowed. Using the laptop and its applications or the school network either in or out of school to harass, disparage, or intimidate another person or the school itself. Illegal Activity Installing or distributing unlicensed or illegal software. Installing gaming software. Using the network in support of illegal activities or businesses or for gambling. Installation of third party firewalls, anonymizers, or proxies. Installing or using unauthorized 3rd party multi-node file-sharing software (e.g., Torch, BitTorrent, Transmission) on school laptops. ichat, Dropbox, Google Drive, Evernote, & AirDrop do not fall under this category. Modifying operating system other than those installed by our Tech Department. Removal or theft of desktop computer mice or peripherals for use on laptop. Network Access (Major) Placing, creating, liking or boosting, or accessing sexually explicit, violent, obscene or unlawful material. Attempting to get around network security or to impair functionality of the network. 5 Jack Yates Laptop Acceptable Use Policy ( )

6 Attempting to bypass restrictions set by the network administrators. Using a computer for distribution of inappropriate or illegal material including text, audio, images, or video. Providing billable services to others for the use of your laptop or JYHS network resources. Intentional damage and/or theft of any laptop. On-Campus Tech Support The purpose of the Power Up Room is to provide technical assistance to our users. The campus tech representatives will be able to diagnose repairs and answer all student software and hardware questions. How do I Get Tech Support? Visit the Power Up Room, during walk-in hours or after school. Students must show their Jack Yates student ID to the campus tech to receive any kind of assistance. If the student does not have an ID, the student must visit their grade level dean to purchase a temporary; or must purchase a new one during their lunch period. How Long Will I Wait for Tech Support? Three common scenarios are most common. 1. If the repair is simple, the student will be told to wait or to return for their laptop during a designated portion of the day. 2. If the repair must be submitted to the vendor, the student will be advised to check in at the Power Up room 1-2 days after the laptop was submitted for repair. If laptops are available for check out, the student may be checked out a replacement device. 3. If the vendor advises the repair will take more than 2 days to repair, the student will be issued a replacement laptop provided there has been no minor or major offense made. 4. If the laptop is lost or stolen and the student has filled out the necessary paper work, a replacement computer will be issued. 6 Jack Yates Laptop Acceptable Use Policy ( )