MICROSOFT OFFICE 2013 ESSENTIAL CONCEPTS & SKILLS

Transcription

1 MICROSOFT OFFICE 2013 ESSENTIAL CONCEPTS & SKILLS MICROSOFT OFFICE 2013 is the newest version of Microsoft Office, offering features that provide users with better functionality and easier ways to work with the various files they create. These features include enhanced design tools, such as improved picture formatting tools and new themes, shared notebooks for working in groups, mobile versions of Office apps, broadcast presentation for the web, and a digital notebook for managing and sharing multimedia information. Microsoft Office 2013 Apps: Word: Full-featured word processing app that allows you to create professional-looking documents and revise them easily. PowerPoint: a complete presentation app that enables you to produce professional-looking presentations and then deliver to an audience. Publisher: a desktop publishing app that helps you create professional-quality publications and marketing materials that can be shared easily. Excel: a spreadsheet app that allows you to organize data, complete calculations, make decisions, graph data, develop professional-looking reports, publish organized data to the web, and access real-time data from websites. Access: a database management system that enables you to create a database; add, change, delete data in the database; ask questions (queries) concerning the data in the database; and create forms and reports using the data in the database. Other Office Apps: Outlook, OneNote, InfoPath Designer, SharePoint Workspace and Lync. Copyright 2014 ASCPL All Rights Reserved 1 Essential Skills 10/23/2014 JC

2 To start Microsoft Office: Left-click on the Start button in the bottom, lower left-hand corner of the taskbar. This will open the menu below: Click on All Programs; then on the folder for Microsoft Office. Once the folder is open, click on the program you wish to open. Click on Word 2013 to open it. Copyright 2014 ASCPL All Rights Reserved 2 Essential Skills 10/23/2014 JC

3 The Word start screen will appear: Click on Blank Document to begin a blank Word document. Microsoft Word: A full-featured word processing app that allows you to create many types of personal and business documents such as: *flyers *letters *memos *resumes *reports *mailing labels The ribbon, located near the top of the window below the title bar, is the control center in Word and other Office apps. It provides easy central access to the tasks you perform while creating a document. The ribbon consists of tabs, groups and commands. All apps have a HOME tab, which contains the more frequently used commands. Copyright 2014 ASCPL All Rights Reserved 3 Essential Skills 10/23/2014 JC

4 To show/hide the ribbon: Auto-hide Ribbon: To hide Ribbon completely Show Tabs: Tabs only will display Show Tabs and Commands: This will show the entire Ribbon Quick Access Toolbar: located above the ribbon at the left edge of the title bar, provides convenient, one-tap or one-click access to frequently used commands. To customize the Quick Access Toolbar: Click the button in the above-picture to display the Customize Quick Access Toolbar menu. Place a check mark next to the command that you want to add to the Quick Access Toolbar. You can also take something off of the Quick Access Toolbar by unchecking it. Copyright 2014 ASCPL All Rights Reserved 4 Essential Skills 10/23/2014 JC

5 Groups: Some groups on the ribbon have a small arrow in the lower-right corner, called a Dialog Box Launcher, that when clicked, displays a dialog box or a task pane with additional options for the group. Backstage View: gives you various options for saving, opening a file, printing, and sharing your document. Click the File tab on the Ribbon. Backstage view will appear. Copyright 2014 ASCPL All Rights Reserved 5 Essential Skills 10/23/2014 JC

6 Click on the different option on the left-hand sidebar to perform different commands. Info: The information pane will appear whenever you access backstage view. It contains information about the current document. You can also inspect the document and set protection controls Document Inspector: Office may add certain personal information to a file automatically whenever you create or edit a document. Document Inspector removes this kind of information before sharing a document with others. Note that some changes may be permanent, it's a good idea to save an additional copy of your document before using the Document Inspector to remove information. Copyright 2014 ASCPL All Rights Reserved 6 Essential Skills 10/23/2014 JC

7 New: From here, you can create a new, blank document, or you can choose from a large selection of templates. Open: From here, you can open recent documents, as well as documents saved to your OneDrive and locally on your computer. Copyright 2014 ASCPL All Rights Reserved 7 Essential Skills 10/23/2014 JC

8 Save/Save As: Use Save and Save As to save your document locally on your computer or to your OneDrive. Use Save to save a document for the first time or to save changes. Use Save As to also save a document for the first time or to save a previously saved document in a different location. Print: From the Print pane, you can change the print settings and print your document. You can also see a preview of your document. Copyright 2014 ASCPL All Rights Reserved 8 Essential Skills 10/23/2014 JC

9 Share: From here you can invite people connected to OneDrive to view and collaborate on your document. You can also share your document by ing it, presenting it online, or posting it to your blog. Export: You can choose to export your document in another format, such as PDF/XPS. Copyright 2014 ASCPL All Rights Reserved 9 Essential Skills 10/23/2014 JC

10 ONEDRIVE/MSN ACCOUNT: Saving files on OneDrive (cloud storage) provides more portability options than are available from storing files in the Documents library. OneDrive also provides services such as Office Web Apps. You will have to create a MSN account first before using OneDrive. To sign up for a OneDrive account: Use your browser to navigate to OneDrive.live.com Create a Microsoft account by tapping or clicking the Sign up now link and then entering your information to create the account. Sign into OneDrive using your new account or use it in Office to save your files to OneDrive. TO SAVE A FILE ON ONEDRIVE: Click FILE on the ribbon to open the Back stage view. Click the Save As tab to display the Save As gallery. Click OneDrive to display OneDrive saving options or a Sign In button, if you are not signed in already to your Microsoft Account. Sign into MSN account. Click your OneDrive to select it as the storage location. Click the browser button to contact the OneDrive server and display the Save as dialog box. Click the Save button to save the file to OneDrive. Copyright 2014 ASCPL All Rights Reserved 10 Essential Skills 10/23/2014 JC

11 USING OFFICE HELP: You can get help from Office by clicking on the? in the upper righthand corner of the window. You can search for help by using any of the three following methods from the Help window: 1. Enter search text in the search online help text box. 2. Click the links in the Help window. 3. Use the Table of Contents. Once you click the? to launch Help, you get the following options: You can enter text into the search online help to obtain information if you are connected to the Internet. Or, click on the useful links for more information on commonly asked questions. Copyright 2014 ASCPL All Rights Reserved 11 Essential Skills 10/23/2014 JC

12 If you are not connected to the Internet click on the drop-down arrow to select Word Help from your computer. This will launch help from the content files on your computer. Copyright 2014 ASCPL All Rights Reserved 12 Essential Skills 10/23/2014 JC