GSW FITNESS & WELLNESS PERSONAL TRAINING POLICIES AND PROCEDURES
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1 PERSONAL TRAINING POLICIES AND PROCEDURES All personal training sessions will be provided by certified personal trainers holding current and accredited certifications. Personal Trainers will follow current exercise and physical activity guidelines as established by the American Heart Association (AHA) and the American College of Sports Medicine (ACSM). All Clients must be 18 years of age or older. Clients must contact Anna Champion, Director of Fitness and Wellness, from 9am-5pm to schedule a fitness assessment or personal training session. Clients must submit all completed paperwork to the Director of Fitness and Wellness at least ONE day prior to the initial Personal Training session. There is no guarantee that a specific Personal Trainer will always be available with each session or package purchased as employment status may change. The Personal Trainer and the Fitness and Wellness program reserve the right to request medical clearance from a licensed medical professional if necessary. Clients must immediately communicate any concerns (discomfort or pain) arising from their Personal Training sessions with the Personal Trainer. Personal Trainers will contact the Client to schedule the fitness assessment appointment. The Client will meet his or her Personal Trainer at the mutually agreed upon place inside the Fitness Center. The Client will schedule all sessions prior to the initial Personal Training session. These sessions may be rescheduled based on Client-Personal Trainer agreement. During the initial consultation the Client will have the opportunity to ask questions. Partner Training is limited to two individuals. Both Clients must be present during buddy training sessions. If only one individual is present, a session will still be subtracted from the total number of sessions purchased. Proration will not be permitted. Should the Personal Trainer arrive late, the Personal Trainers must make up the time lost with the Client at no additional charge. If the Personal Trainer must cancel a session, he or she will notify the Client ONE day in advance. Late Clients will forfeit any session time lost based on his or her tardiness. Personal Trainers will wait no longer than 10 minutes for Clients. After 10 minutes, the session will be forfeited. Clients must provide cancellation notification at least ONE day in advance, or forfeit the session. No refunds will be provided. Sessions purchased must be used within a SIX MONTH PERIOD, after which they will be voided. Unused sessions will not be refunded. GSW FITNESS & WELLNESS PT PACKET Page 1
2 PERSONAL TRAINING CLIENT AGREEMENT The guidelines provided below are designed to ensure the relationship between the Personal Trainer and Client are clearly appreciated and understood. Personal Trainer Responsibilities: Perform an initial fitness assessment. Design a safe and effective personalized program that meets the Client s needs and goals. Provide guidance regarding proper exercise techniques. Evaluate, monitor, and modify the personalized program based on the Client s changing needs. Encourage, motivate, and support the Client in his or her identified goals. Personal Trainers must make up the time lost with the Client at no additional charge. If the Personal Trainer must cancel a session, he or she must notify the Client in writing ONE day in advance. All Personal Trainers employed by the Georgia Southwestern State University Fitness and Wellness Program may not accept direct or personal payment for his or her services. All information will remain confidential unless written permission is given by the Client. The need to know policy will also be in effect. Client Responsibilities: Payment must be made out to GSW Fitness and Wellness and should be received prior to the first Personal Training session. Clients must not compensate Personal Trainers directly for their services. No refunds will be issued Three days after initial purchase. All purchased sessions must be scheduled prior to the first session and may be adjusted based on Client-Trainer agreement. Clients must adhere to all facility policies and procedures as agreed upon when signing the facility paperwork. Clients will lose any session time lost based on his or her tardiness. Personal Trainers will wait no longer than 10 minutes for Clients. After 10 minutes, the session will be forfeited. Clients must provide cancellation notification at least ONE day in advance, or forfeit the session. Clients must complete their personal health history paperwork prior to completing the first session with a personal trainer. Clients must immediately communicate any concerns (discomfort or pain) arising from their Personal Training sessions with the Personal Trainer. Sessions purchased must be used within a SIX month period, after which they will be voided. Unused sessions will not be refunded. GSW FITNESS & WELLNESS PT PACKET Page 2
3 Clients must abide by all GSW Fitness and Wellness rules and regulations. Failure to do so may result in the removal or denial of service to the Client without refund. By signing below, the Client acknowledges and agrees that he or she has no limiting health conditions that would preclude participation in an exercise program (ex: Diabetes, Heart Disease, other cardiovascular conditions) will immediately notify the Personal Trainer, if such health conditions arise. I clearly understand the roles and responsibilities described above and have asked any questions which were answered satisfactorily. I acknowledge that I have freely and voluntarily signed this document: Date: Client Signature: Trainer Signature: GSW FITNESS & WELLNESS PT PACKET Page 3
4 HEALTH HISTORY QUESTIONNAIRE Name: Date: The American College of Sports Medicine (ACSM) recommends that individuals who are at moderate or high risk of cardiovascular disease and wish to participate in vigorous exercise contact their physician prior to starting a program. This form will help assess your relative risk for cardiovascular disease and determine if medical clearance prior to exercise is recommended. We strongly advise a physical examination prior to initiating or restarting an exercise program. A "yes" answer to any of the following questions, or abnormal findings during your assessment may necessitate further evaluation and medical clearance prior to completing your assessment and developing or implementing your exercise program. Please check the appropriate box to the left. PRINT all information. Thank you for your assistance and welcome to the GSW Fitness and Wellness Program! Please Note: (?? = Don t Know). Stage I Known Diseases or Medical Conditions. YES Non-Insulin Dependent Insulin Dependent # of years: tion for asthma or COPD, but continue to have shortness of breath? cancer, osteoporosis, severe arthritis, mental illness, diseases of the thyroid, kidney or liver). Stage II Signs and Symptoms Do You Have or Have You Had In The Past: YES f severe dizziness during exercise? ankles? GSW FITNESS & WELLNESS PT PACKET Page 4
5 Stage III Cardiac Risk Factors YES t 6 months? OR on medication for it? an 200 mg/dl? or HDL < 40 mg/dl? or are you on medication for high cholesterol? Stage IV Current Exercise Patterns & Intentions What are your current activity patterns? a. Frequency: exercise sessions per week b. Intensity: c. History: -12 months d. Duration: minutes per session e. Types of Activity: At what intensity do you intend to exercise? e.g., brisk walking e.g., jogging/running Stage V Additional Medical Information Do You Have Now or Have You Had In The Past: YES problem still affecting you (e.g., knees, shoulders, hips, feet)? NOT to exercise? GSW FITNESS & WELLNESS PT PACKET Page 5
6 SHOULD you wear a medical alert tag for a medical condition? List any prescription medications, supplements or herbs taken at the present time: If "YES" to ANY questions on this form, please provide a brief explanation: I have personally supplied the above information and attest that it is true and complete to the best of my knowledge. I understand that it is my responsibility to notify the Personal Trainer or Director of Fitness and Wellness in writing of any new medical condition(s) that develop new medications that I have been prescribed or any supplements (including herbs) that I may take in the future. Further, I am solely responsible for requesting and completing a health history form annually. Signature: Date: / / GSW FITNESS & WELLNESS PT PACKET Page 6
7 PERSONAL TRAINING CLIENT INFORMATION GOALS AND EXPECTATIONS Goals should be S.M.A.R.T. (Specific, Measurable, Achievable, Realistic, and Time bound) Rank (circle) your goals regarding fitness and wellness: Extremely Important Somewhat Important Not Important Improve cardiovascular fitness Increase muscular strength Increase muscular endurance Lose weight Improve flexibility Increase energy level Decrease stress Increase self-confidence Improve performance in a specific sport/event (please describe): Please identify your: Short-term goals (first 4 weeks): Long-term goals (first 6 months-1 year): Life-long goals: Please consider your goals carefully. Your Personal Trainer can help you set S.M.A.R.T. goals if you are unsure. GSW FITNESS & WELLNESS PT PACKET Page 7
8 PERSONAL TRAINING FREQUENTLY ASKED QUESTIONS Attire Clients should wear athletic or workout attire during all personal training sessions. All fitness center and GSW Fitness and Wellness policies and procedures apply when working out with a personal trainer in the GSW fitness center. Payment Payment must be received prior to the initial Personal Training consultation Fitness Assessment, failure to do so may result in denial of service. Cash, check, credit card are accepted. Please make checks payable to GSW Fitness and Wellness. Scheduling a session Call or the Director of Fitness and Wellness or stop in SSC 1179 (Fitness Center) to set up your personal training session. All no-show personal training sessions are non-refundable without the option of rescheduling. Clients needing to cancel or re-schedule an appointment must do so at least ONE day prior to the start of their appointment. Cancellations or schedule changes must be made by contacting the Personal Trainer directly. Participation Eligibility All participants in the Georgia Southwestern State University Fitness and Wellness Personal Training program must be current members of the GSW Fitness Center and have a valid student ID or driver s license that can be provided upon request. Participants must also have not been removed or banned from the facility within the last year. Memberships are available through GSW Fitness. Unaffiliated Personal Trainers Policy Only GSW Fitness and Wellness employed Personal Trainers may provide Personal Training services in the GSW Fitness Center. No guest or member may solicit members to promote his or herself as a Personal Trainer unless they are currently employed as a student Personal Trainer for the GSW Fitness and Wellness Program. Outside Personal Trainers are not permitted to conduct their services in the GSW Fitness Center facility as this is an exclusive privilege of GSW Fitness and Wellness student Personal Trainers. Any member or guest suspected of posing as a contracted Personal Trainer or conducting unauthorized Personal Training services in the GSW Fitness Center facility will be immediately removed from the GSW Fitness Center and banned from utilizing the facility. GSW FITNESS & WELLNESS PT PACKET Page 8
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