I N V I T A T I O N G ENEVA I NTERNATIONAL A CRO C UP. 16th SWITZERLAND. May 25 th - May 27 t 2017

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1 16th G ENEVA I NTERNATIONAL A CRO C UP SWITZERLAND May 25 th - May 27 t 2017 I N V I T A T I O N Organizing Committee acrobaticsgeneva@gmail.com 1/10

2 1. GENERAL INFORMATION FSG Acro-Geneva Club, approved by the Swiss Federation of Acrobatic Gymnastics (FSGA) with the partnership of the city of Geneva and the support of the city of Vernier are pleased to organize the 16 th Geneva International Acro Cup This competition will take place in Switzerland in the city of Geneva between May 25 th to May 27 th This tournament is opened for National Teams as well as for Club Teams. The competition is being prepared in accordance with the Swiss and the FIG regulations and rules in the following age groups and categories : BEGINNER Maximum 14 years old for S1 Maximum 16 years old for S2 No limit of age for S3-Youth FSGA SDP-7 Rules (to be find on the OC website) Height deduction AGE GROUP 1 8 years old to 17 years old FIG AG Rules for No height deduction AGE GROUP 2 9 years old to 18 years old FIG AG Rules for No height deduction JUNIOR 10 years old to 19 years old FIG AG Rules for No height deduction SENIOR Minimum 11 years old FIG Rules for Seniors Height deduction During this GIAC s edition we will also held the 2 nd Geneva FIG Acro World Cup ORGANIZING COMMITTEE FSG ACRO-GENEVA 6 chemin des Galéides CH 1234 VESSY Phone : Website : Organizing Committee : acrobaticsgeneva@gmail.com Committee s President : Mr. César SALVADORI : acrobaticsgeneva@gmail.com Event Coordinator : Mrs Carmina KISHII : cn.kishii@vtx.ch Organizing Committee acrobaticsgeneva@gmail.com 2/10

3 GIAC COMPETITION VENUE CENTRE SPORTIF DU BOIS-DES-FRERES (Sports Complex) 22 chemin de l Ecu 1219 CHATELAINE / GENEVA SWITZERLAND Phone : The Sports Complex is located near the Geneva International Airport/Railway of Cointrin. 4. INVITATION Invited all national and regional teams and clubs. Countries which have already participate in previous GIAC editions : Australia, Austria, Belgium, Canada, Denmark, France, Finland, Germany, Great-Britain, Ireland, Italy, Israel, Japan, Kazakhstan, Monaco, Netherland, Poland, Portugal, Porto Rico, Russia, Scotland, South Africa, Spain, Switzerland, United State of America and Wales. 5. DELEGATION SIZE Each delegation may include : - 1 Head of delegation - 1 Team manager Coaches - At least 1 judge is required for 5 pairs/groups participating A second judge is required for more than 5th pairs/groups (No judge = penalty fee of CHF 300. and number of pairs/groups participating limited to 3) International FIG judges have 20% discount in the accommodation package. Such discount will be calculated on the final invoice. - Unlimited acrobatic pairs/groups Organizing Committee acrobaticsgeneva@gmail.com 3/10

4 6. PROVISIONAL SCHEDULE Tuesday, May 23 rd : All day : Arrival and Accreditation of delegations Wednesday, May 24 th : All day : Arrival and Accreditation of delegations 08:00-22:00 : Training as per schedule Evening : Judges meeting Thursday, May 25 th : All day : Opening Ceremony / Competitions Friday, May 26 th : All day : Competitions Saturday, May 27 th : All day : Competitions / Finals Award Ceremonies Evening : Banquet & Farewell Party in a 4**** Hotel Sunday, May 28 th : All day : Departure of all delegations 7. COMPETITION PROGRAMME & TECHNICAL RULES BEGINNER : FSGA Swiss Development Plan n 7 : SDP-7 / with its "Regulations and Rules" / Height deduction 3 categories proposed : S1 / S2 / S3-Youth 1 combined exercise of max. 2 00'' defines the winner AGE GROUP 1 : FIG Age Group Regulations and Rules for in accordance with FIG CoP Age : 8 years old to 17 years old / No height deduction Qualifications : 1 balance and 1 dynamic exercise of max.2 00'' Finals : 1 balance or 1 dynamic exercise of max. 2 00'' (starts from zero) AGE GROUP 2 : FIG Age Group regulations and rules for in accordance with FIG CoP Age : 9 years old to 18 years old / No height deduction Qualifications : 1 balance of max and 1 dynamic exercise of max. 2 00'' Finals : 1 combined exercise of max (starts from zero) JUNIOR : FIG Age Group regulations and rules for in accordance with FIG CoP Age : 10 years old to 19 years old / No height deduction Qualifications : 1 balance of max and 1 dynamic exercise of max. 2 00'' Finals : 1 combined exercise of max (starts from zero) SENIOR : FIG Senior regulations and rules in accordance with FIG CoP Age : minimum 11 years old / Height deduction Qualifications : 1 balance of max and 1 dynamic exercise of max. 2 00'' Finals : 1 combined exercise of max (starts from zero) For the finals : top 6 if 1 to 8 pairs/groups top 8 if 9 to 16 pairs/groups top 12 if more than 16 pairs/groups All the following FIG rules considered as valid in 2017 : Technical Regulations New Code of Points ( ) SAWAGG Rules (latest version) Each athlete can take part in the tournament only in one of the disciplines : pair or group and category Organizing Committee acrobaticsgeneva@gmail.com 4/10

5 8. EQUIPMENT Janssen & Fritsen New Generation for the competition and warm-up floor. 9. REGISTRATION DEADLINES Provisional registration : by January 2 nd, 2017 : (No payments) Definitive registration : by March 8 th, 2017 : (50% accommodation costs + 100% entry fee) Nominative registration : by April 19 th, 2017 : (last 50% accommodation costs) All registration must be sent on time to the OC : acrobaticsgeneva@gmail.com. 10. ENTRY FEE CHF 50. per gymnast. At the time of definitive registration (March 8 th, 2017) 100% of the entry fee must be paid to the OC. The entry fee is not refundable. 11. ACCOMMODATION-MEALS PACKAGE The accommodation, booked through the OC, includes breakfast, meals, banquet, farewell party ticket and local transport for all the members of the delegation except for the Bunkers where breakfast and public transport are not included. The prices charged for the hotel rooms will not exceed the usual hotel rates. The Accommodation-Meals package Form must be returned to the OC by March 8 th, The payment of the 50% of the accommodation-meals package costs must be paid by March 8 th, The remaining 50% of the accommodation-meals package costs must be paid by April 19 th, Accommodation-meals package costs are not refundable after April 19 th, The Hotel rooms and Bunkers places will be allocated on a first come, first serve basis Organizing Committee acrobaticsgeneva@gmail.com 5/10

6 Option 1 - Cointrin : +++ Stars Hotel IBIS BUDGET, Cointrin (120 rooms), 10 minutes from Geneva Airport/Railway Hotel to Sports Complex : 10 minutes by bus / 20 minutes by foot The costs per person/night in this hotel are as follows : CHF 200. single room CHF 150. double room CHF 120. triple room Option 2 - Petit-Lancy : ++ Stars Hotel IBIS BUDGET, Petit-Lancy (50 rooms), 20 minutes from Geneva Airport/Railway Hotel to Sports Complex : 20 minutes by bus The costs per person/night in this hotel are as follows : CHF 180. single room CHF 130. double room CHF 110. triple room Option 3 - Vernier UNDERGROUND BUNKERS DORMITORIES, Libellules-Avanchets-Lignon (250 places), Bunkers to Sports Complex : 10 to 20 minutes by foot The costs per person in bunkers are as follows : CHF 400. per person from Tuesday to Sunday (5 nights, without breakfast) CHF per person from Wednesday to Sunday (4 nights, without breakfast) Necessity to bring your sleeping bag and pillow. Upon your arrival at the hotel, ask the front desk to offer you the "Geneva Transport Card" that allows you to use public transport in Geneva free of charge during your stay and for your return to the Airport. Make sure all members of your team will keep their Geneva Transport Card with them at all times. Furthermore, drinks and snacks can be purchased at the Sports Complex (in Swiss Francs only). 12. MEALS Full board is included in hotel accommodation package costs from Monday 21st to Saturday 27th of May Breakfast will be served at the hotel. Lunch and dinner will be served on the 2nd Floor of the Sports Complex. Upon request, meals package without accommodation is available at a cost of CHF per day/person with an additional cost of CHF for Saturday's banquet on the 27th of May FAREWELL PARTY A farewell party will be organized and will be followed by disco and dance in the Geneva Starling Hotel ****. All delegations that have booked and paid the accommodation package costs to the OC are invited to participate without additional payment. The delegation may purchase additional banquet tickets for CHF 70. per person through the OC by April 19 th, 2017 only. The total amount must be paid with the Nominative registration by April 19 th, Organizing Committee acrobaticsgeneva@gmail.com 6/10

7 14. TRANSPORT All travel and transportation expenses are at the expenses of the participating clubs. At your arrival at the airport, you will be welcomed by members of our OC. You will then be escorted by public transportation to your accommodation place or to the Sports Complex for accreditation and training according to the schedule. Public transportation is free of charge for all persons arriving at the Geneva Airport. A machine delivering free bus tickets is available in the arrival zone of the airport at the baggage collection area. Make sure the bus tickets have been taken before leaving the luggage collection zone (only 1 ticket per person). No more free bus tickets possibility after having passed the custom area. Please issue your tickets at this machine before leaving the luggage collection zone : The timetables and plans of the buses lines to be used from the hotels to the Sports Complex will be given to all the heads of delegation at the accreditation. 15. VISA Please verify with your travel agent or the Swiss Embassy or Consulate in your country if a visa is required for your travel to Switzerland. The OC will be happy to assist each delegation member with an official invitation letter, provided that the request is made before March 8 th, 2017 to the OC. The request must include the function, full name, gender, date of birth, citizenship and passport number, passport expiry date, the arrival and departure dates of the delegation member as well as the city the visa application support letter must be sent to. 16. INSURANCE All participants are responsible for having the necessary coverage against accidents and illness. The OC will verify the certificates of insurance of all delegation members upon arrival at accreditation. All accredited persons who cannot provide proof of adequate insurance coverage will not be allowed to compete Organizing Committee acrobaticsgeneva@gmail.com 7/10

8 17. ACCREDITATION In order to accelerate the accreditation procedure, a photo of each delegation member is required and must be sent to the OC together with the Definitive registration by March 8 th, At accreditation, the Head of Delegation must : - check the correct names of their complete delegation - hand in the music CDs of the competitors (one CD per exercise with its cover correctly identified with the names of the competitors, the event, the routine and club/nation - hand in the tariff sheets that would have been modified and not yet communicated by mail to the OC before your departure to Geneva (only 1 copy) - verify with the Organizer all payment issues. The Head of Delegation will receive a copy of all information and documents. All participants and officials are required to wear accreditation cards all the time. 18. TARIFF SHEETS The tariff sheets of all the exercises must be sent to the address created specially for that : SUIjudges@hotmail.com at the very latest April 19th, The modified only and with modifications clearly precised must be handed out after the training session of Wednesday May 24 th, FINANCIAL OBLIGATIONS The delegations are responsible for covering their travel expenses. - 50% of the total amount of the accommodation-meals package costs + 100% of the entry fee must be paid with the definitive registration by March 8 th, The remaining 50% of the accommodation-meals package costs must be paid with the nominative registration by April 19 th, The entry fee is not refundable. - The 50% of the accommodation-meals package costs will be refund by the OC in case of cancellation by April 26 th, If cancellation arrives later, no claims or refunds will be accepted. - Payments in Swiss Francs (CHF) only. No cheques, only bank transfers will be accepted. - Extra bank fees at your charge Organizing Committee acrobaticsgeneva@gmail.com 8/10

9 Payments details : Bank name : BANQUE RAIFFEISEN DU SALEVE SOCIETE COOPERATIVE Bank address : CASE POSTALE VEYRIER Account holder : ASSOCIATION ACRO-GENEVE Account number : IBAN number : CH Swift-BIC : RAIFCH22187 With mention : Name of the Club/Team + GIAC' MUSIC The music CD s must be given to the OC upon arrival at accreditation : 1 copy for each routine for every pair/group. In order to avoid a large amount of CD's, we kindly ask you to ONLY use DROPBOX or WETRANSFER to register and send all your music in MP3 format (with good quality) specifying : the category_discipline_exercise_names of gymnasts_club/federation_country example : AG1_W3_BAL_WHITE-RED-BLACK_ACRO-GENEVA_SUI.mp3 Categories abbreviations to be used : BS1 = Beginner Swiss 1 BS2 = Beginner Swiss 2 BS3 = Beginner Swiss 3-Youth AG1 = Age Group 8-17 AG2 = Age Group 9-18 JUN = Junior SEN = Senior min.11 Please send your link to the music address : geneva.acro@hotmail.com at the very latest April 1st, This way the music sequence for podium training will be already set and it is easily managed in a few seconds, but also it prevents and reduces the number of errors and stops during the competitions. 21. JUDGES MEETING The Judges meeting will be held on Wednesday evening at the Sports Complex. All the judges must be present during this meeting. 22. LIVE STREAMING The three days of competition will be filmed and can be followed on the official website of the Organizing Geneva Association : - Live Streaming Organizing Committee acrobaticsgeneva@gmail.com 9/10

10 23. MEDAL AWARD CEREMONIES All gymnasts and coaches are requested to participate in Medal Award Ceremonies. The gymnasts are requested to appear in competition attire. Top 3 will receive medals and all gymnasts will receive a souvenir. 24. DEADLINES SUMMARY Provisional Registration Form Definitive Registration Form Accommodation-Meals Form Payment of the Accommodation & Meals Costs (50%) Payment of the Entry Fee (100%) Travel Form Visa Request Form Musics Routines (by WeTransfer or Dropbox to geneva.acro@hotmail.com) Nominative Registration Form Payment of the Accommodation & Meals Costs (last 50%) Extra Farewell Tickets Form Payment of the extra farewell tickets Payment of the fine for missing judge Tariff Sheets (to suijudges@hotmail.com) ADDITIONAL INFORMATION All the official document forms as entries, accommodation-meals packages, travel, visa request and further informations (lists, timetables, etc, regularly updated) will be put online on the Official website : The Organizing Committee is delighted to welcome you in Geneva for its 16 th edition and 2 nd Geneva FIG Acro World Cup. GIAC 17 OC Organizing Committee acrobaticsgeneva@gmail.com 10/10

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