UNIT 5. CREATING MULTIMEDIA PRESENTATIONS WITH MICROSOFT POWERPOINT AND WINDOWS MOVIE MAKER

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1 UNIT 5. CREATING MULTIMEDIA PRESENTATIONS WITH MICROSOFT POWERPOINT AND WINDOWS MOVIE MAKER Making effective classroom presentations takes practice, but with the help of technology, you are ready to take on the challenge Getting started with Microsoft PowerPoint Create a simple presentation As an educator or student, you may like to make your lessons or presentation more exciting. Using Microsoft PowerPoint, you can make visually exciting and colourful slide shows with text and pictures. Presentations can be easily edited and enhanced for future needs. Create your own presentation - one which you will find useful. Alternatively, follow this example. To do so you would typically work through the following steps: 1 Start Microsoft PowerPoint Description 2 Create a title slide: Type the title and subtitle of your presentation in the boxes. 3 Save the slide show: Remember to save your presentation at regular intervals. 4 Choose a slide design: You can use a slide design to create a uniform colour scheme for your show. 5 Insert text and pictures on your slides: Appropriate pictures can support your presentation. 6 Insert further slides: Information on the slides can be arranged in different ways. 7 Animate text and pictures: You can move text and pictures into the slide as you present each point. Be careful not to overdo this and preferably select one type of animation for the entire presentation. 8 Move from one slide to another: You can use slide transitions to enhance your presentation. 9 Save the slide show 10 Present the slide show to an audience Create a multimedia presentation In teaching and learning you may like to make your lessons or presentations more exciting. Using Microsoft PowerPoint, you can make visually exciting and colourful slide shows with animations, sound and video clips. Use your creativity to build presentations to your requirements. Presentations can be easily edited and enhanced for future needs. 27

2 If you have not used Microsoft PowerPoint before, consider completing this scenario first. Create your own multimedia presentation - one which you will find useful. Alternatively, follow this example. To do so you would typically work through the following steps: 1 Start Microsoft PowerPoint Description 2 Create a slide show: Create the basic slideshow with text and images. Choose a slide design. Apply animation to text and between slides 3 Save the slide show: Remember to save your presentation at regular intervals 4 Draw diagrams on a slide: You may like to draw lines, shapes and diagrams, such as organisation charts 5 Insert a sound file or a movie clip: You can find sound files and movie clips in the Clip Art gallery or on the Internet 6 Insert action buttons: You can allow several paths through a slide show by providing interactive buttons. 7 Insert a hyperlink: You can use almost anything on the slide as a link to another part of the slide show, including text, drawn pictures and Clip Art 8 Save the presentation 9 Present the slide show to an audience Advice and tips on making presentations Note - These presentation advice refer to PowerPoint slides (all versions), but it can be applied to any presentation. 1. Know Your Topic: Students usually want to charge right in and start using the presentation software immediately. Do the research first and know your material. Think through what you will present before beginning the project on the computer. Creating the slide show is the easy part. The best classroom presentations are created by people who are comfortable with what they are going to talk about. 2. Use Key Phrases About Your Topic: Good presenters use key phrases and include only the most important information. Your topic may be vast, but choose only the top three or four points and make them several times throughout the presentation in the classroom. 3. Avoid Using Too Much Text on the Slide: One of the biggest mistakes students make in classroom presentations, is in writing their whole speech on the slides. The slide show is meant to accompany your oral presentation. Write in the form of jot notes, called bullet points, on slides. Use simple language and limit the number of bullets to three or four per slide. The surrounding space will make it easier to read. 4. Limit the Number of Slides: Too many slides in a presentation will cause you to be rushing to get through them, and your audience might end up paying more attention to the 28

3 changing slide than to what you are saying. On average, one slide per minute is about right in a classroom presentation. 5. Layout of Your Slide is Important: Make your slides easy to follow. Put the title at the top where your audience expects to find it. Phrases should read left to right and top to bottom. Keep important information near the top of the slide. Often the bottom portions of slides cannot be seen from the back rows because heads are in the way. 6. Avoid Fancy Fonts: Choose a font that is simple and easy to read such as Arial, Times New Roman or Verdana. You may have a really cool font on your computer, but save it for other uses. Don't use more than two different fonts one for headings and another for content. Keep all fonts large enough (at least 18 pt and preferably 24 pt) so that people at the back of the room will be able to read them easily. 7. Use Contrasting Colors for Text and Background Dark text on a light background is best. This combination offers the most visibility. Sometimes though, you may want a dark background for effect, to dazzle the crowd. In that case, be sure to make text a light color for easy reading in a classroom presentation. Text is often difficult to read on patterned or textured backgrounds. Keep your color scheme consistent throughout your classroom presentation. 8. Try a Slide Design Template to Keep the Look Consistent: When you use a design template, choose one that will not detract from your classroom presentation. Test it ahead of time to make sure that the text will be readable and the graphics won t get lost in the background. 9. Use Animations and Transitions Sparingly in Classroom Presentations: Let's face it. Students love to apply animations and transition every place they can. This will certainly be entertaining, but rarely will the audience be paying attention to the message of the presentation. Apply animations to graphics to make a point, not to entertain. Using preset animation schemes will apply action to titles and bullet points, keeping the slide show consistent and interesting. Remember, the slide show is a visual aid and not the objective of the classroom presentation. SUGGESTED EXERCISES AND ACTIVITIES Choose a topic in your English course (e.g. Cultural shock / Modern lifestyle / Studying abroad / Famous people ). Then make a technology-enhanced presentation (using some applications such as Powerpoint) about the topic so that you can present it in front of your group / class. You should include media to your presentation to support your points and attract the audience s interest better Making Movie Maker Presentation Here is a Series of Windows Movie Maker Tutorials. This series will show you the basics of how to use Windows Movie Maker and take you through all the steps to make your first Movie Maker presentation. 29

4 1) What is Windows Movie Maker? Windows Movie Maker is a fun and easy to use video editing program that allows you to make home movies, automated photo albums and business presentations. It is included as part of the Windows XP operating system. 2) First Steps in Windows Movie Maker Have a first look at the Windows Movie Maker screen below. Get to know the Storyboard view and the Timeline view of Windows Movie Maker. 3) Adding Music and Sounds These two audio file types and can be imported into Windows Movie Maker to enhance your movie. Audio files reside in their own specific location on the Timeline of the project window. This Windows Movie Maker tutorial will show you how to add music, sound or narration to your movie. 4) Add Narration to Your Movie This Windows Movie Maker tutorial shows you how to create a narration audio file and place it in your movie. You may choose to narrate portions of the movie, placing the audio file between other sound files, or you may narrate the whole movie. 5) Video Transitions and Video Effects Enhance Your Movie Video Transitions and Video Effects add additional visual interest to your movie presentation. This Windows Movie Maker tutorial will show you all the steps to add transitions and video effects to your movie. 6) Titles and Credits Complete Your Movie Titles and credits are the final touches to apply to your Windows Movie Maker project. These can be animated and colorful on their own, or can be placed as overlays on top of 30

5 photos or video clips in your movie. This Windows Movie Maker tutorial will show you how to add titles and credits to your movie. This Windows Movie Maker tutorial will also show you how to import pictures to begin your movie. Note: You can apply most of the steps here to import video or audio files Import Pictures into Windows Movie Maker Steps to Import Pictures 1. Click on the Capture Video link to open the list of options. In this example we will be using still pictures, music and/or narration to create the movie. 2. Click on Import pictures and locate the folder containing your pictures. 3. Select the picture files you wish to import. Tip - To select several picture files which are listed consecutively, click the first filename in the list, and then while holding the Shift key, click on the last filename in the list. This will select all the files at once to import. Similarly, to select several files that are not in consecutive order, hold the Ctrl key rather than the Shift key and then click on the different filenames you wish to import. Collections View of Windows Movie Maker Collections View Your pictures should now appear in the Collections view. Click on the different pictures to see them in the preview window. 31

6 Drag Pictures to Storyboard Drag your pictures to the Storyboard area of the window. The Storyboard is where you will build your movie. Notice that after you drag your picture to the Storyboard, it still remains in the Collections view. You can use the same object many times in your movie if you wish. Save Your Windows Movie Maker Project Save Your Project Before you proceed any further, you should save your project. It is a good idea to do this frequently throughout the movie making process. From the main menu, choose File > Save Project. Windows Movie Maker saves the project in the file format.mswmm which allows for editing at a later time. When your movie is complete, you have additional options for saving the file, so that it may be played in a webpage or ed, for example. These other options do not allow editing, so it is important to save your working file in the Movie Maker project format. Importing an Audio File into Your Movie 32

7 What is an Audio File? Any music, sound or narration file is known as an audio file. Steps to Import an Audio File 1. Under the Capture Video link, choose Import audio or music. 2. Locate the folder containing your audio file. 3. Select the audio file you wish to import. Once the audio file is imported, you will notice the different type of icon in the Collections window. Add an Audio Clip Drag the audio icon to the Storyboard. Note the message box indicating that audio clips can only be added in the Timeline view. Click OK in this message box. Audio Files Have Their Own Timeline in Windows Movie Maker Audio files have their own Timeline in Windows Movie Maker Audio files have their own location in the Timeline to keep them separate from pictures or video clips. This makes it easier to manipulate either type of file. Align the Audio With the First Picture 33

8 Align audio with pictures in Windows Movie Maker Drag the audio file to the left to align with the start point of the first picture. This will start the music when the first picture appears. Shorten an Audio Clip Shortening the Audio Clip Trim the audio clip in the Timeline Hover the mouse over the end of the music clip until it becomes a two-headed arrow. Drag the end of the music clip to the left to line up with the last picture. Line up sound and pictures in Timeline 34

9 Now the music clip is lined up with the pictures from start to finish. Save the movie project. Note - You may choose to start the music at any time in your movie. The music clip does not have to be placed at the beginning. Find the Starting Place for the Narration Drag the Playhead Once you have added the photos or video clips to your Windows Movie Maker movie, you may wish to add some narration or even narrate the whole movie. The first consideration is where to start the narration in the movie. Steps 1. Switch to Timeline view of the movie if the timeline is not already visible. o Choose View > Timeline from the menu or click on the Show Timeline button just above the Storyboard area of the movie. 2. Drag the playhead to the location on the Timeline where you would like to begin the narration. 35

10 Click the Microphone Icon in the Timeline Pane Click the microphone icon to start recording the narration in Windows Movie Maker Show More Narration Options Show more options in the Narration Timeline of Windows Movie Maker More Narration Options If this is your first time using the narration feature in Windows Movie Maker, you may want to have a look at the additional options for narration. Click the Show more options link. Narration Options There are several things you can do to get the best narration for your movie. 1. Input level - allows you to adjust the volume of the audio that you will capture. Drag the Input Level slider button up a little towards the top, but not into the red 36

11 area. That will produce a loud and distorted narration. Setting the slider too low, will make the narration difficult to hear. You may have to experiment a little to get the best results. 2. Audio device - allows you to choose a specific device for the recording of the narration, if there is more than one installed on your computer. 3. Audio input source - lists any audio devices that are attached to your computer, such as a microphone. 4. Limit narration to available free space on Audio/Music track - If you choose to add a narration between two audio clips currently on the Timeline, you should check this box. o your narration will be limited to the available space between these two audio clips o those clips will not shift if the narration is too large for the space o the narration will stop automatically once the space is filled. 5. Mute speakers - This is a good option to check if there is other music or audio that will play at the same time as the narration. This will ensure that your narration is clear and not hindered by the background music, while you are recording. 6. Start Narration - Once all options are selected, click the Start Narration button to begin recording. Once your narration is complete, click on the Stop Narration button. Save the Narration in Windows Movie Maker Narration File Type Once you have stopped the narration, you will be prompted to save the narration file. 1. Locate the folder on your computer where you will save the file. 2. Type a name for the narration file in the File name text box. 3. The narration file type is a Windows Media Audio. The file extension.wma will be added to the end of the filename. Narration Audio Clip is Added to the Timeline 37

12 Narration Clip Added to Timeline Once the narration file is saved, the narration clip is automatically added to the Windows Movie Maker timeline. Return to the Main Windows Movie Maker Window Narration is Complete Once the narration is complete, click the Done link to return to the main Windows Movie Maker Window. Narration Clip Added to the Collection Window Narration Clip Once the narration recording is saved, the narration clip is added to the Collections window at the top of the screen. Notice that the icon is an audio type. Test your narration in the movie, by clicking on the Play button. If you do not like the results, simply delete the narration in the Timeline and record again. Adding Video Transitions And Video Effects in Windows Movie Maker Change to Storyboard View 38

13 Change to Storyboard View Open your Windows Movie Maker project file. If Movie Maker opens in Timeline view, return to Storyboard view by clicking on the Show Storyboard link. Use the Menu to Access the Video Transitions View video transitions in Windows Movie Maker Access Video Transitions In the Movie Tasks section, click on the Edit Movie dropdown arrow to show available options. Select View video transitions. Select a Video Transition Select a transition to apply between pictures Select a Video Transition Select your first picture in the Storyboard. Scroll through the video transitions and select one. You can see the effect by clicking the Play button on the Preview screen. Test out several and make your final choice. Apply the Video Transition 39

14 Apply the Video Transition When you have chosen the video transition, drag it to the Storyboard between the two pictures. Apply Video Transitions to All Pictures Different video transitions can be applied Apply Video Transitions To apply a video transition to each picture, repeat this process dragging transitions between each picture. You may use the same transition for all pictures, or choose different transitions. Preview your movie. Add Video Effects Add a video effect to a picture in Windows Movie Maker Add Video Effects Video Effects can also be added to your movie. A video effect applies to the picture itself rather than the change from one picture to another as in a transition. 40

15 1. Choose View video effects under the Edit Movie section and drag the chosen effect to the star in the lower left corner of the picture. 2. Preview your movie to see the effects. 3. Continue to add effects to other pictures if desired. 4. Save the file. Adding Titles and Credits in Windows Movie Maker Choose Titles and Credits from the Menu Titles and Credits Under the Edit Movie section, choose Make titles or credits. Place Your Titles and Credits Choosing the title location in Windows Movie Maker Choose a Location 41

16 You have several options for where to place your Windows Movie Maker title and credits. They may precede or follow a picture or video clip, or be used as an overlay. Enter a Title and Subtitle for the Movie Title and subtitle options in Windows Movie Maker Titles and Subtitles Enter your movie title and a subtitle if desired. Check out the other options available. You can change how the titles appear and the font and colors of the title page. Preview the Movie Title Applying a title clip to a Windows Movie Maker movie Title Preview Your title shows in the preview window on the right. When you are satisfied with the changes, click on the Done, add title to movie link. When you return to the main window, preview your movie. Closing Credits in Windows Movie Maker 42

17 Titles and closing credits in Windows Movie Maker Closing Credits Repeat the procedure to add a title, but instead, choose to add credits to your movie. You will notice that any font or color changes you made for the title are still in place to keep the movie unified. However, you have the option to change any or all of these features. Don t forget that now that you have added a title and credit page, you may wish to add video transitions and/or video effects to these as well. Return to the Storyboard and add these now. Save the movie project. Save the Movie Maker Project as a Movie Save options for the completed Windows Movie Maker movie Save as a Movie 43

18 Now that your movie is complete, you may wish to save the project in a different format. Saving the project and saving the movie are two different things. The movie project is the working file so that you may continue to edit until you have a final version of your work completed. The movie file is the final output of your movie. Windows Movie Maker compresses all the parts of your movie into a single unit. The file size is much smaller so that it can be used on a web site or ed. You also have the option to create a CD or DVD of your movie. These options are all under the heading Finish Movie. It is always a good idea to keep your project file readily available. You cannot edit a compressed movie file. If you find that you wish to edit your project file for any reason, you can always make a new movie file. 44

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