STAR WARS ENCAMPMENT. Pack Leaders Packet. October 2-4, 2015 Camp Kikthawenund

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1 Pack Leaders Packet October 2-4, 2015 Camp Kikthawenund The Order of the Arrow Quanasita Chapter is proud to be host of the Del-Mi Star Wars Webelos Encampment. This event is planned, organized, conducted and hosted for Del-Mi Webelos Scouts by the Arrowmen of the Quanasita Chapter of the Order of the Arrow. 1

2 October 2-4, 2015 Camp Kikthawenund PURPOSE The purpose of this event is to provide Webelos Scouts with a Boy Scout style campout experience and for the Webelos Scouts to have FUN! Star Wars Encampment is a weekend campout modeled after Boy Scout camporees. A Camporee is an event where troops come together and Boy Scouts spend a day going through fun activities and stations. Some activities are Scout skills, some activities are silly games or activities, and some activities are team challenges. PAYOFF The payoff for the Webelos Scouts who attend is to have a great weekend outdoors in the woods; to experience a Boy Scout style camporee event; to have the opportunity to knock off some Webelos and Arrow of Light requirements and to spend the weekend with a great group of Boy Scouts being Boy Scouts. PROGRAM The program for the Star Wars Webelos Encampment will include: The opportunity to campout on Friday and Saturday nights in patrols and packs. During the day on Saturday Webelos Patrols/Packs will participate in stations with hands on activities. Webelos in patrols or as a pack will visit stations in Round Robin format. There will be presentations to the Webelos by the Boy Scouts on the Order of the Arrow. There will be a campsite judging competition held Saturday afternoon. Criteria are included in this packet. Campfire Program Saturday night. Scouts Own (A Scout is Reverent) Sunday morning. Awards Presentation Sunday morning. FEE FOR STAR WARS ENCAMPMENT The fee for the Star Wars Webelos Encampment is $10.00 per person. This is $10.00 for Webelos Scouts, for adult pack leaders and parents and for Arrowmen staffing the event. However, because many families may be financially challenged we want all Pack leaders to know that we do not want any Webelos or parent left at home because of their personal economic situation. Contact Kevin Aldrich, Quanasita Adviser, for fees to be waived. 2

3 The following page is a onepage flyer for you to copy and pass out to your pack, Webelos leaders and parents. 3

4 Hosted by Quanasita Chapter Order of the Arrow October 2-4, 2015 Moved up to early October for Warmer Weather Camp Kikthawenund Online Registration: A Boy Scout like Stars War themed campout for all Webelos Scouts, parents & Pack leaders! Bears in May 2015 are Webelos in September 2015! Let the Force Be With You! Or Not! Be a Star Wars Hero or a Star Wars Villian! Costumes for Webelos & Parents Webelos are expected on Saturday to be costumed up like their favorite Star Wars hero or villain. (Parents & Pack leaders) are also encouraged to costume up & earn extra points! Star Wars Encampment Stations: BB Guns, carving, target paintball, fire building, cooking, making neckerchiefs, Pimp my Pod, first aid, bottle rockets, and many more. Special Activities Members of the 501 st Legion (The Bad Guys) and the Rebel Legion (The Good Guys) will be at Encampment. Saturday night at 8pm, we will have our top rated activity: THE ROOT BEER PARTY Saturday night following the campfire we will be showing the movie, Star Wars Episode IV: A New Hope Encampment Fee: The fee is $10 for everyone, Webelos, parents, pack leaders and Staff! What does your $10 fee pay for? The $1.00 per person camp fee we pay council for the use of the camp $ to Rent Camp Kikthawenund Materials and supplies for encampment stations & activities Meals for the volunteer staff Ribbons for Pack Flags Encampment patch for all attendees Root Beer Souvenir Stein The movie, Star Wars Episode IV: A New Hope... and more... 4

5 Star Wars Encampment Schedule This is a dynamic and fluid schedule subject to change before or during the STAR WARS encampment due to circumstances at the event. Please be flexible. Friday, October 2, :30-9:30 Arrive, Check-In, Registration and Set Up Camps ite 10:00 Den/Pack Leader & Den Chief Meeting 11:00 Lights out & Quite Time Saturday, October 3, :30-8:30 Breakfast in Campsites 8:00-9:00 Late Registration 8:45 Flag Raising & Station Schedule Announcement 9:00 Star Wars Stations 12:00 Lunch in Campsites Webelos could cook lunch for Outdoorsman 2:00 Star Wars Stations 5:00 Stations Closed 5:20 Retreat (Lower Flags) 5:30 Supper in Campsites Webelos could cook supper for Outdoorsman 7:30 Star Wars Party Dining Hall 8:30 Campfire Program 9:30 Movie in Dining Hall: Star Wars: Episode IV A New Hope 11:00 Lights out & Quite Time Sunday, October 4, :30 Breakfast, Clean Up& Breakdown Camp 8:30 Scouts Own Interfaith Service (A Scout is Reverent) 9:00 Awards Ceremony 9:30 Checkout & Campsite Inspection 11:00 All Webelos Dens/Packs Have Vacated Camp 5

6 STAR WARS STATIONS Note that some stations require Webelos to bring materials and supplies with them to Star Wars Webelos Encampment. Many stations are judged and timed for points. The highest scoring packs or patrols will earn special awards. Refer to the Score sheet. For the purpose of encampment stations, Webelos Patrols/Dens/packs are Star Wars Teams! Webelos Stations 1. Cooking At this station you will make a snack. You will need to bring... this information will be provided to the pack leaders who register online for Star Wars Encampment. 2. Starship to Hyperspace All Webelos will need to bring an empty 2-litre plastic pop bottle for this station. Webelos will build and launch their own Starship. 3. Space First Aid At this station Webelos will use the first aid skills and practices from the Webelos Handbook. This will be a judged station where the Webelos will be evaluated on their first aid knowledge and how well they work as a team. 4. The Freezing Planet of Hoth You ve been shot down and crashed on the ice covered planet of Hoth. Your only chance of survival is to build a fire. At this station you and your crew will work together to build a fire. This is a timed and judged station. The faster you build your fire, the more points you will score. The more you work as a team the more points your score. 5. Survival Knife Each Webelos must bring his personal folding knife and Whittling Chip to this station. As a member of the galactic empire sometimes your survival depends on your knife skills. At this station each Webelos will use his folding knife to carve an item out of soap that is so well done his captors will spare his life. NOTE: Each Webelos must show his whittling chip to participate in this station. No Exceptions. 6. Boy Scout Campsite At this station Webelos, parents and pack leaders will be shown a typical campout set up by a Boy Scout troop. This is both a Webelos and adult station. 7. Blaster Shooting At this station you will prove you ability to hit your target with a blaster (BB gun). This is a judged station. The top three targets from each team will be selected and their scores averaged for a prize. The top three individual shooters will also be recognized. 8. Star Wars Neckerchiefs At this station each Webelos will have the opportunity to make a Star Wars themed neckerchief that may be worn with the Webelos or Cub Scout uniform. 9. Star Wars Skits & Songs All skits and songs must be Star Wars themed. At this station Webelos dens/patrols/packs will try out to participate in the Star Wars Campfire Program on Saturday night. This is a judge event. Dens, patrols or packs will receive points for trying out and may also receive points for teamwork. Additionally, the groups selected to present their skit or song at the campfire will receive bonus points. 6

7 10. Pimp my Pod Each Webelos den, patrol or pack is required to bring a box to decorate for their Pod. Recommended size is 24 x 12 x 10. The staff will select the top 9 Pods and the Webelos will vote at Campfire on top 3. Top 3 pods receive bonus points. 11. Energy Slingshots Just like Ezra Bridger, the orphan from Lothal, you must prove your ability to use the wrist mounted slingshot to fire energy projectiles (paintballs) at a target. 12. Markaren Wastes Carry At this station Webelos will have to work together to carry pollution waste without spilling the waste. This is a timed and judged event. Webelos groups will earn points for completing the task as fast as possible and for working together as a team. 13. Bobbafet Bounty Hunt This activity is a scavenger hunt for the Webelos. Information will be provided at flag on Saturday morning. ADULT STATIONS Points earned by Adults are included in Star Wars Team and Pack competition. 14. Star Wars Puzzle Adults At this station adults from your pack will work on a large Star Wars puzzle. The adults from your pack must spend a minimum of 30 minutes at this station. 15. Dutch Oven Cooking Competition Adults from your pack may prepare their cooking entry in your campsite and bring the dish to the dining hall at 1:00 p.m. to be judge by the Encampment Staff Grubmaster and the grubmaster staff. You may prepare as many dishes as you want to enter. Entries may be entrees, desserts, side dishes or whatever you feel like preparing. 16. This Force is Strong, or maybe not! At this station the adults from your pack will have to use the Force to perform a task without the use of their eyes. This is a scored event for both ability to complete the task and for teamwork. 17. To Be or Knot To Be At this station adults from you pack will have to identify knots and demonstrate how to tie the knots. All knots are from the Boy Scout Handbook. This is a scored event. 7

8 What EACH Webelos should bring the following items to encampment. Star Wars costume 2-Liter Empty Soda Bottle to build a space fighter Food items for the cooking station. Items to be communicated by after online registration. Folding pocket knife, if the Webelos has earned his Whittlin Chip Whittlin Chip, each Webelos carrying a folding knife must have their Whittlin Chip with them at Encampment to participate in the carving station. No exceptions. What Adults should bring to the Star Wars Encampment? Star Wars costumes will earn extra points Dutch Oven for Dutch oven cooking Ingredients for their Dutch oven delight Charcoal and supplies for cooking their Dutch oven delight 8

9 HOW DO WE REGISTER FOR ENCAMPMENT You will register on line by going to: HOW DO WE PAY FOR ENCAMPMENT You pay by cash or check when you sign in to Encampment on Friday night, October 2. We are unable to accept payment by debit or charge cards. The fee is $10.00 per person. BSA ANNUAL HEALTH AND MEDICAL RECORD Each Pack is required to have a BSA Annual Health Form on hand, in camp, for each Webelos, parent and registered leader. Only Parts A & B are required. Each Webelos Scout must have his health form signed by a parent. A BSA Annual Health and Medical Record is included in this packet. Packs are responsible to have health forms and will be required to show health forms to the Encampment Office during check-in. CAMPSITES THERE IS NO EARLY CAMPSITE SETUP. CAMPSITE ASSIGNMENTS WILL BE MADE BEGINNING AT 6:30 P.M. ON FRIDAY NIGHT. Campsites are assigned with unit size and special needs considered. Smaller Packs will share campsites with 2 or more Packs. Specific campsite requests are not honored. No adults or Webelos will be allowed in campsite until the Pack Encampment Leader has completed check-in with the Encampment office. Information on Special Needs for a Pack should be in the online registration. No pack will be allowed to select or set up their campsite before the Encampment Office opens and assigns campsite to pack. Campfires are only allowed in the fire ring and packs may be sharing the fire ring with 2 or 3 other packs. YOUTH PROTECTION BSA Youth protection rules are in effect for Encampment. Refer to the Guide to Safe Scouting. Two-Deep leadership is required in campsite anytime there are youth in the campsite One adult leader must be a BSA registered volunteer An adult may only tent with his/her own son. Two same sex adults may tent together VEHICLES NO VEHICLES WILL BE PERMITTED IN THE CAMPSITES OVERNIGHT OR DURING ENCAMPMENT. One vehicle per pack will be allowed to transport Pack gear to campsite Friday night. Vehicle must be returned to parking lot immediately after being unloaded. One vehicle per pack will be allowed to transport Pack gear to parking lot on Sunday morning. Parking will be in the camp parking lot. If your Pack has any special needs, include that information in your online registration and make sure to discuss this during check-in at the Encampment Office. RICKSHAWS Rickshaws may be used to transport gear from parking lot to campsite. Under no circumstances are Rickshaws to be kept in the campsites. Rickshaws are to be returned immediately after gear is unloaded in the campsite. 9

10 STAR WARS COSTUMES Webelos Scouts are expected to dress up or costume as their favorite Star Wars hero, villain or character or to create their own Star Wars character costume appropriately. Parents and Pack Leaders are strongly encouraged to set the example and also costume We strongly encourage you to get some parents in your pack or den to volunteer to help the Webelos Scouts make costumes for the Webelos and decorations for your campsite. This would be great den or pack activities. WILL TENTS BE PROVIDED IN CAMPSITES? No, families and packs need to provide their own tents. WILL LANTERNS BE PROVIDED IN CAMPSITES? No, packs will need to provide their own lanterns. MAY WE SET UP OUR CAMPSITE IN THE AFTERNOON BEFORE IT IS DARK? No, you cannot set up your campsite before you check-in and register in the Encampment Office. Check-in does not start before 6:30 p.m. WILL WE HAVE OUR OWN CAMPSITE? Probably not, you will probably share your campsite with 1 or more other Packs. It will depend on the size of your pack. MAY WE SELECT OUR OWN CAMPSITE? No, campsites will be assigned based on size and special needs. WHERE DO WE GET WATER? Each campsite has water. This water is tested and is absolutely safe to drink. Do not send Webelos to the dining hall for water. The dining hall water is the same water, from the same well, pumped by the same pump as the water in the campsites. ARE MEALS PROVIDED? No, you provide and cook your own meals. Please refer to the Grubmaster Appendix, for ideas on simple but fun camp cooking. WHAT ABOUT DOWN TIME? There is no down time scheduled except a two hour lunch on Saturday and a two hour Supper on Saturday. However, there is no requirement for you and your Webelos to go to all the stations. If your Webelos need some down time, then take a break. Let them play. We have found that the busier young boys are the less they need downtime. BUGS & INSECTS There are going to be bugs. Aerosol cans are not allowed in Boy Scouts. Be sure to bring some non-aerosol bug spray. WHAT GEAR DO I NEED? Refer to the Recommended Gear & Equipment List Appendix. 10

11 MAY WE HAVE CAMPFIRES? That depends on current Fire Bans and the Camp Ranger has the final say. If we are allowed fires they should be small and MAY ONLY BE IN FIRE RINGS. A campfire may NEVER be left unattended. If you leave your campsite, you must put out the fire completely. Fires may not be left burning at night when you go to bed; they must be put out completely. A bucket or two of water must always be available at a campfire. If there is more than one pack in your campsite, then you have to share the fire ring. MAY WE COOK ON FIRES? It is not recommended, campfire cooking takes a long time and the Encampment schedule will make it difficult. Only if you have a campsite alone and do not share the campsite or fire ring with other packs. However, roasting a hot dog on a stick would be fun, easy and tasty. If you share your campsite with another pack, then do not dominate the fire ring by cooking 11

12 Campsite Grading Criteria Pack: Tents: Campsite Campsite Grading Criteria Standard Possible Earned Neatness. Do they look good? Are they in rows or otherwise aligned? If the tent doors are open are they neat and organized on the inside. Location. Are they safe (no dead trees or limbs that may fall)? Are they in a depression where water will collect? Setup. Are tents correctly set up? Are the ground cloths underneath (and properly folded to keep the Scouts dry)? Dining and Cooking Area: Fire: Safety. Are foods and utensils stored in appropriate, safe places? Are coolers properly iced? Stoves. Is the stove that you are using for cooking safely away from flammable materials? Is its positioning safe (is it stable so it won t tip over)? If using large propane bottles, are they closed. Location. Is the fire in the designated fire area, if there is one? Is the fire safely located, if not? Are minimum impact standards being followed? If the fire is burning is it attended? Is there a bucket of water at the fire? General Campsite: Cleanliness. Is all trash picked up? Even if it is not from you, clean it up. Leave no trace. Are these principles being followed? First aid. Is there a proper first aid kit readily available to everyone? 5 points 5 points 10 points 10 points 10 points 10 points 10 points 5 points 10 points Camp gadget. Are there gadgets made with knots and lashings? (5 points each up to 10 total) Scout Spirit: Is the theme obvious? Is there an entrance to your campsite pertaining to theme? Are the American Flag and your Pack flag displayed? Strut your stuff! Show your Spirit! Max. 10 Max. 15 Total 100 Safety first! Fires must be attended or put out cold. If we find an unattended fire in your campsite, it will be extinguished by our staff. Always remember that you are camping to have fun in the great outdoors. Please be respectful to others as well as to nature; do not leave any trash behind and try to preserve the area as much as you can. Be considerate of those who are camping around you: keep the noise down and be respectful of their space. Have a great time, and enjoy yourself at this Encampment 12

13 Following this page are forms that you will need to complete and bring with you tothe Star Wars Encampment. Pack Roster form is to be filled out and brought to the STAR WARS ENCAMPMENT by the trip leader and turned in at registration and check-in. BSA Annual Health & Medical Form Parts A & B is to be possession of the Pack Trip Leader during encampment. The trip leader must show the health forms to the encampment registration team on Friday evening. 14

14 ROSTER FOR ALL WEBELOS, BOY SCOUTS & ADULTS ATTENDING ENCAMPMENT MAKE ADDITIONAL COPIES OF ROSTER AS NEEDED Pack: Pack Encampment Leader: Page of Pages Name Webelos Den Chief Adult 15

15 Recommended Equipment Appendix We urge you to attempt to borrow any equipment you don t already have. Talk to the troop that your Webelos cross over to about borrowing equipment. Some troops bring their trailer to Encampment for their packs to have easy access to the troop gear. For Den or Pack For Packs, Webelos or Adults Battery or Propane Lantern (Lanterns not provided) First Aid Kit Bug Spray (Non-Aerosol) Camp Stove (Propane Coleman) Matches Pots & Pans for Cooking Griddle Utensils (spatula, large spoon, rubber spatula, measuring cups & spoons, ect.) Dish Soap 3-4 Plastic Tubs or Buckets for Dishwashing, Rinsing & Sanitizing Paper Towels Styrofoam plates, bowls and cups Plastic tableware, knives, forks, spoons Zip-Loc Bags Garbage Bags Toilette paper (Camp provides but always a good idea to have a few rolls when you run out) Water Bucket Required for campfires Bow saw (Webelos cannot use, only adults) Star Wars Costume Expected for Webelos, Extra points for Adults Headlamp or flashlight Sleeping bag Sleeping pad Tent Tent Ground Cloth Rain Jacket Rain Pants 32oz Refillable Water Bottle Folding knife (Webelos must have Whittlin Chip) Class A Webelos or Leader Uniform Bug Spray Non-Aerosol Hat (preferably wide brim) 2 Pairs of Shoes (second in case first get wet) 2-3 Pairs of Socks Towel Personal Toiletries U.S. Flag Pack Flag Sockets for flag poles Den/Patrol Flags Clothes appropriate for possible October inclement weather. 17

16 Encampment Meal Ideas As much as possible we recommend that you plan simple meals that the Webelos Scouts may help to prepare, serve and clean up. This is a fun introduction to what they will do later on in Boy Scouts. Remember this is about FUN! Do not plan on campfire cooking, it takes more time, you will have an active schedule at Encampment and you will probably be sharing the fire ring in your campsite with another pack or two. Encampment Meal Ideas Friday Night Crackerbarrel Recommend no cooking Late night before bed snack Cookies or cheese and crackers or fruit, Water or Juice Saturday Breakfast Recommend Hot Cooked Breakfast Pancakes or Scrambled Eggs or French Toast Precooked Sausage (Walmart or Kroger) Fruit Milk or Juice Saturday Lunch - Recommend no cooking for lunch because of time and cleanup) Lunch meat or Peanut Butter & Jelly Sandwiches or Hot Dogs Raw Veggies & Fruit maybe with a dip Chips Cookies Fruit Water or Juice Saturday Supper Hamburgers, or sloppy joes, or hot dogs... Mac & Cheese Cooked Veggie or Sidedish Dessert cookies, cake, something yummy Milk or Juice Saturday Crackerbarrel (Late night before bed snack) Cheese and Crackers; Cookies and milk; Fruit & Cheese; Pie or Brownies Sunday Breakfast Recommend Hot Cooked Breakfast Scrambled Eggs with Cheese, or Pancakes with Sausage, or French Toast with Sausage Fried potatoes or hash browns (frozen) Fruit,Milk or Juice 18

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