Derby Hospitals NHS Foundation Trust

Transcription

1 Derby Hospitals NHS Foundation Trust Trust-wide Travel Plan May 2010 Notice This report was produced by Atkins Ltd for Derby Hospitals NHS Foundation Trust for the specific purpose of developing a Travel Plan for the Trust. This report may not be used by any person other than Derby Hospitals NHS Foundation Trust without Derby Hospitals Foundation Trust s express permission. In any event, Atkins accepts no liability for any costs, liabilities or losses arising as a result of the use of or reliance upon the contents of this report by any person other than Derby Hospitals NHS Foundation Trust. 1Derby Hospitals NHS Foundation Trust Final Travel Plan Report

2 Contents Section Page Executive Summary 5 1. Introduction Background The Need for a Travel Plan Policy Context and Guidance Planning Obligations Scope of the Travel Plan Approach to developing Travel Plan Engagement with the local community Structure of Travel Plan Existing Transport Provision Existing Initiatives Trust Car Parking Policy Existing Transport Provision to RDH Site Baseline Staff Travel Survey Introduction Travel Mode Choice Factors preventing drivers from travelling by other modes Staff car parking Business travel Measures to encourage travel by modes other than the private car Current Travel Initiatives / Schemes General Improvements to transport Accessibility Assessment Accessibility Methodology Accessibility Analysis Summary of Accessibility Assessment Travel Plan Objectives and Targets Introduction Objectives Targets Achieved Modal Shift Quick Win Measures Introduction Identified Quick Wins Medium and Long Term Measures Introduction Public Transport Car Share Scheme Strategy Cycle Strategy 66 Derby Hospitals NHS Foundation Trust Final Travel Plan Report 2

3 7.5 Walking Strategy Moped/Motorcycle Strategy Business Travel Strategy Patients and Visitor Strategy Deliveries Strategy Staff Travel Reduction Strategy Marketing and Publicity Strategy Car Park Management Strategy Coordination and Implementation Introduction Travel Plan Coordinator Monitoring Introduction Travel Survey Car Parking Demand Cycle Parking Usage Reporting Conclusion and Recommendations 83 List of Tables Table 1 Travel Plan Objectives 6 Table 2 Staff Travel to Work Mode Share Targets 7 Table Summary of Key Elements of the Trust s Car Parking Policy 22 Table Bus Services 25 Table 2.3 Summary of Bus Ticketing 27 Table Bicycle Parking 28 Table Car Parking at RDH 30 Table Car Parking at LRCH 31 Table 2.7 Staff Parking Permit Charges 32 Table 2.8 Patient and Visitor Parking Charges 32 Table 2.9 Concessionary Charges in Car Park 5 32 Table 2.10 On-Street Car Parking Issues 33 Table Summary of Key Issues 35 Table 3.1 Staff Mode share (2009/10) 38 Table 4.1 Number of staff in each Region 43 Table 4.2 Distance of Staff from Hospital 44 Table 4.3 Number and Proportion of Staff that live in each Journey Time Threshold ( ) 45 Table 4.4 Number and Proportion of Staff that live in each Journey Time Threshold ( ) 47 Table Number and Proportion of Staff that live in each Distance Band 48 Table 4.6 Number of Staff that live within 400m of a Bus Service 48 Table 5.1 Travel Plan Objectives 49 Table 5.2 Mode Share Targets 51 Table 5.3 Travel Plan Modal Shift Achievements (Staff Commuting Journeys) 52 Table 6.1 Potential Quick Wins 55 Table 7.1 Potential changes to parking policy 77 Table 10.1 Implementation Action Plan 85 Derby Hospitals NHS Foundation Trust Final Travel Plan Report 3

4 List of Figures Figure Approach to developing Travel Plan 19 Figure 2.1 Subway under A516 Uttoxeter New Road 26 Figure 2.2 Example Map at Bus Stop 27 Figure 2.3 Signed Traffic Free Cycle Path 29 Figure 2.4 Area adjacent to Boiler House 29 Figure Motorcycle parking at main Hospital entrance 34 Figure 4.1 Location of Staff 42 Figure 4.2 Location of Staff (Detailed) 43 Figure 4.3 Accessibility to the Hospital by Public Transport ( ) 44 Figure 4.4 Accessibility to the Hospital by Public Transport ( ) 45 Figure 4.5 Distance to the Hospital 47 Figure 7.1 Sample Walking Map 70 Figure Earthbeat magazine 74 Derby Hospitals NHS Foundation Trust Final Travel Plan Report 4

5 Executive Summary Atkins has been commissioned by Derby Hospitals NHS Foundation Trust (DHFT) to work with the Trust to develop an updated Travel Plan for the Royal Derby Hospital (RDH) site. As the majority of the DHFT s services, and hence staff, are now based at the RDH site, this will form the focus of the Travel Plan. It is, however, acknowledged that some operational functions remain at the LRCH site and travel between both Trust sites is considered within the plan. The key motivations for updating the Travel Plan are as follows: Recent relocation of services to the RDH site, which is in a less central Derby location. This has created an operational and locational need for a travel plan to maximise access for staff, patients and visitors and manage their car dependency; Car parking constraints at the RDH site have led to overspill parking on the neighbouring residential streets and the Trust are acting to reduce their impact on neighbouring communities; Meeting planning conditions/obligations pertaining to the Trust s planning permission for staff travel to work travel mode share targets and car parking provision; Support for the Trust s Carbon Reduction Commitments, emerging Energy Policy and Environmental and Sustainability Strategy; Capitalising on the Trust s Travel Planning achievements to date; Minimising impacts on local communities from reducing the number of car journeys to the RDH site and effective car parking management; and Support the Trust s duty as a responsible employer and service provider with professional concerns for the transport needs and health of staff, patients and visitors. This updated Travel Plan will build upon the Trust s successes to date from implementation of the 2004, 2005 and 2008 Travel Plans. Process for Travel Plan Development The Travel Plan is largely targeted at Trust and contracted staff and the University of Nottingham students and staff based at the RDH site. The Travel Plan has been updated by undertaking a series of tasks to allow a good understanding of the transport needs of our staff and the opportunities for supporting their journeys by non-car modes, as follows: Review of the Trust s current Travel Plan; Review of Planning Obligations pertaining to the RDH site (including the School of Nursing); Site audit to identify any gaps in transport or information provision and any opportunities for improvement; Staff travel survey to identify current staff travel patterns and opportunities to increase the uptake of sustainable modes of travel by staff; Accessibility mapping to identifying the proportions of staff within walking, cycling and public transport journey time zones ; Working Group meetings with Travel Plan Steering Group; Integration with the School of Nursing (SoN) proposals, including the car parking management controls for SoN staff and students; and Stakeholder workshop with internal and external stakeholders to challenge the proposed Travel Plan targets and recommend transport improvements. Derby Hospitals NHS Foundation Trust Final Travel Plan Report 5

6 Transport Opportunities The staff travel surveys identified that 55% of staff drive on their own to the RDH site (termed as single occupancy vehicle (SOV) journeys), 4% park at the London Road site and catch the bus to RDH, 7% car share, 4% get a lift in a car that then travels onwards to another destination, 16% of staff travel by public transport, 8% walk, 4% cycle, 1% travel by motorcycle and 1% by other modes. The current walking, cycling and car share proportions are encouraging for an organisation with a significant proportion of staff working shift patterns, however, there is an opportunity to increase the public transport, walking and cycling staff travel to work mode shares, based on the following evidence from the accessibility mapping work: 13% of staff live within a 30 minutes journey time of the RDH site by public transport modes on a weekday between 0600 and Between 0800 and 0900, the corresponding figure is 18%. These proportions increase to 43% of staff within a 45 minute public transport journey time; and 20.5% of staff live within a 3 kilometre walk of the RDH site, considered to be an acceptable walking distance; and 28.1% of staff live within 5 kilometres of the RDH site. Department for Transport guidance recognises that cycling has the greatest potential to replace car journeys of less than 5 kilometres. It is recognised that, in practice, only a certain proportion of these staff within these defined distance bands could feasibly use these modes, for the following reasons: Physical barriers and factors which detract from the attractiveness and safety of journeys by cycling or walking, for example, severance caused by highways and adverse weather conditions; Non-standard working hours and shift patterns of clinical staff, with early start and late finish times for work raising safety and personal security issues for staff cycling and walking; and The Trust, in line with most other Trusts in the UK, has a high proportion of female clinical staff. Safety and personal security are important considerations, particularly for female staff starting work early or finishing late, when promoting walk and cycle initiatives. The updated Travel Plan proposes a range of short, medium and long term measures to create opportunities for staff to travel to the RDH site by public transport, walking, cycling and car share. In tandem, a carefully designed car parking management policy will discourage single occupancy car journeys by staff with a feasible travel alternative. Travel Plan Objectives and Targets Table 1 identifies the objectives of the Travel Plan. Table 1 Travel Plan Objectives Objective Number OBJ 1 OBJ 2 OBJ 3 OBJ 4 Objective To maximise opportunities for staff, patients and visitors to travel to the RDH site by modes other than by single occupancy car through the Trust working in partnership with stakeholders To manage car parking provision for staff in a way that is reasonable, equitable and impartial and takes into account their operational requirements To manage use of the car for staff business trips where reasonable nonsingle occupancy car alternatives exist To reduce the Trust s transport carbon footprint in line with NHS carbon reduction targets Derby Hospitals NHS Foundation Trust Final Travel Plan Report 6

7 Table 2 identifies the existing and target travel mode share for staff commuting journeys, based on: The current staff travel to work mode shares identified from the 2009/ 2010 staff travel survey; A site audit and accessibility mapping which has identified the proportions of staff that live within acceptable walking, cycling and public transport journey times of the RDH site; and The future implementation of operational changes, for example, changes to staff shift working patterns, and travel initiatives that will create new opportunities for staff to reduce their car dependence. Targets have also been driven by the requirement placed upon the Trust by Derby City Council (DCC) within the Section 106 (S106) agreement for the RDH site and Manor Car Park, to meet the Single Occupancy Vehicle (SOV) target of 48% for staff commuting journeys by The original S106 agreement pertaining to RDH site requires the Trust to relinquish to DCC 300 spaces from the Trust s total parking provision for a public Park and Ride scheme. In addition, as part of the S106 agreement pertaining to the Manor Car Park, if the Travel Plan fails to meet the 48% SOV target, the Trust has an obligation to relinquish an additional 70 spaces (over and above the initial 300 spaces) for every percentage point away from the SOV target, up to a maximum of 280 additional spaces. If no staff members currently travelling to work by SOV switch to an alternative travel mode then the Trust s staff overall travel to work SOV modal share will remain above the 48% SOV target required by DCC. This scenario would mean that the Trust would have to relinquish up to 280 car parking spaces, in addition to the initial 300 spaces, leading to a loss of up to 580 spaces. This potential unsustainable reduction in car parking spaces means that it is critical that the Trust works in partnership with staff and other stakeholders to deliver a Travel Plan which achieves a good modal shift. Achievement of the SOV target is reliant upon staff changing their travel behaviour. The Trust intends to commission a further car parking demand assessment study to provide robust quantitative data on current and anticipated future car parking demand linked to the phasing of development while also taking account of the phasing of the Travel Plan initiatives proposed in this Report. This will enable the differences between demand for staff parking and supply of staff parking spaces to be highlighted and managed up to the achievement of the 48% SOV target in This study will look into off-site parking options linked to RDH by good bus services. The staff commuting mode share targets in Table 2 relate to staff based at the RDH site during daytime hours, in recognition that the maximum number of staff are on site during this period and car parking pressures are therefore at their most intense. The primary goal is for the Trust to achieve the 48% SOV target for staff travel to work. It is recognised that there can be flexibility in the balance between achievements for the non-sov modes. For example, the Trust may achieve a higher than anticipated cycling mode share through the current and continued investment in a package of cycling measures. Table 2 Staff Travel to Work Mode Share Targets Response Mode Share (%) Existing 1 Existing Summary Target - December 2012 % Change Walk % Bus (Hospital Link) 5 Bus (Mickleover Flyer) 4 Bus (Other bus) % Train and bus 1 Derby Hospitals NHS Foundation Trust Final Travel Plan Report 7

8 SoV: Car park at LRCH site and get bus SoV: Car, on your own (single occupancy vehicle) % Car, sharing with other staff based at RDH site Lift in a car with other non- RDH staff passengers No change No change Cycle % Motorcycle No change Other No change Total Based on staff travel surveys in November/ December 2009 and January/ February 2010 The results of staff travel surveys carried out in 2004, 2005 and 2008 demonstrate that the Trust has achieved good successes since the first Travel Plan was developed in 2004 in terms of meeting targets and achieving modal shift away from the car. In % of staff travelled to work in Single Occupancy Vehicles. By 2008 this had reduced to 52%, a 15% reduction. Travel Plan Measures The revised Travel Plan identifies a range of indicative short, medium and long term measures which could be implemented to meet the targets for increasing the proportion of staff walking, cycling and using public transport, whilst retaining the proportions of staff car sharing and travelling by motorcycle. The Trust is developing these ideas into a formal project programme for implementation. The implementation programme will be delivered by the Trust in partnership with stakeholders, recognising that organisations external to the Trust will need to take ownership for the delivery of a number of measures. The proposed package of measures (deemed to be both comprehensive and effective), reflects the importance of meeting the 48% SOV target required by the planning obligations. Table 3 summarises proposed short term actions, which will be implemented over the next six months to provide the short term impetus for staff travel behavioural change. Table 3 Indicative Short Term Actions Car Mode Car share Public Transport Measure Provide information on Derby City Centre car parks to the DHFT website to be promoted as an alternative to parking at RDH Enforce against inappropriate parking in line with the current Trust Parking Policy Commission a further parking demand study to enable a car parking management plan to be developed Review the existing Parking Policy and introduce a more stringent Parking Management Strategy Identify Car Share Parking Area(s) Detailed information board inside the main RDH entrance showing the bus routes serving each stop on/near RDH Provide maps at those bus stops that do not currently provide route information Promote ticketing options to the DHFT sites to staff and patient/visitors Derby Hospitals NHS Foundation Trust Final Travel Plan Report 8

9 Walking Cycling Motorcycle All Modes Walking Buddy scheme Promote availability of personal alarms for staff Further cycle parking Promote existing cycle routes via DHFT s website and paper leaflets Bike Buddy scheme Cycle to Work scheme available for staff entry all year round Provide a second designated and secure motorcycle parking facility Improved travel information on site Publish quarterly Travel Newsletter to inform site users on new travel measures Increase the number of lockers available to sustainable transport users Table 4 summarises proposed medium and long term actions which would provide the ongoing momentum for Travel Plan delivery. In addition specific measures to address business travel, deliveries and visitor and patient travel are also suggested. This indicative action plans will be developed by the Trust into a detailed project programme, recognising that a number of individual measures are critical to achieving the 48% SOV mode share target by 2012, particularly car parking demand management. Derby Hospitals NHS Foundation Trust Final Travel Plan Report 9

10 Table 4 Indicative Medium and Long Term Actions Car Mode Public Transport Car Share Walking Cycling Motorcycle All Measure Commission a further detailed parking demand and supply study that sets out the permanent and temporary car parking requirements to support the delivery of the travel plan measures and long term car parking needs of RDH Develop a further car parking management plan Progress the implementation of a Needs Based Parking Permit System / Needs Based Permit Criteria Progress establishing a Accessibility Zone or Exclusion Zones Review of Staff Parking Permit Charges Implementation of a salary deduction schemes / salary sacrifice scheme for RDH service Extend operation hours of Royal Derby Bus Investigate potential for improved Bus Services Investigate the potential for bus services to connect RDH with existing and potential Park and Ride sites Marketing and Promotion Car Share Coffee Club Guaranteed Ride Home Walk to Work Route Maps Establish user group Improvements to pedestrian environment Re-Establish bicycle user group (BUG) Cycle Training Bicycle Support Services Establish user group Provision of Safety Training Marketing and Publicity Strategy Derby Hospitals NHS Foundation Trust Final Travel Plan Report 10

11 1. Introduction 1.1 Background Derby Hospitals has been engaged in travel planning work since 1998 and published its first Travel Plan in 2004 and has been progressing a package of measures to encourage staff travel by sustainable modes over the last six years. A Transport Co-ordinator is already in post at the Royal Derby Hospital (RDH) site to drive forward measures, secure stakeholder buy in and monitor the modal shift achievements of the Travel Plan. The Trust has been very successful in terms of achieving modal shift. Between 2005 and 2008, the proportion of staff travelling to work in Single Occupancy Vehicles (SOV) reduced from 59% to 52%, which equates to a 12% reduction in staff travel by SOV. DHFT is responsible for the following properties: Royal Derby Hospital (on the former Derby City General Hospital site); London Road Community Hospital (on the former Derbyshire Royal Infirmary (DRI) site); and Derby Medical School (run in partnership with the University of Nottingham, it occupies two buildings sited on the Royal Derby Hospital site). The Royal Derby Hospital (RDH) was officially opened on 1st July Many of the previously duplicated services from two separate hospital sites in the city have been integrated at the RDH site, including the amalgamation of clinical services and around 4,000 staff from the former DRI site in Derby City Centre. The Trust s most recent travel plan was published in September 2008 prior to the relocation to the RDH site. Given that the move to a more peripheral location has had a significant impact of staff and patient travel choices there was clearly a need to review the travel plan. Atkins has therefore been appointed by DHFT to prepare an updated travel plan which is appropriate for the changed circumstances. In addition, the planning conditions / Section 106 agreements pertaining to the RDH site and Manor Car Park included an obligation to prepare and implement a Travel Plan for the RDH site. As the majority of the DHFT s services are now based at the RDH site, this will form the focus of the Travel Plan. However it is acknowledged that some operational functions continue to exist on LRCH site. Looking to the future, the School of Nursing (SoN) has recently submitted a planning application to relocate from the LRCH site to the RDH site; hence this is addressed within this Travel Plan, specifically the addition of the SoN s 15 car parking spaces at the RDH site. The Trust has invested a considerable amount of money and staff resources in travel related measures, for example over 300,000 per annum is invested in bus services. However, it must be noted that the Trust cannot act in isolation from other stakeholders, if this Travel Plan is to be successfully implemented and achieve its objective and targets. A partnership approach is required which involves not only the Trust but also Derby City Council (DCC), the University of Nottingham Medical School and School of Nursing, and local Public Transport Operators. This document has been produced in conjunction with DCC, and all key stakeholders and local residents have been given an opportunity to get involved in the development of this Travel Plan. 1.2 The Need for a Travel Plan A Travel Plan is a package of measures aimed at bringing transport and related issues together in a co-ordinated strategy, with an emphasis on reducing reliance on single occupancy car travel and increasing travel choice. It primarily relates to journeys made by staff to/from work and for business journeys made during the working day, but can also involve business travel, patient Derby Hospitals NHS Foundation Trust Final Travel Plan Report 11

12 transport services, patients and visitors, travel reduction, fleet management, visitors and delivery vehicles. The key motivations for reviewing the Travel Plan are as follows: The relocation of hospitals services to a less central Derby location has created an operational and location need for a travel plan; Staff parking is a key issue and constraint at the RDH site, hence there is an impetus to encourage staff to switch to alternative modes; To meet planning conditions/obligation pertaining to the planning permission for the RDH site and to address other Local Authority and local resident concerns; DHFT are keen to be a responsible neighbour and minimise impacts on the local communities through considerate management on on-site car parking; The Trust is a responsible employer with professional concerns for the transport related health of staff, patients and visitors; The Trust has implemented a number of measures but uptake of these measures has been limited; and To support the Trust s Car Park Policy and Carbon Reduction Strategy. There are several UK examples of where Hospitals have adopted Travel Plans to effectively change the travel behaviour of their staff and visitors, against which the Trust can benchmark progress at the RDH site. Examples include Addenbrooke s NHS Trust Hospital, Cambridge, where the SOV share for staff commuting journeys has reduced from 70% to 40% over a ten year travel plan implementation period. Staff commuting SOV mode share has reduced by 15% over an eight year period at North Bristol NHS Trust. The experience of other Trusts can be regarded as a guideline only, given that they are operating in different circumstances in terms of location, culture, local congestion levels and demand management particularly in the form of parking charges and restrictions. This document forms a detailed Trust-wide Travel Plan which sets out specific targets and monitoring strategy and a schedule of deadlines and modal share targets. Derby Hospitals NHS Foundation Trust Final Travel Plan Report 12

13 1.3 Policy Context and Guidance Department for Health The Department for Health advises that effective transport management is essential to minimise the negative environmental impact of healthcare related transport. Ambulances, patients, visitors, staff, suppliers, contractors arriving and leaving from healthcare facilities and vehicles delivering community-base healthcare can all lead to congestion, pollution and increased numbers of road traffic accidents. Badly managed transport arrangements can lead to missed appointments and stress for patients, lack of parking for local residents, congestion and poor traffic flows hindering ambulance access and increasing pollution. NHS organisations are expected to be good corporate citizens and ensure they contribute to sustainable growth and environmental improvement in their area. There is a requirement for NHS organisations to develop health travel plans which contain practical measures tailored to individual sites. Plans should aim to reduce congestion and pollution and to save money by managing transport more efficiently. The NHS should consider options to reduce car use (including increased use of telephones, computers and video-conferencing links), re-routing or changing times of traffic movement, encouraging the use of cars that have smaller engines are battery operated or which run on more environmentally friendly fuels such as LPG. It is advised that measures to encourage cycling should be considered. Cycling is a form of transport with little negative impact on the environmental and a positive effect on the cyclist. All transport plans should address the issue of accessibility. Change4Life Change4Life is a society-wide movement that aims to prevent people from becoming overweight by encouraging them to eat better and move more. It is the marketing component of the Government s response to the rise in obesity. The campaign aims to inspire a societal movement in which everyone who has an interest in preventing obesity, be they Government, business, healthcare professionals, charities, schools, families or individuals, can play their part. DHFT are keen to promote the health benefits of active travel, e.g. walking, cycling, in line with the Change for Life campaign. Derby Hospitals NHS Foundation Trust Final Travel Plan Report 13

14 Derby Joint Local Transport Plan (LTP) This joint LTP2 prepared by Derby City Council and Derbyshire County Council contains a detailed transport strategy based on a thorough review of the transport needs of the Derby Joint LTP area. The vision is: To develop and maintain an integrated transport network which promotes safety and sustainability and contributes to creating a better quality of life for people living, working or visiting the Derby Joint LTP area. Travel plans are discussed in the LTP2 as a means of delivering accessibility and tackling congestion by encouraging modal shift and promoting healthier lifestyles by encouraging more walking and cycling. To increase the number of adopted business travel plans is an objective for measuring progress towards tackling congestion. The Plan makes a commitment to support and promote measures to encourage employers and the public to make more sustainable and smarter transport choices. LTP2 stipulates need to reduce the impact of new developments by working with developers to produce, implement and monitor effective travel plans, which provide real choices in travel, and discourage the use of cars as a first choice. NHS Carbon Reduction Strategy produced by the Sustainable Development Unit The NHS Carbon Reduction Strategy is currently a draft document which has recently undergone consultation. The aim of the document is to meet and exceed the national target to reduce NHS carbon emissions by 60% by Transport is one of the strands which will contribute to the meeting of the target as in 2004 transport accounted for 18% of carbon dioxide emissions across the Trust. Of this 18%, 8% is related to patient travel, 2% visitor travel, 4% staff commute and 4% NHS transport. All NHS organisations are expected to have a board approved Travel Plan by 2010 that aims to reduce congestion and pollution and save money by managing travel efficiently. In addition, from 2008 all NHS Trusts will be required to report on fleet vehicles that use green fuels, patient transport mileage, visitor transport mileage and staff transport mileage. The strategy proposes that 20p mileage is paid to cyclists for business travel as at present only around 14% of Trusts pay 20p or more. It also recommends that a review of the need to travel is undertaken to understand where alternatives such as tele-conferencing and videoconferencing are a viable alternative. Derby Hospitals NHS Foundation Trust Final Travel Plan Report 14

15 Derby Hospitals NHS Foundation Trust Environmental and Sustainability Strategy This document sets out an environmental and sustainability strategy for the Trust, which is essential if the Trust is going to achieve its target for the reduction in Carbon Emissions by March Utilities makes up the largest part of the Trust s carbon footprint representing 33%, consumables is also significant at 26% and patient and visitor travel makes up 22%. The remaining 19% is made up of waste, business travel, commuting, freight and capital purchases. The overall objectives of this strategy are to; Deliver the 10% Carbon Dioxide savings against the 2008 benchmark; Deliver long term efficiency savings to reinvest back into direct patient care or public health initiatives; and Publicise the scale and impact the Trust has on the environment and encourage accountability and action of staff, contractors and visitors across the organisation. In order that these objectives can be realised, work within a number of areas must be addressed. Actions required to reduce emissions from transport: To secure Trust Board and Local Council approval to the Travel Plan, to enable the Trust to use both land and facilities to its full potential; To migrate (or transfer) the primary forms of transport to and from the workplace from carbon heavy modes, such as car usage, to carbon light/carbon neutral modes, such as cycling or walking; And to increase the number of staff travelling to the LRCH and other remote sites by sustainable methods of travel; Gradually replace all Trust leased vehicles to carbon efficient vehicles by conversion to/move to hybrid/electric powered automobiles; To work with the courier service provider, to improve the efficiency of the existing fleet and inter-site vehicles and to reduce the number of abortive journeys made by the service; To promote the health benefits of travel e.g. walking, cycling in line with the NHS and governments Change for Life drive; and To mitigate the impacts of continuing development and building work on transport facilities at DHFT sites. Given that travel is a significant contributor to the Trust s carbon footprint and the measures the specific transport actions identified above, this Travel Plan has an important role to play in reducing the Trust s carbon emissions. 1.4 Planning Obligations RDH Site and Manor Car Park The original Section 106 (S106) agreement drawn up between the Trust and DCC for the RDH site in January 2002 made reference to the need for a travel plan for the RDH site. The wording of the obligations are summarised below: To submit a Travel Plan and obtain approval before financial close; Derby Hospitals NHS Foundation Trust Final Travel Plan Report 15

16 To implement measures in accordance with the Travel Plan programme and to monitor their effectiveness; To undertake an annual staff travel survey to monitor staff travel, subject to the Council approving the form of survey; To summarise the results of survey each year and to compare them to the targets set out in Travel Plans and to provide the Council with a copy of the summary; Should the results demonstrate that the targets are not being met then a further action plan to address the issues should be agreed with the Council; To make copies of travel plan available to new and existing staff; To encourage staff to use TP measures; To provide a minimum of one under cover cycle store for staff together with an area for motorcycle parking; To provide lockers and shower facilities for staff; To provide and maintain the minimum bus shuttle service at all times; and In the event that the minimum bus shuttle service is not provided by the Owner then the Council shall be entitled to itself arrange for the minimum bus shuttle service and to recover the net cost from the Trust. In addition to the requirement for Travel Plan measures, this first S106 agreement also specified that the Trust is to provide 300 spaces to be used exclusively for a public bus Park and Ride facility at the Manor Car Park. At weekends, a further 400 spaces are to be made available for an extended public Park and Ride service. It has been agreed with the Council to defer the implementation of this Park and Ride scheme, whilst parking issues are resolved at the RDH site. Further reference to the Travel Plan is made with a subsequent S106 agreement prepared in July 2009 as part of the planning application for the Manor Car Park. As part of this agreement the Trust agreed to implement the Travel Plan and to: Revise the current staff SOV targets (in the 2008 revision of the Travel Plan) from 50% by 2011 to 48% by 2012; Undertake a staff travel survey within 18 months of the Manor Car Park becoming operational; Undertake staff travel survey within 36 months of the Manor Car Park becoming operational; Submit travel survey results to council and Highways Agency; If an SOV target of 48% has not been met with 36 months of car park becoming operational, the Trust shall provide up to 280 additional parking spaces at the Manor Car Park for use exclusively by DCC for the public park and ride scheme. These spaces would therefore no longer be available for use by Trust staff. In calculating the additional spaces the number of spaces to reflect extent to which modal targets have not been met (70 spaces per 1%), up to a maximum of 280 spaces. In summary, with reference to car parking, the Trust is obliged as part of the S106 requirements to: Relinquish 300 spaces to DCC at the Manor Car Park for a public bus Park and Ride scheme. This is an absolute obligation not reliant on meeting any targets; In addition to relinquishing these 300 spaces, if the Travel Plan fails to meet the 48% SOV target, the Trust has an obligation to relinquish to the Park and Ride 70 additional spaces for every percentage point away from the target, up to a maximum of 280 additional spaces. Derby Hospitals NHS Foundation Trust Final Travel Plan Report 16

17 The worst case scenario is that no staff members currently travelling to work by SOV switch to an alternative travel mode and the Trust s staff SOV modal share remains 4% (or more) away from the 48% target - this would mean that the Trust would have to relinquish 280 car parking spaces in addition to the initial 300 spaces, leading to a total loss of 580 spaces. This potential unsustainable reduction in car parking spaces means that it is critical that the Trust works in partnership with staff and other stakeholders to deliver a Travel Plan which achieves a good modal shift Proposed School of Nursing Building at the RDH Site The University of Nottingham currently operates the following sites in Derby: The School of Medicine already on the RDH site delivers the Graduate Entry Medicine course; and The School of Nursing (SoN) which is currently split across two sites, with a library, offices and teaching space for Division of Midwifery at the RDH site, with staff offices and some teaching space located at the LRCH site.+ The University of Nottingham, working with DHFT proposes to construct a new building for the SoN on the RDH site. If planning approval is obtained, this would provide a centralised teaching facility at RDH, to serve existing and future nursing students. DHFT wishes to reduce its operations at the London Road Hospital Site and the accommodation currently occupied by the School of Nursing is to be released for redevelopment. The Transport Statement (TS) submitted in support of the development suggests that the new building is intended to accommodate a maximum of 420 students and 52 staff (full and part time). The TS suggests six staff already work at the RDH site and 44 FTE staff will transfer to the site. These 44 staff will work across multiple sites including RDH (and other University of Nottingham sites outside of Derby such as Mansfield and Nottingham). Many of these staff are already travelling to the RDH on a frequent basis and given their regular visits to other University sites, will not have a full time presence at the RDH site. The majority of student nurses already gain practical experience at the Royal Derby Hospital during their studies, and with the use of the Education Centre and Medical School, most already visit and work on the campus but have to travel to the DRI for classroom facilities. Of the 420 students, 360 already work at RDH and the other 60 access the site to use the University medical library. It can therefore be concluded that a considerable level of travel currently takes place between RDH and LRCH by both student nurses and staff. The proposal to relocate the SoN to the RDH site, therefore, appears logical, not least because it would save travel between the two sites and reduce the number of journeys into the city centre and responds to the concentration of the majority of hospital services now at the RDH site. Derby City Council indicated that there are local concerns regarding car parking in the vicinity of the Royal Derby Hospital (RDH) therefore the following proposals have been included to allay these concerns (these are to be secured through a Section 106 agreement): Procedures for managing university staff parking: - To deal with the shortfall in parking it has been identified that an additional 15 car parking space can be provided (including 2 accessible parking spaces). This parking would be controlled by access barriers and would be managed by the University; and - Parking Permit System Arrangements - permits will be available to relocated University staff on the same basis as hospital staff. Priority is given to those applicants with clinical duties; childcare needs, shift working and requirements to regularly travel off site. Derby Hospitals NHS Foundation Trust Final Travel Plan Report 17

18 Procedures for managing University student parking: - Students will not be issued with parking permits unless there are exceptional circumstances (e.g. for wheelchair users); - The University is highly aware of its potential impact on local communities, and has a dedicated manager of campus student affairs to act as a liaison point for any issues raised by the local communities with regard to student activities; and - When accepting to join a course at the University, students are required to agree to abide by the Rules and Regulations of the University. Students are not permitted to park in defined local residential streets, the sanction being that if students are caught doing so they are liable to a fine. Non-payment of the fine can result in withholding of a Graduation certificate. Additional cycle parking will be provided as part of the proposed scheme together with associated additional shower and changing facilities to encourage this mode of transport. In summary, based on the fact that SoN functions already operate at the RDH site and the 44 additional staff are based across multiple sites within the East Midlands (i.e. not based every day at the RDH site), the overall impact of the SoN on car parking demand at the RDH site is reduced. Furthermore, the controls on student parking to be introduced will improve the current situation in the locality of the RDH site. The SoN recognises its role as a key partner in delivering both the Trust Travel Plan and its own dedicated car parking controls. 1.5 Scope of the Travel Plan This Travel Plan is mainly targeted at staff and the University of Nottingham medical and nursing students based at the RDH site. The reason for focussing on staff travel is that staff travel behaviour is characterised by more regular travel patterns and the Trust has greatest influence over their travel behaviour. As the majority of the DHFT s services, and hence staff, are now based at the RDH site this will form the focus of the Travel Plan. However it is acknowledged that some operational functions continue to exist on LRCH site and travel between Trust sites is considered with the plan. 1.6 Approach to developing Travel Plan Figure 1.1 illustrates the comprehensive approach which has been adopted to produce this Travel Plan. It has been a collaborative process involving both internal and external stakeholders. The proposed measures have been developed in response to the site specific constraints and opportunities. Derby Hospitals NHS Foundation Trust Final Travel Plan Report 18

19 Figure Approach to developing Travel Plan 1.7 Engagement with the local community The Trust recognises that since the move to the RDH there have been car parking problems offsite, with RDH staff parking on residential streets close to the site. The Trust are keen to reduce their impact on local residents and senior members of Trust staff attend meetings of the Littleover Ward Neighbourhood Forum (which meet quarterly) and the Derby City Council and Littleover Parking sub group which meet bi-monthly. This provides an established Forum to continue to develop practical solutions to manage car parking issues. 1.8 Structure of Travel Plan This Trust-wide Travel Plan document is structured as follows: Chapter 2 contains details of the existing situation across the Trust sites including initiatives which have already been implemented and existing accessibility to each of the sites; Chapter 3 details the results of the staff travel survey which was undertaken in August 2008, this will help to inform the targets for future years (see Chapter 5 for details); Chapter 4 details the results of the accessibility assessment undertaken for the RDH site based on staff home postcodes, this will help to inform the targets for future years (see Chapter 5 for details); Derby Hospitals NHS Foundation Trust Final Travel Plan Report 19

20 Chapter 5 details the objectives and targets concerned with the Travel Plan which will be based on the baseline auditing, the staff travel survey and proposed initiatives to be implemented over the life of the Travel Plan; Chapter 6 identifies a number of quick win measures to reduce the car dependency of staff (and students, visitors and patients) travelling to the RDH site in the short term; Chapter 7 identifies a series of measures to be implemented in the longer term. Chapter 8 describes the coordination process in terms of a Travel Plan Coordinator to implement the Travel Plan actions; and Chapter 9 contains a monitoring strategy to track the progress of the Travel Plan for future years; and Chapter 10 provides recommendations and identifies an action plan for implementation, highlighting the partnership approach between the Trust and external stakeholders in Travel Plan delivery. Derby Hospitals NHS Foundation Trust Final Travel Plan Report 20

21 2. Existing Transport Provision This chapter outlines the existing transport provision to the RDH site, including an explanation of the Travel Plan measures that have already been introduced across the Trust. This chapter is based upon the findings of a site audit made in November 2009, and upon a desk-based audit of the existing information provision and travel initiatives. 2.1 Existing Initiatives Travel Plan RDH developed a Travel Plan in 2004 and has been progressing a package of measures to encourage staff travel by sustainable modes over the last six years. A Transport Co-ordinator is in post at the site to drive forward the measures, secure stakeholder buy-in and monitor the mode shift achievements of the Travel Plan. This Co-ordinator is supported by a Transport Working Group, which meets on a quarterly basis to discuss transport opportunities and agree actions. This group has representation from the Trust and from wider Stakeholders, including Derby City Council. The Trust has invested a considerable amount of money and staff resources in travel related measures since the first Travel Plan was developed in Travel Based Initiatives A number of travel initiatives are already in place for staff at the site, to promote the use of sustainable modes wherever possible. These measures include the following: Cycle to Work Scheme for Trust employees If a bicycle and associated equipment is purchased through Salary Sacrifice, then staff are able to save up to 50% on the total cost; Annual Bikers Breakfast An annual free breakfast is offered to those staff who cycle to work; Salary Sacrifice Bus Pass Scheme for Trust employees Staff are able to purchase a bus pass through a Salary Sacrifice scheme, again saving up to 50% of the total cost; and Parking Partners A dedicated in-house Car Share scheme for Trust staff has recently come into operation. Staff are able to arrange their own car share with other members of staff, with the parking permit charge shared amongst all occupants of the car. 2.2 Trust Car Parking Policy 2007 The Trust has a car parking policy (dated 2007) that addresses car parking and traffic management within DHFT s sites and covers the following groups of people: Patients and visitors; Staff; Visitors; and Those attending Trust property on business. It is recognised that the car parking policy is an integral part of the Trust s Travel Plan and the Trust s Transport Policy. A summary of key elements of the Trust s current Car Parking policy is given in Table 2.1. The Trust is currently in the process of update the car parking policy. This is discussed further in Chapter 7. Derby Hospitals NHS Foundation Trust Final Travel Plan Report 21

22 Table Summary of Key Elements of the Trust s Car Parking Policy Policy Element Charges Details Charges are made for all vehicles that use Trust car parking facilities. Income from car parking charges are used to maintain car parking facilities and provide effective security measures. N.B. There are no charges for Motorcycle/Moped users who park on Trust grounds/ car parks where appropriate. Staff Parking areas Permits Designated areas are set aside for staff car parking. Staff can access some patient car parking areas with the appropriate permits out of hours, at weekends and on bank holidays. Special arrangements can be made to enable staff working late shifts to park their vehicles nearer to the hospital entrances. Staff who access site only to pick up and leave items may use the drop off / pick up parking spaces for up to 20 minutes. Charges are made for a permit that allows staff to park in designated parking areas. Permit cannot guarantee that a parking space will be available. This charge will be made by twelve equal monthly deductions from salary. Where salary deduction is not an option payment can be made by standing order over 12 equal monthly payments, or by a full payment made in advance to the Trust. Permits are colour coded to designate the car park(s) which the staff member can use. A refund is available for those staff members no longer requiring a permit to park upon surrender of the permit. There are different types of staff permits: - Staff Permits - available to all employees, allow access to park in dedicated staff car parks, when on duty or NHS business only. Dependant on availability a waiting list is in operation across both Trust sites and all new applicants are placed upon it, until such time a permit becomes available; - Grounds Parking Permits - External grounds parking permits are only available to staff who are regarded as essential car users. To qualify as an essential user, staff must be able to demonstrate, that, as a requirement of their job they are required to travel regularly between two main sites, or off site for meetings/business relevant to the Trust, including a return journey. - Consultants Parking Permit - Dedicated car parking spaces are allocated to Consultants parking only and those spaces should not be abused by any other - grades of staff; and - On-Call Parking Permit Dedicated parking spaces are allocated to staff who are on call and can only be used by staff registered on the car parking system as On-Call. Patients and Visitors A number of car parks have been set aside and dedicated for patient and visitor parking. These car parks are as conveniently placed to the hospital entry points as the physical layout of sites allows. Details of the charges for these spaces are provided in the later sections of this chapter. Derby Hospitals NHS Foundation Trust Final Travel Plan Report 22