College Recruiting Basics
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1 College Recruiting Basics DIVISION I RECRUITING BASICS: The following points highlight some of the most important aspects that directly affect your college recruiting experience. There are many, many rules in NCAA recruiting, many of which change annually, and most coaches don t even know them all! So, remember, in order to have the best and most honorable recruiting experience possible, be aware of what may and may not occur. It is a good idea to go over some of these things with your family so you all know what to expect as a prospective student-athlete throughout high school and the entire recruiting process. Additionally, to ensure you have the most up-to-date information on NCAA Bylaws, a good reference for prospects is the NCAA Guide for the College Bound Student-Athlete. It is a publication available to anyone and can be provided at any time to prospective student-athletes: PROSPECTS: An individual becomes a prospect when they start classes for the 9th grade. In addition, someone younger than 9th grade can also become a prospect under the condition in the NCAA bylaw ( ) below: Prospective Student-Athlete: A prospective student-athlete (PSA) is a student who has started classes for the ninth grade. In addition, a student who has not started classes for the ninth grade becomes a prospective student-athlete if the institution provides such an individual (or the individual's relatives or friends) any financial assistance or other benefits that the institution does not provide to prospective students generally. An individual remains a prospective student-athlete until one of the following occurs (whichever is earlier): (a) The individual officially registers and enrolls in a minimum full-time program of studies and attends classes in any term of a four-year collegiate institution's regular academic year (excluding summer); or (b) The individual participates in a regular squad practice or competition at a four-year collegiate institution that occurs before the beginning of any term; or (c) The individual officially registers and enrolls and attends classes during the summer prior to initial enrollment and receives institutional athletics aid. Recruited Prospective Student-Athlete: You are considered recruited if any of the following actions by a staff member or athletics representative occurs: (a) Providing the prospect with an official visit; (b) Having an arranged, in-person, off-campus encounter with the prospect or the prospect s parent(s), relatives or legal guardian(s); (c) Initiating or arranging a telephone contact with the prospect, the prospect s relatives or legal guardian(s) on more than one occasion for the purpose of recruitment; or (d) Issuing a National Letter of Intent (institution s written offer of athletically related financial aid) to the prospect
2 Definition of Contact: A contact is any face-to-face encounter between a prospect or the prospect s parents, relatives or legal guardian(s) and an institutional staff member or athletics representative during which any dialogue occurs in excess of an exchange of a greeting. Any such face-to-face encounter that is prearranged (e.g., positions himself/herself in a location where contact is possible) or that takes place on the grounds of the prospect s educational institution or at the site of organized competition or practice involving the prospect or the prospect s high school, preparatory school, twoyear college or all-star team shall be considered a contact, regardless of whether any conversation occurs. Incidental Contact However, an institutional staff member or athletics representative who is approached by a prospect or the prospect s parents, relatives or legal guardian(s) at any location shall not use a contact, provided the encounter was not prearranged and the staff member or athletics representative does not engage in any dialogue in excess of a greeting and takes appropriate steps to immediately terminate the encounter. *SR s ONLY: No contact may occur during a swim meet in which the prospect is participating until the prospect is finished with the contest in its entirety and has been released by his coach.* Definition of Evaluation: Evaluation is any off-campus activity designed to assess the academic qualifications or athletics ability of a prospect, including any visit to a prospect s educational institution (during which no contact occurs) or the observation of a prospect participating in any practice or competition at any site.
3 ACCEPTABLE FORMS OF COMMUNICATION * Violations of these rules will count against the recruiting institution, and won t affect the individual s eligibility. Freshmen & Sophomores Written Correspondence: Yes Athletics Questionnaires *A college coach can t include a letter with the questionnaire that contains recruiting dialogue. Can only say something like, "Dear Kari, Please complete the enclosed questionnaire. Sincerely, XYZ University Coaching Staff." Camp Brochures Non-Athletics Institutional Publications i.e.: Official Academic/Admissions/Student-Services Publications published by the institution and available to all students s: No! If you a coach before Sept. 1 of your junior year, they can only respond with an stating the rules that they are not allowed to you! Instant Messaging via No! Phone Calls: No! Coaches can neither call you nor return your phone calls. Texts: No! In-person Contact: No! Juniors Beginning September 1 st of Junior Year, Recruiting Guidelines change to reflect the following: Written Correspondence: Yes Addition of Athletics Recruiting Material i.e.: Business Card Post Card Letter or Note Cards from coach i.e.: Dear Kari, I d like to introduce myself and tell you about how our swimming program can take you to the next level INTERACTIVE MEDIA GUIDE (Online) s: Yes Instant Messages: No! Phone: No! Texts: No! In-person Contact: No!
4 Seniors Written Correspondence: Yes Addition of: Game Programs (only during Official and/or Unofficial Visits) Pre-Enrollment Information (ONLY after signing of NLI) s: Yes Instant Messages: No! In-person Contact: Yes Up to 3 total throughout your entire recruiting experience, until signing of NLI. Video/Audio Material: Yes i.e.: Tour of Facilities by an athlete online accessible to anyone (uwbadgers.com has videos online) Phone: Yes Beginning on or after July 1 st prior to senior year, ONE CALL PER WEEK Phone Call Exceptions: (a) Unlimited number of phone calls the week of an official visit (b)phone Calls during Athletics Contest (NOT during a swim meet) Telephone calls to a prospect [or the prospect s relatives or legal guardian(s)] may not be made during the conduct of any of the institution s intercollegiate athletics contests in that sport until the competition has concluded and the team has been dismissed by the coach. (c) unlimited on day of off-campus contact (d) unlimited after sign NLI Texts: No! TEXTING EXCEPTION: The NCAA rule prohibiting texting prospects changed for the time period after a prospect signs a NLI. Outside of the following exception, texting prospects is still prohibited. The following is the exception from the NCAA Manual ( ): Exception: Electronic Transmissions after National Letter of Intent Signing or Other Written Commitment After the calendar day on which a prospective student-athlete signs a National Letter of Intent, there shall be no limit on the forms of electronically transmitted correspondence sent to the prospective student-athlete or his or her parents or legal guardians by the institution with which the prospective student-athlete has signed. For an institution not using the National Letter of Intent in a particular sport, or for a prospective studentathlete who is not eligible to sign a National Letter of Intent (e.g., four-year college transfer), there shall be no limit on the forms of electronically transmitted correspondence sent to a prospective student-athlete or his or her parents or legal guardians by that institution after the calendar day on which the prospective studentathlete signs the institution's written offer of admission and/or financial aid. /Texts: SR s: After NLI is signed, STILL NO TEXTS OR allowed during a meet!
5 VISITS Unofficial Visits No Requirements for Unofficial Visits! Quick Facts Unofficial visits may be taken before senior year An unlimited number of unofficial visits may be taken You must pay for your own food/lodging during visit You must pay for own transportation to/from the visit You may be provided with 3 complimentary game passes, none of which may include tickets to an NCAA Tournament Game or Conference Championship You may meet with an academic advisor, pre-arranged by the coaching staff Official Visits Main Requirements for Official Visit: Must present institution with a score from a PSAT, SAT, PLAN or ACT. ( The score must be presented through a testing agency document, on a high school or preparatory school academic transcript (official or unofficial) or through the use of the applicable testing agency s automated-voice system.) Must send high school (or college if transferring) academic transcript Must register with the NCAA Eligibility Center: *Register JR year and have an official transcript mailed to Eligibility Center & again after SR *Check with your HS Counselor before SR year to determine core courses remaining Quick Facts No official visits before the first day of classes senior year You may take up to 5 official visits, no more than 1 per school. The official visit may not exceed 48 hours, beginning from the time the prospect arrives on campus and ending when the prospect departs campus. Host Institution pays for your food/lodging during visit. Host Institution may pay for your transportation to/from the visit You may be provided with 3 complimentary game passes, none of which may include tickets to an NCAA Tournament Game or Conference Championship You may NOT be provided with a car for transportation Host Institution may not publicize PSA s visit to campus they can only comment on whether or not the athlete is being recruited by them
6 NATIONAL LETTER of INTENT (NLI) General Signing PSA s can be mailed the NLI prior to the initial signing date but may not sign until the official signing date Host Institution may not publicize PSA s intent to sign a NLI they can only comment on the signing after it has occurred Press conferences to announce a signing may be arranged independently by the PSA, or the PSA s family, provided there is no arrangement or involvement whatsoever by the institution. Two Signing Periods take place: Early Signing in November Advantages of Early Signing: *Most coaches try to get their teams set in the fall so they are done with the bulk of their recruiting before Spring Signing which means they are HEAVILY focused on fall recruiting and they put most of their time and energy into it *Generally more scholarship $ available in fall as a result of the aforementioned *LESS STRESS on the recruited athlete to have to perform athletically the whole year, which typically results in faster swimming *Allows you to focus on academics and training instead of continually searching for schools *Allows more time to develop rapport with future teammates and follow the team s progress Regular or Spring Signing April-August Advantages of Spring Signing: *You have the advantage of seeing what the team s strengths/weaknesses are and may have the upper hand in scholarship negotiations *If you ve had significant time drops from fall to spring, you increase bargaining power *If you ve developed another primary event, you are more valuable to a program WALK-ONS *Not all Division I teams accept walk-ons, but most accept at least one each year. *More likely to get a walk-on spot if: You have 3 solid events Collegiate team isn t very deep in your event/s You ve shown improvement from the past season You make it clear that you are extremely committed You have good grades and test scores You send a DVD of your best event for them to evaluate (stroke technique) You take an un-official visit to the school and meet the coaching staff, team, and academic support staff/advisor
7 ATHETICS FINANCIAL AID Athletics Aid (Athletics Scholarship) is a ONE year offer, which may or may not be renewed annually, and the amount may change. Example 1: Kari quits swimming after freshman year because she doesn t have enough time to study, so her scholarship isn t renewed. Example 2: Kari loses eligibility after freshman year because her grades aren t high enough, so her scholarship may not be renewed. Example 3: Kari swims very well freshman year, and her scholarship is not only renewed, but it increases from 3% to 20%. Example 4: Kari is a SR on scholarship. Her team doesn t have enough money to sign the country s # 1 recruit. The coach asks for a portion of her scholarship back in order to sign the recruit. You may receive a scholarship for up to 5 years Full Grant-in-Aid consists of: Tuition, Fees, Room, Board, Books Scholarships may be divided into percentages or by name i.e.: a 3% scholarship offer, or Books Fully funded programs have 14 Women s Full Scholarships & 9.9 Men s Full Scholarships (Due to Title IX gender equity) Notify your college coach if you receive any other scholarships
8 DIVISION III BASICS: When can you be contacted by phone/ /letter/brochure/texting? You may be contacted by phone/ /letter/college brochure at anytime and any age, unlimited. However, most coaches still wait until junior year. Texting prospects is still prohibited at the Division III level. When can you make in-person contact? Similar to Division I, you cannot be contacted in-person until senior year. However, you may still unofficially visit a campus/coach/team on your own and meet them in-person prior to senior year. Does Division III offer official visits? Yes! Do DIII schools typically have budgets for official visits? No. A lot of schools do not have much, if anything, allocated in their budgets towards official visits. Most prospective student-athletes set up primary visits with DIII Admissions, and subsequently meet with the athletics coaches during that visit. Do DIII schools give athletic aid (scholarships)? No. Is there any aid available? Some of the better athletic schools are able to give a lot of academic merit-based scholarships. Financial Aid (need-based aid) is also available. DIII Coaches typically try to work with admissions to get as much academic aid as they can for the prospective student-athlete. Unfortunately, some admissions departments want nothing to do with athletics, and will not do much to help. However, most DIII admissions work reasonably well with athletics. What makes a school Division III? DIII schools are mostly small, with undergrad enrollment somewhere under 3,000 students. These schools are typically liberal arts based. Are they typically private? Most are private with the Wisconsin system being the biggest exception. This is a BIG reason why the Wisconsin system is so good at athletics. For example, if an in-state student-athlete wants a good DIII program, they can choose a private DIII school, such as Carthage College (~$35,000/year), or a public DIII school, such as UW-Whitewater (~$6,000/year). While understandably frustrating and difficult for a private school such as Carthage to compete for recruits given the vast difference in tuition, it gives Wisconsin student-athletes who are either not willing or not fast enough to attend DI the opportunity to attend an affordable and good swimming school.
9 College Recruiting Basics Discussion Topics: How soon should you think about college and swimming? How do I know if I really want to swim in college? How do you get noticed/recruited? What are my initial responsibilities as a HS Student-Athlete when beginning the process of finding a school/team? What/Who are my resources? How do I get noticed/get a visit? How do I decide where to visit? Div I v Div III which one is for me? How do I tell a coach no? (re: Visit and/or NLI) How do I decide make a decision? Pre-College Training/Preparation & Summer Training during College College Life KWoodallTraining@gmail.com,
Practice Exam. 3 A Division II institution may make a four-year athletics scholarship offer to a prospective student-athlete. A) True. B) False.
1 A member institution may provide one meal off campus for a prospective student-athlete on an unofficial visit only if all institutional dining facilities are closed. 2 May a prospective student-athlete
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