SOLUTIONS FOR SUCCESSFUL EVENTS

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1 Video Projectio [ THERE S MORE TO KNOW THAN YOU THINK ] More tha ever before, we live i a visual world. A picture is worth a thousad words sums it up well. Every day, a multitude of images siletly scream out their messages to you. Whether you are happy with this tred or ot, you must fulfill the expectatio of your audiece ad recogize the value of video at your evets. Video is fast becomig oe of the most creative mediums i evet productio. It s ow used at eve the smallest evets. It allows for vast possibilities whe deliverig a message, sharig iformatio, tappig ito emotios or dramatizig a evet. Video projectio is a great way for you to visually coect audieces with your messages ad your missio.

2 Video Projectio USE VIDEO PROJECTION TO: support a verbal presetatio with visual iterest (data, graphics) esure that everyoe i the room ca see your presetatio brig your message to life ackowledge your sposors ad guests of hoor illustrate elemets ito the room that caot be physically brought i. (For example, at a fudraiser gala you may wat to show childre o a playgroud; for a corporate evet, you may wat to show a real-world applicatio or a product i use.) 2 screes are used here, 1 for iformatio, the other for image magificatio. (Note the speaker is projected o the scree.) This scree projects live actio ad this scree projects data. 2

3 Video Projectio TYPICALLY, THERE ARE 3 VISUALS THAT ARE PROJECTED 1. PowerPoit Slides Use a big fot, skip the aimatio ad keep the cotet to a miimum. 2. Videos ad DVDs High defiitio brigs images to life. 3. Image magificatio (better kow as IMAG) Whe a preseter is projected live o a large video scree. If you pla to project images from more tha oe of the above sources, you will eed a switchig device. With this device, you ca easily switch betwee images ad video sources. HOW MANY SCREENS, HOW BIG AND WHERE SHOULD I PLACE THEM? To aswer these questios, you must cosider these 3 factors: 1. Amout of people i a room Geerally speakig, the more people you have i a room (or the further away your audiece is from the images you re projectig) the more screes you should have ad/or the larger they should be. BUT, you also must cosider the 2. Size ad layout of the room If your room is wide you probably will eed 2 or more screes across the frot so that people o both eds of the room have a good view. If you oly have oe scree, there s a good chace that some of your audiece will be off to the side, at a sharp agle to the scree. Have you ever watched TV from the side? It s ot a great viewig agle. If this is the case, make sure you have multiple screes so people have a view that is relatively straight o. If your room is arrow ad you have a small crowd, oe scree will probably do. Make sure your image size ad/or scree size is adequate for all to see. If your hostig a large crowd i a log ad arrow room, put additioal screes midway i the back of the room, overhead, or alog the sides. 3. Cotet ad size of image to be projected What s beig projected will help determie the size ad umber of projectio screes. If you re showig mostly images, sposorship logos ad large format text, your scree ca be smaller. If your presetatio is heavy with data ad text, you wat a larger scree to esure everyoe i your audiece ca see it. 3

4 Video Projectio HOW BRIGHT SHOULD THE PROJECTORS BE? Projector brightess is rated i lumes, which idicates the overall brightess of a projector. Achievig the correct brightess for your projectio depeds upo these factors: Evet space lightig You wo t eed maximum brightess if the room is dark ad you re ot fightig ambiet light. O the other had, if there s ay kid of light i the room, your projector eeds to be brighter. Or, you eed to darke the room! Fid out how light the room will be. Is there light directly over the area where you will project a image? Will you be dealig with ambiet light? Will you eed lights for ote takig? Will there be ucovered widows? Subject matter If you re projectig detailed, itricate work, the a bright projector is ecessary so everyoe ca see the details. But if you re projectig large, bold words or images, brightess will be less of a priority. Image size The larger the image you project, the brighter the projector will eed to be to overcome ambiet light ad still see a ice, vibrat visual. I all cases, the brighter the projector you get, the better your projectio will be. But, sice budgets ofte dictate purchasig decisios, get at least the miimum brightess required for your eeds ad the brightest projector you ca afford. WHAT SCREEN IS RIGHT FOR YOU? The traditioal square projectio scree is becomig a thig of the past. Uless your evet is a straightforward busiess meetig, there are other optios to cosider. More ad more orgaizatios are goig with stretch fabric screes the uusual shape adds puch ad visual appeal to their evets. There are also alteratives that iclude projectig oto tets, sides of buildigs or other surfaces. Although it looks like a backdrop, it s a video-created projectio. 4

5 Video Projectio REAR VS. FRONT PROJECTION Rear projectio Projectig your images from behid the scree is typically the most desirable way to go. Rear projectio elimiates the potetial oise to your audiece, does t take up floor space ad you do t have to worry about someoe accidetally walkig i frot of the image. The oe dowside is that you ll eed a lot of room behid the scree. Frot projectio Projectig your images from the frot will probably ehace your image quality slightly, but you eed to cosider the logistical obstacles. Sice the projector will be i the audiece, chaces are that those sittig ear to the projector will be distracted by its oise. You will have to adjust the seatig so that the projector is properly placed. You will eed to tape dow the wires carefully to prevet the possibility of people trippig. Realize that at some poit people will probably be walkig i frot of the projected image. If frot projectio is your oly optio, you ca avoid these obstacles by hagig your projector overhead. However, ot all evet spaces have this flexibility. 5

6 Worry Free Evets Guarateed Get some sleep the ight before your evet. After producig over 11,000 evets, we ve got everythig covered. From iitial creative developmet ad plaig, to every behid-the-scees stagig ad soud detail, you will have peace of mid that your evet will ru smoothly ad worry free. Each evet has a dedicated accout maager, 24/7 coverage, ad a experieced team of stagig, video ad lightig professioals dedicated to your success. For a free cosultatio about your ext evet, call us at or 333 Park Aveue, East Hartford, CT Hartford s #1 Meetig ad Evet Plaer Hartford Busiess Joural, 2011 Busiess Meetigs Recogitio Evets Award Ceremoies Graduatios Gala Diers Cliet Appreciatio Evets Cocert/Theatrical Evets Grad Opeigs Fudraisers & Beefits Career Fairs Semiars/Workshops Press Evets Pael Discussios Executive Forums Employee/Ivestor Meetigs Product Lauches Fashio Shows Team Buildig Evets Traiig Programs Commuity Festivals

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