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1 EXHIBIT HOURS (tenta ve): NACADA s 40th Annual Conference on Academic Advising ATL: Advising to Learn Exhibi on Dates: October 5 7, 2016 Atlanta Marrio Marquis, Atlanta, Georgia NACADA invites you to exhibit at the 2016 Annual Conference on Academic Advising in Atlanta, GA. Conference a endees include senior and mid level administrators, faculty, counselors, and graduate students. Expected conference a endance this year is 3,700 4,000. Below are important details to consider when registering for this year s conference. Wednesday, October 5 Thursday, October 6 Friday, October 7 1:00 4:30 pm (exhibitors move in) 7:30 a.m. 12:30 p.m. (exhibits open; Poster Session & breakfast is from 7:15 8:15 a.m.) 12:30 2:00 p.m. (op onal exhibitor lunch hour) 2:00 4:30 p.m. (exhibits open) 8:30 a.m. 12:15 p.m. (exhibits open; CIG Fair & breakfast is from 7:15 8:30 a.m.) 12:15 2:00 p.m. (op onal exhibitor lunch hour) 2:00 3:30 p.m. (exhibits open) 3:30 6:00 p.m. (exhibitors move out) An op onal exhibitor lunch hour is scheduled during the same me that par cipants are scheduled for lunch. You may choose to have lunch on your own during this scheduled lunch hour or stay at your booth, as you prefer. EXHIBITOR PACKAGES: Review exhibitor packages (Informa onal, Rela onal, Conceptual) and benefits on pages 2 3 and make your selec on on the exhibitor contract (page 6). If you wish to explore sponsorship opportuni es at the Conceptual exhibitor Bonze, Silver, Gold or Pla num levels, please review those benefits on pages 2 3 and confer with Bev Mar n (785/ ) for development of a Sponsorship Agreement that is suitable for your firm. ELECTRICITY AND INTERNET: Electricity will NOT be provided for exhibitors. Electricity must be ordered from NACADA s contracted vendor (forms included in the exhibitor service kit). Internet will NOT be provided for exhibitor areas nor in the exhibitor presenta on rooms. Internet must be ordered from NACADA s contracted vendor, unless you already u lize a broadband plan for wireless Internet access. OPTIONAL EXHIBITOR PRESENTATION: Conceptual exhibitors will have the op on of an exhibitor presenta on. For these presenta ons, NACADA will provide the following equipment in the exhibitor presenta on rooms (Atrium 702 or Lobby 405/406): Electricity Projec on screen A/V cart Podium (no microphone microphones are not provided in any rooms sea ng less than 100 people for any sessions) Head table (for handouts) LCD Projector If you require a laptop computer and appropriate hook up cables for your presenta on, please either bring these items with you or rent them from NACADA s contracted vendor. Mac laptop users must bring appropriate Mac cables to connect to the LCD projector. Internet will NOT be provided by NACADA in the exhibitor presenta on rooms unless you already u lize a broadband plan for wireless Internet access. If this does not apply, you may order Internet service from NACADA s contracted vendor (forms included in the exhibitor service kit). NACADA S CONTRACTED VENDOR (DECORATOR): NACADA has contracted with GES as our exhibitor decorator for the 2016 Annual Conference. You will receive an exhibitor service kit and online ordering informa on from GES 60 days prior to the conference. A PDF of the service kit will also be posted on NACADA s exhibitor web page. For addi onal details on exhibi ng at NACADA s 2016 annual conference, visit Programs/ Events/Annual Conference/Exhibitors.aspx. 1

2 Benefits NACADA Exhibitor & Sponsorship Opportunities 2016 Informational Exhibitor $700* Relational Exhibitor $900* Conceptual Exhibitor $1,700* Conceptual Exhibitor w/bronze Sponsorship for Additional $2 5K Conceptual Exhibitor w/silver Sponsorship for Additional $5 10K Conceptual Exhibitor w/gold Sponsorship for Additional $10K+ 10 x 8 pipe and drape booth n/a n/a 2 6 draped table 2 Chairs n/a ID sign Wastebasket n/a Conference registrations per exhibit n/a 1** 2** 2** 2** 4** Welcome reception on October 5, 2016 n/a Breakfast on October 6 & 7, 2016 n/a n/a Materials arranged on table by NACADA Staff n/a n/a n/a n/a n/a Program advertisement ad content will be reviewed and approved by NACADA before printing in conference program; due July 1 n/a ¼ page ¼ page ½ page full page full page Firm description (50 words) printed in conference program; due July 1 Firm logo, link & description on NACADA web site; remains linked for 60 days; due July 1 Optional presentation (title, 50 word description, & presenter names included in conference program, app, and interactive scheduler); sessions limited, first come, first served basis; due July 1 Mailing list of delegate physical addresses (one time use prior to the conference); no addresses; sent 2 weeks prior to conference Brochure inserted in participant bags Quarter page ad on NACADA sponsor web page (w/non endorsement caveat); due August 1 NACADA app push (1024 character limit); due August 1 Twitter post (144 character limit); due August 1 Facebook post (50 word limit); due August 1 NACADA blog submission ( word limit, w/non endorsement caveat); due August 1 sent by NACADA to conference delegates; 500 word limit; w/non endorsement caveat); due August 1 2

3 Conceptual Exhibitor with Platinum Sponsorship of $15K: This level receives all of the Gold benefits on page 2 plus the following benefits: Sponsor logo included on front cover of conference program Sponsor logo included on NACADA Annual Conference web page Recognition as Official NACADA Sponsor in PowerPoint presentation Sponsor introduction/acknowledgement by Executive Director at Opening Session Exhibitor name and logo on Official Sponsors of NACADA meter board sign displayed at Annual Conference (logo graphics due July 15) Use of term "Official Sponsor of NACADA 2016 Annual Conference" allowed on sponsor website and sponsor brochure to insert in bags given to delegates *Ten percent discount given for early exhibitor registration (by April 30, 2016) **Additional booth reps over number indicated will be the same cost as an individual conference registration, with member/nonmember NACADA fee applicable. Additional exhibit representatives must register for the conference as an attendee. Conceptual Exhibitor with Bronze Sponsorship: Opportunity to sponsor an exhibitor logoed item to be included in participant bags with approval from NACADA Executive Office (must indicate sponsorship by July 1); items would include bags, pens, neck wallets, gum, glass cleaners, etc.; sponsorship costs would be an additional $2 5K, depending on item Conceptual Exhibitor with Silver Sponsorship: Opportunity to sponsor events items from $5 $10K (charging kiosks, refreshment break, etc.); must indicate sponsorship by July 1 Conceptual Exhibitor with Gold Sponsorship: Opportunity to sponsor events for $10K+ (welcome reception, poster session breakfast, CIG breakfast, etc.) Conceptual Exhibitor with Platinum Sponsorship: Opportunity to sponsor events for $15K with highest level of visibility and recognition at the annual conference. All sponsorship agreements submitted to sponsor in writing; sponsor signed approval required by July 1 Instructions for brochures to be inserted in conference bags: Brochures must be provided by the sponsor, limited to 8.5" x 11" in size or smaller, and no more than two pages in length. The number of brochures required will be provided to the sponsor three weeks prior to the conference. Shipping costs of the brochures to the conference site are assumed by the exhibitor sponsor. Any remaining brochures will not be returned to the exhibitor sponsor after the conference. Brochure contents will be reviewed and must be approved by the NACADA Executive Office prior to inclusion in participant bags. Notify NACADA EO staff by July 1 and provide proof copy by July 15, if you wish to provide a brochure insert. 3

4 NACADA Exhibitor Floorplan Marquis Level Atlanta Marrio Marquis 4

5 NACADA Exhibitor Floorplan Atrium Level Atlanta Marrio Marquis 5

6 For security reasons we cannot accept credit card info by . PLEASE FAX THIS FORM! Name of Firm Contact Person Address City/State/Zip Phone FAX Firm Web Site Authorized Signature Print Name Title Booth Representa ves (be sure to include addresses so we may contact booth representa ves) : Exhibitor Packages: (check op on below see package benefits on pages 2 3) *NACADA offers a 10% discount on exhibitor packages if this contract is received at the Execu ve Office by April 30, Conceptual Exhibitor Package $1,700 *Discounted to $1,530 if received by 4/30/16; includes $850 non refundable deposit Rela onal Exhibitor Package $900 *Discounted to $810 if received by 4/30/16; includes $450 non refundable deposit Informa onal Exhibitor Package $700 *Discounted to $630 if received by 4/30/16; includes $350 non refundable deposit Informa onal Exhibitors: Send a 50 word firm descrip on to print in the conference program. Conceptual & Rela onal Exhibitors: Send 50 word firm descrip on, URL address, and.jpg file of your logo to add to NACADA s web site. Conceptual Exhibitors only, check the box for op onal presenta on: The op onal presenta on is available to promote your products/services on October 6 7. A presenta on me will be assigned to you on a first come, first served basis. Send your presenta on tle, abstract, & presenter name(s) (50 words total) for prin ng in the conference program by July 1, 2016; abstracts received a er July 1 are accepted on a space available basis. Exhibitors are responsible for no fying a endees of their presenta on me & loca on. A/V equipment beyond that present in your assigned room must be ordered through the A/V provider listed in the exhibitor service kit. Send all items (descrip ons, logos, etc.) listed in this sec on to bmar Ad in Conference Program: Conceptual and Rela onal Exhibitors receive a ¼ page ad with exhibitor package. To purchase a larger ad size or an ad only (without exhibi ng), please check an op on below. Ads must be submi ed in black and white as a press quality PDF file by to Bev Mar n (bmar by July 1, The program book is 8.5 x11, spiral bound. Quarter page Free to Conceptual & Rela onal Exhibitors; ($200 if purchasing ad only) 3.25" wide x 4.75 tall portrait orienta on only Addi onal exhibit representa ves above those allowed per package must register as an a endees. To have an name badge prepared for any addi onal exhibit representa ve(s), send name, ins tu on name, city, state, and address to bmar Refund requests must be submi ed in wri ng to bmar No refunds a er September 9, Half page $ wide x tall landscape orienta on only Full page $ wide x 10 tall portrait orienta on only Conference Sponsorship: Please review pages 2 3 for Conceptual Exhibitor Bonze, Silver, Gold, or Pla num sponsorship opportuni es. Confer with Bev Mar n (785/ ) for development of a Sponsorship Agreement that is suitable for your firm. Mail contract & check to: NACADA AC Exhibi on 2016 (Credit cards FAX to 785/ ) 2323 Anderson Avenue, Suite 225 Cancella ons must be received in wri ng by September Manha an, KS , 2016 to receive a par al refund. Method of Payment: Check Credit Card Checks payable to NACADA US dollars on US bank; Visa; MC; AmEx; & Discover Credit Card Number Exp. Date Full payment must accompany the Exhibitor Contract; $35 fee assessed for NSF checks. We cannot accept credit card info by ; PLEASE FAX! Each party to this agreement shall indemnify, and hold harmless, the other for any and all damages to property or injuries to persons, to the extent such damages or injuries are the result of ac ons or omissions by the party or their agents or employees. Exhibitor further agrees to be responsible to pay for any and all damages to property owned by Atlanta Marrio Marquis and its owners/managers, to the extent such damages result from any act or omission of Exhibitor or its agents or employees. Neither NACADA nor Atlanta Marrio Marquis maintain insurance to cover claims against Exhibitor, therefore, if Exhibitor desires to be insured for such claims, it must obtain its own insurance. Any on site Exhibitor sales may be subject to state sales tax; Exhibitor is responsible for payment of all state sales tax. Any music played by an Exhibitor must be copyright approved. 6

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