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1 8.1 May 2011
2 Copyright Oracle Primavera P6 Data Dictionary Copyright 2011, Oracle and/or its affiliates. All rights reserved. The Programs (which include both the software and documentation) contain proprietary information; they are provided under a license agreement containing restrictions on use and disclosure and are also protected by copyright, patent, and other intellectual and industrial property laws. Reverse engineering, disassembly, or decompilation of the Programs, except to the extent required to obtain interoperability with other independently created software or as specified by law, is prohibited. The information contained in this document is subject to change without notice. If you find any problems in the documentation, please report them to us in writing. This document is not warranted to be error-free. Except as may be expressly permitted in your license agreement for these Programs, no part of these Programs may be reproduced or transmitted in any form or by any means, electronic or mechanical, for any purpose. The platform-specific hardware and software requirements included in this document were current when this document was published. However, because new platforms and operating system software versions might be certified after this document is published, review the certification matrix on the My Oracle Support (formerly OracleMetaLink) Web site for the most up-to-date list of certified hardware platforms and operating system versions. The My Oracle Support (formerly OracleMetaLink) Web site is available at the following URL: or If the Programs are delivered to the United States Government or anyone licensing or using the Programs on behalf of the United States Government, the following notice is applicable: U.S. GOVERNMENT RIGHTS Programs, software, databases, and related documentation and technical data delivered to U.S. Government customers are "commercial computer software" or "commercial technical data" pursuant to the applicable Federal Acquisition Regulation and agency-specific supplemental regulations. As such, use, duplication, disclosure, modification, and adaptation of the Programs, including documentation and technical data, shall be subject to the licensing restrictions set forth in the applicable Oracle license agreement, and, to the extent applicable, the additional rights set forth in FAR , Commercial Computer Software -- Restricted Rights (June 1987). Oracle USA, Inc., 500 Oracle Parkway, Redwood City, CA
3 Copyright The Programs are not intended for use in any nuclear, aviation, mass transit, medical, or other inherently dangerous applications. It shall be the licensee's responsibility to take all appropriate fail-safe, backup, redundancy and other measures to ensure the safe use of such applications if the Programs are used for such purposes, and we disclaim liability for any damages caused by such use of the Programs. Oracle and Primavera are registered trademarks of Oracle Corporation and/or its affiliates. Other names may be trademarks of their respective owners. The Programs may provide links to Web sites and access to content, products, and services from third parties. Oracle is not responsible for the availability of, or any content provided on, third-party Web sites. You bear all risks associated with the use of such content. If you choose to purchase any products or services from a third party, the relationship is directly between you and the third party. Oracle is not responsible for: (a) the quality of third-party products or services; or (b) fulfilling any of the terms of the agreement with the third party, including delivery of products or services and warranty obligations related to purchased products or services. Oracle is not responsible for any loss or damage of any sort that you may incur from dealing with any third party. To view the list of third party component disclosures related to this product, please see the Commercial Notices and Disclosures document for the release. 3
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5 Contents Copyright... 2 Preface Introduction P6 EPPM Documentation Where to Get Documentation Updates Where To Get Training Where to Get Support Data Dictionary Symbols & Numeric % Allocation A Access Level Access Time Accounting Variance Accounting Variance - Labor Units Accrual Type Active Projects Activity % Complete Activity Code Activity Count Activity Finish Activity ID Activity ID Prefix Activity ID Suffix Activity Start Activity Status Activity Type Actual (Units) Actual Completed Activities Actual Cost (Assignments) Actual Cost (EPS) Actual Cost (Expenses) Actual Cost (Response Plans) Actual Duration (Activities) Actual Duration (Assignments) Actual Duration (EPS) Actual Expense Cost Actual Finish Actual In-Progress Activities Actual Labor Cost Actual Labor Units Actual Material Cost
6 Actual Name Actual Nonlabor Cost Actual Nonlabor Units Actual Not Started Activities (Activities) Actual Not-Started Activities (EPS) Actual Overtime Cost Actual Overtime Units Actual Regular Cost Actual Regular Units Actual Start Actual This Period Cost Actual This Period Labor Cost Actual This Period Labor Units Actual This Period Material Cost Actual This Period Nonlabor Cost Actual This Period Nonlabor Units Actual This Period Units Actual Total Cost (Activities) Actual Total Cost (EPS) Actual Units (Activities) Actual Units (Assignments) Added By Added Date Annual Discount Rate Anticipated Finish Anticipated Start Applies To (Issues) Applies To (WBS) Approvers Assigned By Assigned Date Assigned Privileges Associated Resource At Completion Cost At Completion Duration At Completion Expense Cost At Completion Labor Cost At Completion Labor Units At Completion Material Cost At Completion Nonlabor Cost At Completion Nonlabor Units At Completion Total Cost At Completion Units Author Available Template Available To B Bar Type
7 Contents Base Calendar Base Exchange Rate Baseline Data Date Benefit Plan BL Completed Activities BL Duration BL Finish BL In-Progress Activities BL Not-Started Activities BL Project Completed Activities BL Project Duration BL Project Expense Cost BL Project Finish BL Project In-Progress Activities BL Project Labor Cost BL Project Labor Units BL Project Material Cost BL Project Nonlabor Cost BL Project Nonlabor Units BL Project Not Started Activities BL Project Start BL Project Total Cost BL Start BL1 Completed Activities BL1 Duration BL1 Expense Cost BL1 Finish BL1 In-Progress Activities BL1 Labor Cost BL1 Labor Units BL1 Material Cost BL1 Nonlabor Cost BL1 Nonlabor Units BL1 Not Started Activities BL1 Start BL1 Total Cost Budget At Completion Budget At Completion - Labor Units C Calendar Category (Expense) Category (Risks) Category (WBS) Category or Process (Workflows) Cause Change Number Checked Out By Claimed By
8 Code (Risks) Code Assignment Code Description Code Value Color (Activity Codes) Color (Gantt Chart) Color (Risks) Completed Constraint Date Constraint Type Cost % Complete Cost % of Planned Cost (Post-response Thresholds) Cost (Pre-response Thresholds) Cost Account Cost Account IDs Cost Performance Index Cost Performance Index - Labor Units Cost Variance Cost Variance - Labor Units Cost Variance Index Cost Variance Index - Labor Units Created By (Dashboards) Created By (Scenarios) Currency Currency Symbol Current Budget Current Variance Curve D Dashboard Title Data Date Date (Budget Log) Date (Document Details) Date (Portfolio Scenario Notes) Date (ROI Details) Date (Workflows) Date Added Date Checked Out Date Created Date Identified Date Initiated Days Late Days Pending Decimal Digits Decimal Symbol Default Format Default Template
9 Contents Default Title Default Units/Time Delegate Delivery Type Description Distributed Current Budget Document Document Number Due Due Date (Document Review) Due Date (Workflows) Duration % Complete Duration % of Planned Duration Percent Duration Type E Earliest Early Start Date Early Finish Early Start Earned Value Cost Earned Value Labor Units Effect Effective Date Employee ID EPS ID Estimate At Completion - Labor Units Estimate At Completion Cost Estimate To Complete Estimate To Complete Labor Units Expected Finish Expense Category Expense Cost % Complete Expense Item Expenses Expired Date Exposure Exposure Finish Exposure Start External Early Start External Late Finish F Financial Period Finish (Response Plans) Finish Date (Activities) Finish Date (Planning) Finish Date (Projects) Finish Date (Timesheet Periods)
10 Finish Date (Workflows) Float Path Float Path Order Forecast at Completion: Cost (Earned Value Performance) Forecast at Completion: Cost (Schedule Performance) Forecast at Completion: Labor Units (Earned Value Performance) Forecast at Completion: Labor Units (Schedule Performance) Forecast at Completion: Schedule (Earned Value Performance) Forecast at Completion: Schedule (Schedule Performance) Forecast Finish Date Forecast Start Date Free Float Fund Share Funding Source G Global Security Profile I ID Identified By (Issues) Identified By (Risks) Identified Date Impact Thresholds Increment Independent ETC Labor Units Independent ETC Total Cost Initiated Date Initiator Integrated Project Integrated Resource Integrated WBS IP Address Issue Code Issue Status Code L Labor Cost % Complete Labor Units % Complete Lag Last Active Time Last Apply Actuals Date Last Date Status Changed Last Leveled Last Modified By Last Modified Date Last Published On Last Reviewer Last Run Last Scheduled Late Finish
11 Contents Late Start Latest Early Finish Date Login Name M Material Cost % Complete Matrix Size Max Resource Units/Time Max Role Units/Time Max Units/Time (Resources) Max Units/Time (Roles) Maximum Code Value Weight Maximum Length Maximum Percent to Over Allocate Resources Milestones with Invalid Relationships Minimum Preserved Float Module Access Must Finish By N Net Present Value New Data Date Nonlabor Cost % Complete Nonlabor Units % Complete O Office Phone Original Assignee Original Budget Other Phone Out of Sequence Activities Overallocated Resource Overhead Reg/OT Overtime Factor Owner P Parent Parent Resource Payback Period Pend Remaining Units Pending % Complete Pending Reviewers Pending Tasks Pending User Percent Complete Percent Complete Type Performance % Complete Personal Name Physical % Complete Planned (Units)
12 Planned Cost Planned Duration (Activities) Planned Duration (Assignments) Planned Duration (EPS) Planned Expense Cost Planned Finish (Activities) Planned Finish (Assignments) Planned Finish (Risks) Planned Finish Date Planned Labor Cost (Activities) Planned Labor Cost (EPS) Planned Labor Units (Activities) Planned Labor Units (EPS) Planned Lag Planned Material Cost Planned Non Labor Cost Planned Non Labor Units Planned Nonlabor Cost Planned Nonlabor Units Planned Non-Labor Units Planned Start (Activities) Planned Start (Assignments) Planned Start (Risks) Planned Start Date (EPS) Planned Total Cost Planned Units (Assignments) Planned Units (Expenses) Planned Units/Time Planned Value Cost Planned Value Cost (Activities) Planned Value Cost (EPS) Planned Value Labor Units (Activities) Planned Value Labor Units (EPS) Predecessor Preserve Minimum Activity Float Price/Unit (Activities) Price/Unit (Assignments) Price/Unit (EPS) Price/Unit (Expenses) Price/Unit (Resources) Price/Unit (Roles) Primary Constraint Date Primary Resource Priority (Issues) Priority (Workflows) Private Location Privilege Probability (Post-mitigated Thresholds) Probability (Pre-response Thresholds)
13 Contents Probability Threshold Proficiency Project Access Project Code Project Forecast Start Project ID Project Leveling Priority Project Owner Project Planned Start Project Risk Exposure Project Risk Score Project Score Project Security Profile Project Template ID Project Website URL Proposed Budget Publication Priority R Range (Risk Thresholds) Rate Source Reason Reference Number Relationship Type Remaining (Units) Remaining Cost (Assignments) Remaining Cost (Expenses) Remaining Cost (Response Plans) Remaining Duration (Activities) Remaining Duration (Assignments) Remaining Duration (EPS) Remaining Early Finish (Activities) Remaining Early Finish (Assignments) Remaining Early Start (Activities) Remaining Early Start (Assignments) Remaining Expense Cost (Activities) Remaining Expense Cost (EPS) Remaining Float Remaining Labor Cost (Activities) Remaining Labor Cost (EPS) Remaining Labor Units (Activities) Remaining Labor Units (EPS) Remaining Lag Remaining Late Finish (Activities) Remaining Late Finish (Assignments) Remaining Late Start (Activities) Remaining Late Start (Assignments) Remaining Material Cost (Activities) Remaining Material Cost (EPS)
14 Remaining Nonlabor Cost (Activities) Remaining Nonlabor Cost (EPS) Remaining Nonlabor Units (Activities) Remaining Nonlabor Units (EPS) Remaining Total Cost Remaining Units (Activities) Remaining Units (Assignments) Remaining Units/Time Report Location Report Recipients Requested Units Requested Units/Time Resolution Date Resource Access Resource Codes Resource Curve Resource ID Resource ID Name Resource Teams Resource Type Resources (Resource Teams) Resources (Resources) Resources (Roles) Resources IDs Response Total Cost Responsible Responsible Resource Resume Date Return on Investment Review Finish Date Review Status Reviewed Date Reviewers (Documents) Reviewers (Workflows) Revision Date Risk Scoring Matrix Role ID Role ID Name Role on Project Role Teams Roles (Activities) Roles (Role Teams) S Schedule % Complete (Activities) Schedule % Complete (EPS) Schedule (Risk Pre-response Thresholds) Schedule (Risk Response Plans) Schedule ID
15 Contents Schedule Performance Index - Labor Units Schedule Performance Index (Earned Value) Schedule Performance Index (Index Performance) Schedule Variance Schedule Variance - Labor Units Schedule Variance Index - Labor Units Schedule Variance Index (Activities) Schedule Variance Index (EPS) Scheduled Finish Score (Pre-response Thresholds) Score (Resource Search Results) Score (Response Plans) Score (Text) (Post-mitigated Response Plans) Score (Text) (Pre-response Thresholds) Scoring Matrix Secondary Constraint Secondary Constraint Date Service Severity Shift Start Hour Show Activities Spending Plan Staffed Remaining Cost Staffed Remaining Units Staffed Units Stage Start (Response Plans) Start Date (Activities) Start Date (Financial Periods) Start Date (Planning) Start Date (Projects) Start Date (Timesheet Periods) Start Date (Workflows) Status Step % Complete Step Weight Step Weight Percent Steps Steps Completed Steps In Progress Steps Not Started Strategic Priority Submitted (Import/Export) Submitted (Services) Submitted Date (Timesheet Approval) Successor Suspend Date T
16 Target Template Name (Import/Export) Template Name (Step Templates) Timesheet Approval Manager Timesheet Notes History Timesheet Period End Date Timesheet Period Start Date Timesheet User Login Title To Complete Performance Index (Earned Value) To Complete Performance Index (Index Performance) To Date: Cost To Date: Labor Units To Date: Schedule (Earned Value) To Date: Schedule (Schedule Performance) Tolerance Threshold Topic Total (Timesheet Approval) Total Activities Total Benefit Plan Total Duration Total Float Total Float (Hours) Total Funding Total Hours (Standard Work Week) Total Hours (Timesheet Approval) Total Hours field (Timesheet Approval) Total Links Total Present Value (Discounted): Benefit Plan Total Present Value (Discounted): Spending Plan Total Requested Units Total Spending Plan Total Units Type (Baseline Types) Type (EPS) Type (Portfolio Views) Type (Project Risks) Type (Risk Scorning Matrices) U UDF Type (Project UDFs) Unallocated Budget (EPS) Unallocated Budget (WBS) Unit Abbreviation Unit of Measure (Expenses) Unit of Measure (Resources) Units % Complete (Activities) Units % Complete (Assignments) Units % Complete (EPS)
17 Contents Unstaffed Remaining Cost Unstaffed Remaining Units Unstaffed Units Usage Use This Project's Settings User (Document Details) User (Schedule Reports) User Count User Defined Field (Activity Form) User Defined Field (Enterprise Data) User Defined Field Value User Defined Fields User Defined Title User Interface View User Interface View For New Users User Name User Status User's Primary Baseline V Value (Customize Scorecard) Value (EPS) Value (Report Settings) Value (Resources) Variance - Duration Variance - Expense Cost Variance - Finish Date Variance - Labor Cost Variance - Labor Units Variance - Material Cost Variance - Nonlabor Cost Variance - Nonlabor Units Variance - Start Date Variance - Total Cost Variance At Completion Variance At Completion - Labor Units Variance BL Project - Duration Variance BL Project - Expense Cost Variance BL Project - Finish Date Variance BL Project - Labor Cost Variance BL Project - Labor Units Variance BL Project - Material Cost Variance BL Project - Nonlabor Cost Variance BL Project - Nonlabor Units Variance BL Project - Start Date Variance BL Project - Total Cost Variance BL1 - Duration Variance BL1 - Expense Cost Variance BL1 - Finish Date
18 Variance BL1 - Labor Cost Variance BL1 - Labor Units Variance BL1 - Material Cost Variance BL1 - Nonlabor Cost Variance BL1 - Nonlabor Units Variance BL1 - Start Date Variance BL1 - Total Cost Vendor Version W WBS WBS Category WBS Code WBS ID WBS Path Website Root Directory Weight Weight Percent
19 Preface In This Chapter Introduction P6 EPPM Documentation Where to Get Documentation Updates Where To Get Training Where to Get Support
20 20 Introduction This data dictionary defines fields used in P6. P6 EPPM Documentation You can access product manuals and technical documents from the P6 EPPM Documentation Center, located in the \Documentation\<language> folder of the P6 EPPM physical media or download. Most documentation assumes a standard setup of the product, with full access rights to all features and functions. Media packs include all files necessary to install P6 EPPM applications, all manuals and technical documents related to the installation, administration, and use of P6 EPPM modules, and the Quick Install Guide. For information on the contents of the P6 EPPM Media Pack, see the P6 EPPM Quick Install Guide. The following table describes documentation publications and lists the recommended readers by role. P6 EPPM roles are described in the P6 EPPM Administrator's Guide. Title P6 EPPM Administrator s Guide Tested Configurations P6 EPPM User's Guide Description Explains how to set up the P6 EPPM database, servers, and modules; it also provides an overview of all the modules in the P6 EPPM solution. The guide describes the procedures required to administer P6 EPPM, including setting up security and configuring global preferences. The P6 EPPM network administrator/database administrator and P6 administrator should read this guide. Lists the configurations that have been tested and verified to work with P6 EPPM. The network administrator/database administrator and P6 EPPM administrator should read this document. This guide explains how to plan, set up, and manage projects in a multiuser environment. If you are new to P6 EPPM, start with this guide to learn how to use the software effectively to plan and manage projects. When you need more detail, refer to the P6 Help. The program manager, project manager, resource/cost manager, and team leader should read this guide. P6 Data Dictionary This data dictionary defines fields used in P6. P6 Team Member for iphone App User's Guide This guide explains how to update status using P6 Team Member for iphone App.
21 Preface Title Description P6 Optional Client Help Explains how to use P6 Optional Client to plan, set up, and manage projects in a multiuser environment. If you are new to P6 Optional Client, use this Help to learn how to use the software effectively to plan and manage projects. The P6 Optional Client administrator, program manager, project manager, resource/cost manager, and team leader should read this Help. P6 Help P6 Progress Reporter Administrator Help P6 Progress Reporter Help Primavera Timescaled Logic Diagram Help P6 Integration API Administrator s Guide Describes how to create, manage, plan, and schedule projects, group projects into portfolios, administer all enterprise data, application settings, user accounts, and security profiles, maintain both the organizational breakdown structure (OBS) and enterprise project structure (EPS), manage resources and roles, track risks, issues, and notebooks, create and reuse templates, evaluate budgets, analyze performance and ROI for project portfolios, participate in workflows and document reviews, approve timesheets, and generate reports. The operations executive, P6 EPPM and P6 administrator, program manager, project manager, resource/cost manager, and team leader should read this Help. Describes how to enter database connection information for the P6 Progress Reporter server and modify P6 Progress Reporter server and application settings. The P6 EPPM network administrator/database administrator should read this Help. Describes how to use P6 Progress Reporter to enter and update time spent on assignments. Team members should read this Help. Describes how to create, modify, and manage Timescaled Logic Diagrams. Timescaled Logic Diagrams condense the project schedule displayed in the Gantt Chart into a more readable, easier to understand format that provides a snapshot of the entire project plan and the chains of activities that drive the project schedule. Explains how to install and configure the P6 Integration API, which allows direct access to P6 EPPM via Java. Those creating client code in Java and needing direct access to the P6 EPPM database should read this guide. 21
22 Title P6 Web Services Administrator s Guide, P6 Web Services Programmer s Guide, and P6 Web Services Reference Manual P6 SDK Web-based documentation P3 to P6 EPPM Migration Guide P6 Reporting Database Administrator s Guide P6 Reporting Database User s Guide Description Explains how to install and configure P6 Web Services, which enables organizations to seamlessly integrate P6 EPPM functionality into other applications using web services standards. The P6 Web Services Programmer s Guide, available as an HTML help system, describes how to invoke, use, and troubleshoot the available services/operations within supported environments. The P6 Web Services Reference Manual, also available as an HTML help system, describes all services and operations available in P6 Web Services in a comprehensive manner. Describes how to use the P6 SDK to connect to the P6 EPPM database. The tables, fields, and stored procedures that you can access through the P6 SDK are described. Examples are also provided to show how you can use the P6 SDK to perform several basic tasks, such as creating a new project or assigning a resource to a project activity. The P6 EPPM network administrator/database administrator and P6 administrator should read this documentation, which is available in local drive\program Files\Oracle\Primavera P6\P6 Optional Client\PMSDK\Doc\ by default. Double-click the INDEX.HTML file to open the Table of Contents. This guide provides best practices for migrating your P3 data to P6 EPPM, and details how P3 functionality maps to P6 EPPM functionality. This document explains how to install and configure the P6 Reporting Database application, and generate the ODS and Star database. It describes how to install and configure the Oracle Gateway if the P6 Reporting Database is installed on a Microsoft SQL Server. It also provides information about how to run the Configuration Utility. Provides information about using ODS and Star with the P6 EPPM database to extract data that you can use to create reports. 22
23 Preface Title P6 Analytics Administrator s Guide P6 Analytics User s Guide P6 Extended Schema White Paper Description This guide is a step-by-step guide to installing and configuring P6 Analytics. This guide provides information about P6 Analytics administrative tasks. It also includes information for Star security configuration, OBI installation and configuration, Financial Periods installation and configuration, and for configuring the Secure Sockets layer. This guide explains how to use Star Schema Database (Star) to extract data for use in creating reports through the Oracle Business Intelligence Suite. Provides an overview of the P6 Extended Schema and Publication Services. Provides information about configuration, sizing, performance, reporting, and eventing. Distributing Information to the Team You can copy the online documentation to a network drive for access by project participants. Each team member can then view or print those portions that specifically relate to his or her role in the organization. Where to Get Documentation Updates For the latest updates to the P6 EPPM Documentation library, go to: Where To Get Training To access comprehensive training for all Primavera products, go to: Where to Get Support If you have a question about using Oracle products that you or your network administrator cannot resolve with information in the documentation or help, go to: This page provides the latest information on contacting Oracle Global Customer Support and the support renewals process. 23
24 Access to Oracle Support Oracle customers have access to electronic support through My Oracle Support. For information, visit or visit if you are hearing impaired. 24
25 Symbols & Numeric % Allocation A P6 Data Dictionary The percentage of available resource units. Access Level The list of who can access the document. There are three access levels: Project: If you have access to the project, you will have access to this document. Workgroup: If you are included in the workgroup you will have access to this document. Private: Only the user who created the document will have access. Access Time The date and time you last accessed the document. Accounting Variance The difference between the planned value of work scheduled and the actual cost of work performed. A negative value indicates that actual costs have exceeded the scheduled costs. Calculated as Planned Value minus Actual Cost. Accounting Variance - Labor Units The difference between the planned value of work scheduled and the actual work performed. A negative value indicates that actual costs have exceeded the scheduled costs. Calculated as Planned Value Labor Units minus Actual Units. Accrual Type The accrual type for the project expense. Start of Activity: Indicates the entire expense costs are accrued at the start date of the activity. End of Activity: Indicates entire expense costs are accrued at the finish date of the activity. Uniform Over Activity: Indicates the expense costs are accrued uniformly over the duration of the activity.
26 Active Projects The number of active projects to which the resource is currently assigned. Activity % Complete The percent of the activity that has been completed. The calculation is based on the formula for the selected Percent Complete Type. The Percent Complete Type can be Units, Duration, or Physical. If the selected activity's percent complete type is Duration, the percent complete is calculated as (Planned Duration minus Remaining Duration) divided by Planned Duration. If the activity's percent complete type is Units, the percent complete is calculated as (Actual Labor Units plus Actual Nonlabor Units) divided by (Actual Labor Units plus Actual Nonlabor Units plus Remaining Labor Units plus Remaining Nonlabor Units). If the activity's percent complete type is Physical, the user records the percent complete manually. Activity Code The code that uniquely identifies the activity within the project. Activity Count The number of activities that are currently in progress. Activity Finish The finish date of the activity to which the assignment belongs. This is the planned finish if the activity has not started, the remaining finish if the activity is in progress, or the actual finish if the activity has completed. Activity ID The unique identifier of the activity. In order to identify and track activities, P6 assigns each activity a unique Activity ID that is the result of concatenating or joining the Activity ID Prefix with the Activity ID Suffix and then adding an Increment value. For example, a prefix of PROJ-A# combined with a suffix of 2500 and an Increment of 5 will yield the following activity IDs: PROJ-A#2500, PROJ-A#2505, etc. Activity ID Prefix The series of initial letters, numeric digits, or special characters you want P6 to use to auto-number all the activities in a given project. By default, this field can contain 1 to 20 characters. In order to identify and track activities, P6 assigns each activity a unique Activity ID that is the result of concatenating or joining the Activity ID Prefix with the Activity ID Suffix and then adding an Increment value. For example, a prefix of PROJ-A# combined with a suffix of 2500 and an Increment of 5 will yield the following activity IDs: PROJ-A#2500, PROJ-A#2505, etc. 26
27 Activity ID Suffix The numeric digits you want P6 to use to auto-number all the activities in a given project. The value must be a number between 1 and 999,999. In order to identify and track activities, P6 assigns each activity a unique Activity ID that is the result of concatenating or joining the Activity ID Prefix with the Activity ID Suffix and then adding an Increment value. For example, a prefix of PROJ-A# combined with a suffix of 2500 and an Increment of 5 will yield the following activity IDs: PROJ-A#2500, PROJ-A#2505, etc. Activity Start The start date of the activity to which the assignment belongs. This is the planned start date if the activity has not started, the remaining start date if the activity is in progress, or the actual start date if the activity has started. Activity Status The current condition of the activity. Valid values are Not Started, In Progress, and Completed. Activity Type Determines how duration and schedule dates are calculated for an activity. Task Dependent: Activities are scheduled using the activity's calendar rather than the calendars of the assigned resources. Choose task dependent when you want to control the duration of the activity yourself (that is, no resources are assigned), or when one or more resources assigned to the same activity can work according to the same calendar. For example, you might have an activity to cure concrete; you know how long the task takes and the addition of resources won t complete the task any earlier. You would designate this activity as task dependent. Resource Dependent: Activities are scheduled using the calendars of the assigned resources. This type is used when several resources are assigned to the activity, but they might work separately. Choose resource dependent when you want to schedule each resource according to his/her own time schedule, or resource calendar, not the activity calendar. The assigned resource availability determines the start and finish dates of the activity. Typically, you use this type when multiple resources assigned to the same activity can work independently, or when availability can affect the activity s duration. For example, an activity that requires an Inspector might be delayed if that resource is assigned to multiple projects or is on vacation. Level of Effort: Activities have a duration that is determined by its dependent activities and are typically administration type. Choose level of effort to indicate that the activity s duration depends on its predecessor and/or successor activities. A level of effort activity is usually one that is ongoing, such as clerical work, change management, or project management tasks. For example, site cleanup could be considered a level of effort activity; it occurs repeatedly and is dependent on the completion of a phase. 27
28 Start or Finish Milestone: Milestone activities are zero-duration without resources, marking a significant project event. Choose start milestone or finish milestone to indicate that the activity marks the beginning or end of a major stage in the project. Milestones have zero duration. A primary resource and expenses can be assigned to a milestone. In an office building addition project, examples of milestones might include Project Definition Complete, Structure Complete, or End Bidding Process. WBS Summary: Activities that are used to roll up date, duration, and percent complete values for a group of activities that share a common WBS code level. Choose WBS Summary to indicate that the activity is a summary-level WBS activity. A WBS Summary activity represents a group of activities that share a common WBS level. The summary-level WBS activity enables roll-ups of dates for the activity group. The duration of a WBS Summary activity extends from the start of the earliest activity in a group to the finish of the latest activity. WBS codes control which activities are part of a WBS Summary activity; P6 incorporates any activities that share a component of the WBS Summary activity's WBS code into the WBS Summary activity. For example, all activities whose WBS codes begin with A (A.1, A.1.1, A.1.2, etc.) can be part of one WBS Summary activity whose WBS code is A. At a lower level, all activities whose WBS codes start with A.1 (A.1.1, A.1.2, etc.) can be part of a WBS Summary activity whose WBS code is A.1. Actual (Units) The exact number of units that have been expended on the selected activity. Actual Completed Activities The number of activities that have an actual finish date. Actual Cost (Assignments) The actual non-overtime plus overtime cost for the resource assignment on the activity. Calculated as Actual Regular Cost plus Actual Overtime Cost. Actual Cost (EPS) The actual total cost incurred on the project as of the project data date. Calculated as Actual Labor Costs plus Actual Nonlabor Costs plus Actual Material Costs plus Actual Expense Costs. Actual Cost (Expenses) The project expense for the activity. Calculated as Actual Units multiplied by Price/Unit. Actual Cost (Response Plans) The actual cost of the response plan or response action item. Calculated as the sum of the Actual Cost of each response action item. 28
29 Actual Duration (Activities) The total working time from the activity Actual Start date to the Actual Finish date for completed activities, or the total working time from the Actual Start date to the data date for in-progress activities. The actual working time is computed using the activity's calendar. Actual Duration (Assignments) The total working time from the assignment actual start date to the actual finish date for completed assignments, or the total working time from the actual start date to the data date for in-progress assignments. Actual Duration (EPS) The current total working time for the project, template, or EPS. For completed items, this field displays the total working time from the actual start date to the actual finish date. For items that are in-progress, this field displays the total working time from the actual start date to the data date. Actual Expense Cost The actual cost for all project expenses associated with the activity, WBS, project, or EPS. Actual Finish The date on which the item, such as an activity, assignment, or project, is complete. Actual In-Progress Activities The number of activities that are currently in progress. Actual Labor Cost The actual cost for all labor resources assigned to the activity, WBS, project, or the EPS. If no resources are assigned, calculated as the Actual Labor Units multiplied by Project Default Price divided by Time. Actual Labor Units The number of units expended for all labor resources assigned to the activity, WBS, project, or EPS. Actual Material Cost The actual units for all material resources assigned to the activity, WBS, project, or EPS. Actual Name The full name of the user. Actual Nonlabor Cost The actual costs for all nonlabor resources assigned to the activity, WBS, project, or EPS. For activities, if no resources are assigned, calculated as the Activity Actual Nonlabor Units multiplied by Project Default Price divided by Time. 29
30 Actual Nonlabor Units The number of nonlabor units that have been expended on the activity, WBS, project, or EPS. Actual Not Started Activities (Activities) The number of activities that are currently not started. Actual Not-Started Activities (EPS) The number of activities that are currently not started. Actual Overtime Cost The actual overtime cost for the resource assignment on the activity. Calculated as Actual Overtime Units multiplied by Cost per Time multiplied by Overtime Factor. Actual Overtime Units The actual overtime units worked by the resource on the activity. This value is calculated from timesheets when project actuals are applied or can be entered directly by the project manager. Actual Regular Cost The actual non-overtime cost for the resource assignment on the activity. Calculated as Actual Regular Units multiplied by Cost per Time. Actual Regular Units The actual non-overtime units worked by the resource on the activity. This value is calculated from timesheets when project actuals are applied or can be entered directly by the project manager. Actual Start If work has started, the date work on the activity, WBS, project, or EPS began. If resources (labor, nonlabor, or material) or roles are assigned to the activity, the actual start date is the earliest among all the resource or role assignments. For a WBS, project, or EPS, the actual start date is the earliest actual start date among all activities within the WBS, project, or EPS. Actual This Period Cost The labor, nonlabor, and material costs incurred during this financial period. If period performance is stored, the calculation is Actual Cost minus the sum of the stored Actual This Period Cost fields for all previous periods. If the period performance is not stored, Actual This Period Cost is the same as Actual Cost. Actual This Period Labor Cost The labor costs incurred during this financial period. 30
31 If period performance is stored, the calculation is Actual Labor Cost minus the sum of the stored Actual This Period Labor Cost fields for all previous periods. If the period performance is not stored, Actual This Period Labor Cost is the same as Actual Labor Cost. Actual This Period Labor Units The number of labor units used during this financial period. If period performance is stored, the calculation is Actual Labor Units minus the sum of the stored Actual This Period Labor Units fields for all previous periods. If the period performance is not stored, Actual This Period Labor Units is the same as Actual Labor Units. Actual This Period Material Cost The material costs incurred during this financial period. If period performance is stored, the calculation is Actual Material Cost minus the sum of the stored Actual This Period Material Cost fields for all previous periods. If the period performance is not stored, Actual This Period Material Cost is the same as Actual Material Cost. Actual This Period Nonlabor Cost The nonlabor costs incurred during this financial period. If period performance is stored, the calculation is Actual Nonlabor Cost minus the sum of the stored Actual This Period Nonlabor Cost fields for all previous periods. If the period performance is not stored, Actual This Period Nonlabor Cost is the same as Actual Nonlabor Cost. Actual This Period Nonlabor Units The nonlabor units used during this financial period. If period performance is stored, the calculation is Actual Nonlabor Units minus the sum of the stored Actual This Period Nonlabor Units fields for all previous periods. If the period performance is not stored, Actual This Period Nonlabor Units is the same as Actual Nonlabor Units. Actual This Period Units The labor, nonlabor, and material units used during this financial period. If period performance is stored, the calculation is Actual Units minus the sum of the stored Actual This Period Units fields for all previous periods. If the period performance is not stored, Actual This Period Units is the same as Actual Units. Actual Total Cost (Activities) The actual total cost incurred for the activity as of the project data date. Calculated as Actual Labor Cost plus Actual Nonlabor Cost plus Actual Material Cost plus Actual Expense Cost. 31
32 Actual Total Cost (EPS) The actual total cost incurred on the project as of the project data date. Calculated as Actual Labor Costs plus Actual Nonlabor Costs plus Actual Material Costs plus Actual Expense Costs. Actual Units (Activities) The actual units of the expense item used to complete the activity. Actual Units (Assignments) The sum of the actual non-overtime and the overtime units worked by the resource on the activity. Calculated as Actual Regular Units plus Actual Overtime Units. Added By The name of the user who added information in the system, such as an activity, resource, risk, or project. Added Date The date information, such as an activity, resource, risk, or project data, was added into the system. Annual Discount Rate The interest rate associated with the cost of an investment from your commercial bank or another funding source. Valid values are 0 to 100. This rate is used to calculate Total Spending Plan (Present Value) and Total Benefit Plan (Present Value). For example, an annual growth rate of an investment such as 4.75% can be used as an annual discount rate. This rate is used when a future value is assumed and you are trying to find the required net present value. Anticipated Finish The expected finish date of the project, EPS node, or WBS level used during the planning phase. This date is manually entered and is not affected by scheduling. If there are no children elements, the anticipated finish is the finish date listed for the item in the table. Anticipated Start The expected start date of the project, EPS node, or WBS level used during the planning phase. This date is manually entered and is not affected by scheduling. If there are no children elements, the anticipated start is the start date listed for the item in the table. Applies To (Issues) The activity, WBS element, or project associated with the current issue. 32
33 Applies To (WBS) The WBS to which the issue applies. Approvers The names of the workflow reviewers who have approved the task. Assigned By The user who assigned the resource to the assignment. Assigned Date The date the task was assigned to you, your group, or your role. Assigned Privileges The privileges assigned to the profile. Associated Resource The Associated Resource of each user. Associated Resources can be used to pair users with timesheets, personal calendars, and assignments (for or phone updates). At Completion Cost The sum of the actual costs plus remaining costs for the resource assignment on the activity. Calculated as Actual Costs plus Remaining Costs. At Completion Duration The total working time from the activity's current start date to the current finish date. The current start date is the planned start date until the activity is started, and then it is the actual start date. The current finish date is the activity planned finish date while the activity is not started, the remaining finish date while the activity is in progress, and the actual finish date once the activity is completed. The total working time is calculated using the activity's calendar. At Completion Expense Cost The sum of the actual plus remaining cost for all activities or project expenses associated with the cost account. Calculated as Actual Expense Cost plus Remaining Expense Cost. At Completion Labor Cost The sum of the actual plus remaining costs for all labor resources assigned to an activity or the activities in the project. If the activities are not started, this equals the planned labor costs. Once the activities are complete, this equals the actual labor costs. Calculated as Actual Labor Cost plus Remaining Labor Cost. 33
34 At Completion Labor Units The sum of the actual plus remaining units for all labor resources assigned to the activity or all activities in the project. It is the same as the planned labor units if the activities in the project are not started, and the actual labor units once the activities are completed. Calculated as Actual Labor Units plus Remaining Labor Units. At Completion Material Cost The material cost at completion. It is the sum of the actual plus remaining costs for all material resources assigned to the activity or all activities in the project. It is the same as the planned material costs if the activities are not started, and the actual material costs once the activities are completed. Calculated as Actual Material Cost plus Remaining Material Cost. At Completion Nonlabor Cost The nonlabor cost at completion. It is the sum of the actual plus remaining costs for all nonlabor resources assigned to the activity or all activities in the project. It is the same as the planned nonlabor costs if the activities are not started, and the actual nonlabor costs once the activities are completed. Calculated as Actual Nonlabor Cost plus Remaining Nonlabor Cost. At Completion Nonlabor Units The nonlabor units at completion. It is the sum of the actual plus remaining units for all nonlabor resources assigned to an activity or all activities in the project. It is the same as the planned nonlabor units if the activities are not started, and the actual nonlabor units once the activities are completed. Calculated as Actual Nonlabor Units plus Remaining Nonlabor Units. At Completion Total Cost The estimated cost at completion for the activity or all activities in the project. Calculated as the Actual Total Cost plus the ETC (estimate-to-complete) cost. The method for computing ETC depends on the Earned Value technique selected for the activity's WBS. At Completion Units The sum of the actual units and remaining units for the resource assignment on the activity. Calculated as Actual Units plus Remaining Units. Author The resource who authored or created the document. Available Template The permitted templates that you can use to apply styles to the raw data in the report. 34
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