CASHMANAGER 2014 (V ) Release Notes 12 January 2015

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1 CASHMANAGER 2014 (V ) Release Notes 12 January EFT option in the Invoicing Module now allows for duplicate bank account numbers 1.2 Names File (within the setup area) will now display a message if a dissection is entered for more than 100% of the value or balance type is entered before an amount of percentage. (Balance type allocate the remaining amount of the transaction to the code specified) 1.3 When looking at Customers within the Setup area there is now a new LOCATE option when searching for customers. The FILTER option will now search for any string of characters entered in the search box. 1 Trust Account 1.1 The client balances report was showing all clients including those with zero balances. There is now an option with a tick box to display zero balances. If this is not ticked, then these clients will not be shown on the report. 2 Invoicing Module 2.1 When looking at Customers>Invoices>Show Selected Customer the customer name was not being displayed alongside the code as it used to. This will now show if Show All Transactions is selected. New Zealand Only 1 New Banks CSV Reconciliation 1.1 Farmlands Bank Statement import option is now available. This is treated like a credit card within the Bank Statement Import Function. CASHMANAGER 2014 (V19) Release Notes 11 December Plus 1.1 Accountants clients data with no General Ledger activated was showing opening balances in Account Details Report. Now Fixed 1.2 Companies with General Ledger activated were not showing opening balances in Account Details Report. Now Fixed 2 Transactions 2.1 It was possible to save a recurring transaction without scheduling the frequency. Now Fixed. 2.2 If Do not use default dissection is ticked, when that name is used in a bank transaction the account code field is automatically cleared. (if a different name was used in error and then corrected, it was retaining the previous name s account code) 1 Plus 1.1 Trial balance shows Net balance of GST Inputs/Outputs against the nominated GST account instead of at the bottom of the report. This has been changed to 1

2 allow for query based reporting which requires an account for every entry. 2 Setup/Names Menu 2.1 There is now a new option to edit memorised bank statement names. This is in addition to the existing option at Setup>Names. Release Notes 21 November Recurring transactions could be saved without setting the schedule. Now Fixed 1.2 In Setup>Names. If you had chosen an incorrect name in error and then go back to the correct name and that name has the option do not use default dissection ticked, CashManager was retaining the account codes from the previous name. This is now Fixed 1.3 Quantity tracking total was showing in Cash Profit report when QTY is not ticked in Chart of Accounts This is now Fixed 1.4 When ing an invoice to a single customer CashManager was not giving the add note to contacts message. This is now Fixed 2 Menu Options 2.1 You now have the option to Add\Edit a memorised bank transaction from both the Setup menu and the Transactions menu. 3 Bank Statement Import 3.2 ANZ Direct Bank statement import. Now has an additional option to import detailed data If not ticked, only summary data is imported Release Notes 11 November Reports Client Balances report - Trust Setups the printing of this report was extremely slow Now Fixed Accounts Details report the pricing for this report was extremely slow Now Fixed 1.2 Plus Accounts Details report was not showing the sales journal transactions Now Fixed 1.3 Bank Statement Wizard Some memorised bank statement names showed an account code in the names list but the code was not present if the name was edited. Therefore bank statement import or EziFeed did not memorise these names Now Fixed Release Notes 3 November Job Tracking Available in Standard and Plus Only You can now monitor the income and expenses of jobs (orders, projects). Setup your Job Name/Description and then when entering invoices, deposits or payments you can select the job each dissection/split relates to. 1.2 Contact Notes When the invoicing feature add notes against a customer record after sending an is ticked the subject and details are also saved. 1.3 Bulk ing

3 When bulk ing Invoices, Statements or Remittance advice you can attach additional attachments that you wish to be included in all of the s being sent. 1.4 Payee Names You can choose not to have bank transactions automatically coded when you are entering them into CashManager. When you first enter Deposits or Payments into CashManager the Payee/Payer name is automatically saved along with the chart of account code that was used for that transaction (if there are multiple chart of account codes used the last code is saved). When you next enter in that Payee/Payer name the code is automatically pulled in from the Setup Names feature. You can now go into Setup, Names, select the Payee/Payer record and tick the option to not use the default dissections. When you next enter in that Payee/Payer the account code will not be brought into the transaction. 1.5 Bank Reconciliation When memorising imported bank transactions you can now memorise using the following tools; Amount must be the same - only processes amounts on the bank statement for a payee/payer when the amount is the same as that shown in the memorise screen. - When Amount must be the same is selected you can also set a standard Quantity to be entered for transactions that are coded to a chart code that has Quantity tracking turned on. Process All amounts, Deposits only or Payments only can be used if you have Customers who are also Suppliers. You can specify to code Deposits differently to Payments for the payee/payer. Attach to Customers or Suppliers. Deposits and payments can now be automatically attached to Customer or Supplier accounts. The transaction will not be attached to an invoice but does reduce the ageing balance of the Customer or Supplier immediately. This feature useful if you wish to complete your bank reconciliation quickly and then later match off the deposits and payments to their respective invoices. The Customer receipts and Supplier payments can be seen in the invoicing screens and you can simply double click on them to match them when you have time. Dissect using Percentage split, Fixed amount and Balance - memorised transactions can now be dissected using any combination of Percentage, Fixed amount and Balance. 1.6 Recurring Transactions Recurring transactions now have more options available when setting up the frequency of when the transactions will be created. You can now set recurrence patterns of; Daily:- Every x day(s) Every weekday Weekly:- Every x week(s) Monday Tuesday Wednesday Thursday Friday Saturday Sunday Monthly:- Day xx of every xx month(s) The xxxx (second) xxxx (Friday) of every xx month(s) Yearly:- Recur every xx year(s) On xxxx (December) xxxx (2014) On the xxx (second) xxxx (Friday) of xxxxx (December) Range:- Start Date Fri xx/xx/xxxx No End date End after xx occurrences End by: xxxxx Tue 13/12/2014 3

4 1.7 Bank Transaction You can now print bank transaction dissection details when adding or editing bank transactions. 2 Reports 2.1 Customer Reports Customer Listing Report The Customer Listing report now has an extra option to include the Customers address in the report Customer Aged Analysis Contact phone numbers for customers are automatically included in this report when Show Invoice lines are ticked. 2.2 General Reports Detailed Gross Profit Report When producing a Detailed Gross Profit Report you can now choose to include the Customer Ref field and the Due date Account Details Report The Account Details report now facilitates printing each account to start on a separate page Search By Name Report The Search by Name report now includes Group sub totals. 2.3 Product Reports Product Re-Order Report The Product Re-Order report can now be produced by Supplier so that you can easily place multiple product orders to the 1 supplier Stocktake Report There is a new Stocktake report in the Customer Reports, Product Reports section. This report has wider line spacing and large boxes where the stocktake count result can be entered. You can sort the report by Code, Group and Name. When sort by Group is selected you can also choose to print each Product Group on a separate page 2.4 GST Reports When GST/BAS returns are finalised they are automatically saved as a PDF file that can be viewed at a later date from with the Reporting, View GST Returns menu. 3 Customers 3. Invoicing Invoice Printing Under Setup, Option, Customers on the menu you can now set CashManager to allow you to print the invoice again for a second copy. This option is available from within the prompt asking if you would like to add a note to the Customers record Customer Invoicing Screen The Customer Invoicing screen now allows you to sort the transactions by Alternate Reference Add/Edit Invoice When adding/editing Customer invoices you can now right mouse click on an existing invoice line item and choose Copy invoice line. The newly created invoice line item is added at the bottom of the invoice line items list and you can then make changes to it if required by selecting it and then choosing Edit Freight Warning on Invoices If freight is normally charged on most or all of your invoices you can now get CashManager to prompt you if there is no Freight item included in the invoice lines? To activate the Freight prompt go to Setup, Options, Customers in the menu and tick Warn when no Freight is in invoice. Then make sure you have Product items that either have the word Freight in the Product Code or set the freight products as freight items by ticking Show this product as Freight in the Add/Edit product

5 screen. 3.2 Paying Invoices Dissecting Partly Paid Invoices The new Pro-Rata auto-splitting feature that can be used when applying part payments to Customer and Supplier invoices. If invoices are coded to more than 1 chart of account code and the client part pays the invoice the part payment amount can be split on a pro-rata basis across the entire different chart of account codes that are within the invoice. Previously all part payments were automatically coded to the Customers or Suppliers default account code. To activate the Pro-rata feature choose Setup, Options on the menu, then choose the Customer tab at the bottom of the screen. Near the bottom left of the screen tick Use Pro-rata dissections for part payments. 3.3 Customer Pricing Special Contract Pricing Customers can now be setup with special Contract pricing that is different from the normal 5 price options for products. Contract pricing for customers is setup in Customers, Contract Prices. 4 Suppliers 4.1 Supplier EFT payments When you are manually entering in EFT Payments or Editing existing EFT payments from within the Banking screen, CashManager will now warn you if you enter in a payment to a bank account number that already exists in the EFT payment. 4.2 Supplier Transaction List The Supplier Transaction List now shows totals for Quantities. 5 Plus 5.1 Journals When entering Journals in CashManager Plus you can now choose not to include GST in the journal dissections. 6 Stock 6.1 Product Short Descriptions When adding or editing Product items you can now enter in a 60 character Short Description (this used to be a maximum of 30 characters) 6.2 Add/Edit Products When adding or editing Products you can now right mouse click on an existing product and choose Copy product. You will be prompted to enter in a new unique product code and then the newly created Product item will be opened so that you can make changes to it. 6.3 Stocktake Stocktake Filter If you have used the filter (by Product Group) to print out stocktake sheets by group you can then easily enter in the stocktake results by Group as well by going into the Customer, Stocktake menu and ticking the option to Filter by group, then select the Group name shown at the top of the stocktake sheet you are wanting to enter Stocktake Report There is a new Stocktake report in the Customer Reports, Product Reports section. This report has wider line spacing and large boxes where the stocktake count result can be entered. You can sort the report by Code, Group and Name. When sort by Group is selected you can also choose to print each Product Group on a separate page NEW ZEALAND ONLY 5

6 1 New Banks CSV Reconciliation Rabo Direct Sovereign Bank AUSTRALIA ONLY 1 Taxable Payments Annual Report CashManager can now use the Supplier s feature or Names feature to automatically product the ATO Taxable Payments Annual Report. Activate this feature under Setup, Options, and Features then setup your suppliers to be included in the report. For those using the Supplier Invoicing feature you can set a supplier to be included in these reports under Suppliers, Add/Edit Suppliers and tick This supplier is a subcontractor for TPAR. For those not using Supplier Invoicing go to Setup, Names on the menu, edit any suppliers to be included in the report, then choose the Subcontractor tab at the bottom of the screen and tick Subcontractor for Taxable Payments Annual Report. 2 New Banks CSV Reconciliation Greater Building Society Electricity Credit Union