R. Reports Menu: 3. Trial Balance
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1 R. Reports Menu: 3. Trial Balance Table of Contents Trial Balance... 3 The General tab... 3 The Accounts tab... 5 The Export Options tab... 6 The Period tab... 7 Click on R. Reports Menu from the Main Menu and the following window will appear: Page 1 of 7
2 Click on 3. Trial Balance from the Reports Menu and the following window will appear: Page 2 of 7
3 Trial Balance The General tab 1. Layout: Normal reports each fund separately. Combined reports all funds of the same type on the same page. Combining reports all types in totals on the same page. 2. Trial Balance Worksheet: Data output is broken out in columns by budget, debit encumbrance, credit encumbrance, debit actual, credit actual when this option is selected. 3. Skip Header Accounts: Header accounts are defined by incomplete account numbers. The system determines a sub-total on all accounts that match what has been defined in the header account. Selecting Yes removes the sub-totals. 4. Suppress detail to header accounts: Selecting Yes will cause the system to report on header accounts defined and all accounts without header accounts defined. 5. Suppress accounts with zero balance: You can choose to remove from reporting an account when it has a value of zero in both last year and this year for budget, actual and encumbrance. Page 3 of 7
4 6. Suppress accounts numbers: You can choose to remove the General Ledger account number from reporting so that only the account description is shown on the report. 7. Include Account Notes: Choose Yes to have this report include Account Notes that can be entered in Account Maintenance. 8. Suppress non-postable accounts w/zero balance: You can have the system remove from reporting inactive accounts that have zero like in item 4. This option stops the inactive accounts from reporting. Item 4 would stop all zero balance accounts from reporting. 9. Page Break After Groups: Click Yes if you want a new page started after each Group. The option for page breaks depends on the design for your chart of accounts. 10. Preview: Click this button to preview. Refer to GENERAL PREVIEW for more 11. Print: Click this button to print. Refer to GENERAL PRINTING for more 12. Export: Click this button to save on this computer. Refer to GENERAL FILE for more 13. Cancel: Click Cancel to cancel and return to the previous screen. Page 4 of 7
5 The Accounts tab 1. Specify Fund Range: Type in the General Ledger Account Number you wish to have the report start with and end with. 2. Preview: Click this button to preview. Refer to GENERAL PREVIEW for more 3. Print: Click this button to print. Refer to GENERAL PRINTING for more 4. Export: Click this button to save on this computer. Refer to GENERAL FILE for more 5. Cancel: Click Cancel to cancel and return to the previous screen. Page 5 of 7
6 The Export Options tab 1. Path: Type in the location of the folder you wish to save this report in when you export. You may click Browse to locate the folder. 2. File Name: Type in the name that this report will be saved as. 3. Export in Excel Format OR in Text Format: Click to choose whether this report will be exported in an Excel Format or in a Text Format. 4. Preview: Click this button to preview. Refer to GENERAL PREVIEW for more 5. Print: Click this button to print. Refer to GENERAL PRINTING for more 6. Export: Click this button to save on this computer. Refer to GENERAL FILE for more 7. Cancel: Click Cancel to cancel and return to the previous screen. Page 6 of 7
7 The Period tab 1. Year: Select from the drop down menu the Year you would like the report to be for. 2. Period: Select from the drop down menu the Period you would like the report to be for. 3. Preview: Click this button to preview. Refer to GENERAL PREVIEW for more 4. Print: Click this button to print. Refer to GENERAL PRINTING for more 5. Export: Click this button to save on this computer. Refer to GENERAL FILE for more 6. Cancel: Click Cancel to cancel and return to the previous screen. Page 7 of 7
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