REQUEST FOR FORMAL WRITTEN PRICE QUOTATIONS

Transcription

1 Ref: Maropeng Mokhatla (SCM) Tel: (011) /2014/16 REQUEST FOR FORMAL WRITTEN PRICE QUOTATIONS Procurement from R up to a transaction value of R (including Vat) (For publication on Mogale City Website and Notice Boards) Kindly furnish Mogale City Local Municipality with a written quotation on the goods listed hereunder: RFQ: I (E) 15/2015 QUOTATIONS ARE HEREBY INVITED FROM SERVICE PROVIDER FOR THE SUPPLY, DELIVERYAND OFF-LOADING OF VARIOUS TRAFFIC LIGHT SPARES AT MUNICIPAL STORES AT CHAMDOR. Advertising date: Thursday 14 May 2015 Closing date and time: Friday 22 May 14:00 The quotation must be submitted on the official quotation document (including all the required annexures) and must be delivered by hand before the official closing date and time to: The SCM Unit of MCLM Civic Centre Corner Market & Commissioner Streets, Krugersdorp Upper Level West Wing Tender Box 1 The following conditions will apply: Quotation documents can be downloaded from the website or collected from the Supply Chain Management Unit, Finance Dept, Civic Centre, Krugersdorp. The lowest or any quotations will not necessarily be accepted and MCLM reserves the right to accept the quotation in total or only in part. To participate in MCLM s quotation procurement of goods and services, suppliers are requested to register on the MCLM supplier database. Forms available from SCM Unit or website. No late quotations delivered after the official closing date and time will be accepted. Price(s) quoted must be valid for at least sixty (60) days from date of your offer. Price(s) quoted must be firm and must be inclusive of VAT. A firm delivery period must be indicated. A valid, original tax clearance certificate must be attached. This quotation will be evaluated in terms of the 80/20 preference point system as prescribed in the Preferential Procurement Policy Framework Act (No 5 of 2000) and for this purpose the following forms need to be completed and submitted: o MBD 4: Declaration of interest. o MBD 6.1: B-BBEE Status Level of Contribution. o MBD 8: Declaration of bidders past supply chain management practices. o MBD 9: Certificate of independent bid determination. If the MBD forms are not completed & submitted, your quotation will be rejected. No quotation will be considered from persons in service of the state (MDB 4) 1

2 MOGALE CITY LOCAL MUNCIPALITY REQUEST FOR FORMAL WRITTEN PRICE QUOTATION Mogale City Local Municipality requests a quotation on the goods listed hereunder on the Request for Quotation Forms. Please furnish all the information as requested and return the quotation on the date stipulated. Late and incomplete submissions will invalidate the quotation submitted. RFQ NUMBER: RFQ: I (E) 15/2015 Quotations are hereby invited from service provider for the supply and delivery of various traffic light spares at Municipal Stores at Chamdor. ADVERTISING DATE: Thursday 14 May 2015 DEPARTMENT: DESCRIPTION OF GOODS Infrastructure: Energy Services PROJECT SPECIFICATIONS COMPLETE LED TRAFFIC SIGNAL HEADS CONSTRUCTION The construction of the traffic light shall comply with SANS 1459:2004 and shall be of modular design. The aspect housings shall be fixed together by means of stainless steel screws to facilitate maintenance. Each detachable aspect housing shall be dust proof, water tight and the traffic light shall be of a composite design utilising the following materials: UV stabilised nylon with a 30 % glass fill for rigidity. High-silicone aluminium where mechanical strength is required. Grade 304 stainless steel for clips, catches and screws. The traffic light shall be weather proof and the LED compartment easily accessible for maintenance by means of two quick-release catches. The LED module, fixed within the reinforced nylon bezzle shall form a rigid compartment door to ensure the aspect remains waterproof over extended periods. Aluminium mounting bosses on both the top and bottom of the traffic light shall be required for fixing to the pole. The weight of a single aspect shall not exceed 1.7 kg, which includes the LED module, visors and mounting hardware. The traffic light shall not corrode, crack or distort after prolonged exposure to the harsh outdoor conditions experienced in Southern Africa. LED MODULE The LED modules shall be of a single source design not a matrix design (i.e. discreet LED dots must not be visible to the motorist). All internal circuitry shall be protected from dust, moisture and physical damage by a secondary housing manufactured from glass filled nylon (IP65 rated and tested by the SABS). The module must have a specially designed outer diffuser lense which minimises dust collection on the lense surface. The LED module must have a pluggable electrical connection (MOLEX MiniFit compatible). 2

3 POWER SUPPLY The LED power supply shall be of a switchmode design, fused and protected from line surges. The LED signal shall operate from a 50 Hz, AC supply at input voltages ranging from 184 V AC to 276 V AC (i.e. 240 V AC ± 15%). Any fluctuation of the input voltage within the above range shall have no effect on the luminous intensity of the signal whatsoever. When driven at an input voltage less than 140 V AC, the power supply must ensure the signal is completely off. The power supply must ensure that the switch-on and switch off times of the signal do not exceed 100 ms. The LED module shall have a power factor of 0.9 or greater and the power consumption may not exceed 7 W. All LED modules must include active loading as part of the power supply. The purpose of this active load is to clamp unwanted residual voltage on cable cores. The active load may not consume power or dissipate heat when the LED module is switched on. For this reason, a passive resistive clamp is unacceptable. MARKING AND DESIGN LIFE Each LED module shall be legibly and durably marked with the following information: The manufacturer s name and product model. The maximum power consumption. The input voltage range. A serial number. The date of manufacture. The complete LED module shall be guaranteed for a period of five years, physical and lightning damage excluded. VISORS A suitable black pigmented, polyethylene visor projecting 160 mm from the signal face shall be fitted to each aspect. The visor may not obscure the lense. CABLE ENTRY AND WIRING Cable entry shall be at the bottom of the upper aspect s housing by means of a heavy-duty, reinforced PVC hose. The hose diameter shall be 20 mm and length shall be as follows: 1 and 2 aspect traffic lights: 1250 mm 3 and 4 aspect traffic lights: 610 mm Wire colour coding shall be as follows: Red Signal Red wire Amber Signal White wire Green Signal Blue wire Additional Signal Grey wire Neutral Black wire 3

4 EXTERNAL FINISH The signal head shall be pigmented matt black and any aluminium parts shall be powder coated. MOUNTING Each traffic light shall have a thread at the top and bottom of the assembly to facilitate mounting. Two 10 mm set screws must be provided with each traffic light assembly. A stud with nut leaving thread exposed to the outdoor elements is not acceptable. Two right angle brackets including universal pole mounting straps designed to fit poles from 100 mm to 170 mm diameter shall be available to fix traffic lights to the poles. Pole straps must be tensioned with a set screw and nut, crimping or band-it strapping is not acceptable. Brackets to mount traffic lights side by side shall be available as an optional extra. CONFIGURATIONS The following traffic light configurations shall be available: 3 aspect S1, S2, S3 and S4 4 aspect S5, S6 and S7 5 aspect S8 and S9 2 aspect S10, S11 (pedestrian) and S12 All the above configurations shall be available for left, right and straight traffic movements. STATUTORY APPROVAL The traffic lights must have been successfully tested by the South African Bureau of Standards (SABS) for compliance with SANS 1459:2004 (for LED traffic signals). Documentary proof of compliance must be submitted. LED TRAFFIC LIGHT MODULES GENERAL LED modules shall be of a robust, sealed beam design. All internal circuitry shall be protected from dust, moisture and physical damage by a housing manufactured from heat resistant, high impact polymer. The lense of the module shall be of a flat design, to minimise the collection of dust on the outer lense surface. The LED module must have a pluggable electrical connection. Both the male and female side must be supplied and the male side must have a 200 mm long pigtail for retro-fitting purposes. The modules must be able to be retro fitted into existing traffic light housings. 4

5 OPTICS The signal shall be of a LED cluster design. A honeycomb diffuser-reflector shall be fitted to improve light-output efficiency and the lense shall also provide light diffusion without reducing the light intensity on the beam axis. The diffuser-lense/reflector combination shall be designed to eliminate sun-phantom. The light intensity shall be uniform throughout the surface of the lense and the optics must display a full 200 mm diameter disc. The design must be such that if a single LED fails, no more than 2 % of the total light output is lost. LED signals must comply with SANS 1459:2004 (for LED traffic signals). POWER SUPPLY The LED power supply shall be of a switchmode design, fused and protected from line surges. The LED signal shall operate from a 50 Hz, AC supply at input voltages ranging from 184 V AC to 276 V AC (i.e. 230 V AC ± 20%). Any fluctuation of the input voltage within the above range shall have no effect on the luminous intensity of the signal whatsoever. When driven at an input voltage less than 140 V AC, the power supply must ensure the signal is completely off. The power supply must ensure that the switch-on and switch off times of the signal do not exceed 100 ms. The LED module shall have a power factor of 0.9 or greater and the power consumption may not exceed 7 VA. All LED modules must include active loading as part of the power supply. The purpose of this active load is to clamp unwanted residual voltage on cable cores. The active load may not consume power or dissipate heat when the LED module is switched on. For this reason, a passive resistive clamp is unacceptable. CONFIGURATIONS The following standard signal configurations shall be available: Red, full disc Amber, full disc Green, full disc Amber arrow (left, right or vertical) Green Arrow (left, right or vertical) Red standing man Green walking man MARKING AND DESIGN LIFE Each LED module shall be legibly and durably marked with the following information: The manufacturer s name and product model. The maximum power consumption. The input voltage range. A serial number. The date of manufacture. The complete LED module shall be guaranteed for a period of five years, physical damage excluded. 5

6 STATUTORY APPROVAL The traffic lights must have been successfully tested by the South African Bureau of Standards (SABS) for compliance with SANS 1459:2004 (for LED traffic signals). Documentary proof of compliance must be submitted. BACKGROUND SCREENS CONSTRUCTION The background screens shall be 500 mm wide with a full radius on the top and bottom. Dimensions of the background screens shall comply with Volume 4, Part 3 of the South African Road Signs Manual and the technical requirements of SANS 1459:2004. Background screens shall be of a modular construction to facilitate maintenance, but shall be supplied as a fully assembled unit for ease of installation. The unit shall fit directly onto the traffic light without the use of brackets, straps or clamps. Background screens shall be shaped in such a manner that maximum strength is achieved with a lightweight construction. The screens shall be fitted to the lights with a sufficient number of screws to spread the windage load, thus preventing breaking of the screens over extended periods. Screens shall be supplied complete with stainless steel mounting screws. No visible daylight is allowed to pass between the lantern and the background screen. MATERIAL Background screens shall be manufactured from a suitable, UV stabilised, reinforced polymer compound. FINISH AND BORDER Background screens shall be machine moulded and pigmented black. All background screens shall be supplied with a 50 mm wide, white, retro-reflective border. Retroreflective borders are required to increase visibility of intersections at night during power failures. CONFIGURATIONS The following standard background screen configurations shall be available: 2 aspect S10 and S12 3 aspect S1, S2, S3 and S4 4 aspect S5, S6 and S7 5 aspect S8 and S9 6

7 POINT SCORING The RFQ will be evaluated on the basis of the 80/20 point system as stipulated in the Preferential Procurement Policy Framework Act. 80 points for Price 20 points for BBBEE level of contribution All quotations received will be evaluated on the 80/20 point scoring basis. The 80 points will be for Price and 20 points are for Broad Based Black Economic Empowerment (BBBEE) for attaining the BBBEE status level of contribution in accordance with the table below: FUNCTIONALITY EVALUATION CRITERIA: BBBEE Status level of contributor Non compliant contributor Number of points(80/20 system) The below mentioned criteria regarding Functionality is required for responsiveness and therefore eligibility for the next stage of evaluation. This is done to determine the ability of each bidder to successfully execute the contract according to specifications. Non-compliant bidders will be rejected after this phase and not continue to price scoring. These criteria shall only determine whether a tender will further be evaluated and will not influence the points scored on Price. If any total minimum score for any criteria is zero rated, the tenderer will be rejected, even if the required 6 out of 12 points are achieved 0 NO CRITERIA WEIGHT MINIMUM SCORE 1 Company experience in manufacturing of various traffic lights or supply of 10 various traffic lights with letter of intent from the manufacturer. 2-3 years =4 points 4 5 years =6 points 6+ years = 10 points 2 Attached Quality test certificate of the following: Retro fit led traffic light modules 2 points

8 The purpose of the comparison is to ensure a meaningful evaluation; bidders are requested to furnish detailed information of substantiation of compliance to the evaluation criteria. The service provider should at least score the minimum of 06 points out of the 12 points in order to be considered to the next evaluation phase. All information and particulars necessary to properly evaluate the tender must be furnished on submission. Incomplete particulars and documents required substantiating or insufficient documentary proof thereof will be construed to mean that the service provider is forfeiting the evaluation points in that regard. OTHER DOCUMENTS REQUIRED: Original, valid tax clearance certificate Company registration documents Copies of ID s of shareholders Completed MBD 4, MBD 6.1, MBD 8, and MBD 9 Copy of latest municipal account Schedule (fixed prices including Vat) CLOSING DATE AND TIME: Friday 22 May 2015 at 14:00 DELIVERY PERIOD Delivery period after the date of official order days. DELIVERY ADDDRESS SUBMISSION OF QUOTES ENQUIRIES Municipal Stores, Technical Services Yard, Tudor Road, Chamdor, Krugersdorp, Office hours: 7:30 to 15:30 weekdays Tender box 1 Reception desk of SCM Unit Civic Centre Krugersdorp George at (011) / Cell: or george.malotane@mogalecity.gov.za 8

9 PRICING SCHEDULE Name of Bidder: Closing Date: Friday 22 May 2015 Quotation N0: I (E)15/2015 Closing Time: 14:00 ITEM NO DESCRIPTION COMPLETE TRAFFIC LIGHTS SIGNALLING HEADS 5 Aspect signal heads fitted with LED Module ( Single Source Design ) 3 Aspects signal heads fitted with LED Module ( Single Source Design ) 2 aspects signal heads fitted with LED Module ( Single Source Design ) 4 aspects signal heads fitted with LED Module ( Single Source design ) 5 RED LED Module (Single Source Design) 6 AMBER LED Module (Single Source Design) 7 GREEN LED Module (Single Source Design) QTY UNIT PRICE (INC. VAT) TOTAL (INC. VAT) GRAND TOTAL( VAT INCLUSIVE ) SIGNATURE DATE 9

10 Conditions: All prices quoted must be inclusive of VAT. Price(s) quoted must be valid for at least sixty (60) days from date of your offer All prices submitted must be fixed prices for the period of the quotation. If the price schedule is not signed the quotation will not be considered. No tipp-ex or correction fluid to be used on the quotation documentation- will lead to instant disqualification. Quotations completed in pencil will be regarded as invalid. NAME OF THE BIDDER:. TEL/ CELL NO:... CONTACT PERSON:. FAX NUMBER:.. Residential Address Postal Address.... ADDRESS: SIGNATURE DATE 10

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