USING COMMUNITY PARTICIPATION TO CREATE AND PRESERVE LOCAL HISTORY KNOWLEDGE IN COMMUNITY ARCHIVES AND HERITAGE COLLECTIONS. LIANZA Conference 2014

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1 USING COMMUNITY PARTICIPATION TO CREATE AND PRESERVE LOCAL HISTORY KNOWLEDGE IN COMMUNITY ARCHIVES AND HERITAGE COLLECTIONS LIANZA Conference 2014 in Association with PUB-SIG Kim Salamonson Hastings District Libraries, Hastings, New Zealand

2 PARTICIPATORY CULTURE The mission of librarians is to improve society through facilitating knowledge creation in their communities R David Lankes

3 ARCHIVES MODEL The archives Raw materials records and manuscripts, documents People who needed to find them would find them. Primarily scholars and historians.

4 ARCHIVE USERS ARE CHANGING No longer just scholars Now every day Joe Blogs

5 TIMES ARE CHANGING WITH THE ADVENT OF DIGITAL TECHNOLOGY IN AN ONLINE WORLD Archives are now expanding and the area of community archives has come to the fore -archives-personal-digital-archiving-kit-now-available/

6 ARCHIVES GOING DIGITAL

7 DEFINING PARTICIPATORY CULTURE

8 TYPES OF PARTICIPATORY CULTURE Created by Kim Salamonson

9 ARCHIVES ARE BECOMING PARTICIPATORY Users creating content in many formats that is valuable and gives added perspective. Users Want to retrieve information in many formats, online and now.

10 USER PARTICIPATORY ARCHIVES: A DEFINITION An organisation, site or collection in which people other than the Archives professionals contribute knowledge or resources resulting in increased understanding about archives material usually in an online environment Kate Theimer

11 WHAT AND WHY ARE PEOPLE PARTICIPATING AND CONTRIBUTING challenge-of-preserving-history/a My Grandfather medals

12 CREATING USER ENGAGEMENT Stories Winning something Conversation Sharing Inspiring wonder or creativity Involvement

13 USER PARTICIPATION They relate to the photo / event. They feel included. They are happy to be able to contribute whether an actual archive or knowledge about an item. They feel connected to the archive in some way.

14 TYPES OF USER PARTICIPATORY ARCHIVES Kim s creation

15 BLOGS User knowledge and personal knowledge is contributed. Interactive Kimshistoryblog.blogger.com/

16 FLICKR, FACEBOOK User knowledge and personal knowledge is contributed

17 FLICKR, FACEBOOK ETC. Whare Ra User knowledge and personal knowledge is contributed

18 User knowledge is contributed Add new resources photos etc. HISTORY PIN

19 WIKIS A wiki is a collaborative web site and authoring tool that allows users to easily add, remove, and edit content. Wikipedia is the largest and most well known of these knowledge-sharing tools. Wikis have many benefits, are easy to use, and have many applications User knowledge is contributed

20 DIGITAL NZ

21 RECOLLECT

22 RECOLLECT

23 KETES Kete aims to get privately owned papers and photographs and other documents out from under beds and sitting alongside public archive and photograph collections. It s aim is community participation to build a history of the community.

24 WEBSITES

25 NEWSPAPERS MONTHLY COLUMN Village Press Tuesday 12 July 2011 p.3 User knowledge and personal knowledge is contributed in many ways 0019 Ken Thomsen [n.d.] HDL Community Archives

26 ADDING TO COLLECTIONS - WEBSITES, BLOGS, ETC.

27 KETES Kete aims to get privately owned papers and photographs and other documents out from under beds. It s aim is community participation to build a history of the community.

28 CREATING NEW COLLECTIONS

29 CREATING NEW COLLECTIONS

30 REMIXING

31 INVISIBLE AUSTRALIANS

32 NZ WARGRAVES PROJECT

33 CENOTAPH DATABASE

34 DO ALL THESE FIT IN TO KATE THIEMER S DEFINITION? Does it really apply in the strictest sense to all the projects I just talked about? Most of them, clearly yes they do, but with a few others not all items clearly had interaction, well at least not in the sense that every item, or photograph had a comment or additional information added that was of value.

35 PARTICIPATORY ARCHIVES Theimer s definition is still the best one I ve found so far because it encompasses the public as active participants in the production of history-making and in understanding, or organizing material archival history. In the end, why not allow crowds to source the material? Or help identify material you have. And why not give credit to them for their hard work?

36 SO WHAT S IMPORTANT ABOUT PARTICIPATORY ARCHIVES?

37 SUMMARY We should be looking at how we can give the best to our community and users and how they want to be able to retrieve information. What better way than to involve them. Community Archives should add value to people s lives by increasing their understanding and appreciation of the past. This mission is active, not passive, and most importantly, puts people, not materials, at the centre. Just as libraries are becoming a 'community hub' archives or community archives must become a natural place people go when the want to interact with history, create something, or even have a fun time. They can certainly help establish a stronger connection with a user community, and so hopefully nurture future advocates for community archives.

38 SUMMARY CONTINUED As Theimer explains: It s about crowd sourcing, getting personal knowledge, adding to an archival collection or creating a new collection outside of the archive. And, well, she s right. I d add that there are several reasons that archives decide to embark on the journey of inviting in the outside world to help in the preservation of community archives: It can serve as promotion for a new collection Provide new knowledge and insights It can save time and money. It can educate and create a better informed community

39 IN A NUTSHELL Archives 1.0 was about Stuff Archives 2.0 is about archivists Archives 3.0 is about people

40 FINALLY I strongly believe that if archives wish to remain relevant, they must open up to a more transparent way of documenting archival processes and allow room for user participation to not only improve the contextual information associated with records but improve the overall accessibility of records. The true goal of participatory archives projects should instead be To improve user engagement with, an understanding of, the institution and its collections. It is the future of community archives.

41 Thanks to: Pub-SIG for their Generous Sponsorship. Cath Sheard Chair of Pub-SIG and the Pub-SIG Committee. Hastings District Libraries Staff.

42 REFERENCES Cannon, Braden. (2009). Preserving communities: a guide to archiving for community organizations. Halifax, N.S. : B. Cannon. Flinn, Andrew. (2007). Community histories, community archives: Some opportunities and challenges. Journal of the Society of Archivists 28(2): Huvila, Isto. (2008). Participatory archive: towards decentralised curation, radical user orientation, and broader contextualisation of records management. Arch Sci 8: Jenkins, Henry. Confessions of an ACA Fan : the official website of Henry Jenkins accessed on 7 th August Moore, Shaunna and Pell, Susan. (2010). Autonomous archives. International Journal of Heritage Studies 15 (4): Murray, Susan. (2008). Digital images, photo-sharing, and our shifting notions of everyday aesthetics, Journal of Visual Culture 7(2): Theimer, Kate. Archives Next Future of archives is participatory retrieved September Vallier, J. (2010). Sound Archiving Close to Home: Why Community Partnerships Matter. Notes, 67(1):

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