newspaper clippings, meeting minutes, correspondence, administrative information, publicity, and photographs of the student exchange program.

Transcription

1 C American Field Service, Columbia, Chapter, Records, linear feet This collection is available at The State Historical Society of. If you would like more information, please contact us at INTRODUCTION These records contain local, regional, and national newsletters, financial records, newspaper clippings, meeting minutes, correspondence, administrative information, publicity, and photographs of the student exchange program. DONOR INFORMATION The American Field Service records were donated to the University of by Steve Winters on 15 September 1998 (Accession No. 5783). Additions to the collection were made by Winters on 18 December 2003, and by Arthur E. Rikli on 3 March ORGANIZATIONAL SKETCH The American Field Service (AFS) is a nongovernmental, nonprofit, international organization that provides students, adults, and teachers the opportunity to learn and experience other cultures by placing them in host family homes in foreign countries. The American Field Service, founded by A. Piatt Andrew in 1914, started as a volunteer ambulance corps in France during World War I. After Andrew died, Stephen Galatti served as its general director. He had been instrumental in establishing an AFS foundation to provide scholarships for French university students. During World War II, AFS volunteers re-established an ambulance corps, although this time they extended service to North Africa, the Middle East, India, Burma, and Italy. AFS evolved into a high school volunteer exchange in 1947, establishing a program between German and Austrian students. Presently, there are AFS programs in 49 countries. The Columbia, chapter of the American Field Service was established in Through the efforts of its members, the Columbia Chapter hosted high school students from around the world and helped to send Columbia high school students abroad, as well. The volunteer members worked to ensure that students were welcomed into Columbia families homes, schools, and the community. The volunteers also raised funds and awareness of the organization through publicity and public meetings. The Columbia Optimist Club and other area donors provided financial assistance. The chapter disbanded in 2003 due to a decreased interest in the program. The financial assets were transferred to the Paris, chapter in early SCOPE AND CONTENT NOTE These records contain local, regional, and national newsletters, financial records, newspaper clippings, meeting minutes, correspondence, administrative information, publicity, and photographs of the Columbia chapter of the AFS student exchange program. The records provide information on the structure and history of the local chapter from its formation to its decision to disband. The records are organized into the following series:

2 C3990 American Field Service, Columbia, Chapter, Records, page 2 Correspondence Administrative Chapter National Participant Publications Photographs Miscellaneous The Correspondence series covers general correspondence, correspondence with participants and volunteers, and memorandums. The materials are arranged chronologically, with correspondence arranged at the end of the series. This series gives an overview of the organization s structure, program concerns and issues, program updates, and other general matters. The correspondence begins with a discussion on applying for a charter and ends with a look at the organization s disbandment. A close connection to the national office in New York is observed, as they guided Columbia s chapter throughout the years. The collection illustrates all of the duties of the chapter, such as fund raising, outreach and recruiting, scholarship initiatives, public relations and promotions, and support to teachers, principals, parents, and students. Included in the correspondence are letters from Valeska Henschke, an Australian exchange student, and her Columbia host family after she returned home. This series also contains memorandums with information on meetings, student selection chairperson duties, application, placement, and orientation processes, and a registration database project. The Administrative series is arranged topically. This series contains examples and explanations of administrative forms, financial information, and guidebooks and handbooks. The financial information includes handwritten notes and ledgers, formal financial statements, officer rosters, and information on their tax exempt status. The Chapter series consists of materials documenting the Columbia chapter s activities and is arranged alphabetically by topic and then chronologically. Activities such as meetings, programs, reunion weekends, and bus trips are discussed. Other chapter information includes start-up packets, lists of participants, future recruitment lists and strategies, and orientation information. The National series is comprised of material written by the national office. This series is arranged alphabetically by topic and then chronologically. The series includes information on AFS, study abroad opportunities and statistics, federal regulations, fund raising, case studies, program concerns, and scholarship information and forms. The statistics cover a variety of topics such as how funds are distributed, program fees, and the numbers of students going abroad. The Participant series focuses on individuals involved with and directly affected by the organization. The participants include students, teachers, parents, principals, and hosts. AFS is a volunteer organization and the level of involvement and commitment of the participants is very evident in this series. This series is arranged by topic. The Publications series is comprised of newsletters, magazines, brochures, leaflets, posters, and promotional direct mailings. The newsletters and magazines cover local, state, and nationwide audiences. The series is arranged alphabetically by serial

3 C3990 American Field Service, Columbia, Chapter, Records, page 3 title, and then chronologically within the title. Non-serial public relations and promotional materials, such as posters and brochures, are arranged after the newsletters. The Photographs series dates from the mid-1980s to the late 1990s. The photographs depict AFS participants, host families, volunteers, and Optimist Club of Columbia members. There are pictures of participants arriving and departing, gatherings at host family homes, and meetings at the Optimist Club. Most of the individuals pictured are not identified. The Miscellaneous series includes newspaper clippings from the Columbia an and the Columbia Daily Tribune. The articles are primarily about the AFS program, foreign exchange students, and announcements of meetings and recruitment advertisements. Information on Columbia s Cosmopolitan Club, whose members supported AFS, includes the club s constitution and roster from The Optimist Club of Columbia files include thank you letters for donations and continued support to AFS. Other items in this series are returnee speeches, directories and yearbooks of AFS students, and information for a similar program called Youth Exchange Service, Inc.

4 C3990 American Field Service, Columbia, Chapter, Records, page 4 FOLDER LIST Correspondence Series f. 1 Correspondence, 1983-March 1986 f. 2 Correspondence, April 1986-May 1988 f. 3 Correspondence, September 1988-October 1989 f. 4 Correspondence, November 1989-July 1990 f. 5 Correspondence, September 1990-April 1991 f. 6 Correspondence, May 1991-August 1992 f. 7 Correspondence, September 1992-March 1994 f. 8 Correspondence, May 1994-October 1997 f. 9 Correspondence, November 1997-December 1998 f. 10 Correspondence, September 1999-September 2001 f. 11 Correspondence, September 2002-February 2004 f. 12 Correspondence, n.d. f. 13 Correspondence, March 1997-June 1998 f. 14 Correspondence, July June 2000 f. 15 Correspondence, 25 June 2000-December 2000 f. 16 Correspondence, January 2001 f. 17 Correspondence, February March 2001 f. 18 Correspondence, 16 March 2001-November 2003 Administrative Series f Administrative Forms f Applications and General Forms f. 21 Online Users Agreement f. 22 Student of the Year Application f. 23 Stationery f Financial Information f. 24 Accounting Notes and Ledgers, , n.d. f. 25 Area Team Treasurer by Chapter Report, November 1996 f. 26 Chapter Pledge Notes and Acknowledgments, 2000, n.d. f. 27 Financial Reports Guidelines, f. 28 Financial Statements, FY 1982/ /1990 f. 29 Financial Statements, FY 1990/ /1996 f. 30 Financial Statements, FY 1996/ /2003 f. 31 Tax Exemption Information, , n.d. f. 32 Tax Exemption Information and Certificates, f Guidebooks, Handbooks, and Manuals f. 33 Chapter Administration Guidebook, 1994 f. 34 Chapter Administration Guidebook, 1995 f. 35 Chapter Administration Guidebook, 1997 f. 36 Chapter Financial Guidebook, 1992 f. 37 Chapter Financial Guidebook, 1995

5 C3990 American Field Service, Columbia, Chapter, Records, page 5 Administrative Series (con d) f. 38 Chapter Treasurer s Guidebook, 1991 f. 39 Local Area Team Operations Guide, 1998 f. 40 Local Area Team Operations Guide, 1999 f. 41 Chapter President Handbook, c f. 42 Fund Raising Handbook f. 43 Orientation Handbook f. 44 Publicity Handbook f. 45 Short Term Exchange Handbook f. 46 Student Recruitment Handbook, f. 47 Manual for AFS Counselors Chapter Series f Area Team Start Up Packet, c f. 50 Bus Trip Information f. 51 Calendar and Events, , n.d. f. 52 Chapter Information f. 53 Committee Reports f. 54 Lists, Minutes and Newsletters f. 55 Lists, Potential and Placed Students f. 56 Local Team Profile f Meeting Minutes and Agendas f February 1986 f. 58 April 1986-October 1988 f. 59 December 1988-January 1990 f. 60 February f f f f. 64 Orientation Information, c f. 65 Recruitment Information f. 66 Recruitment Supplement, f. 67 Roster, Chapter Officer f. 68 Roster, Miscellaneous f. 69 Roster, Participant f. 70 Weekend Volunteers National Series f AFS is Families Brochure f. 73 AFS Program Information f. 74 Country Information f. 75 Exchange Program Regulations f. 76 Fund Raising

6 C3990 American Field Service, Columbia, Chapter, Records, page 6 National Series (con d) f. 77 Impact on Students and Families f. 78 Programs Abroad Update f. 79 Program Concerns f Scholarships and Financial Aid Participant Series f. 82 Adult Program Information f. 83 Certificate of Appreciation f. 84 Description of Duties and Responsibilities f. 85 Guide to Assessing the Candidate f. 86 Hickman High School Honors Assembly, 1999 f. 87 Host Family Forms f. 88 Host Family Handbook, c f. 89 Host Family Information f. 90 Host Family Recruitment Guide, 1991 f. 91 Host Family Recognition Week, f. 92 Language Learning Resources f. 93 Membership Cards f. 94 Program s Educational Benefits f. 95 Sample Packet for School Principals f. 96 School and Community Host Programs f. 97 Student Family Liaison Information f. 98 Visiting Teachers Program Forms f. 99 Visiting Teachers Program Guide f. 100 Visiting Teachers Program Information f. 101 Volunteer Conference, 1998 f. 102 Volunteer Information Publications Series f AFS WORLD, Vol. 1, no. 1-Vol. 6, no. 2 f Newsletters f. 107 Area Team Exchange, 1998 f Bridges, f Columbia Chapter, c f. 114 Connections, 1988, n.d f Central States News, f Directions, f. 124 Direct Marketing f. 125 Press Releases and Public Service Announcements f Public Relations f. 126 Informational Mailings and Stickers f. 127 Miscellaneous

7 C3990 American Field Service, Columbia, Chapter, Records, page 7 Publications Series (con d) f Pamphlets and Brochures f Posters Photographs Series f f. 134 Farwell Party, 1990 f. 135 AFS Meeting, 1990 f. 136 Group Student Photo, March 1997 f f. 138 Exchange Students, n.d. f. 139 University of, n.d. f Miscellaneous, n.d. Miscellaneous Series f Newspaper Clippings, , n.d. f. 147 Cosmopolitan Club f. 148 Optimist Club of Columbia, Correspondence, , n.d. f. 149 Optimist Club of Columbia, Miscellaneous, , n.d. f. 150 Returnee Speeches f. 151 United Area Team Directory, f. 152 United Area Team Yearbook, 2000 f. 153 Youth Exchange Service INDEX TERMS Subject Folders Image Advertising, Public service 65, 66, 125 American Field Service American Field Service World Magazine 61, American Field Service, United 9, 22, 56 Area Team American Field Service--Handbooks, 46, 65, 66, 71, 85, 90, 102 manuals, etc. American Field Service--History 72, 89, 91, 95, 99, 104, 106, 111, 122 American Field Service--Statistics 78 American Soviet Youth Orchestra 114 Argentina--Description and travel 78, 102 Australia--Description and travel 78, 102 Bergen-Belsen (Germany: Concentration 104 camp)

8 C3990 American Field Service, Columbia, Chapter, Records, page 8 Subject Folders Image China--Description and travel 75, 78 Concentration camps, Germany, Bergen- Belsen 104 Cosmopolitan Club, Columbia, 147 Czechoslovakia 103, 105 Earthquakes--Japan, Kobe, Exchange of persons programs 82, 127 Firearms--Law and legislation 103, 115 Fund raising 76 Germany--Description and travel 78, 102 Goetz, Mark 138, 148 y Hickman High School, Columbia, 6, 7, 11, 28, 29, 55, 86 Hong Kong (China)--History 104 India--Description and travel 104 International travel regulations 64, 75 Israel-Arab conflict, Peace 104 Japan--Description and travel 75, 102, 106 Joseph Baldwin Academy, Kirksville, Language and languages--study and teaching 7 92, 106 Lebanon 103 Lutheran High School, Kansas City, 28 Malaysia--Description and travel 75, 102, Columbia--Schools 6, 7, 11, 28, 29, 55, 56, 86, Kansas City--Lutheran High School 28, Kirksville--Joseph Baldwin Academy, Paris--High School 11, 18 Moller, Clotilde M. 1, 6, 24, 57-60, 149 Murrell, Beverly 3-7, 12, 29, 52 Murrell, Beverly 134 y New Zealand--Description and travel 75, 102 Oakland Junior High School, Columbia, Optimist Club, Columbia, 6-8, 24, 26, 30, 61, 63, 111, 137, 138, 145, 148, , 7 Paraguay--Description and travel 78, 102 Paris High School, Paris, --American 11, 18

9 C3990 American Field Service, Columbia, Chapter, Records, page 9 Field Service Subject Folders Image Rikli, Arthur E. "Buck" 112, 135, 138, 142, 148 y Rikli, Arthur E. "Buck" 1-8, 11-16, 18, 26, 29-32, 35, 38-40, 52-57, 67, 91, 125, 126, 145, 148, 149 Rikli, Fran 135, 138, 142, 148 y Rock Bridge High School, Columbia, Rock Bridge High School, Columbia, 138 y 6, 7, 11, 28, 29, 56, 138 y Scholarships, fellowships, etc. 65, 80, 81, 96, 108, 124 Soviet Union 103, 104, 112, 114 Spacelab program 105 Spain--Description and travel 78, 102 Student exchange programs 77, 79, 88, 94, 103, 126, 144 Student exchange programs--law and legislation 73, 74, 85, 88 Switzerland--Description and travel 78, 102 Teachers, Interchange of 89, , 107, 127 Thailand--Description and travel 78, 102, 106 University of -Columbia, 1990s 139 y University of --Columbia--Study Abraod Fair, 1997 University of -Columbia--Study Abroad Fair, 1997 Volunteer Management Program, Columbia, West Junior High School, Columbia, , 7 Wilson, Shirley 15 Winters, Reng 6, 8, 11, 29, 52, 56 Winters, Steve 8-18, 29, 30, 32, 50, 56, 148, 149 World War, Ambulance drivers 104, 114 World War, Concentration camps, Germany--Liberation 104 Youth Exchange Service 153 Youth for Understanding 107, 110 Yugoslavia 104