AACVPR Outpatient Cardiac and Pulmonary Rehabilitation Registries: Subscription and Access Instructions

Transcription

1 AACVPR Outpatient Cardiac and Pulmonary Rehabilitation Registries: Subscription and Access Instructions Thank you for your interest in the AACVPR Outpatient Cardiac and Pulmonary Rehabilitation Registries. Please review the information below on how subscribe and fully ready your program to enter data. Once you have completed the following steps, you will receive access to enter live data in the registry to which you have subscribed; you will also gain access to additional registry tools. Please note: If your program is participating in both the Cardiac and Pulmonary Rehabilitation Registries, you must complete this process separately for each registry. 1. Participation Agreement 2. Principal User Contact Form 3. Establishing or Updating Your Program Information 4. Updating or Submitting Your Program Roster 5. Submitting Your Registry Subscription Payment 6. Watching the Training/Orientation Webcast 7. Entering Training Data 8. User s Manual 1. PARTICIPATION AGREEMENT Each participating program must have a signed Participation Agreement on file with AACVPR before it can enter or submit data to the registry. This agreement includes both a business associate agreement and a data use agreement. Visit the Cardiac Rehab Registry information page at or the Pulmonary Rehab Registry at to download and find instructions on how to submit the agreement. 2. PRINCIPAL USER CONTACT FORM Each participating program must establish a principal user for the registry; this is the main contact between AACVPR and the program. If you already have a login for the AACVPR Web site, you do not need to complete the Principal User Contact Form to continue the subscription process. If you do not have a login, please complete the form and you will be sent login information via within three (3) business days. The Principal User Contact Form is at the bottom of the registry information pages: For Cardiac, for Pulmonary, Page 1 of 6

2 3. ESTABLISHING OR UPDATING YOUR PROGRAM INFORMATION Once you have your login credentials, log in to and click on the link for My Programs in the right-hand menu. You will be directed to a page where you can manage the data for your facilities and associated programs. If you do not see your facility or program, please contact AACVPR Headquarters at 312/ (select option 1 for the Registry Help Desk) and we will connect you to your facility and program. PLEASE NOTE: If you have applied for AACVPR Program Certification/Recertification in the past three years, your facility and program information submitted through the certification process should be listed here. If you do not see it, please contact the Registry Help Desk. If your facility and program are listed, click on the program subscribing to the registry to review the information for accuracy and completeness. Please update if necessary. You must verify facility and program information before proceeding. Page 2 of 6

3 Test Pulmonary Program 4. UPDATING OR SUBMITTING YOUR PROGRAM ROSTER After reviewing your program information, you will be directed to a roster page to complete the roster of individuals that are associated with your facility and program. Each program is required to complete a roster. The following roles are required for each program: Administrator (CEO) Medical Director Program Director Registry Principal User Registry Secondary User Professional Staff Members (Professional staff members include RN, RRT, Exercise Physiologist, Exercise Specialist, LPN, Dietitian, PT, Certified Respiratory Therapist, etc., under the direct supervision of the CR/PR manager.) Additional Registry Users (All users must be listed on the roster and must use their own individual login to access the registry.) Once you have indicated your program s secondary user and any additional registry users, they will receive notification s regarding next steps for their training. Page 3 of 6

4 AACVPR-CERTIFIED PROGRAMS, PLEASE NOTE: Rosters from your certification application will be reflected here as you have entered them. Please add/confirm only NEW relationships for registry principal user and secondary users; update certification primary and secondary contacts as needed and update your roster personnel listing. 5. SUBMITTING YOUR PROGRAM S REGISTRY SUBSCRIPTION PAYMENT Once you have completed the roster, proceed to Your Registry Programs to submit your payment for the registry. You can pay by credit card or check. Page 4 of 6

5 If you elect to pay by check, you will be prompted to print an invoice and provided with a lockbox address where you should send your check and invoice. If you have elected to pay by check, there will be a delay in gaining access to the training materials until the check has been processed; this can take up to two (2) weeks from the date you/your finance office mails the check. PLEASE MAKE SURE YOUR INVOICE IS SUBMITTED WITH THE CHECK. 6. WATCHING THE TRAINING/ORIENTATION WEBCAST Once your payment has been received and your Participation Agreement has been finalized (signed and countersigned), you will be granted access to the training Webcast. Each individual user of the registry will be required to view the training Webcast prior to gaining access to the registry. Your personal dashboard under Your Registry Programs will reflect the following: Page 5 of 6

6 7. ENTERING TRAINING DATA Upon completion of the training Webcast, you will be given instructions to access the registry training Web site. Each user will be required to complete an online training exercise entering sample patient data into the system. The data will be electronically checked for accuracy and completeness once you have completed the exercise. Upon completion of test data entry and electronic audit approval, you will receive an with instructions and credentials for accessing the live AACVPR Outpatient Cardiac or Pulmonary Rehabilitation Registry Web site. Please do not share either your training link or your live registry login. Each program staff member who will be using the registry must complete both portions of the training the Webcast and the online training exercise and will receive his or her own link for the training exercise. Registry log-in information is also provided to each individual; it is not a program-wide login. Please do not share your credentials with others. 8. USER S MANUAL An extensive online user s manual will be provided in the training Web site, as well as in the live registry Web site, and will provide step-by-step instructions for using the registry. Page 6 of 6