Graduate School Information System (GSIM) Appointment Management Updates Spring 2016

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1 Graduate Information System (GSIM) Appointment Management Updates Spring 2016 Contents New link... 2 Improved Student List... 3 Change from FRS Accounting to Worktags... 4 Added Navigation links and buttons... 4 Copy Appointments from Fall to Spring... 5 Cancel Appointment Button... 5 Updated Year in Program and Funding Year in Program... 6 Updated Appointment Type Tables... 6 GSIM Release Notes Revised on 5/13/16 Page 1 of 9

2 New link For new appointments, beginning with summer 2016, please use the new Post 2015 Appointment Management System link. The older link will allow you to look at appointments prior to AY and will allow changes to the 2015 aid year until June GSIM Release Notes Revised on 5/13/16 Page 2 of 9

3 Improved Student List The student appointment list has several improvements. From left to right in the below image they are: 1) Display: You can adjust the number of entries shown via a dropdown. The default is to show 50 students. Reducing the number of students shown leads to a much faster page load. 2) Sort: You can sort by any of the header columns. To reverse the sort, click the same header again. The default sort is alphabetical by last name. 3) Search: You can search across your list, which works across pages if you have more than 50 students in your program GSIM Release Notes Revised on 5/13/16 Page 3 of 9

4 Change from FRS Accounting to Worktags The Worktag field you see should be used to enter the driver worktag (CC, GR, EN, GFT, PJ, AG). To add up to three additional optional Worktags (PRG or A for example) click the plus sign to open the lower line and enter them there in any order. Worktags entered are validated against Workday as of the prior night. You cannot enter invalid Worktags. Added Navigation links and buttons The Return to List link, Save and Submit buttons are now at the top of the page, under the account summary and above the detailed lines, so you do not need to scroll down to use them. The buttons and links are still at the bottom as well. GSIM Release Notes Revised on 5/13/16 Page 4 of 9

5 Copy Appointments from Fall to Spring It is now possible to copy an entire appointment, except Stipend Dates and Health Insurance, from a fall semester to a spring semester in the same aid year. You can only use this feature if the fall appointment has been approved by the department approver(s). This feature will copy over every detail line with descriptions (but not Health insurance or stipend dates) and all external award lines entered for the fall term. Cancel Appointment Button To make it easier to cancel an appointment and highlight students that have had appointments cancelled we ve added a Cancel Appointment button. This changes the primary appointment to Cancelled and the amounts on every line to 0. The appointment still needs to be approved and pushed to Banner same as any other appointment change. GSIM Release Notes Revised on 5/13/16 Page 5 of 9

6 Updated Year in Program and Funding Year in Program We ve made a change to the way YIP (Year in Program) is calculated. It now counts all of the active semesters at the student s current degree level. For example; if a program changes its name the YIP will not reset to 0 for students in that program, but it also won t reset for a student who changes from one Doctoral or Master s program to another. YIP will restart at 0 for students who go from Masters to Doctoral or vice-versa. This change will hopefully reduce confusion stemming from Department or Program name changes. Funding Year in Program is a new field that is calculated in a very similar way to YIP. Expect that it accounts for periods where a student s funding clock is not stopped; like a personal leave, and is stopped; when they are in advanced student status. The funding year is intended to give insight on how many years of funding a student has used and how many guaranteed may be remaining. Year in program is intended to indicate how far along a student is in their program of study. Updated Appointment Type Tables The following table has a definition of each of the appointment types for graduate students. The stipend, tuition, health services fees and health insurance columns further define the usual sources of student support in each of those categories. Some appointment types are available only to certain categories of students. As a result the possible appointments you see when creating a new appointment will vary from student to student. GSIM Release Notes Revised on 5/13/16 Page 6 of 9

7 Appointment Type Definition Stipend Tuition Health Services Fee Health Insurance Advanced Student, Doctorate DCP Funded Fellowship DCP Funded - Proctorship Students who opt out of stipend funding for either a semester or academic year Humanities and Social Sciences (H & SS) only: Students who qualify for 6 th year stipend support charged to the Graduate for the Dean s Faculty Fellowship; or students who are awarded an Interdisciplinary Opportunity for their 6 th year H & SS only: Students who qualify for 6 th year stipend and are awarded an Interdisciplinary Opportunity for their 6 th year n/a 100% TSV Budget or 100% TSV Budget or department chargeline department chargeline DCP Funded Teaching Assistantship DCP Funded University Fellowship DEP Funded, Doctorate Dissertation Fellowship (DF) Endowed Fellowship (EF) H & SS only: (a) Students who qualify for 6 th year stipend support from the 50/50 match charged to the Graduate (see DCP UF) or graduate program; (b) or students funded via the Financial Plan; (c) or students who are awarded Interdisciplinary Opportunity H & SS only: Students who qualify for 6 th year stipend support from the 50/50 match charged to the graduate program (see DCP TA); or students funded via the Financial Plan H & SS only: Students beyond their 6 th funding year who are awarded tuition and other fee support Available to dissertation-level students expected to devote themselves to the completion of their dissertations Fellows whose stipend is funded by endowments that the Graduate controls (a) or graduate program; (b) or 100% graduate program; (c) or 100% Graduate 100% graduate program n/a 100% TSV 100% TSV Budget (except for named fellowship awards: Joukowsky, Tisch, Robert, Presidential) 100% TSV Budget or department chargeline 100% TSV Budget or department chargeline GSIM Release Notes Revised on 5/13/16 Page 7 of 9

8 Appointment Type External Fellowship (EX) Fellowship (FL) Generic Appointment, Doctorate Definition Stipend Tuition Health Services Fee Students compete for and who receive 50% or more stipend funding, etc., from a source outside the University Primarily available to first-year students expected to devote themselves to coursework Students whose funding has not yet been determined but are eligible for the five-year guaranteed support External: >50% stipend plus balance from TSV Budget or Department chargeline External: any % of tuition plus balance from Graduate 100% TSV n/a up to August 1 of any calendar year; 100% to graduate program account if actual appointment is not yet posted External: any % of tuition plus balance from TSV Budget or Department chargeline Health Insurance External: any % of tuition plus balance from TSV Budget or Department chargeline Parental Relief (PA) Proctorships (PR) Research Assistantship (RA)* Scholarship (SC) Teaching Assistant (TA) For students who would normally be funded for the semester or summer and who are on an approved parental relief. Non-instructional positions offered through an academic department or degree program, or from other research, training, academic or administrative offices around campus Students who train with faculty on academic and research projects Some programs offer partial aid in the form of scholarships that can be used toward the student s bill Students who assist a faculty member on activities related to the teaching of a particular course 100% TSV 100% Grant or Program 25% charged to Grant or Program; 75% charged to Graduate n/a 100% TSV 100% Grant or Program 100% is charged to Grant or Program where possible otherwise 100% charged to Graduate 100% TSV Budget or department chargeline 100% TSV Budget or department chargeline GSIM Release Notes Revised on 5/13/16 Page 8 of 9

9 Appointment Type Teaching Fellow (TF) Traineeship (TR) Definition Stipend Tuition Health Services Fee Advanced students with teaching experience who are responsible for the design and teaching of their own course Positions of limited duration designed to prepare students to assume the duties and responsibilities of another position; primarily available to BioMed students 100% TSV External: >50% stipend plus balance from TSV Budget or Department chargeline External: any % of tuition plus balance from Graduate Health Insurance External: any % of tuition plus balance from TSV Budget or Department chargeline External: any % of tuition plus balance from TSV Budget or Department chargeline GSIM Release Notes Revised on 5/13/16 Page 9 of 9

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