NEW VENDOR INFORMATION

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1 NEW VENDOR INFORMATION ENROLLMENT INSTRUCTIONS When you become a BH Management Compliant Vendor you are approved to offer your services to all properties managed by BH Management Services, LLC. anywhere in the country. To become compliant with BH s policies and insurance requirements, you must register with Compliance Depot and provide documentation per the attached checklist. 1. Call Compliance Depot to enroll at , extension 4. You will be asked to provide company information and pay an annual enrollment fee. NOTE: Your business will be categorized as an on-site or off-site vendor based on whether your business category typically visits the property or never visits the property. On-site vendors are required to provide proof of insurance (general liability, excess liability, auto and workers compensation). Off-site vendors are not required to provide proof of insurance, but must still enroll and meet the other requirements on the checklist. 2. Once you have assembled the documents on the checklist they should be scanned and ed to DO NOT SEND DOCUMENTS TO BH CORPORATE OR ON-SITE OFFICES. 3. After you have submitted your documents, you can check on the status of your registration on Compliance Depot s website using the user name and password that Compliance Depot will give you. PLEASE NOTE Until you have been approved as compliant you may not be hired as a vendor Doing work prior to approval will delay payment Becoming an approved vendor does not guarantee being hired. You should contact our on-site property staff to be hired as a vendor. CONTACT INFORMATION On-site Property Manager regarding payment Compliance Depot at extension 4 regarding approval status We appreciate your interest in BH and look forward to working with you.

2 VENDOR REQUIRED DOCUMENT CHECKLIST AND COVER SHEET Insurance Requirements (on-site vendors only) General Liability Required Limit Coverage Attached $1,000,000 Each Occurrence $2,000,000 Aggregate $1,000,000 Product-Completed Operations Aggregate Auto Liability $1,000,000 $1,000,000 Personal and Advertising Injury Any auto combined single limit My company has no owned vehicles. As such I am providing $1,000,000 in coverage for hired and non-owned autos in lieu of any auto. I understand that if my company purchases one or more autos at any time in the future this variance will no longer apply. Excess Liability $2,000,000 Each occurrence Workers Comp $2,000,000 Aggregate $500,000 Each Accident $500,000 Disease $500,000 Disease Policy Limit I certify that I am a sole proprietor with zero (0) employees and request exemption from the workers comp requirement. I understand that if I hire one (1) or more employees at any time in the future this exemption will no longer apply. Workers comp insurance is required for all vendors with one or more employees regardless of state requirements. All policy certificates state 30 day notice of cancellation Additional insured language is included as follows: BH MANAGEMENT SERVICES, LLC., THE OWNERSHIP ENTITIES OF THEIR OWNED OR MANAGED PROPERTIES INCLUDING THEIR OFFICERS, DIRECTORS, PARTNERS, MEMBERS, EMPLOYEES AND MANAGERS are additional insured on the general liability policy solely in regard to goods and/or services provided by the named insured. Insurance is primary and all others are non-contributory. Certificate holder box shows: BH Management Services, Inc. c/o Compliance Depot P.O. Box Carrollton TX My firm is an off-site vendor and is exempt from the foregoing insurance requirements ADDITIONAL ITEMS (all vendors) W-9 form signed and dated Vendor Agreement signed and dated Any applicable licenses (electricians, etc.) PLEASE PRINT CLEARLY Vendor Name: Date:

3 VENDOR SERVICE AGREEMENT As a Vendor for BH Management Services, LLC.; I as Agent for (Vendor/Business Name), agree to provide goods and/or services to BH Management Services, LLC., as Agent for their clients under management contract under the following terms: A) BH Management Services, LLC. is not the property owner. Rather BH Management Services, LLC. acts solely as an agent for the Owners of each property they manage and engage all vendors on behalf of the Owners and not on behalf of BH Management Services, LLC. Ultimately, the responsibility for all debts incurred by a property rest with the property Owner. B) Vendors providing any type of good and/or service to a BH Management Services, LLC. apartment community must have a W-9 and any applicable professional licenses on file with Compliance Depot. Additionally, Vendors providing any type of good and/or service that require their company to send a representative to the apartment community must have a current certificate of insurance on file with Compliance Depot for general liability, auto liability, excess liability if applicable, and workers compensation. Additional coverage may be required if deemed appropriate by the scope of service. All coverage shall be primary and non-contributory. The following parties must be added to the general liability policy as an additional insured as their interests may appear in regard to work performed by Vendor: BH MANAGEMENT SERVICES, LLC., THE OWNERSHIP ENTITIES OF THEIR OWNED OR MANAGED PROPERTIES INCLUDING THEIR OFFICERS, DIRECTORS, PARTNERS, MEMBERS, EMPLOYEES AND MANAGERS are additional insured on the general liability policy solely in regard to goods and/or services provided by the named insured. A waiver of subrogation shall apply in favor of the aforementioned parties on all policies as permitted by law. The certificate of insurance must remain current and any lapse in coverage will result in the termination of future purchases of goods and services. C) The vendor, including all subcontractors, day laborers, employees or agents, agrees to indemnify and hold harmless the Owner, the management company, their officers, agents and employees and affiliates from and against any and all claims, damages, expenses, losses, demands, suits and liabilities (including reasonable attorney s fees) that arise out of, relating to, or resulting from performance or material or services performed or supplied by the Vendor or by persons furnished by the vendor, including subcontractors, day laborers, employees or agents that result in injuries or death to persons or damage to property, including theft or assertions under workers compensation or similar acts made by persons furnished by the vendor or any subcontractor, day laborer, employees or agents. D) The Vendor shall comply with the Immigration Reform and Control Act of 1986 ( IRCA ) in all respects for each employee who performs work pursuant to or in the furtherance of this Agreement. The Vendor warrants that an authorized representative of the Vendor has (1) verified that the employee is legally authorized to work in the United States for the duration of all services provided to the Owner and/or Owner s Agents; (2) required the employee to complete and execute Section 1 of the DHS Form I-9; (3) completed and executed Section 2 of the DHS Form I-9, and (4) processed through Department of Homeland Security-Employment Eligibility Verification E.E.V. The Vendor further agrees to indemnify, defend and save Owner and/or Owner s Agents from and against any and all claims, losses, costs, and liabilities arising out of the Vendor s failure to comply with this provision. Rev Date 3/16/2012 Page 1 of 2

4 E) There shall be no discrimination against or segregation of any person or group of persons on account of race, color, religion, sex, individual gender, marital status, ancestry, national origin, disability or familial status in the services provided, nor shall the vendor himself or herself or any other person claiming under or through him or her, establish or permit any such practice or practices of discrimination or segregation with reference to the selection, location, number, use or occupancy of tenants, lessees, sub-tenants or vendees of the premises. F) Employees, agents or sub-contractors of the vendor agree to conduct themselves in a professional and ethical manner in all dealings with BH Management Services, LLC., its agents and employees. By signing below I acknowledging receipt and agreement to the above terms and conditions. It is understood that violation of any terms of the agreement will result in the termination of approval to perform work for BH Management Services, LLC., its agents or employees. Signature of Agent Printed Name/Title Address City, State, Zip Date Return completed document to Compliance Depot via ONE of the following methods: ** OR ** Fax: ** Changes or modifications to the agreement shall not be binding to BH Management Services, LLC. ** Rev Date 3/16/2012 Page 2 of 2

5 ACORD PRODUCER INSURED Sample Certificate of Insurance High Risk Vendor CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YY) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE INSURER A: (Insurer must have a rating of B or higher.) INSURER B: INSURER C: INSURER D: INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OF CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR POLICY EFFECTIVE TYPE OF INSURANCE POLICY NUMBER LTR DATE(MM/DD/YY) GENERAL LIABILITY COMMERCIAL GENERAL LIABILITY CLAIMS MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY EXPIRATION DATE(MM/DD/YY) LIMITS EACH OCCURRENCE $ 1,000,000 DAMAGE TO RENTED PREMISES $ MED EXP (Any one person) $ PERSONAL & ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 2,000,000 PRODUCTS-COMP/OP AGG $ 1,000,000 POLICY PROJECT LOC AUTOMOBILE LIABILITY ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON-OWNED AUTOS GARAGE LIABILITY ANY AUTO UMBRELLA / EXCESS LIABILITY OCCUR CLAIMS MADE COMBINED SINGLE LIMIT Or BODILY INJURY/Person BODILY INJURY/Accident PROPERTY DAMAGE COMBINED SINGLE LIMIT (Ea accident) BODILY INJURY (Per person) BODILY INJURY (Per accident) PROPERTY DAMAGE (Per accident) AUTO ONLY-EA ACCIDENT $ OTHER THAN EA ACC $ $ 1,000,000 AUTO ONLY: AGG $ EACH OCCURRENCE $ 2,000,000 AGGREGATE $ 2,000,000 DEDUCTIBLE RETENTION $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? N OTHER WC STATU- ORY LIMITS OTH- ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE $ E.L. DISEASE - POLICY LIMIT $ DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS BH MANAGEMENT SERVICES, LLC., THE OWNERSHIP ENTITIES OF THEIR OWNED OR MANAGED PROPERTIES INCLUDING THEIR OFFICERS, DIRECTORS, PARTNERS, MEMBERS, EMPLOYEES AND MANAGERS are additional insured on the general liability policy solely in regard to goods and/or services provided by the named insured. Insurance is primary and all others are noncontributory. CERTIFICATE HOLDER X ADDITIONAL INSURED; INSURER LETTER: CANCELLATION BH Management Services, LLC. c/o Compliance Depot P.O. Box Carrollton, TX Fax: (877) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE

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