SOLICITATION #16GC01B2 Barcode Labels Fixed Assets REQUIRED METHOD IS TO SUBMIT ELECTRONICALLY THROUGH:

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Bennett Baldwin
7 years ago
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1 SOLICITATION #16GC01B2 REQUIRED METHOD IS TO SUBMIT ELECTRONICALLY THROUGH: Department 9361 South 300 East, Room 218 Sandy, UT 84070

2 I. INTENT OF REQUEST FOR BID CANYONS SCHOOL DISTRICT REQUEST FOR BID (RFB) The purpose of this request for bid is to solicit competitive sealed bids from qualified Suppliers for bar code labels for the Canyons School District (CSD). The bid will be awarded to the lowest responsive Supplier(s). All bid preparation costs and any associated activities related to this RFB are the sole responsibility of the Supplier. CSD is not liable for any costs incurred throughout the entire selection process. II. GENERAL INSTRUCTIONS A. Submitting Your Proposal 1. All bids shall be submitted via Bids delivered by e mail or fax will not be considered or evaluated. 2. All information requested must be completed and submitted by the date and time listed in BidSync. Proposals received after that will be deemed nonresponsive. Neither faxed nor ed bids will be accepted. 3. Responses submitted in BidSync are completely secure. No one (including the purchasing staff) can see responses prior to the deadline. Once proposals are submitted in BidSync, you may make changes at any time before the solicitation deadline. Allow sufficient time to complete any applicable online forms and/or upload documents. Please do not upload any embedded or password protected documents (zip files, mov, wmp, and mp3 files) as they cannot be opened, unzipped and included in your submittal. The solicitation will end precisely at the closing time listed. If you are in the middle of uploading your bid at the closing time, BidSync will stop the process and your bid will not be received. 4. Each Supplier shall submit only one bid. Alternate or multiple bids from a single Supplier are prohibited. On any item where multiple bids are submitted, that item will be deemed non responsive. 5. All inquiries relative to this bid must be submitted through and will be answered through BidSync up to the Q & A deadline. 2

3 6. When the award is made, it will be posted on In the event that the bid is canceled after the closing date, that information will be posted on BidSync as well. Bidders: Do NOT leave a line item empty. Failure to price even one line item may result in declaring a bid as incomplete and therefore non responsive. Bidders must submit an offering just as the bid has asked for it. Suppliers must respond in each and every area as specified in the bid documents, such as packaging, pricing, etc. When more than one pricing request is made, each must be completed, and the bid must be returned in its entirety. Any manufacturer s name, trade name, brand name or catalog number used in these specifications are for illustrative purposes to provide a model describing general performance and quality levels only. Such references are not intended to be restrictive, and quotes are invited on these and equivalent or better brands or products by any manufacturer. Any specification provided with use of manufacturer s name, trade name, brand name or catalog number shall control and take precedence over such manufacturer information. However, in the absence of a specification, the manufacturer s name, trade name, brand name or catalog number shall establish the general performance and quality levels acceptable to the District. All items that meet or exceed stated specifications will be evaluated on an acceptable substitute basis unless stated otherwise. The District will award the contract based on the best overall value for the District. No other Canyons School District (CSD) employee, Board Member, or evaluation committee member should be contacted concerning this bid during the selection process. Failure to comply with this requirement may result in disqualification. In order to receive shipment and expedite payment, the following procedures must be followed or merchandise will be returned to the original supplier at no cost to CSD: Packing Slip: 1) Must identify the school or location requesting items; 2) Must include the original vendor name; 3) Must include Canyons School District purchase order number. Cartons: 1) Purchase order must be marked on each and every carton. 2) The carton containing the packing slip must be clearly identified. 3

4 B. Terms and Conditions The resulting purchase order will be performed in exact accordance with CSD Standard Terms and Conditions which are attached to this bid. C. Multi Year Bid This agreement shall commence on the date of bid acceptance by the Board and continue for one (1) year. Each bid must include an option whereby the Board, in its sole discretion, can extend the contract for an additional year on the same terms, prices, and conditions set forth in the bid. The option shall be exercisable at the end of the first year. If the option is not exercised, then the contract shall automatically expire at the end of the contract term. Notice of exercise of the option must be given at least thirty (30) days prior to the end of the contract term D. General Information Any early payment discounts offered to CSD are encouraged. Discounts shown may be evaluated as part of the bid award. Discounts offered for fewer than 10 working days will not be acceptable. Quantities shown are estimates only. The District reserves the right to order any quantities on an as needed basis. The District reserves the right to make an award based on the grand total or per sub total. The District reserves the right to award to a single supplier or make a multiple supplier award. The Board of Education reserves the right to reject any or all proposals and to waive any informality or technicality in any proposal in the best interest of the District. PRICES: All prices must be FOB Destination, freight prepaid, unless otherwise indicated to address listed in BidSync. Prices shall NOT include tax. All prices should be rounded to the nearest cent. The project may or may not be purchased according to District budget. III. SPECIFICATIONS SAMPLE: A sample is required for each product. Samples are to be delivered by the bid deadline. Each sample will be tested to determine if it meets the specifications. A bid is non responsive if the sample is not included or during an evaluation fails to meet specifications. 4

5 Samples should be delivered or mailed to: Department 9361 S. 300 E. Sandy, UT Attention: Gayle Christensen, Buyer GENERAL DESCRIPTION: 1 1/4 X 2 1/4 Inventory Tags Green and black print on white vinyl stock with matte overlaminate film (materials to be used is listed in Technical Specification) Consecutive barcoding with corresponding alpha numberic number below code Tags to be provided as individuals and packaged in bundles of 100 tags TECHNICAL SPECIFICATIONS: Quantity: 5,000, 10,000 or 20,000 (bid on all quantities) Finished Size: 1 1/4 x 2 1/4 Material: 3M #3690 White Scotchcal vinyl stock (NO SUBSTITUTES) Laminate Film: Oraguard 210M Matte overlaminate film (NO SUBSTITUTES) Printing Colors: PMS 369C Green with black barcoding colors to be fade resistant for a period of two (2) years Barcoding: Barcode and corresponding numbering (Code 39) Numbers beginning at C and ending at whichever quantity is purchased Cutting: 1 1/4 x 2 1/4 with weed border approximately 1/8 (weed border to be removed before packaging Packaging: Individual labels packaged in bundles of 100 PROOFING REQUIREMENTS: Prior to original order, a proof sheet of the first 50 tags in order shall be provided for evaluation by CSD. Tags will be evaluated for color and scanability of barcoding. 5

REQUEST FOR PROPOSAL YEARBOOK PUBLISHING & PRINTING RFP # 13PA006P

REQUEST FOR PROPOSAL YEARBOOK PUBLISHING & PRINTING RFP # 13PA006P Canyons School District Purchasing Department 9361 South 300 East Sandy, Utah 84070-2538 Table of Contents I. GENERAL... 2 A. Intent of