The Partnership Continues

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2 The Partnership Continues The Ontario Equestrian Federation (OEF) and the Royal Agricultural Winter Fair (RAWF) are pleased to present the Spirit of the Horse in One of the most popular and well-known features of the Fair, Spirit of the Horse continues to educates and entertain Royal patrons by way of breed and discipline demonstrations. The OEF is extending the invitation to member associations to participate and present recreation, education, health, career and equestrian sport activities through their demonstrations at the 2012 Spirit of the Horse exhibit. Make sure to mark your calendar to join us for the Spirit of the Horse at the Royal Agricultural Winter Fair, November 2-11, The Royal Agricultural Winter Fair is truly unique - a show like no other. Nothing compares with the multiple layers of sight, sound, smell and taste that make up The Royal Experience. It's a Canadian tradition. It's the place where entertainment meets education; where the thrill of competition meets the pride of accomplishment; and where the country shows the city a thing or two. It's the largest indoor combined agricultural, horticultural, canine and equestrian event in the world. It's the show that puts November on the calendar, Toronto on the map, and Canada on the world stage. It's the one and only Royal Agricultural Winter Fair and it returns for another successful year!

3 Exhibit Space or Participation Application 2012 Please submit Spirit of the Horse applications to the Ontario Equestrian Federation at the address below by Friday, September 07, Proof of a minimum $2 million Commercial General Liability insurance is required as part of your application. (Payment from exhibitors is not necessary at this time; upon acceptance of your application by the OEF, you will receive an invoice direct from The Royal Agricultural Winter Fair for payment of the exhibit fee) Please note that submission of application and payment does not guarantee space. Upon acceptance of your application by the OEF and the Royal, you will receive confirmation and the exhibitor manual. Company Name: Breed and/or Discipline to be showcased: Primary Contact Person: OEF#: Mailing Address: City: Province: PostalCode: Telephone : Fax: Proposed Exhibitor(s) Name: OEF#: Proposed Exhibitor(s) Name: OEF#: (for additional names, please attach a separate sheet) Performance Description Please provide a brief description of your performance along with any equipment you may be using i.e. carts, etc. ** Please also complete next page ** Ontario Equestrian Federation 1 West Pearce Street, Suite 201, Richmond Hill, ON L4B 3K3 Phone: , Toll free: , Fax: Web:

4 Exhibit Space Application 2012 ~ continued Exhibit Display Space The space is rented at the Spirit of the Horse exhibit during the Royal Agricultural Winter Fair 2012 and consists of one 10 x 10 box stall, an adjacent 10 x 8 (approximate) display area and shavings. Stalls will be allocated by the OEF according to availability, program requirements and the individual needs of the participant(s). Payment Check Exhibit Fees Fee Payment 10-day Exhibit Fee $ 1, $ 5-day Exhibit Fee $ $ 2-day Exhibit Fee (Fri/Sat, Sun/Mon or Sat/Sun) OR $ $ 2-day Exhibit Fee (Tues/Wed or Thurs/Fri) $ $ Additional Options (if required) Skirted Table (one-6ft table) $ $ Chair (per) $ $ (per) Participation Only (does not include stall or booth $ $ space) Please circle day(s) you would like to participate below Fri Sat Sun Mon Tue Wed Thurs Fri Sat Sun $ Sub-Total $ + HST 13% $ Total $ Application deadline is Friday, September 07, Applications received after that date will be held for consideration in the event of a cancellation. Cancellation Policy: Full registration refunds will be provided for written cancellations received on or before Wednesday, October 17, NO REFUNDS will be granted after Thursday, October 18, 2012 or for no-shows. Exhibitor Signature: Date: OEF Rep Signature: Date: Royal Rep Signature: Date: Ontario Equestrian Federation 1 West Pearce Street, Suite 201, Richmond Hill, ON L4B 3K3 Phone: , Toll free: , Fax: Web:

5 EXHIBITOR QUICK FACTS When your application has been approved by the OEF, you will receive an exhibitor s manual along with your confirmation. Participating organizations must be current 2012 members of the OEF Associations Advisory Council, OEF Industry Council or an Affiliate member organization. All Spirit of the Horse breed/discipline exhibitors, horse owners and riding demonstrators must provide proof of current OEF Individual membership. The OEF strongly recommends that approved ASTM/SEI equestrian helmets be worn by ALL riders at ALL times when mounted. All Riders under the age of 18 must wear approved ASTM/SEI equestrian helmets at all times when mounted. It is strongly recommended that approved equestrian helmets be worn by all adult Spirit of the Horse riders when appropriate for competition in the discipline they are representing. PUBLIC ROYAL WINTER FAIR VIEWING HOURS Spirit of the Horse exhibitor booths must be staffed at all times during these hours. Friday, November 2 Saturday, November 3 Sunday, November 4 Monday, November 5 to Saturday, November 10 Sunday, November 11 09:00 am 08:00 pm 09:00 am 06:00 pm The Exhibitor agrees to use the space solely for the display of their breed or discipline and not for personal or commercial gain. Horses featured in the exhibit stalls and shown in the demonstration ring can be stallions, mares or geldings. Horses must be well-mannered and should be shown under saddle whenever possible. Exhibitors should demonstrate their horses appropriately and be professionally turned-out. All exhibitors are required to provide proof of a negative Coggins Test (test must be within 6 months prior to the event) along with proof of up-to-date inoculations for all exhibit horses. Once exhibitor applications are approved, a horse application form and emergency contact sheet will be forwarded for completion. Exhibitors are required to submit a written (typed) script for their demonstration by Monday, October 01, ed to Catherine Barker at Exhibitors are required to submit a standard cassette or CD with a good quality recording of their introductory music. In an effort to maintain exhibit costs at the present level, The Royal Agricultural Winter Fair seeks donations from corporate sponsors with an interest in the equine community. Your horse may be identified as being sponsored by one of these Royal partners Wood shavings will be provided as bedding for the duration of the exhibit. Water is available on site, but HAY, GRAIN and other supplements will NOT be provided

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