Oriel College. Contents

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Peter James
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2 Contents Introduction... 2 Further help... 2 How to print from your own device using the internet... 3 How to print from the Library, JCR and HLT Computers (Students only)... 6 Kyocera s Library, HLT, and JMH... 8 How to release print jobs... 8 How to photocopy How to scan to USB printing Location of multi-functional devices P a g e

3 Introduction test Printing facilities are available for students and visitors within college. There are three multi functional devices: Kyocera s in the Library, JMH, and in the Print Centre behind the Harris Lecture Theatre. These devices allow you to print, photocopy and scan to . You can print to these devices from any personal device with an internet connection and a web browser e.g. laptops, smart phones or tablets or from the computer suite computers. Printing can be carried out in colour or in monochrome, A3 and A4, double or single-sided. Unless you specify otherwise, the print will be A4, monochrome and single-sided by default. Charges for use are recorded and added to student battels. Visitors who want to use the printing facilities need to purchase a print voucher from the lodge. You can release your print jobs from any of the three devices by presenting your university card at the device and selecting the document/s to print. Visitors with printing credentials need to enter their username and password to release the print jobs. Print jobs will be kept on the system for 72 hours and automatically deleted after that. How much does it cost? Paper A4 b/w A4 b/w duplex A4 colour A4 colour duplex A3 b/w A3 b/w duplex A3 colour A3 colour duplex Scan Cost 5p 9p 25p 45p 10p 18p 50p 90p 1p Further help All IT related enquiries should be directed to it-support@oriel.ox.ac.uk. On occasions when it not possible to us please phone us on ( ) For paper and toner problems, please contact the Lodge on ( ) P a g e

4 How to print from your own device using the internet Click on the following link or enter the URL in your web browser: You should see the screen below, enter your Oxford (Single-Sign On) or printing credentials username and keep the password field blank your password is only necessary to release your print job at a later stage, click the Login button. Please ensure you enter your Oxford/printing credentials username correctly otherwise you won t be able to release your jobs from the copiers. You will now be given the option to upload a document to print. Click Choose File and select a file to print from your computer or device (note the list of supported file types). Once you've selected the file click Next. 3 P a g e

5 The file will now be processed. You will need to wait for this to complete before you can send the document to print. Click the Advanced option tick box if you wish to change the Print Output Settings from the default (see image below) for your print job. Click on Click here to Send to Printer in order to submit your job. To print in colour, remove the tick box option to the right of Print in black/white even if document contains color. 4 P a g e

Once you have submitted the document you will get a confirmation message on screen. You can upload further documents by selecting Choose File again.

6 Once you have submitted the document you will get a confirmation message on screen. You can upload further documents by selecting Choose File again. You will then be able to release your print jobs from any of the multi-functional devices located in the Library, HLT, and JMH by presenting your university card. Visitors with printing credentials need to enter the username and password using the LCD screen 5 P a g e

How to print from the Library, JCR and HLT Computers (Students only) Students have access to computers in the Library, JCR Computer Suite, and in the Print Centre (HLT).

7 How to print from the Library, JCR and HLT Computers (Students only) Students have access to computers in the Library, JCR Computer Suite, and in the Print Centre (HLT). Press the power button on the front of the computer (image below) to turn it ON. If the power button light is flashing it means the computer is in power saving mode. Press and hold the button for 7 seconds until the computer shuts down - press the power button again to turn it ON. Wait for the Log On to Windows box to appear and enter your Oxford (Single-Sign On) credentials. Once you have selected something to print the print box below will appear. By default printing is set to single-sided and black and white. Most of the options you ll need will be here like doublesided, orientation etc. The rest will be in Printer properties. 6 P a g e

8 To print in colour select Printer Properties and under the Basic tab you can switch from Black to Colour. You will then be able to login to the multi-functional devices (located in the Library, HLT, and JMH) to release your print job(s) using your university card. Please make sure you log out of the computer when you are done by going to Start then Log- Off. 7 P a g e

9 Please do not power off the PC itself, they shut down by themselves after a short period of inactivity. Kyocera s Library, HLT, and JMH How to release print jobs Touch the screen anywhere to begin. Present your university card (image below). Visitors need to enter their printing credentials username and password on the LCD screen in order to log in. 8 P a g e

10 Once logged in, select Print, Select All and Print (as below) if you want to print out all the jobs you sent to the queue. Or select the individual jobs you wish to print before selecting Print. 9 P a g e

11 How to photocopy Press Enable device and Copy tab. Place your document face down on the glass or face-up in the auto feeder. 10 P a g e

12 Select the copy quantity using the number keys on the operation panel. You also have further options (as below) like copying 1-side to 2-sided Press Start button making sure to press the correct button for either colour or black and white. Please note that colour copying is more expensive How to scan to Place the original face down on the glass or in the document feeder (face up) and press the Scan button To send to yourself select the to Me option 11 P a g e

Press the Start button to scan to email.

13 Press the Start button to scan to . For multiple loose sheets place them in the auto-feed tray on the lid, the light should turn green. USB printing Insert your USB stick into the printer. Select the Home (as below) button on the input console. 12 P a g e

14 Select Removable Device, and then select the file/s you wish to print and Print. Please note that not all file types are supported. 13 P a g e

15 Location of multi-functional devices 14 P a g e

Photocopying and scanning

Photocopying and scanning Logging in at the copier Scan your card using the Barcode Scanner at the copier Press in the PIN field Enter your PIN, and then press OK. 1 Photocopying 1. Position your document