BOARD OF FIRE COMMISSIONERS WORKSHOP MEETING January 17, Richard J. Olson (absent)

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1 BOARD OF FIRE COMMISSIONERS WORKSHOP MEETING January 17, 2011 ATTENDEES: Comm. Patrick Rose, Chairman Comm. Kenneth Muckenhaupt Comm. Ralph Chiumento Comm. Peter Valdez Comm. Richard Dore Attorney: Treasurer: Business Manager: Secretary: Richard J. Olson (absent) James Passikoff Frank Borquist (absent) Renee O Neill Chairman Rose opened the Arlington Fire District Board of Fire Commissioners Monthly Meeting at 7:30 p.m., with a roll call and pledge of allegiance. I. MONTHLY REPORTS - No reports given unless otherwise noted below A. Service Awards - Comm. Chiumento & Comm. Muckenhaupt B. District Inspections - Comm. Valdez C. District Officers / Chief Liaison - Comm. Rose D. EMS & Paramedic Liaison - Comm. Muckenhaupt & Comm. Valdez 1. Comm. Valdez reported that he has spoken with Assistant Director of EMS Dave Violante regarding electronic PCR s. Wants to get up to speed like other commercial carriers. E. Public Relations - Comm. Dore & Comm. Chiumento F. Equipment Maintenance - Comm. Rose G. Buildings and Grounds - Comm. Rose H. Capital Equipment - Comm. Valdez & Comm. Chiumento 1. Comm. Valdez requested the status of the new apparatus. - DC Pells stated that the truck will be in service shortly, the rescue just came in, and the engine is still on order.

2 I. Union Negotiations & Contract - Comm. Muckenhaupt & Comm. Chiumento J. Career Staff Liaison - Comm. Dore 1. Comm. Dore reported that he spoke with numerous people and reported that we need to work on staffing for the day and night shifts at the other stations. Would like to put a committee together. John Richardson told him that he would be on it. Comm. Rose stated that he would as well. K. Volunteer Recruitment - Comm. Valdez 1. Comm. Valdez reported that he will work with John Richardson to come up with a business plan to move forward with volunteer recruitment to set goals. L. Volunteer Liaison - Comm. Valdez M. District Safety & Health - Comm. Rose 1. Comm. Rose reported that he met with the Union President and Vice President on safety issues. N. Strategic Plan - Comm. Valdez Comm. Dore stated that he would like to see two Commissioners assigned on each committee for the monthly reports, should one Commissioner be out sick, on vacation etc. Comm. Muckenhaupt stated that he will be on the Career Staff Liaison along with Comm. Dore. He stated that he would like to be on the District Inspections along with Comm. Valdez. II. CORRESPONDENCE A. received December 13, 2010 from Democratic Commissioner Fran Knapp of the Dutchess County Board of Elections to the Board of Fire Commissioners regarding Arlington Fire District election voter signature issues and petition disqualification. B. Received Fire District Affairs - December January 2011" C. dated December 30, 2010 from Mr. Tony Ferrari to the Board of Fire Commissioners regarding Commissioners policy as to establishing standards and guidelines to adequately control expenditures regarding awards dinner and purchases of awards, installation and/or inspection dinner, and convention and/or conferences. III. PERSONNEL A. Received December 10, 2010 from Recording Secretary Michael Renza, minutes of the Department Election that was held on December 9, B. dated December 13, 2010 from Melinda Gallo, member of Engine Co. #1 requesting a medical leave effective December 14, 2010.

3 C. Received December 28, 2010, Red Oaks Mill Fire Company s list of 2011 Firematic and Civil Officers. D. Company Member Transfer Form received January 10, 2011 from Jason Lomoriello to transfer from Rochdale Fire Company to Croft Corners Fire Company. E. Received January 6, 2011, Croft Corners Fire Company s list of 2011 Firematic and Civil Officers. F. Received January 13, 2011, Rochdale Fire Company s list of 2011 Firematic and Civil Officers. G. Received January 14, 2011, Engine Company #1's list of 2011 Firematic and Civil Officers. H. Letter received January 14, 2011 from FF Thomas Kellogg of Croft Corners Fire Company to the Board of Fire Commissioners regarding changing his status from Exterior FF to an Interior FF. IV. SCHOOL REQUESTS A. EMS Director John Kloepfer - discussion on school requests 1. Discussed the need to get school requests approved at both meetings for it to be processed in a timely manner. They are required classes for practice. CME s are contractual. Comm. Muckenhaupt suggested that we pass a resolution at the next meeting to approve school requests at Workshops. Comm. Rose stated that the members need to learn to get the school requests in early. Comm. Chiumento suggested allowing John or the MTO approve school requests with a dollar amount. Comm. Rose wants him to make a list of classes with the costs to see what he could approve. B. Captain /MTO Andrew Mihans - discussion on school requests 1. Discussed the need to get school requests approved at both meetings of the Board due to VFBL coverage, the dates of some classes and the registration time frame. Brought up four requests that are in need of approval, but can t be done due to this meeting being a workshop. Some were at no cost, but out of the County, which require Board approval. 2. Working on a career development plan- several people interested in Fire Investigation. Looking down the road, as several members will be retiring. Members have taken some courses, and this would be a path for members to follow. The following members have been approved by the Chief to attend the following classes / seminars

4 that are In County courses and are for Board notification purposes only: A. NFIRS Workshop, January 25, 2011 at DC Department of Emergency Response. 1. Captain Paul Galletta 2. FF Gerry Cross B. FF Michael Kotas: Intro to Fire Officer, starting January 17 - February 28, 2011 at Rombout Fire Station 1. C. Captain Paul Galletta: Public Information Officer Awareness, February 11, 2011 at Rombout Station 1. D. FF Michael Kotas: Principles of Fire Investigation, March 22-31, 2011 at DC 911. E. Intro to Fire Officer, January 17 - February 28, 2011 at Rombout Station FF Blake Williams 2. FF Greg Galvin F. FF William Walker: NYS EMT-B Original, January 10 - May 19, 2011 at East Fishkill Fire Department. V COMMISSIONERS ITEMS - No reports and/or discussions unless otherwise noted Comm. Rose asked if we had the District Meeting. Comm. Chiumento stated yes, the new training program for the year was discussed, approximately 45 people were in attendance. A. Career Chief 1. Comm. Chiumento stated that John Richardson will be requesting information for the resumes. DC Pells stated that a transfer is a transfer, so that s ok, but Comm. Chiumento needs to contact Civil Service on open competitive. Comm. Rose stated that he will meet with them with Comm. Chiumento. DC Pells asked about time lines. Comm. Chiumento anticipates having a Career Chief at the end of the 1 st quarter. B. FOIL s 1. Comm. Dore suggested that we hire a P/T or F/T employee to take care of FOIL s. Has been coming in the office and is overwhelmed by the amount of FOIL s that are received. The office staff can not do other required work. A. The Board requested that Secretary O Neill put together a report that includes the amount of time it takes to work on FOIL s and the amount of FOIL s received for Secretary O Neill stated that its just not herself that works on these FOIL s, but Carol, the Treasurer, our Attorney, and DC Pells. C. Comm. Valdez & Comm. Muckenhaupt

5 1. Discussion on IES questions - Seriousness on exposure of network security. Need to update router, hardware, etc. to be in compliant. We need to lock down the system since we are moving towards electronic PCR s. IES submitted a proposal with two different options for network security. Comm. Muckenhaupt requested to go with a phased in plan as the cost is up to $15K. Comm. Valdez reported that they wanted to know when the addendum would be signed off on, status of invoices submitted, tactical work and the server crashing. VI. CHIEFS / ADMINISTRATIVE ITEMS A. Chief (VACANT) B. Deputy Chief Jeff Pells 1. New Hamburg requesting use of bailout prop for their yearly certification. Will let them know to get a certificate of insurance and that final action will be taken at our next meeting. 2. One (1) Personnel Item for Executive Session; employment update on a particular person. 3. Submitted the 2010 stats for the District. Total calls were 5,174, the most in our history. C. Assistant Chiefs 1. 1 st Assistant Chief John Richardson (absent) 2. 2 nd Assistant Chief Kevin Finnigan - no items 3. Assistant Chief South - Eric Philipp - no items 4. Assistant Chief North - Sam D. North (absent) D. EMS Director John Kloepfer 1. EMT - Basic class - need a physical or updated physical to do clinicals. Will incur cost. 2. Discussion on draft document for EMS Operating Guidelines - Blood Drawing for DWI/Law Enforcement Purposes 3. Need more manpower in the EMS Office. Sabrina is inputting the PCR s into FireHouse and that is all she has been doing. No other work can get done. Very time consuming and she is behind in the input. The Board wants John to put together a proposal for another part time data entry employee. E. Assistant Director of EMS David Violante 1. Laerdal did the photo shoot and it went very well. Will provide us with what they put together. They also gave us four adult training manikins. F. Attorney Richard Olson (absent)

6 G. Treasurer Jim Passikoff 1. Submitted the December 31, 2010 Preliminary Financial Report for the District H. Business Manager Frank Borquist (absent) VII. COMMENTS FROM THE COMMISSIONERS - No reports and/or discussions unless otherwise noted A. Comm. Valdez 1. Regarding the Comments from the Floor not being on the Workshop agenda. Wanted to know why it was removed. 2. Is not in favor of Workshop meetings, as too many items that were discussed tonight could not get approved, i.e. school requests, voting on monies. Also, we need to allow the taxpayers to make comments. 3. Asked how the audit from the State is going. The Board went into Executive Session at 8:55 p.m. when no other discussions were made. VIII. EXECUTIVE SESSION The Board came out of Executive Session at 9:51 p.m. and returned to Open Session. With no further business to discuss, a motion was made by Comm. Muckenhaupt and seconded by Comm. Chiumento that we adjourn. - Motion Carried, 5-0 Respectfully Submitted, Renee O Neill Fire District Secretary

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